Loading...
Minutes - 01/27/1998 - Board of Trustees2. 0 �s ,,e s,- . �� ". 77 -7, . 77,77 s VILLAGE OF OAK BROOK Minutes JAN, 27. 1948 UNOFFICIAL UNTIL APPROVED AS WRITTEN � OR AS AMENDED _ BY VILLAGE BOARD ON ._._.?i .��- ETI r AID: The Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:34 p.m. Pledge of Allegiance was given. The Clerk called the roll with the following persons PRESENT: President Bushy, Trustees Bartecki, Caleel, Kenny, McInerney and Savino. ABSENT: Trustee Shumate. IN ATTENDANCE: Stephen B. Veitch, L illtxge Manager; Michael A. Crotty, Assistant to the Village Manager; Dale L. Durfey, Jr., Village Engineer; Tom Hawk, Director of Community Development; Debra J. Jarvis, Fire Chief/Building Con- unissioner; Darrell J. Langlois, Finance Officer/Treasurer; Richard A. Martens, Village Attorney; Ruth A. Martin, Library Director; Michael J. Meranda, Superintendent of Public Works; Allen W. Pisarek, Chief of Police; Bonnie Sartore, Bath and Tennis Club Manager; and Trey VanDyke, Golf Club Manager. Nicholas T. Kitsos, 4 Stafford Lane, questioned the Village Board on the legality of the Village selling Sports Core land to DuPage County in conjunction with the widening of 31 st Street. He asked that a binding referendum be held for the voters in Oak Brook to decide whether to sell the property. The 1977 covenant states that the Sports Core is to be preserved substantially in its present state and prohibits partitioning of the land or conveying portions of it to another party. It does allow the Village to dispose of all or part of the land, but only after voter approval. Village Manager Veitch explained that the property consists of a strip of land on the north side of 31 st Street. Iand for a detention basin north of 31 st Street and east of Salt Creek, and land for compensatory storage in the show field area. No trees will be lost by putting the detention basin in the show field. The detention basin and compensatory storage are required by law. DuPage County has the authority to condemn land to widen the road, and a private covenant does not supersede condemnation. VILLAGE OF OAK BROOK Minutes I of 11 January 27, 1998 MEETING CALL ROLL CALL ANNOUNCEMENTS AND OPEN FORUM • s President Bushy clarified that MediaOne will provide the History Channel to Oak Brook when the ;system is rebuilt, including another tier of channels, in the next year and a halt. If residents have any questions, they may call Bob Ryan, MediaOne, at (630) 716-2254 for details. 4. APPROVAL OF MINUTES: MINUTES Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the minutes of the Regular Meeting of January 13, 1998 as presented and waive the felt reading thereof. VOICE VOTE: Motion carried. Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the Omnibus Agenda. ROLL CALL VOTE: Ayes: 5 - Trustees Bartecki, Caleel, Kenny, McInerney and Savino. Nays: 0 - None. Absent: I - Trustee Shumate. Motion carried. APPROVAL OF BILLS - A. APPROYAL OF BILLS: Approved Omnibus Vote. $551,640.25 B. APPROVAL OF PAYROLL --PAY PER IQ12 E N-DINQ JANUARY PAYROLL - Approved Omnt •.' $2959771.67 None. C. CHANGE ORDERS: D. PAYO1, TES: PAYOUTS: 1) KI .UBER EN JINEFRING & ARCHIT C'TI M - PAYQI 1T #4 - VILLAGE HALL YILLAQE HALL MECHAI' CAL & ELECTRICAL. SYSTEM MECHANICAL & ANALYSIS - $50000: Approved Omnibus Vote. ELECTRICAL SYSTEM ANALYSIS 2) J!FNTAMATION - PAYOuT #5 - COM ,UTF,R SYSTEMS COMPUTER 10,079.05: Approved Omnibus Vote. SYSTEMS 3 }YIj`YSTEMS„INry.PAYOCJT COMPUTER SYSTE, S. -X22, 703.92: Approved Omnibus Vote. SYSTEMS E. REFERRALS: REFERRALS: 1) CLUBHOUSE INT TIONAt 298 OAUMOK UNTFR CLUBHOUSE -.SPECIAL I SE R DINING -- REFER IQ ELAN IN'rERNATIONAL- C MMII SION MEEIINQ QE EERRUAM 16,,_1„ 98 A,NO SPECIAL USE ZONINQ BO. QE APREaS IdEEIM OFr„MARCI L, OUTDOOR DINING 1998: . Approved Omnibus Vote. ( 298 Oakbrook Center) VILLAGE OF OAK BROOK Minutes 2 of 11 January 27, 1998 90 F. 1) 1998 PAYING PROJECT - INFRA. TRUCI RE El TNi 1998 PAVING Approved Omnibus Vote. PROJECT 2) POt IC DEPART NT k Approved Omnibus POL iCE DEPT. - Vote. UNIFORMS G. QUEST F IlME EXTENSION - KECK SUB VIS : 2) EQ . .. GAIE 1 . \ - CALLAQUAN FOREST NQ9'FjjEMl QUADRA I QE OAK lj&QO AD SUBDIVISION RQjjjE .. ► \ DMENT/ TEXT ZONING AMEND- AMENDME I PEC AL QSEl rr 1 -- RESOLUTION ' RES . 98 -IDOT- SJUMAMN _.. a r� IER YILLAQE PLAT OF SUB. .. \ . -, .. , . R. , AN-CQMMISSION VARIATIONS ME TING-OlE FE ARY AN12 ZONING BOARD ZON. ORD., SUB. PERMIT RES. Omnibus Vote. ACCEPTANCE OF MC DON ALQ S CQRPORATION PROVISIONS 1) 1998 PAYING PROJECT - INFRA. TRUCI RE El TNi 1998 PAVING Approved Omnibus Vote. PROJECT 2) POt IC DEPART NT k Approved Omnibus POL iCE DEPT. - Vote. UNIFORMS G. QUEST F IlME EXTENSION - KECK SUB VIS : KECK SUB. - Approved Omnibus Vote. TIME EXTENSION H. RESOLUTION 98- I12OT -R -70 t 1998/ I992 PERMIT -- RESOLUTION ' RES . 98 -IDOT- - ILi INOl DEPARTMENT OF R -701 TRANSPORTATION: Approved Omnibus Vote. 1998/1999 PERMIT RES. I ACCEPTANCE OF MC DON ALQ S CQRPORATION EASEMENT 83 WATER McDONALD' S =ROUTE MAIN (KENSINGTON- ROAD TO QINGEg CORP. EASEMENT - EK,): Approved Omnibus Vote. Rt. 83 wm J. ELAQUEST 1'O WAIVE RII'iDING AND AUTHORIZE PURCHASE GOLF CLUB OF GOLF-CLUB MERCHANDISE FOR SALE: Approved Omnibus Vote. MERCHANDISE FOR RESALE K. ACCEPT AND PLACE ON FILL - IRE ASI 1RFR'S REPORTS: TREASURER'S REPORTS: 1) NOVEMBER, 1997: Approved Omnibus Vote. NOV., 1997 2) 12ECCE EFR.1997: Approved Omnibus Vote. DEC., 1997 L. AIITHORIZA IQN TO N TOT JAIF„ CQNIRACI - PAy .MFNI RE- iiiYENATION: .Approved Omnibus Vote. PAVEMENT REJUVENATION CONTRACT 6. II EMS PHONED FROM OMNIBUS AQFND A : None, VILLAGE OF OAK BROOK Minutes 3 of l I January 27, 1998 uawxg_� ;�y 3pr Lot 0 0 A. ®PPOINTI1rtE APPOINTMENT: Motion by "Trustee Savino, seconded by Trustee Bartecki, to concur OBxCVC - with the recommendation of President Bushy and appoint John MERRILL Merri 11, the new General Manager of the Hyatt Rcgency Oak Brook, to the Oak Brook Hotel. Convention and Visitors Committee, to fill the unexpired term of Fred Euler; tend to expire February 28, 1998. VOICE VOTE: Motion carried. 1) ��DINAN 98- D CPR t 604 AN n,1N�� ORD.98- FD -CPR- lARDI, NG FEES FOR G -606 ' iSi7SCITA ION f P FEES FOR CARDIOPULMONARY RESUSCITATION The Cardiopulmonary Resuscitation (CPR) Classes Ordinance has (CPR) CLASSES been revised to provide a change in fees to $30 per student. The current ordinance fees are tied to the cost of the instructor and are not based on the prevailing practice of a "per student" charge. The $30 per student fee is more competitive with surrounding course offerings than the Village's cim-ent fee structure. The basis for this request is a dramatic decline in the number of people certified in CPR in Oak Brook the last six years. Motion by Trustee Kenny, seconded by Trustee Savino, to pass Ordinance 98 -FD -CPR -G -606, "An Ordinance Amending Ordinance G -506 Regarding Fees For Certain Cardiopulmonary Resuscitation (CPR) Classes ". as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 5 - Trustees Bartecki, Caleel, Kenny, McInerney and Savino. Nays: 0 - None. Absent: l - Trustee Shumate. Motion carried. 2) CE 98- _ SU -S -89 i AN Q&-- NCE SDI O INANCF -841 TE?�TDiNrr; T I?F ORD. 98- ZO -SU- F.XP1 - TION DATE OF "TH - SPFC"tq i 1SF pR E S--893 C.E,NTED T R IN ;,L717 OAK R A- AMENDING ORD. �O�D.O�K S -841 EXTEND. BR-- --OOH„ 11, 60 '��i: EXPIRATION DATE OF SPECIAL USE Discussed and direction given at the Regular Meeting of January 13, PERMIT 1998. The ordinance extends the special use sunset date to February (1,717 Oak Brook Road) VILLAGE OF OAK BROOK Minutes 4 of 11 January 27, 1998 t • 13, 1999 for obtaining a cer. tlicate of occupancy for the Mayslake Landmark Conservancy at 1717 Oak Brook Road. Motion by Trustee Caleel, seconded by Trustee Denny, to pass Ordinance 98- ZO -SU -S -893, "An Ordinance Amending Ordinance S- 841 Extending The Expiration Date Of The Special Use Permit Granted Therein (17 17 Oak Brook Road, Oak Brook, IL 60523) ", as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 5 - Trustees Bartecki, Caleel, Kenny, McInerney and Savino. Nays: 0 - None. Absent: I - Trustee Shumate. Motion carried. At the Village Board meeting of May 13, 1997, the Board approved "An Intergovernmental Agreement Providing for the Establishment of the Salt Creek Greenway Trail and the Performance of Certain Engineering Services" concerning the designing and constructing of a trail along or in the general vicinity of Salt Creek from the Ned Brown Forest Preserve in Northern. Cook County, south through DuPage County, and connecting with the Centennial 'Trail at the National Historic Chicago Portage Site. Since that time, the Elk Grove Park District, the Village of Elk Grove, the Wood Dale Park District, and the Village of Wood Dale have decided not to participate in the project. Consequently, the Intergovernmental Agreement has been revised by the Forest Preserve District of DuPage Colanty (lead agency) and needs to be re- approved by each of the remaining agencies. The Village's share is slightly increased ($64,576 from $61,848) since the original agreement was based upon 1996 dollars and the current agreement uses 1998 dollars. The 1998 budget contains $65,000 for this project. Motion by Trustee Bartecki, seconded by Trustee Kenny, to pass Resolution 98 -AG -EX 1 -R -702, "A Resolution Authorizing Execution Of An Agreement Between The Village Of Oak Brook And The Forest Preserve District For Establishment Of The Salt Creek Greenway Trail ", as presented and waive the full reading thereof ROLL CALL VOTE: Ayes: 5 - 'Trustees Bartecki, Caleel. Kenny, McInerney and Savino. VILLAGE OF OAK. BROOK Minutes 5 of 11 January 27, 1998 if RES.98- AG -EX1 - R -702 AGREEMENT BETWEEN VOB & FOREST PRESERVE DISTRICT FOR SALT CREEK GREENWAY TRAIL IS At the Village Board meeting of May 13, 1997, the Board approved "An Intergovernmental Agreement Providing for the Establishment of the Salt Creek Greenway Trail and the Performance of Certain Engineering Services" concerning the designing and constructing of a trail along or in the general vicinity of Salt Creek from the Ned Brown Forest Preserve in Northern. Cook County, south through DuPage County, and connecting with the Centennial 'Trail at the National Historic Chicago Portage Site. Since that time, the Elk Grove Park District, the Village of Elk Grove, the Wood Dale Park District, and the Village of Wood Dale have decided not to participate in the project. Consequently, the Intergovernmental Agreement has been revised by the Forest Preserve District of DuPage Colanty (lead agency) and needs to be re- approved by each of the remaining agencies. The Village's share is slightly increased ($64,576 from $61,848) since the original agreement was based upon 1996 dollars and the current agreement uses 1998 dollars. The 1998 budget contains $65,000 for this project. Motion by Trustee Bartecki, seconded by Trustee Kenny, to pass Resolution 98 -AG -EX 1 -R -702, "A Resolution Authorizing Execution Of An Agreement Between The Village Of Oak Brook And The Forest Preserve District For Establishment Of The Salt Creek Greenway Trail ", as presented and waive the full reading thereof ROLL CALL VOTE: Ayes: 5 - 'Trustees Bartecki, Caleel. Kenny, McInerney and Savino. VILLAGE OF OAK. BROOK Minutes 5 of 11 January 27, 1998 if RES.98- AG -EX1 - R -702 AGREEMENT BETWEEN VOB & FOREST PRESERVE DISTRICT FOR SALT CREEK GREENWAY TRAIL . xv •, �. 4 t...� crU se M ",�.• r :R r>~. 't _ r�x � e ��1 !w�'r'�i �' �,K u�$� �'`.` °'-9 �.�" m ecrx Nays: 0 - None. Absent: 1 - Trustee Shumate. Motion carried. Using the State of Illinois Purchasing Contract specification for a Ford Taurus 4 -door sedan as a base, staff obtained pricing; from Celozzi- Ettleson f'or a comparably equipped Chevrolet Malibu 4 -door sedan. The Malibu was selected as it is comparatively sized with the Taurus, but more importantly, it comes with the same engine presently equipped on several Police and Fire department vehicles, (Luminas) and utilizes many of the same parts, i.e., wipers, filters, bulbs, tires; keeping inventory down. Additionally, the price Celozzi,- Ettleson has quoted is $283.02 less than the State contract for the Ford Taurus. Funds for this purchase are budgeted in the Equipment Replacement Program (63 -911). The vehicle being replaced will be sold through the June, 1998 DuPage Mayors and Managers Conference vehicle auction (an ordinance to declare it as surplus will be presented to the Board prior to the auction). Motion by Trustee Savino, seconded by Trustee Bartecki, to waive bidding and issue a Purchase Order to Celozzi-Ettleson Chevrolet, Inc., Elmhurst, in the amount of $14,648.98 for one (1) 1998 Chevrolet Malibu sedan based on the quote received as noted in Purchasing Director Kapff s memo dated January 23, 1998. ROLL CALL VOTE: Ayes: S - Trustees Bartecki, Caleel, Kenny, McInerney and Savino. Nays: 0 - None. .Absent: 1 - Trustee Shumate. Motion carried. Pursuant to Board action of December 9, 1997, staff has negotiated a professional services contract with RUST Environment & Infrastructure to provide preliminary design services. The scope of services includes program affirmation (to clarify Village needs), concept development, final report, and presentations to the Village. This work is scheduled to be complete by mid -May. VILLAGE OF OAK BROOK Minutes 0 6 of 11 January 27, 1998 PUBLIC WORKS VEHICLE MUNICIPAL BUILDING PROJECT Assuming this first phaase is satisfactory, the Village would then enter into a subsequent agreement with RUST fo: final design services. Funds for this proje.-t are included in the Municipal Building Improvements Program. (10 -421). Motion by Trustee McInerney, seconded by Trustee Caleel, to award a contract to RUST Environment & Infrastructure, Oak Brook, in the not -to- exceed amount of $49,415.00 for preliminary professional services for the Municipal Building Project. Trustee Savino asked the Village Board to postpone the design service of the Municipal Building Project until the Village receives a decision from the Court of Appeals on the proposed Library site. President Bushy explained the Village is not able to determine when this case will be adjudicated, and the proposed professional services contract is to determine Village needs. Trustee Bartecki requested only the needs analysis be done at this time and wait for a court decision of the proposed Library site to contract for the design phase. Since the Fire Station may only be in a certain location, look at a redesign of the entire site at that time. President Bushy explained the proposed professional services include clarification of Village needs and concept development. A design phase is not included in the recommendation, and the Village needs to improve our facility to provide services to Oak Brook. ROLL CALL VOTE: Ayes: 4 - Trustees Caleel. Kenny. McInerney and President Bushy. Nays: 2 - Trustees Bartecki and Savino. Absent: 1 - Trustee Shumate. Motion carried. Pursuant to notice to the Village Board, staff has negotiated a professional services contract with Harz..a Environmental Services, Inc. to provide final design and construction inspection services for the 31 s± Street booster station. The scope of services includes preparation of final design plans and specifications, cost estimate, assistance with the bid process, and construction monitoring. Harza's activities will focus on improvements to the 31 st Street booster station for the purpose of increasing sysl ,. - : water pressure by a minimum of 10 p.s.i. in the Saddle Brook, Midwest Club, Covington VILLAGE OF OAK BROOK Minutes LA10. 7 of 11 January 27, 1998 31ST STREET BOOSTER 5TAr �tlN Court, and Trinity Lakes subdivisions. This criteria was established during Harza's system pressurc investigation and report conducted last year. following approval of this agreement, it is anticipated that the improvements will be in place and operational by July 1, 1998. Funds for this project are included in the Water Operations Program (51 -351). Motion by Trustee Bartecki, seconded by Trustee Savino, to award a contract to Harza Environmental Services, Inc., Chicago, in the not - to- exceed amounts of $32,700 for design services and $10,000 for construction inspection for improvements to the 31 st Street booster station. ROLL. CALL VOTE: Ayes: 5 - Trustees Bartecki, Caleel, Kenny, McInerney and Savino. Nays: 0 - None. Absent: l - Trustee Shumate. Motion carried. 4) 19. 8 PAVING ERQJ ME1 P'ORDON: Bid packages were picked up by nine (9) companies, and seven (7) bids were received on January 16, 1998 with the tabulation prepared by James J. Benes, consulting engineers for the project. The low bid is approximately 5% below the engineer's estimate and $43,000 unde. budget. Prospective bidders were required to be Illinois Department of Transportation prequalified for this work. Funds in the amount of $750,000 have been budgeted in the MFT Improvements Program (43) 1) for this work. Motion by Trustee Bartecki, seconded by Trustee Savino, to award a contract, subject to staff review, to Callaghan Paving, Burr Ridge, the lowest responsible bidder, based on the unit prices submitted, for an estimated total project price of $706,963.80. ROLL CALL VOTE: Ayes: 5 - Trustees Bartecki, Caleel, Kenny, McInerney and Savino. Nays: 0 - None. Absent: 1 - Trustee Shumate. Motion carried. • �.,... Bid packages were picked up by twenty -one (2 1) companies, and thirteen (13) bids were received on January 14, 1998. Bids received range from a low of $62,577 to a high of $149,711. The low bid is approximately 30% or $26,308 below the engineer's estimate of $88,885. VILLAGE OF OAK BROOK Minutes 8 of 1 I January 27, 1998 R2 1998 PAVING PROJECT - MFT PORTION ROUTE 83 W14 EXTENSION (KENSINGTON Rt?. TO GINGER CREEK y,,, ilia - This project will extend the water main along the east side of Route 83 from Kensington Road to Ginger Creek. Installation work is scheduled to take place in February or March, with restoration in May. Funds in the amount of $87,000 have been budgeted in the Water System Improvements Program (45 1) for water distribution improvements. Motion by Trustee Bartecki, seconded by Trustee Caleel, to award a contract, subject to stab review, to Hoppe's Trenching, Inc., Hinsdale, the lowest responsible bidder, based on the unit prices submitted, for an estimated total project price of $62,577. ROLL CALL VOTE: Ayes: 5 - Trustees Bartecki, Caleel, Kenny, McInerney and Savino. Nays: 0 - None. Absent: 1 - Trustee Shumate. Motion carried. 8. DEPA .IMEN TAL REPORTS - QUAR ERLY RE,MUS: QUARTERLY REPORTS A. Communications Center H. Library B. Community Development I. Police Department C. Engineering Department J. Public Works D. Finance Department K. Recycling E. Fire Department/EMS L. Risk 'Aanagement F. Information Services/ M. Sports Core - Bath & 'Tennis and Purchasing Golf G. Legal Department N. Village Clerk All Departmental Quarterly Reports were discussed and accepted as presented. President Bushy stated staff will include statistical data relating to our Fire and Police Pension Funds. Legislation now allows pension funds to invest up to 35% in equities. The Police Pension Board is developing an investment policy with its investment manager in this regard. A. 1998 ETHNIC FEST CQMMITTEE REMMMENDATIONS: 1998 ETHNIC FEST Following review by the Ethnic Fest Committee, it is recommended that a third Ethnic Fest be held at the Bath and Tennis Club on Sunday, September 20, 1998, with the Preview Pasty the prior evening, September 19th. Funds in the amount of $20,000 have been budgeted for this event. VILLAGE OF OAK BROOK Minutes 4k 9of11 January 27, 1998 C r- �� � r�����y '�Y�.`o���r•*��`�! ^*r"wln'$tl,s .fir President Bushy read the recommended list of 1998 Ethnic Fest Committee members as follows: 1. Al Savino - Village of Oak Brook (Trustee) 2. Joan Philip - Oak Brook Civic Association 3. Sherry Mazda - Butler School PTA 4. Nuha Dabbouseh - Brook Forest School PTA 5. Marci Hanzlik - Oak Brook Women's Club 6. Joyci Feldman - Resident - residing in Downers Grove School Districts #58 & #99 7. Ralph Maxson - Resident residing in Elmhurst Uitit School District #205 8. Nell'y Naguib - Resident - residing in Salt Creek School District #48 and Willowbrook High School District #48/88 9. Susan Santefort - At Large Member 10. John Craig - At Large Member 11. Barbara Nasharr - At Large Member 12. Denise Tennison - At Large Member 13. Adam Butler - At Large Member 14. Carolyn Link - At Large Member 15. Michelle Butler - At Large Member Motion by Trustee Bartecki, seconded by Trustee Caleel, to approve the Ethnic Fest Committee's request for a third Ethnic Fest to be held at the Bath and Tennis Club on Sunday, September 20, 1998, with a Preview Party on September 19th; and instruct staff to prepare the resolution establishing the named Ad Hoc Committee for the purpose of planning the 1998 event. VOICE VOTE: Motion carried. President Bushy asked the Village Board to consider, in open session, the approval of the November 11, 1997 Closed Meeting Minutes and release of the Closed Meeting Minutes of July 1, 1997 through December 31, 1997. Motion by Trustee Bartecki, seconded by Trustee McInerney, to approve the November 11, 1997 Closed Meeting Minutes. VOICE VOTE: Motion carried. Motion by Trustee Caleel, seconded by Trustee Bartecki, to approve the release of the Closed Meeting Minutes from July 1, 1997 through December 31, 1997. VOICE VOTE: Motion carried. VILLAGE OF OAK BROOK Minutes P-9-0 1 U of 11 January 27, 1998 CT IC)SED MEETING MINUTES �� + �.e.,y- ,.,,s� i -y* a ,y,."tn,.a > .: +y .. WH' ^,y.+ < a..a �: �T r ,. ;.a sp j 1,., N`,°.r.j.£ .s 4� J,5 ; Motion by Trustee McInerney, seconded by Trustee Kenny, to adjourn the meeting at 9:28 p.m. VOICE VOTI.�: Motion carried. ATTEST: Linda . Gonnella, CMC Village Clerk bot 12798 VILLAGE OF OAK BROOK Minutes 11 of 11 January 27, 1998 it ,ADJOURNMENT