Loading...
Minutes - 01/28/1997 - Board of Trustees2. 0 VILLAGE OF OAK BROOK Minutes ,JMIJARY 28.1997 UNOFFICIAL UNTIL APPROVED AS WRITTEN ✓ OR AS AMENDED BY VILLAGE BOARD ON cJ The Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:34 p.m. Pledge of Allegiance was given. The Clerk called the roll with the following persons PRESENT: President Bushy, Trustees Bartecki, Kenny, McInerney, Payovich, Savino and Shumate. ABSENT: None. IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty, Assistant to the Village Manager; Dale L. Durfey, Jr., Village Engineer; Tom Hawk, Director of Community Development; Bruce F. Kapff, Director of Information Services & Purchasing; Richard D. Klatzco, Chief of Police; Darrell J. Langlois, Finance Officer/Treasurer; Richard A. Martens, Village Attorney; Ruth A. Martin, Library Director; Michael J. Meranda, Superintendent of Public Works; Robert Nielsen, Fire Chief /Building Commissioner; Trey VanDyke, Golf Club Manager; Howard Chason, Information Systems Specialist; and Ted Steinbrecher, President, Group 1 Resources, Inc. President Bushy announced that Item 9.A., "Applidation for Class E Liquor License - 2301 York Road Limited Partnership ", has been requested by the applicant to be postponed to the regularly scheduled Village Board meeting of February 11, 1997. Robert Waite, 3509 Madison, addressed the Village Board regarding the Village of Oak Brook letter sent January 3, 1997 to Robert Lindgren, President of the Fullersbure. Woods Area Association, discussing DuPage County's traffic signal proposal at 31 st Street and Spring Road. He stated the letter indicated the traffic: signal had been requested due to tragic congestion east of the intersection. fie stated the turning restriction• had been requested by residents to discourage excessive commuter traffic from violating the safety and integrity of Madison, Adams and Spring Roads as residential streets, 1- Iistorically, the restrictions were in place after the original planned unit development was approved for the McDonald's Corporation. He requested the VILLAOE 01' OAK BROOK Minutes 1 of 15 January 28, W 01 MEETING CALL ROLL CALL ANNOUNCD1ENTS AND OPEN FORUM continuation of these restrictions and voiced a concern for the proposed tour - foot lowering of that intersection. Village Manager Veitch indicated there is a vertical sight distance at the top of the hill that DuPage County is addressing. President Bushy noted it is understood unofficially that McDonald's will move their entrance farther east on 31 st Street and closer to Salt Creek. Mr. Waite asked if the Tollway Authority is receptive to any changes in Oak Brook. President Bushy noted the new Tollway Authority administration is more open to an additional access ramp than past administrations, and there has been some progress in discussions with the Tollway Authority. Mario Vescovi, 3625 Madison, stated he represented Mr. Lindgren and Raymond Dunn, President of the Hunter Trails Community Association. He requested, on record, their opposition to removal of the 3:00 -6:00 p.m. turning restriction at the Spring Road and 31 st Street intersection, and requested the Village Board to oppose any removal of the turning restrictions. President Bushy indicated that DuPage County has stated either the installation of a tragic signal or the turning restrictions will remain in force. Trustee Savino asked if the County installed the traffic signal at this intersection, lowered the roadway and removed the turning restrictions; would the Village be precluded to make any changes if problems occur. Village Manager Veitch noted that this could not be addressed until DuPage County submits a proposal. President Bushy reminded the residents that traffic exiting northbound from Spring Road to 31 st Street, with the new proposed road, will enter a four -lane cross section. She asked that the affected residents and homeowner presidents view the proposals when received by the Village. Mr. Waite addressed his concern for the narrow roads, as there is pedestrian traffic on Madison Street due to the access of the Forest Preserve, and there is no legal area for a police squad car to park on Madison Street to deter speeding traffic. Chief of Police Klatzco commented that he had not received resident complaints of any problems. Chief Klatzco indicated that a squad car could be located on Mr. Waite's property° with his permission, for deterring speeding traffic on Madison Street. President Bushy indicated that this is the last Board meeting for Fire Chief, Robert Nielsen, and she wished to publicly thank him for his many years of dedicated service to the Village of Oak Brook. He leaves with a sense of respect, as Oak Brook's Fire Department is considered a premier department in the State of Illinois, and the Village has one of the finest fire ratings in the State of Illinois. 82% of the commercial areas of the Village is now sprinklered. He leaves with deep felt gratitude from the Village of Oak Brook, VILLAGE OF OAK BROOK Minutes 2 of 15 January 28, 1997 .�-D"'P-11-NA1�c'�`. Y ��b`7k§ t �. kh.t,•. �a.JY. _ ,r- �`KM �'_� 1_��rc�x,. r�x��r. �..,_.y3 Y:�;' °A�;.r;f `,s,i •fir' ilr; rrt,;,j, .str�'.n. �' `t • F `".,'} y- P Vic\` 7 *Nr v' E. Motion by Trustee McInerney, seconded by Trustee Bartecki, to approve the minutes of the Committee -of- the -Whole Meeting of January 13, 1997 as presented and waive the full reading thereof. VOICE VOTE: Motion carried. Motion by Trustee McInerney, seconded by Trustee Bartecki, to approve the minutes of the Regular Meeting of January 14, 1997 as presented and waive the full reading thereof. VOICE VOTE: Motion cried. S. Motion by Trustee McInerney, seconded by Trustee Bartecki, to approve the Omnibus Agenda. ROLL CALL VOTE: Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich, Savino and Shumate. Nays: 0 - None. Absent: 0 - None. Motion carried. A. B. C. D. E. F AppEDyAL OF BILLS: Approved Omnibus Vote. AUROVAL OE PAYROLL: Approved Omnibus Vote. PAYOUTS: No Business. MEETING OF U + • • Approved Omnibus Vote. w ji, is- II s MINUTES APPROVAL OF: BILLS - $304,338.96 PAYROLL - $330,738.01(gross) REFERRALS AND WAIVER OF FEES: CHMURA - FPSU (2924 Oak Brook Drive) 2. BI ITLER SCHQOL DI-SIR'CI 453 - 2801 YORK ROAD-- BUTLER SCHOOL • !u►� •� 1 :U... \.pU \ ' ' :\ AMENDMENT MEEIING OF—FEBRUARY 17-1997 AND Z WAIVER OF FEES OE APPEALS MEETINQ U.. \ AND-REQIJEST 80 • Road) EOR WAIVEH OF FEES: Approved Omnibus Vote. 1, 1222 1 P JE -T: Approved Omnibus Vote. VILLAGE OF OAK BROOK Minutes 3 of 15 January 28, 1997 pill 1997 PANTING PROJECT tie�p, c,,((,,i'at� ♦rn '� ` "'e�N`- e{`'Y€ {U-f i 'i'-4's��t °:i:';>x . ' i ' :i.Y,- _ �'r *:•` Disci+"„% ="'Td b2 J;,.�� 9`t`: �t ��a-sY "+yre "°3saJ"'r Tx i..'�; "�+i z."��a, p.. �. - �.� €a - i w 't u' .. i „�ts� . t± 1 „h'� i4 .r; y .5�, J,•p l ,j t.".. . lr,. �KwY•'`11t�°Y -X" iy��1 ^!50i 1fi 'h t'+ M',nii't ?�lar � �`C'L��pi w.�`-4T'• r Y'�A 11. +. ��1�� � � Y� •�• `l .. w 'lai 4 s r `�, � � �4��Y �',Y dr K fr h'4' �"=Y ^r ����.0 s �`4Mk� a`` � w G. REQUEST 10 -WAIVE 13IDDINQ AN JITHORIZ-L'Pj SE PURCHASE OF GOLF Approved CLUB MERCHANDISE Omnibus Vote. FOR RESALE H. ACCEPT AND_PLACE QN FILE - TREASURER'S R PART OF TREASURER'S DECEMBER. 1996: Approved Omnibus Vote. REPORT - DEC-9 196 I. ACCEPT AND PLACE ON FILE - 1997 Btu QET CALFNDA�: 1997 BUDGET Approved Omnibus Vote. CALENDAR u_ t. 34-19 IT". .•u. •501: . IRM"Pla-1 fa 7. ACTIVE AGENDA, (ttems Fgr Final Acdi l: A. ,APPOINTMENTS.: APPOINTMENTS: Motion by Trustee McInerney, seconded by Trustee Savino, to concur ASCHER - ZBA with the recommendations of President Bushy and re- appoint Richard E. Ascher to the Zoning Board of Appeals with his term expiring November, 2001; and re- appoint Manu Shah to the Zoning Board of SHAH - ZBA Appeals with his term expiring November, 2001. ROLL CALL VOTE: Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich, Savino and Shumate. Nays: 0 - None. Absent: 0 - None. Motion carried. ORD.97- ZO- SU -FP- OO1 PLAIN PURSUANT TO SECDON 10-34 OE THE CODE-DE SPECIAL USE — ORDINANCES QE THE VILLAGE OF OAK BROQK, YORK LAKE SUB. ILLINOIS (YORK LAKE SUBDIVISION) 6, 8 & 10 YORK LAKE Discussed and direction given at the Regular meeting of January 14, 1997. The ordinance allows reconfiguration of the flood plain to improve the buildable area configurations of Lots 3, 4 and 5 in York Lake Subdivision subject to certain conditions. Motion by Trustee Shumate, seconded by Trustee McInerney, to pass Ordinance 97 -ZO -SU -FIB -S -868, "An Ordinance Granting A Flood Plain Special Use Permit Pursuant To Section 10 -34 Of The Code Of Ordinances Of The Village Of Oak Brook, Illinois (York Lake VILLAGE OF OAK BROOK Minutes 4 of 15 January 28, 1997 In,E.. k, 'J e:�a�s'N "J�r;i�i�rxa,xs �.�JSrt# '�� �;`.`- .•�.yi':.' a iri`�`�'�1,� `��`:ry4:.. A'��S `rs� nT:srs t � Subdivision) (65 8 And 10 York Lake Court)", as presented and waive the full reading thereof. ROLL CALL VOTE. Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich, Savino and Shumate. Nays: 0 - None. Absent: 0 - None. Motion carried. •:!.� :.\ :\ •:•1\:.\ lei • 011 Miele] ! • Since 1895, State law has allowed municipalities to impose a tax on the premiums of fire insurance policies written by insurance companies not incorporated in the State of Illinois. Since 1969, Oak Brook has imposed and received a 2 percent tax on such insurmic e policies written on property located in the Village. State law further requires municipalities with populations under 250,000 and a municipal fire department to establish a mechanism whereby we members of the municipal fire department are permitted to direct the expenditure of revenues received from the so- Galled "foreign fire insurance tax ". The ordinance brings the Village into compliance with the statute. It Provides, for election of a foreign fire insurance tax board, segregation of the revenue in a separate fund, and for long range and annual budgeting processes parallel to, and slightly earlier than, the financial planning and budgeting processes of the Village generally. Thus, the Foreign Fire Insurance Tax Board's financial plans and budgets will be incorporated into the Village documents approved annually by the Village President and Board of Trustees. Following are procedures for the initial election of the Oak Brook Foreign Fire Insurance Tax Board: The initial election of the Board shall be held on 1997, and the terms of the officers elected shall coinmence on 1997. The terms for those persons elected to the offices of President, Vice President, Treasurer and Sccretary shall be for two (2) years. The election procedures shall be as follows: (1) Any person who may vote in a Board election may nominate himself or herself for any one office of the Board. All nominations shall be in writing and shall be filed no later than thirty (30) days before the election with the Village Clerk. The VILLAGE OF OAK BROOK Minutes 5 of 15 January 28, 1997 ORD. 97- BD -FF- G -581 CREATING A FOREIGN FIRE INSURANCE TAX BOARD _u b a se3 „ rt a i � r , W;111 z . t.� ` - X +n;r °`° �4�' t (�'�.7 �.'gtia', ;�r'•�y�'� J µ � _ x •��c j •-f - Y names of the nominees shall be posted in a conspicuous place in each fire station and in the Village Hall no later than twenty -one (2 1) days before the election. Nominees names shall be placed on the ballot in the order of the filing of the names with the Village Clerk. Where two (2) or more names are filed simultaneously, the provisions of 10 ILCS 5/10 -6.2 shall be used to determine the order in which said names will appear on the ballot. (2) The election shall be conducted by secret ballot on a form prescribed by the Village Clerk. The ballots shall be counted immediately after voting has closed by the Village Clerk or her designee and the Assistant to the Village Manager and the Finance Director. The ballots, once they are counted, shall be made available for public inspection. Any person eligible to vote in the election shall be allowed to observe the counting of the ballots provided such observance does not interfere with the person's duties as a Fire Department employee. The Village Clerk shall retain the ballots in accordance with applicable law. The results shall be annow, _ed immediately after the ballots are counted and shall be posted in a conspicuous place in each fire station and in the Oak Brook Village Hall. (3) In case of tie, the tie shall be decided by a run -off election no later than fifteen (15) days following the election. Motion by Trustee Bartecki, seconded by Trustee Shumate, to pass Ordinance 97- BD -FF -G -581, "An Ordinance Amending Chapter 2 Of The Code Of Ordinances Of The Village Of Oak Brook Creating A Foreign Fire Insurance Tax. Board ", in accordance with Chapter 65, Section 5/11 -10 -2 of the Illinois Compiled Statutes as presented and waive the full reading thereof ROLL CALL VOTE. Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich. Savino and Shumate. Nays: 0 - None. Absent: 0 - None. Motion carried. 0119*61a ::. . wo W.11 l 1 A Bid packages were picked up by twenty -five (25) companies. Eighteen (18) bids were received on January 15, 1997. The low bid is approximately 34% or $38,408 below the engineer's estimate of $111,720. VILLAGE OF OAK BROOK Minutes LAO t 6 of 15 January 28, 1997 AWARD of CoNTRAaCTS 1997 WATER MAIN REPLACEMENT - KINGSTON DRIVE (PARTIAL) 3Ev�r,� !S- 13 WIN ,� This project will replace the water main on Kingston Drive from Pembroke Lane to Shelburne Drive. Installation of the watermain is scheduled to be complete by April 15, with restoration finished by June 14. Funds in the amount of $538,000 have been budgeted in the Water System Improvement Program (08 -4501) for water distribution ° improvement. This project will be charged ag�dnst that budget. Motion by Trustee Payovich, seconded by Trustee Bartecki, to award a contract, subject to staff review, to Vian Construction Co., Inc., Elk Grove Village, the lowest responsible bidder, based on the unit prices submitted, for an estimated total project price of $73,312. ROLL CALL VOTE: Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich, Savino and Shumate. Nays: 0 - None. Absent: 0 - None. Motion carried. 111711'ml�'f i : ► u.' u.l. a\ The Village Board, at its meeting of June 11, 1996, authorized staff to negotiate with a number of vendors to provide such services. The initial selection of vendors was based on an RFP process approved by the Village Board late in 1995. Before contract negotiations could be completed, the follo'%ing activities had to be accomplished: 1. Preliminary and final network design had to be completed. 2. Extensive meetings between the vendors and affected Village departments to determine the required level of software and hardware functionality had to take place. 3. Detailed building and site plan layouts had to be prepared showing all network and PC equipment locations. 4. Communication options between buildings had to be investigated. 5. Detailed price lists indicating all required hardware and software items had to be generated. 6. Contract language had to be generated and reviewed by the Village Attorney and staff. Once the activities had been completed, the vendors were able to provide final estimates of costs to complete the project. Those costs initially came in at approximately $585,700, about $150;000 over budget. This variance has been narrowed significantly through negotiation and by scaling back on certain items, while still maintaining the desired level of software and hardware fiulctionality. VILLAGE OF OAK BROOK Minutes 7 of 15 January 28, 1997 TECHNOLOGY PLAN — BASE LEVEL IMPLEMENTATION .pa v,-T ✓.r . The budget for this project of $432,422 includes funds from 1997 ($401,07$) and 1996 ($31,344). The 1996 funds were projected to be expended by the end of 1996, but were not utilized due to extended contract negotiations. The maJor variances which staff had to address after receiving the original proposal included the increased cost for network (cabling and communications equ,pment) and addition of an office automation server. The network costs were substantially in excess of the original estimates, and were reduced by changing a portion of the communications from fiber optic to an ISDN phone line and negotiating a reduction in cost from the vendor. The office automation server was not contemplated in the original system design, but upon further analysis was added to the proposed system to maintain an acceptable level of user response and provide an improved level of system integrity (not placing all programs on one server). The other changes between original and revised proposals include reduced software items, lower capacity hardware, placing software source code in escrow instead of a purchase, reductions in maintenance and training costs as a result of a reduced list of hardware and software items, and shifting some of the network configuration costs from the vendor to our in -house staff. All changes were made only if staff felt confident that staff could still maintain the required level of software and hardware functionality. Although the contract prices exceed the project budget, it is staff's recommendation and that of the Village's consultants, that the Board approve them. It is Group 1's opinion that the currently revised proposals fairly represent the cost to provide these services to the Village, and as such should be executed. Draft contracts call for the vendors to provide the following: pentamation Enterprises, Inc, 1. Installation of network and servers, establish comrn-m­.,ations between Village buildings and staff training. 2. Application software installation (applications include General Ledger, Accounts Receivable, Accounts Payable, Purchasing, VILLAGE GP (OAK BRGUK, Minutes 8 of 15 January 28, 199' i Sys "s, ,,mod ' . ; F',`,� �;ak.� , rs �i � r,S ��y' 4 `-,*'s r: '�.3s<� ' � ft " r R b :ia . `�'a._ :.�'.,; :j Z�"s', h a N ,ut a r� l.W�";� ' ` �., . v ,,, �{.;� ,; • ti, , ' ;P . k"� i� v ` x s� i 0 - - V _ �I Cashiering, Budgeting, Pay -roll, Parking Tickets, Water Billing, and interface with Smyth Systems Club Management software). 3. PC configuration and staff training for software applications. 1. Club Management Software for Golf Club and Bath & Tennis Club. 2. Grounds Management software supplied by TRIMS. 3. Point of Sale equipment for Bath and Tennis, Sports Core Administration and Golf Pro Shop. Trustee Bartecki explained that some proposals have exceeded budget as the Village requested additional hardware, Purchasing Director Kapff indicated that the Village wanted to maintain a system that would meet all of our requirements. Costs were reduced in certain areas to onset the increased costs in other areas. Purchasing Director Kapff indicated that the system could be upgraded in the future when needed. Trustee Bartecki indicated the largest cost over budget -vas the network system. Ted Steinbrecher, President, Group I Resources, Inc., explained the original network plan was for a data communication between sites via dial -up lines. This was reduced since the Library may move, there are potential plans for Fire Station One improvements and the Public Works link does not require such a large communication link. Another cost increase factor was cabling within the Village Hall which came in substantially higher than expected. Motion by Trustee Bartecki, seconded by Trustee Shumate, to waive bidding and authorize staff to execute contracts with Pentamation Government Systems, Bethlehem, Pennsylvania and Smvth Systems, Inc., North Canton, Ohio, based on submitted proposals in the not -to- exceed amount of $436,853 with Pentamation and $54,022 with Smyth Systems for the purchase of various computer hardware, software, installation, maintenance and training services (total of $490.875). ROLL CALL VOTE: Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich, Savino and Shumate. Nays: 0 - None. Absent: 0 - None. Motion carried. President Bushy introduced to the Village Board Howard Chason, the new Information Systems Specialist for the Village of Oak Brook. Village Manger Veitch noted that the Village has reserved, for its exclusive use, a fiber optics channel in any cables that are laid in the VILLAGE OF OAK BROOK Minutes 9 of 15 January 28, 1997 the Village for a similar franchise for a provision or Local wiepnonc service via fiber optics and would hopefully obtain the same usage for the Village of a channel. The Village is creating opportunities for of communicating outside our community and within via this type franchise provision. Trustee Payovich requested improvement of projected expenses of Village projects. She asked that this procedure improve with the enhanced system. D. 22ND TREETIYORK RQAI?'� ITION - Wamsm OF)EICE PLAZA (HUNTINUT ON� ItI_G_HT- 2F -WA�� ING - T���rpORARY EASE NT: a y„l�ia The 22nd Street[York Road improvement requires additional right -of- way easements. Because this project is funded with Federal and State funds, the Village has followed IDOT's normal land acquisition procedures which include obtaining an appraisal, having that appraisal reviewed, and having a negotiator work with each property owner in handling the details of transfer of title. To date, IDOT has approved all appraisals and each owner has received them. A letter dated January 10, 1997 from Mary Mathewson, the Village's negotiator, states that the parcels have been acquired from LaSalle National Trust as Trustee Under Trust 32223 and the Village needs to disperse funds for these properties. This property entails the Windsr Office Plaza in the northeast corner of 22nd/Windsor. These parcels include: 22ND STREET / YORK ROAD LAND ACQUISITION - WINDSOR OFFICE PLAZA - TEMPORARY EASEMENT 1. Parcel 0002A - One parcel of right -of -way t4ing in the northeast corner of 22nd/Windsor. This parcel has been donated. 2. Parcel 0002B - This parcel is right -of -way taking in the southeast corner of Windsor /Bliss. This parcel has been donated. 3. Parcel 0002TE - This parcel is a temporary construction easement along the east side of Windsor Drive between 22nd Street and Bliss Drive. The appraised value is $31,800.00. Sufficient funds have been budgeted within the 1997 Budget for this item. Motion by Trustee Payovich, : -,onded by Trustee McInerney, to approve payment to LaSalle National Trust as *trustee under Trust 32223 in the amount of $3'k,800-00 for one temporary easement. ROLL CALL VOTE: VILLAGE OF OAK BROOK Minutes 10 of 15 January 28, 1997 0 W p. � t. � ✓ � �,n �.��' YF� PM 4' t Ayes: 6 - Trustees. Bartecki, Kenny. McInerney, Payovich, Savino and Shumate. Nays: 0 - None. Absent: 0 - None. Motion carried. r : u * •_ ts�� Objective 5101 -4 in the 1'-096 Village Board Objectives was "Determine direction regarding renewal of participation in the DLS Automation Cluster (MAGIC) for the next contract term." It was reported to the 'Board during 1996 that renewal of participation is recommended. The agreement formalizes that renewal. Oak Brook Public Library's options include becoming a "standalone" library, joining the LILAC cluster (Villa Park) or maintaining DLS cluster membership. Standalone status would cost upwards of $30,000 in automation costs (Dynix, the new DLS software, as a high - end system would cost wore). Additional staff would be needed for operation. LILAC is an independent consortium within DLS and does not receive inclusion in State automation grants. As Oak Brook Library is not supported by property taxes, its only availability for grant inclusion is through DLS (and occasional "all- libraries" grants). Therefore, continuing Oak Brook Public Library's association with the DLS cluster is most beneficial regarding cost, quality of system serving residents, staff and grant availability. Motion by Trustee McInerney, seconded by Trustee Kenny, to renew the agreement between the DuPage Library System (DLS) and the Village of Oak Brook (as the governing entity for the Oak Brook Free Public Library. a DLS member) for automated/integrated services per Ameritech/Dynix. ROLL CALL VOTE: Ayes: 6 - Trustees Bartecki, Kenny. McInerney, Payovich, Savino and Shumate. Nays: 0 - None. Absent: 0 - None. Motion carried. VILLAGE OF OAK BROOK Minutes �s 11 of 15 January 28, 1997 AUTOMATED / IN'TEGRATED SERVICES AGREEMENT - DU PAGE LIBRARY SYSTEM F. Q K BROOK PUBLIC 1,11319ARY SITE SELECTION AND SITE SELECTION r Tp � TTATF C'�,NTRA_ T 1:OR AND A T TT iZ A TiIQ-IN- --- NEW ARCHITECTURAL gRCHITECTURAL SEMICES: SERVICES — LIBRARY On January 13, the Board reached a consensus that WMX Technologies should be queried as to its ability to reach agreement on a real estate transaction within a 15 to 30 day period. Waste Management, Inc.'s Director of Real Estate, the company's real estate counsel reported that, although the company would like to be supportive of the Village, it is not able to move in such a short timt frame. A response in writing has been requested, but it is not known when it will be received. A decision on location must be made in the very near future if the project is to have any hope of progressing to construction this year. Also, authorization to negotiate a contract for further design services is necessary in order to keep the project moving forward. Should the Board decide to continue pursuit of another site or should litigation to interpret the Sports Core deed restriction be filed, it would not be realistic to anticipate construction before 1998. Motion by Trustee McIne ney, seconded by Trustee Kenny, to negotiate architectural services for the construction of a Library on the Sports Core property. President Bushy indicated that the Village Board had received from Trustee Savino an article entitled "Public Library Site Selection" by Robert H. Rohlf, Director, and David R. Smith, Associate Director for Public Service of the Hennepin County Library, Minnetonka, Minnesota. She read a portion of the article that was not received by the Village Board indicating the complexity of a libr,, y site selection as follows: "Site acquisition itself can often be a very time - consuming and frustrating process. In some cases, libraries have had to retreat from the most ideal location available to a secondary choice because the property was simply too expensive, or the community was unwilling to enter into condemnation proceedings and the property desired was held by multiple owners, or there were so many codicils to the land transfer that for all practical purposes the delays would be so lengthy that the site was really unobtainable. This problem of site acquisition delay is not uncommon, and one must be prepared for it. However, in most cases, obstacles can be surmounted if there is a strong, thoroughly documented site selection process that precedes the actual VILLAGE OF OAK BROOK Minutes 12 of 15 January 28, 1997 r .y I� II site acquisition itself." "One must always keep in mind that a proposed location for a new library building is going to arouse a great deal of public interest and the library board and staff will find themselves in a community that is taking sides on which is the best location for a library building. The library board must proceed as objectively and calmly as possible to pursue the acquisition of the site that best meets the criteria proven by experience to be the best for a library location and to remember that the site furor will shortly calm down and that the best library location will stand as a test for years to come to the wisdom, strength, and common sense of those people making the final site determination." President Bushy explained that the Village received a FAX letter from WMX as of 5:00 p.m. today in response to the Village's request for a library site on their property. She read it for the record indicating that WMX has currently a contract purchaser for the Village Green parcel, and it would be difficult within the next 15 -30 days to address issues necessary to sell a portion of the land for the purpose of a library development. She further indicated at a meeting with the Homeowner Presidents, an informal presentation was given by Peter Huizenga on behalf of WMX of a proposal for their Village Green property. His statement at that meeting was that he would recommend to WMX to decline involvement in any proposed library site of their property due to the difficulty of developing the proposed project and ethics of zoning issues. There seemed high enthusiasm for what was presented by Mr. Huizenga from the presidents. All of the homeowner presidents from the immediate surrounding area of the Village Green property were in attendance of that meeting. Trustee Bartecki indicated since WMX is not able to commit to a library site that the Village move ahead with the Library project on the Sports Core property, as another site is not available. He indicated his opposition to the Library on the Sports Core property due to the legality of its use as being recreational, but the Village Board should move ahead with this project. Trustee Savino also indicated all avenues of sites have been explored. The Sports Core site may not be the best site, but it is the only site at this time, and the Village Board should move ahead with the project. Trustee Shumate noted his shared concern with Trustee Bartecki of the legality of the Sports Core property for recreational usage by a library. He asked that the motion be modified so that the Library meet the criteria of the covenants of the Sports Core property. He VILLAGE OF OAK BROOK Minutes 13 of 15 January 28, 1997 ";�+''1 t �t`34a3'�i. •; ti "N , —e;, V4'1 � rT rr r > K•, a �. �;.rvsR 'r?%; �c �'��•�, �L: � . _i r M1� ���� �`��iNq: ��",�,se���'` °a�rS�t ���., �'�,�i4,��`± �k Vt requested the Library facility be modified for a type of structure that physically will handle our weather environmentally, including heating and maintenance. Trustee Kenny stated the mandate from the voters was to proceed with the Library, and the Village Board has researched alternative sites and found the Sports Core property as the site for the Library. He commented the building has already been comprised by its design due to the cost limitations and that a theatre would not be a desirable part of the Library due to the cost constraints. It could be added in the future, but he does not feel this is necessary as past of the Library to meet the criteria of recreational usage of the Sports Core property . There was no second to the request for amending the motion. ROLL CALL VOTE: Ayes: 5 - Trustees Kenny, McInerney, Payovich, Savino and Shumate. Nays: 1 - Trustee Bartecki. Absent: 0 - None. Motion carried. Trustee Savino noted that the section President Bushy read was correct, as that was the procedure the Village Board followed to decide the appropriate site for the Library. A. Community Development B. Engineering Department C. Finance Department D. Fire Department/EMS E. Information Services/ M. Purchasing F. Legal Department G. Library H. Planning & Zoning 1. Police Department J. Public Works K. Recycling L. Risk Management M. Sports Core - Bath & Tennis and Golf N. Village Clerk All Departmental Quarterly Reports were discussed and accepted. The Finance Department has successfully received the Certificate of Achievement for Excellence in Financial Reporting Award from the Government Finance Officers Association. This marks the 19th time that the Village has received this award. The 1997 Budget was submitted to the Government Finance Officers Association's Distinguished Budget Award program. VILLAGE OF OAK BROOK Minutes 14 of 15 January 28, 1997 QUARTERLY REPORTS { cT'a L J � ' ^� °`?7 §�" i q. ..si V $s °s a, 'YH u.t rc4 M �s i �q�^'K s� ax"� • l "� 1996 was the most fire safe year of the Village. There were no losses in commercial buildings due to sprinkler systems. President Bushy acknowledged Crime Prevention Officer Nugent's presentation of Alcohol AlArareness Training for our liquor licensed establishments. She noted her appreciation to the Police Department for their bar checks and liquor license procedures. Chief of Police Klatzco indicated that on February 18, 1997, a mandatory liquor handling seminar is scheduled for our licensed establishments. 9. A. APPI IC ATIO t EQR CT , ISS_P11O110B, LICENSE - 2301 YORK CLASS E LIQUOR ROAD LIMaED ,PARME SHIP: LICENSE 2301 YORK ROAD LIMITED PARTNER- 2301 York Road Limited Partnership has made application for a Class SHIP E liquor license. This facility will be located at 2301 York Road. All documentation requirements have been fulfilled and approved by Village Attomey Martens. A complete background check has shown no criminal history of all the principals. The applicant currently has a contract to purchase the Drake Oak Brook Hotel. Motion by Trustee McInerney, seconded by Trustee Kenny, to table , per request of the applicant, to the next Village Board meeting. VOICE VOTE: Motion carried. 10. OTHER BUSINESS pE TAiNING TO VILLA(R 01! RATIONS: None. 11. ADJ URNS: ALJOURNMENT Motion by Trustee Kenny, seconded by Trustee McInerney, to adjourn the meeting at 9:25 p.m. VOICE VOTE: Motion carried. ATTEST: inda Z. Gonnella. CMC Village Clerk botl 2897 VILLAGE OF OAK BROOK Minutes 15 of 15 January 28, 1997