Minutes - 02/08/1994 - Board of TrusteesVILLAGE OF OAK BROOD Mixiutes Feb.8 t 1994
UN0FF1 :IAL UNTIL AppROVED BY BOARD
APPROVED AS WRITTEN OR APPROVED
AS AM ED , BY 'AGE BOARD
.� �. NiE, �TING CALL: ON Mem-2. j aca - 12 2 5(--.
The Regular Meeting of the Board of Trmtees was caRed to order by
President Bushy in the Samuel E. Dean Board Room of the Village Commons
at 7:33 p.m .. Pledge of Allegiance was given.
2. ROLL CALL:
The Clerk called the roil with the following persons
PRESENT: President Bushy, Trustees Bartecki, McInerney and 'Skinner.
Trustee Shumate arrived at 7:38 p.m.
Trustee Payovich arrived at 8:34 p.m.
Trustee Kenny arrived at 8:48 P.M.
i ABSENT: None.
IN ATTENDANCE: Margaret C. Powers, Village Manager; Richard A.
Martens, Village Attorney; Dale L. Durfey9 Jr. , Village Engineer; Darrell
J. L anglois , Finance Officer,/ Treasurer; James Fleming, Chief of Police;
Michael J. Meranda, Superintendent of Public Works; Tom Hawk, Director
of Code Enforcement; and Trey itanDyke, Goif Pro.
3. ANNOUNCEMENTS & OPEN FORUM:
President Bushy thanked the Public Works Department for their work
performed in keeping the roads open during the recent snowstorm. .
Superintendent of Public Works Meranda informed the Board of the
operating area -wide salt a portage and advised residents to drive
cautiously. The Department will begin supplementing the Village's present
salt supply with sand until advised of future arrival of salt shipments .
President Bushy stated the present garbage haulers w iH begin their own
billing process to the `tillage residents. The new contract with the haulers
included an expanded re ycling program with an additional bin per
household. Some of the additional bins and recycling brochures waere not
received by all residents. Superintendent of Public Works Meranda noted
the haulers 9 at their expense, will mail recycling brochures to their
customers, and if residents did not receive their bins to contact their
garbage hauler.
Joe Fullan voiced his approval of the Sports Core reorganization. He
addressed the progress of the Oak Brook Library over the last 20 years;
citing the computer linked library system, microfilming of the last 10 years
of the DOINGS newspaper and the future purchase of a microfilm
reader / printer . He spoke of the partnership between the Village and the
VILLAGE OF OAK BROOK Minutes 1 February 8., 1994
MEETING CALL
ROLL CALL
ANNOUNCEMENTS
AND
OVEN FORUM
4.
4
Cap
\Jo .- C 067- W
0 a- 40.0. 1� 0
Library Association in keeping with the times.
APPROVAL OF MINUTES: MINUTES
Motion by Trustee Skinner, seconded by Trustee Bartecki, to approve the
minutes of the Regular Meeting of January 25, 1994 as presented and wive
the full reading thereof. VOICE VOTE: Motion carried.
OMNIBUS AGENDA:
Trustee Bartecki requested Item 5.A, "APPROVAL OF BILLS', be removed
from the Omnibus Agenda to be addressed with the "Water Service
Connection Fee Refunds " .
Motion by Trustee Skinner, seconded by Trustee McInerney, to approve
the Omnibus Agenda. ROLL CALL VOTE:
Ayes: 4 - Trustees Bartecki., McInerney, Shumate and Skinner.
Nays: 0 - None.
Absent: 2 - Trustees Kenny and Payovich. motion carried.
B. PAYOUTS: PAYOUTS:
1. SDI CONSULTANTS, LTD .PAY UT #4 -,-PROFESSIONAL '93 DRAINAGE:
ENGINEERING SERVICES - 1993 D.PAINAGE PROJECT: $1,137.50
Approved Omnibus Vote.
2. BARI CONTRACTORS, INC. PAYOUT #1 - 1993 DRAINAGE_ '93 DRAINAGE:
PROJECT: Approved Omnibus Vote. $119587.50
3. JAMES J. BENES & ASSOCIATES, INC PAYOUT #7 1994 194 PAVING/WM:
PAVING /WATER MAIN PROJECT: Approved Omnibus Vote. $10,734.42
4. JAMES J. BENES & ASSOCIATES, INC. PAYOUT #19 - JORIE JORIE BLVD.:
BOULEVARD INSPECTION: Approved Omnibus Vote. $363.47
ITEMS REMOVED FROM OMNIBUS AGENDA:
5.A. APPROVAL OF B ILLS : and
10.D. WATER SERVICE CONNECTION FEE REFUNDS:
Trustee Bartecki noted the error in recalculating the water service
connection fees at the rate of $4.32 instead of the old rate of $2.29.
Motion by Trustee Bartecki, seconded by Trustee Spinner, to
approve the revised Voucher List of Bills and water service
connection fee refunds. ROLL CALL VOTE:
Ayes: 4 - Trustees Bartecki, McInerney, Shumate and Skinner.
Nays: 0 - None.
Absent: 2 - Trustees Kenny and Payovich. Motion carried.
VILLAGE OF OAK BROOK Minutes
2
February 8, 1994
APPROVAL OF
BILLS:
$432,813.18
WATER SERVICE
CONNECTION FEE
REFUNDS:
$55,074.69
7. ORDINANCES AND RESOLUTIONS:
A. ORDINANC 94 -AG EX1_S -76? AN ORDINANCE GRANTING TO MC ORD, 94- AG -EX1-
DONALD'S CORPORATION CERTAIN= RIGHTS TO INSTALL FIBER S -767
OPTIC CABLE IN THE VILLAGE OF OAK BROOK t DU PAGE AND SIC DONALD'S
COOK COUNTIES, ILLINOIS
FIFER OPTIC
CABLE
Motion by Trustee Skinner, seconded by Trustee Bartecki, to pass
Ordinance 94- AG -EXI -S -767 as presented and waive the full reading
thereof. ROLL CALL VOTE:
Ayes: 4 - Trustees Bartecki, McInerney, Shumate and Skinner.
Nays: 0 - None.
Absent: 2 - Trustees Kenny and Payovich. motion. carried.
B . RESOLUTION 94- SAP -EX1 -R -615 A RESOLUTION APPROVING RES . 94- SAP --EXI
AMENDMENTS TO THE EMPLOYEE SALARY PLAN FOR NON- UNION R -615
EMPLOYEES FOR 1994: EMPLOYEE
SALARY PLAN
Motion by Trustee Skinner, seconded by Trustee McInerney, to pass
Resolution 94- SAP -EXI -R -615 as presented and waive the full
reading thereof. ROLL CALL VOTE:
Ayes: 4 - Trustees Bartecki, McInerney, Shumate and Skinner.
Nays: 0 - None.
Absent: 2 - Trustees Kenny and Payovich. Motion carried.
C. RESOLUTION 94- FLSA -R -616 A RESOLUTION AMENDING THE FAIR RES . 94 -FLSA-
LAJBOR STANDARDS ACT POLICIES FOR THE VIEZ-AGE OF OAK R -616
BROOK: FAIR LABOR
STANDARDS ACT
Motion by Trustee Skinner, seconded by Trustee McInerney, to pass POLICIES
Resolution 94- FLEA -R -616 as presented and ware the full reading
thereof. ROLL CALL VOTE:
Ayes: 4 - Trustees Bartecki, McInerney,, Shumate and Skinner.
Nays: 0 - None.
Absent: 2 - Trustees Denny and Payovich. Motion carried.
D. ORDINANCE 94- SC -EXI -G -530 AN ORDINANCE ADOPTING A
COMPREHENSIVE AMENDMENT TO CHAPTER 14 ENTITLEI„ �,
1°VILLA.GE RECREATIONAL FACILITIES" OF THE CODE OF
ORDINANCES OF THE VILLAGE OF OAK BROOK, ILLINOIS:
President Bushy commended Staff for their efforts of the Sports Core
presentation.
Motion by Trustee Shumate, seconded by Trustee Skinner, to pass
Ordinance 94- SC -EXI -G -530 as presented and wive the full reading
thereof. ROLL CALL VOTE:
Ayes: 4 - Trustees McInerney, Shumate, Skinner and President
Bushy.
VILLAGE OF OAK BROOK Minutes
16
3
February 9, 1994
ORD.94- SC -EX1-
G-530
VILLAr,E
RECL ATIONAL
FACILITIES
4i0 6- 0T —Mlow
0 Q,- s .-q
Nays: 1 - Trustee Bartecki.
Absent: 2 - Trustees Kenny and Payovich. Motion carried.
9. DEPARTMENTAL REPORTS - SPECIALTY ARFASS:
Environmental Concerns & Public Works: Trustee Payovich - No report
given.
Finance / Purnhasin : Trustee Rarteckl - The Village has again received a
Certificate of ve ement for Excellence in Finance-1 Reporting from the
Government Finance Officers Association of the United States and Canada.
Staff is to be commended for their efforts in achieving this award.
Library Hotel, Convention and Visitors Committee: Trustee McInerney -
Bobbie Petz is a new Library Commissioner. �..�
Personnel &, Public Safetv; Trustee Kenny - Police Chief Fleming stated
the Board of Fire and Police Commissioners will stars a police recruit
eligibility list. Applications will be available beginning February 14, 1994.
Applications are to be returned no later than March 18, 1994. An
orientation session will be held on March 26, 1994, the Witten exam on
April. 9, 1994 and the physical agility will be held. on April. 24, 1994. The
Board of Fare and Police Commissioners will hold a session with the recruits
and on June 12, 1994 will post a list.
Planning & Zoning: Trustee Skinner - The Institute in Basic Fife
�+e�o �w�c c�Nwsua.
Principles meetings should be ending, and the hearings will move to
Hinsdale in 'kpril.
Sports Core: Trustee Shumate - The Sports Core Tennis Dome is deflated
and is in the process of being repaired. Golf' information will be sent to all
residents at the end of February. Staff is in the process of negotiating an
agreement with Butler National Golf Club for the driving range proposal,
and it will be presented at the next Board meeting. Greens Superintendent
Sean Creed has begun the lake repairs at Use golf course.
Village Clerk: Clerk Gonnella - Attended the Illinois Mu- M Clerks
Seminar in Springfield, especially noting the seminar for records
management by the State Archives, and Barbara Henry's presentation from
the Illinois Department of Revenue regarding collection of sales tax from
itinerant vendors .
Villaagg President: President Bushy - She and Police Chief Fleming
attended the funeral of the Woodridge police officer. She is continually
addressing the cor- josate concerns of the Village of Oak Brook.
VILIAGE OF OAK BROOD Minutes 4 February 8, 1994
DEPARTMENTAL
REPORTS
C
9. UNFINISHED BUSINESS:
A. PETITION WITHDRAWAL - SL
PRELDdNARY & FINAL PLAT
USE AMENDMENT:
v04
Motion by Trustee Skinner, seconded by Trustee McInerney, to
grant the petitioner's request for withdrawal of this application for a
Preliminary & Final Plat of Resubdivision and Speck Use Amendment
and retain 50% of the filing fee charges to def-Lay cost of Staff's time
with the remainder being directed to the petitioner. ROLL CALL
VOTE:
Ayes: 4 - Trustees B&rtecki, McInerney, Shumate and Skinner.
Nays: 0 - None.
Absent: 2 - Trustees Kenny and Payovich. Motion carried.
SUTLEY
(106 <iarwood
Lane]
WITHDRAWAL
B . DRAINAGE PROBLEM INVENTORY - CRITERIA. FOR DETERMINING DRAINAGE
IF VILLAGE WILL DO DRAINAGE WORK: INVENTORY
Placed later on the agenda when Trustee Payovich arrives to present
this item,
C. REgUEST FOR BUSINESS REGISTRATION CLERK POSITION: BUSINESS
REGISTRATION
Motion by Trustee Skinner, seconded by Trustee McInerney, to add CLERK
the new position of Business Registration Clerk, Grade 1, to the
Salary Administration Plan and authorize staff to fill this position in
1994 and authorize the Village Attorney to draft the necessary
documents. ROLL CALL VOTE:
Ayes: 4 - Trustees Bartecki, McInerney, Shumate and Skinner.
Nays: 0 - None.
Absent: 2 - Trustees Kenny and Payovich. Motion carried.
10. NEW BUSINESS:
A. _APPOINTMENTS - OAK BROOK HOTEL CONVENTION & VISITORS
COMMITTEE AND OAK BROOK SAFETY PATHWAY COMMITTEE:
Motion by Trustee Spinner, seconded by Trustee McInerney, to
concur with the recommendation of President Bushy and re- appoint
the following individuals to the Oak Brook Hotel, Convention &
Visitors Committee with their terms axpiring February 28, 1995
Joseph Kruvi, General Manager, Hyatt Regency Oak Brook;
Ralph E. Maxson - Oak Brook Resident;
Allen J. Pedersen - Past President, Oak Brook Association of
Commerce and Industry;
Keith Sennstrom, General Manager, The Drake Oak Brook;
Ron Juneman, General Managers Stouffer Oak Brook Hotel;
VILLAGE OF OAK BROOK Minutes
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L.
5
February 8, 1994
APPOINTMENTS:
OBHCVC and
SAFETY
PATHWAY
COMMITTEE
11
Mike Campa, General Manager, Marriott Oak Brook; and
Appoint Chuck Fleming, Manager of the Oakbrook Center, to fill the
vacancy due to the resignation of Bob Park, with his term expiring
February 28, 1995. VOICE VOTE; Motion carried. Trustees Kenny
and Payovich absent.
Motion by Trustee Skinner, seconded by Trustee McInerney, to
concur with the recommendation. of President Bushy and re- appoint
Steve McShane, At LSrge Member, to the Oak Brook Safety Pathway
Committee, with his term expirmg February, 1997. VOICE VOTE:
Motion carried. Trustees Kenny and Payovich absent.
I
8: 34 p • m...
Trustee Payovich arrived.
B.
RECOMMKNDATION - OAK BROOK COURT RESUBDIVISION {16TH
tl wos+�rc.��ms ® �.w a •ors eas�o..��
i
OAK BROOK
Street & R°opu^�t"e
8,1:
COURT I
�
The Plan Conamissian, at their meeting of January 17, 1994, reviewed
RESUBDIVISION '
(16th Street &
this proposal and recommended approval by a vote of 5 to 0 based on
Route 83)
the following conditions.
1. Final engineering approval,,
I
2. Final legal approval of all relevant documents; and
3. Waiver of public streets , sidewalks, curbs and gutters.,
streetlights, side and rear lot line easement requirements.
Motion by Trustee Skinner, seconded by Trustee Bartecki, to
approve the resubdivision of Lots I and 2 in the Buck /Ernie Pyle 2nd
�
Resubdivision Prey and Final Plat, subject to the following
conditions:
1. Final engineering approval;
2. Final legal approval of all relevant documents; and
3. Waiver of public streets, sidewalks, curbs and gutters,
streetlights, side and rear lot line easement requirements;
and direct the Village Attorney to draft the necessary resolution.
VOICE VOTE: Motion carried. Trustee Kenny absent.
C.
AME? :ICAN HEART ASSOCIATION /OAK BROOK PARK DISTRICT
AMER. HEART
JOINT 10K RACE AND FUN RUN:
ASSOC./O.B.
PARK DIST. -
Motion by Trustee Skinner, seconded by Trustee Bartecki, to
10K RACE AND
approve the joint run subject to the following conditions:
RUN RUN
Both parties work together to:
1. Notify all the commercial tenants on Jorie Boulevard,
VILLAGE OF OAK BROOK Minutes 6 February 8, 1994
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Kensington and Kensington Court of the race and the closing
of Jorie Boulevard between 8: 45 - 11:00 a. m. ;
2. Supply an adequate amount of traffic tones and barricades for
traffic control and be responsible for installing and removing
them;
3. Use Oak Brook Police Of
to direct traffic; and
4. Make arrangements with the commercial tenants on Kensington
and Kensington Court for a centrafted parking and staging
area.
VOICE VOTE: Motion carried. Trustee Kenny absent.
D. MATER SERVICE CONNECTION FEE RCS:
Discussed under Item 6, "Items Removed from Omnibus Agenda".
9-B. DRAINAGE PROBLEM INVENTORY - CRITERIA FOR DETERMINING DRAINAGE
IF V'MLAGE WILL DO DRAINAGE WORK: PROBLEM
INVENTORY
Attorney Martens noted Item #4 on the Criteria For Determining If
Oak Brook Will Do Drainage Work submitted by Village Engineer
Durfey as written states it is mandatory the Village will schedule,
budget and correct a problem.
Village Engineer Durfey requested the Engineering Department be
allowed to do drainage projects less than V0,000. The Department
will then come before the Board for approval and go out for bid if
air -:red.
Village Attorney Martens suggested the wording "The Village will
schedule a drainage project subject to prior approval of the Village
Board".
Motion by Trustee Payovich, seconded by Trustee Skinner, to table
to the next Regular Meeting for Staff to further clarify the drainage
procedures. VOICE VOTE: Motion carried. Trustee Kenny absent.
8:48 p.m. - Trustee Kenny arrived.
E. REQUEST FOR A.UTHORI?ATION - CONSULTING CONTRACT FOR 1995 PAVING
1995 PAVING PROJECT: PROJECT -
CONSULTING
Motion by Trustee Payovich, seconded by Trustee Spinner, to CONTRACTOR
authorize staff to negotiate a contract with James J. Benes and
Associates, Inc. for professional engineering services regarding the
1995 Paging Project ( Forest Glen Subdivision .Roads, Commerce
Drive, McDonald's Drive, Clearwater Drive, Blunter Drive, and
Tower Drive) subject to formal Board approval. VOICE VOTE:
Motion carried.
VLLT..A.GE OF OAK BROOK Minutes 7 February 8 , 1994
• VOL -fir' d 14
e VOL-
F. REgUES FOR PURCHASE ORDER - REPLACEMENT DETECTIVE DETECTIVE &
AND TACTICAL CARS: TACTICAL CAR
REPLACEMENT
Trustee Shumate questioned the stability of the Jeep vehicle to
ensure the safety of our officers. Police Chief Fleming noted the
vehicles are State inspected cars and include heavy duty suspension
which should safeguard against r Dover at a high rate of speed.
Motion by Trustee Bartecki, seconded by Trustee Kenny, to waive
the formal bidding process and approve a purchase order to McHenry
Jeep Engle in the amount of $35,932.04 for the purchase of two (2 )
1994 deep Cherokee Sport 4 -wheel drive vehicles. (These vehicles
are being purchased at the approvers. State of ILlinois contract price.)
ROLL CALL 'COTE:
Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich,
Shumate and Skinner.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
G. REgUEST FOR PURCHASE ORDER -° REPLACEMENT S!JUAD CARS: SQUAD CAR
REPLACEMENT
Motion by Trustee Bartecki, seconded by Trustee Kenny, to waive
the formal bidding process and approve a purchase order to Cellozzi
Ettelson Chevrolet, Inc. in the amount of $28, 253.70 for the
purchase of two (2) 1994 Caprice Chevrolet police pursuit vehicles
which will replace two (2) 1992 vehicles. (These vehicles are being
purchased at below the approved State of E inois bid contract puce. )
ROLL. CALL VOTE:
Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich,
Shumate and Skinner.
Nays: 0 - None.
Absent: 0 - None. Motion wed.
11. CLOSED MEET: CLOSED
MEETING
Motion by Trustee Skinner ..seconded by Trustee McInerney, to adjourn at
9:04 p.m. to a Closed Meeting to discuss the appointment, employment or
dismissal off an officer or an employee. ROLL CALL NOTE:
Ayes : 6 - Trustees Bartecki, Kenny, McInerney, Payovich, Shumate
and Skinner.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
12. ADJOURNMENT: ADJOURNMENT
Motion by Trustee Skinner, seconded by Trustee McInerney, to adjourn
the meeting at 10: 31 p.m. VOICE VOTE: Motion carried.
VIIZAG E OF OAK BROOK Minutes 8 Febrw ry 8 9 1994
4W
ATTEST:
Zc1I7 da K . Gonnella. CAM
Verge Clerk
btmn284
f VILLAGE OF OAK BROOK Minutes 9 February 8,, 1994