Minutes - 02/08/2005 - Board of TrusteesMINUTES OF THE, FEBRUARY 8 , 2005 REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON
FEBRUARY 22, 2005.
1. CALL TO ORDER:
The Regular Meeting of the Village Board of Trustees was called to order by President
Quinlan in the Samuel E. Dean Board Room of the Butler Government Center at 7:31
p.m. The Pledge of Allegiance was given.
2. ROLL CALL:
Village Clerk Linda Gonnella called the roll with the following persons
PRESENT: President Kevin M. Quinlan, Trustees Stelios Aktipis, John W. Craig,
Susan Chase Korin and Asif Yusuf.
ABSENT: Trustees George T. Caleel and Elaine Zannis.
IN ATTENDANCE: Richard Boehm, Village Manager; Jeffrey Moline, Assistant Village
Manager; Dale L. Durfey, Jr., Village Engineer; Bruce F. Kapff, Director
of Information Services & Purchasing; Robert L. Kallien, Jr., Director of
Community Development; Kenneth Kubiesa, Village Attorney; Margaret
G. Klinkow, Library Director and Michael J. Meranda, Director of Public
Works.
A. VILLAGE PRESIDENT'S OPENING COMMENTS
President Quinlan announced that the Village Board of Trustees follows Roberts Rules of
Order in their proceedings of Board meetings.
He announced that Suburban Life reporter Susan Gura is leaving the newspaper after
serving the Oak Brook area for several years and thanked her on behalf of the Village of
Oak Brook for her contributions.
He announced that the next item on the Agenda is Item 2. B. in which Trustee Zannis has
asked that this be continued to the next meeting.
B. RESOLUTION - THE VILLAGE OF OAK BROOK ILLINOIS DIRECTING THE
VILLAGE ATTORNEY TO PREPARE AN ORDINANCE APPROVING A
CONTRACT TO APPOINT AN INVESTIGATOR CONTINUED FROM THE
SPECIAL BOARD OF TRUSTEES MEETING OF JANUARY 31. 2005
The consideration of this matter was continued from the January 31, 2005 Special
Board of Trustees meeting. Trustees Aktipis, Korin and Zannis have requested that
this item be placed at a certain location on the agenda ahead of the Resident /Visitor
VILLAGE OF OAK BROOK Minutes Page 1 of 14 February 8, 2005
2.
3.
a
comment period.
It was a consensus of the Board of Trustees to continue Agenda Item 2 B. to the next
regularly scheduled Village Board meeting.
C. RESOLUTION TO DIRECT THE VILLAGE CLERK TO HAVE TRANSCRIPTS
PREPARED OF CERTAIN CLOSED MEETINGS OF THE BOARD OF
TRUSTEES
This matter has been requested by Trustees Aktipis, Korin and Zannis. At the time
the agenda packet was finalized, the resolution was not available.
Trustee Aktipis noted that Trustee Zannis is absent from the Board meeting and two
other Trustees are absent, therefore, he requested that this agenda item be continued.
It was a consensus of the Village Board to continue Agenda Item 2. C. to the next
regularly scheduled Village Board meeting.
RESIDENT/VISITOR COMMENT:
President Quinlan announced that Al Knuth asked to speak to the Board of Open
Meetings. He also noted that Mr. Knuth is a candidate for Village Trustee. Mr. Knuth
noted that the January 31St Village Board meeting was scheduled to be a closed meeting
and then proceeded as an open meeting. In accordance with the Open Meetings Act,
ILCS 120/2.0 2.13. the Village has an obligation to notify the public 48 hours prior. He
was informed that a last minute change was made to the meeting. He questioned if the
press was notified and if it could be publicized for residents to attend. He indicated that
he spoke with the Village Clerk that the change of the meeting was posted on the Village
website. He offered a constructive criticism to the Village Manager that he found some
difficulty in finding the meeting notice on the website. It was listed as a meeting and did
not designated that it was open or closed. He asked the Village Manager to have the
Information Services personnel consider an user - friendlier website and locate meeting
notices on the first page. He asked the Village Trustees to please give consideration to the
residents to not make such quick decisions and have the residents the opportunity to be
there for their discussion.
President Quinlan indicated that the Village did meet its legal requirements and the
Village strives to ensure that everyone is informed in a timely basis of the actions of the
Board. Staff will try to make access to that information as clear and readily available as
possible.
Dr. Francis Gaik, Oak Brook Citizens for Better Government, stated that it was organized
for with the support of private citizens with the concern of recent events in the Village.
VILLAGE OF OAK BROOK Minutes Page 2 of 14 February 8, 2005
3. The charter of the corporation includes the purposes to educate those residents about their
government, study and promote ethical standards for government employees and elected
officials and by necessity of Statute to investigate and prosecute election fraud. These are
not controversial goals but in fact align closely with the League of Women Voters. At the
last Village Board meeting, Police Sgt. Marc DeLise questioned her comment regarding
the effects of the divisiveness within the Board of Trustees upon police moral. He
questioned her ability to make such statements and that she is not familiar with police
work and dismissed any complaint as mere bad apples. In her work she has done
numerous psychological evaluations of law enforcement applicants as part of the fitness
duty report. She has a unique understanding for the change of leadership challenge as it
relates to morale and productivity.
A police officer's responsibility is to enforce the law and set aside any personal or
political considerations. It is an extremely difficult and honorable profession requiring a
special set of qualifications including the highest of standards of physical, mental and
ethical criteria. Sgt. DeLise spoke of his friendships, which are an important part of the
human support structure however they should not interfere with the function of power
within an organizational structure. Oak Brook Citizens for a Better Government has also
been maligned as showing a willingness to listen and grab onto rumor and innuendo.
President Quinlan's official court and deposition pages 148 through 152 that he never
spoke to Deputy Chief Haas or Chief Pisarek regarding their performance but that their
removal was based \upon Sgt. DeLise and Patrol Calvello's advise. If Calvello and
DeLise's recommendation result in dismissal of the Police Chief and Deputy Chief, where
do our staff patrolmen stand. Deputy Chief Haas testified before the Oak Brook
Association Presidents on July 22, 2004 that he was told to vacate his position within
thirty -six hours of calling for an internal investigation on a DUI traffic ticket involving a
friend and cousin of President Quinlan. Haas also told the group that he was in fear for
his life and indeed he sold his home and moved to Minnesota. President Quinlan
misrepresented that these vacancies were a result of simple retirement.
Oak Brook Citizens for a Better Government have confidentially spoken with several
police officers and other Village employees who express concern that their own
enforcement of Village law and procedures may jeopardize their continued employment.
Under the State Ethics Code and the Village ordinance, the whistle blower policy
prohibits retaliation against an officer or employee for disclosing information regarding a
violation of a rule, law or regulation and allows for triple damages against wrongdoers.
Oak Brook Citizens has received several anonymous letters and documentation She
commended Police Officer Tamie Shuey, Badge #42, for issuance a citation on December
29, 2004 to the Village prosecutor for leaving the scene of an accident.
President Quinlan reminded Dr. Gaik that this is not a public forum for the advertisement
of the Oak Brook Citizens for Better Government. If you have something that you wish
to address directly to the Board of Trustees that is what the resident /visitor comment
section is for at the Board meetings.
VILLAGE OF OAK BROOK Minutes Page 3 of 14 February 8, 2005
4. APPROVAL OF MINUTES:
5
A. SPECIAL BOARD OF TRUSTEES MEETING OF JANUARY 17, 2005
Motion by Trustee Yusuf, seconded by Trustee Korin, to approve the Minutes of the
Special Board of Trustees Meeting of January 17, 2005. VOICE VOTE: Motion
carried.
B. REGULAR BOARD OF TRUSTEES MEETING OF JANUARY 25, 2005
Motion by Trustee Yusuf, seconded by Trustee Korin, to approve the Minutes of the
Regular Board of Trustees Meeting of January 25, 2005. VOICE VOTE: Motion
carried.
C. SPECIAL BOARD OF TRUSTEES MEETING OF JANUARY 31, 2005
Motion by Trustee Craig, seconded by Trustee Korin, to approve the Minutes of the
Special Board of Trustees Meeting of January 31, 2005. VOICE VOTE: Motion
carried.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be
enacted in one motion.
Motion by Trustee Korin, seconded by Trustee Yusuf, to approve the Consent Agenda and
authorize expenditures as presented. ROLL CALL VOTE:
Ayes: 4 - Trustees Aktipis, Craig, Korin and Yusuf.
Nays: 0 - None.
Absent: 2 - Trustees Caleel and Zannis Motion carried.
A. Accounts Payable for Period Ending February 4, 2005 - $188,392.52
Significant Items included in Above:
1) Kubiesa, Spiroff, Gosselar and Acker, P.C. — Legal Fees - November, 2004 -
$14,050.30
2) Kubiesa, Spiroff, Gosselar and Acker, P.C. — Legal Fees — December, 2004 -
$11,412.00
B. Approval of Payroll for Pay Period Ending January 29, 2005 - $618,586.30
C. Community Development Referrals
1) Bohne — 3305 York Road - Variation
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) 2005 Pavement Rejuvenation Project
2) 2005 Crack Seal Project
VILLAGE OF OAK BROOK Minutes Page 4 of 14 February 8, 2005
5. E. Authorization to Hire, Promote or Reassign Duties of Village Employees
F. Budget Adjustments
G. An Ordinance Granting A Variation from the Provisions of Section 13- 10A -3C(2) of
Title 13 ( "Zoning Regulations ") of the Village Code of the Village of Oak Brook
Relative to Side Yard Setback Requirements
H. A Resolution Approving the Final Plat of Subdivision Known as CSA Fraternal Life
Resubdivision and Granting Variations from the Provisions of Section 14 -6 -3 -J and K
of Title 14 ( "Subdivision Regulations ") of the Village Code of the Village of Oak
Brook Relative to Monumentation and Dedication of Public Utility Easements"
I. An Ordinance Granting a Variation from the Provisions of Section 13- 6A -3F(3) of
Title 13 ( "Zoning Regulations ") Of The Village Code Of The Village Of Oak Brook
Relative To Rear Yard Setback Requirements - Willet — 3404 Adams — Variation
J Amendment to Final Plat of Forest Gate
6. ITEMS REMOVED FROM CONSENT AGENDA - None.
7. BOARD & COMMISSION RECOMMENDATIONS - None.
8. UNFINISHED BUSINESS-
A. 814 COMMERCE LLC — VARIATION TO SECTION 13- 12 -3H.2 CHAPTER 12
OFFICE STREET PARKING AND LOADING CONTINUED FROM JANUARY
25, 2005
At the January 25, 2005 meeting, the Village Board continued a request from 814
Commerce, LLC regarding a variation request to construct 96 additional parking
spaces in the required front yard setback for the building located at 814 Commerce, to
give the applicant time to consider additional alternatives to the original variation
request.
Since that time, the applicant and Village Staff have been in contact relative to the
preparation of additional alternative parking lot configurations. Because more time is
needed to develop the additional materials, the applicant's attorney has requested that
this matter be continued to the February 22, 2005 Board meeting.
Motion by Trustee Aktipis, seconded by Trustee Yusuf, to concur with the
applicant's request to continue the variation request for 814 Commerce, to the
February 22, 2005 Board of Trustees meeting. VOICE VOTE: Motion carried.
A. CONFIRMATION OF APPOINTMENTS
B. ORDINANCES & RESOLUTIONS
1) RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY
VILLAGE OF OAK BROOK Minutes Page 5 of 14 February 8, 2005
8. B. 1)
MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE — 2005 CRACK
SEAL PROJECT CONTINUED FROM JANUARY 25, 2005
In conjunction with the 2005 Crack Seal Project, the Village Board had questions
regarding the crack sealing operation and effectiveness. This construction
operation is part of the much larger issue of understanding how pavements work
and best management practices of maintaining them. The Village of Oak Brook
owns and maintains various infrastructure consisting of roads, the water system,
drainage facilities, buildings, etc. The largest segment in the Village is the road
network which is currently estimated to be worth over $40 million. As such, the
Village has a huge fiduciary responsibility of maintaining this network in a cost
effective manner. Roadway maintenance concept is based on the pavement
performance curve which delineated pavement condition and renovation costs
verses time: the bottom line being road renovation costs increase geometrically,
as opposed to linearly, with time.
To minimize annual costs the conclusion reached was to renovate pavements
before they become "bad" and don't spread out pavement improvements because
the pavement might not "look that bad ". The old saying of being penny wise and
pound foolish could have been written specifically for pavement renovation.
In addition to the optimal timing of resurfacing, properly accomplishing the
Village's fiduciary responsibility also involves extending pavement life. This
involved a change from reactive maintenance (pothole patching for example) to
proactive preventive maintenance — known as pavement preservation — that cuts
the need for costly, time - consuming rehabilitation and reconstruction projects.
By applying a series of low -cost preventive maintenance treatments, each of
which lasts a few years, the pavement's service life is extended. Pavement
professionals have a toolbox of many maintenance options to accomplish this. In
our particular climate and economic character, the Village has used crack sealing,
rejuvenation, and micro surfacing for this.
Crack sealing has been used by highway agencies for decades. Sun, wind, rain,
and heat oxidize asphalt, causing hardening and shrinkage. The pavement then
breaks and cracks appear. In other words, cracks are inevitable. Neglected
cracks cause potholes and other pavement deterioration by allowing moisture into
the underlying pavement structures, weakening the base. Cracks also permit
incompressibles, like sand, stone, and dirt, to enter which restrict crack closure
during warm weather (cracks are widest during cold weather and narrowest
during warm weather). Much has been written concerning the effectiveness of
crack sealing to minimize water infiltration and debris which significantly
reduces pavement deterioration. Research has indicated that crack sealing will
extend the life of a pavement.
VILLAGE OF OAK BROOK Minutes Page 6 of 14 February 8, 2005
8. B. 1)
A telling characteristic of pavement deterioration is potholes. Potholes appear
when the upper pavement level fails. Material is broken into small pieces and is
thrown out by tires traversing the area. The initial pavement failure is commonly
caused by water getting into the pavement through cracks and weakening it.
When combined with freeze -thaw cycles, this is especially prevalent.
Potholes have become extremely rare on Village streets due to the crack sealing,
and also pavement rejuvenation, operations. Without these activities, potholes
would appear. The current planned timing of rejuvenating the first year and crack
sealing the third year after resurfacing, and then in five year increments
thereafter, greatly diminishes the chance of potholes.
The Village's Public Works Department has spent little time on pavement repairs
due to the rigorous and proactive Roadway Maintenance Plan. This frees them to
accomplish other tasks and keep the head count as low as possible. Much of this
is due to the crack sealing program in particular and the Plan in general.
All construction activities contain certain inconveniences and problems. The
significant benefits of extending pavement life and diminishing deterioration
derived from crack sealing far outweigh the problems.
The 2005 Budget takes the Crack Seal Project funding from the MFT Fund. As
such the Village must adhere to IDOT procedures and forms. The Resolution For
Maintenance Of Streets And Highways By Municipality Under The Illinois
Highway Code — 2005 Crack Seal Project Continued From January 25, 2005 is a
document required by IDOT prior to MFT funding. The resolution appropriates
the sum of $84,000 for calendar year 2005 for the Crack Seal Project, the same
amount that is within the 2005 Budget as a transfer from the MFT Fund to the
Infrastructure Fund for this work.
Motion by Trustee Korin, seconded by Trustee Yusuf, for passage of Resolution
2005-TX-MFT-R-890,-'A "Resolution For Maintenance Of Streets And Highways
By Municipality Under The Illinois Highway Code — 2005 Crack Seal Project"
Continued From January 25, 2005. ROLL CALL VOTE:
Ayes: 4 — Trustees Aktipis, Craig, Korin and Yusuf.
Nays: 0 - None.
Absent: 2 - Trustees Caleel and Zannis. Motion carried.
2) RESOLUTION 2005- AG -TX- PRPTY -EXI -R -893 — "A RESOLUTION
AUTHORIZING EXECUTION OF REAL ESTATE SALE CONTRACT" (Lots
1 and 2 — Sports Core /Westchester Park Subdivision, 06 -25- 302 -043, 06-25-302 -
0
VILLAGE OF OAK BROOK Minutes Page 7 of 14 February 8, 2005
8. B. 2)
A Resolution authorizing the execution of the Real Estate Sale Contract submitted
by Mr. Harish Shownkeen. Mr. Shownkeen has submitted an earnest money
check in the amount of Forty Thousand Dollars ($40,000.00) as required under
the terms of the Real Estate Sale Contract. The price submitted by Mr.
Shownkeen for Lots 1 and 2 is One Million, One Hundred Thousand Dollars
($1,100,000.00).
Motion by Trustee Korin, seconded by Trustee Yusuf, for passage of Resolution
2005- AG -TX- PRPTY -EX 1 -R -893, "A Resolution Authorizing Execution of Real
Estate Sale Contract ". ROLL CALL VOTE:
Ayes: 4 - Trustees Aktipis, Craig, Korin and Yusuf.
Nays: 0 - None.
Absent: 2 - Trustees Caleel and Zannis. Motion carried.
C. AWARD OF CONTRACTS:
1) GOLF CAR REPLACEMENT
Three bids were received and opened on Wednesday, February 1, 2005. The
Village last replaced its golf car fleet in 2000. It is generally recommended that
golf cars should be replaced after four seasons of use. The current fleet lasted
five years due to a manufacturer's recall and replacement of the batteries, which
added one year to the life of our fleet. Staff has reviewed and received adequate
references. Staff has also worked with E -Z -GO satisfactorily in the past.
Motion by Trustee Craig, seconded by Trustee Korin, to award a contract for Golf
Car Replacement to the lowest responsive and responsible bidder, E -Z -GO
Textron, Inc., 24404 N. Hwy 12, PO Box 548, Lake Zurich, Illinois, subject to
staff review, for a not to exceed annual cost of $43,861.32 and a four -year not to
exceed cost of $175,445.28. ROLL CALL VOTE:
Ayes: 4 - Trustees Aktipis, Craig, Korin and Yusuf.
Nays: 0 - None.
Absent: 2 - Trustees Caleel and Zannis. Motion carried.
9. NEW BUSINESS:
A. CONFIRMATION OF APPOINTMENTS
1) OAK BROOK HOTEL, CONVENTION AND VISITORS COMMITTEE
The Oak Brook Hotel, Convention and Visitors Committee is made up of nine (9)
members with terms that expire every February 28t". Tony Mira of the
Renaissance has been replaced by Dieter Heigl as the new General Manager. The
VILLAGE OF OAK BROOK Minutes Page 8 of 14 February 8, 2005
9. A. 1)
General Manager position at the Hyatt Regency Oak Brook will be vacated by
John Merrill this week. Until such time as a permanent General Manager is hired,
there will be a vacancy on the Committee.
President Quinlan recommended the following appointments to the Oak Brook
Hotel, Convention & Visitors Committee, with their terms expiring February 28,
2006:
1. Appointment of Dieter Heigl, General Manager, Renaissance Oak Brook
Hotel
2. Reappointment of Ted Selogie, General Manager, Marriott Oak Brook
3. Reappointment of Julie Coker, General Manager, The Lodge at
McDonald's Campus
4. Reappointment of Heather Wehling, General Manager of the Residence Inn
by Marriott -Oak Brook
5. Reappointment of John Callan, General Manager of the Wyndham Drake
Hotel
6. Reappointment of Chuck Fleming, General Manager, Oakbrook Center
7. Reappointment of Ralph E. Maxson, Oak Brook Resident
8. Reappointment of Tracy Ryan, President & CEO of the Oak Brook Area
Association of Commerce & Industry
Motion by Trustee Aktipis, seconded by Trustee Yusuf, to concur with the
appointment of Dieter Heigl, General Manager, Renaissance Oak Brook Hotel;
the reappointments of Ted Selogie, General Manager, Marriott Oak Brook, Julie
Coker, General Manager, The Lodge at McDonald's Campus; Heather Wehling,
General Manager of the Residence Inn by Marriott -Oak Brook; John Callan,
General Manager of the Wyndham Drake Hotel, Chuck Fleming, General
Manager, Oakbrook Center; Ralph E. Maxson, Oak Brook Resident and Tracy
Ryan, President & CEO of the Oak Brook Area Association of Commerce &
Industry recommended by President Quinlan to the Oak Brook Hotel, Convention
and Visitors Committee with terms to expire February 28, 2006. VOICE VOTE
Motion carried.
B. ORDINANCES & RESOLUTIONS
C. AWARD OF CONTRACTS
D. AUTHORIZATION TO PURCHASE
1) OCLC CHARGES
A purchase order for OCLC charges is necessary to on -line catalog library
VILLAGE OF OAK BROOK Minutes Page 9 of 14 February 8, 2005
9. D. collections. The Library Director recommends this purchase order be placed.
Motion by Trustee Korin, seconded by Trustee Yusuf, that the Board of Trustees
authorize a purchase order in the amount of $5,434.98 to be placed with the vendor
Lincoln Trail Libraries System for OCLC charges. ROLL CALL VOTE:
Ayes: 4 - Trustees Aktipis, Craig, Korin and Yusuf.
Nays: 0 - None.
Absent: 2 - Trustees Caleel and Zannis. Motion carried.
2) LIBRARY BOOKS AND AUDIO VISUAL MATERIALS
Pursuant to the provisions of Title 1 -7 -10 our Village Code, we are permitted to
join with other governmental units in order to benefit from cooperative purchasing
arrangements.
The three primary book jobbers that serve the Village of Oak Brook are Baker and
Taylor, Brodart, and Igram. The current discounts are as follows:
Type of Book/Binding
Baker &
Taylor
Brodart
Ingram
Trade Bindings
43.1%
35%
43 %
Library Bindings
17%
5%
13%
Single Bindings
17%
N/A
N/A
Mass Market & Paperbacks
40.5%
35%
40%
University Press
10%
10%
13%
Short Discounts
Net + 5%
Net + 15%
10%
Spoken Word Audio
0-43%
N/A
N/A
Pre - recorded Videos /DVD's
25 -28%
N/A
N/A
Pre - recorded CD's
26%
N/A
N/A
Although the Village has the option to bid the purchase of books, we do not have
the combined purchasing power of DLS libraries, and as such we would not
receive as good a discounted price.
Multiple vendors are used throughout the year based on product availability, hence
the reason for using more than one vendor.
The brokers are unwilling to submit bids directly to the Village, since they could
not offer a better discount than what they already offer through DLS.
Motion by Trustee Korin, seconded by Trustee Aktipis, that the Village Board
waive further bidding and issue purchase orders for books and non -print media,
taking advantage of the cooperative purchasing arrangement negotiated by DuPage
Library System with major book jobbers on a periodic basis. ROLL CALL
VOTE:
VILLAGE OF OAK BROOK Minutes Page 10 of 14 February 8, 2005
9. D. 2)
Ayes: 4 - Trustees Aktipis, Craig, Korin and Yusuf.
Nays: 0 - None.
Absent: 2 - Trustees Caleel and Zannis. Motion carried.
3) LIBRARY BOOKS AND AUDIO BOOKS
The Library has budgeted $132,350 in 2005 for Books and Audio Visual
Materials. The recommended vendors for audio books are Recorded Books,
Random House, and BBC Audiobooks. These three vendors are sole source for
library -use ready audio books. The books are delivered already processed in
library cases so all staff is required to do is catalog and label. The cases can be
sold to libraries from other companies for $243 a piece. Some books require as
many as 16 cases. Purchasing the books already processed saves the Village
money and staff time. The Library has used these companies for numerous years
and is very satisfied with the products and customer service Scholastic Library
Publishing is a sole source vendor for Grolier Books.
Motion by Trustee Korin, seconded by Trustee Yusuf, that the Village Board
waive bidding due to sole source for 'library -use ready' audio books and issue
purchase orders to Recorded Books, Random House and BBC Audiobooks; and to
waive bidding due to sole source for Grolier Books and issue purchase orders to
Scholastic Library Publishing. ROLL CALL VOTE:
Ayes: 4 - Trustees Aktipis, Craig, Korin and Yusuf.
Nays: 0 - None.
Absent: 1 - Trustees Caleel and Zannis. Motion carried.
4) COMMUNITY DEVELOPMENT REPLACEMENT VEHICLE
The Community Development Department presently uses a 1995 Jeep Cherokee,
which presently has 78,000 miles. Based on the age, miles and service history of
this vehicle, it is recommended that it be replaced. This vehicle is used on a daily
basis for inspections.
When looking for replacement vehicles, staff saw what vehicles have been bid
through the State of Illinois. Pursuant to the provisions of Section 1 -7 -10 of the
Code of Ordinances and Compiled Statutes, the Village is permitted to join with
other governmental units in order to benefit from cooperative purchasing
arrangements.
Motion by Trustee Yusuf, seconded by Trustee Korin, that the Village Board
waive further bidding since the State of Illinois already conducted the bid process
and issue a purchase order to Bob Ridings, Inc. 931 West Springfield Road,
Taylor, Illinois 62568 for one 2005 Ford Explorer in the amount of $21,205.00.
VILLAGE OF OAK BROOK Minutes Page 11 of 14 February 8, 2005
9. D. 4) ROLL CALL
VOTE:
Ayes: 4 - Trustees Aktipis, Craig, Korin and Yusuf.
Nays: 0 - None.
Absent: 2 - Trustees Craig and Zannis. Motion carried.
E. 2004 AUTUMN FESTIVAL REPORT AND RECOMMENDATIONS
The following residents served on the 2004 Committee: Trustee John Craig, Trustee
Asif Yusuf, Joyce Antoniolli, Connie Craig' Nuha Dabbouseh, Linda Gonnella, Rose
Janulis, Carolyn Link, Ralph Maxson, Nelly Naguib, Harry Peters and RonnDa Peters.
Upon review of the report the Committee has recommended the following
considerations by the Board of Trustees for the 2005 Autumn Festival:
1. The structure of the Autumn Festival Committee is redefined in which seven
residents serve on the Committee with one member being an elected official to
serve as the Chairman. That the Committee appoints a Vice Chairman in the
absence of its Chairman.
2. The Preview Party is discontinued due to the law attendance of the event.
3. The Village of Oak Brook hosts a one day Autumn Fest event on Sunday,
September 25, 2005 from 12:00 p.m. to 5:00 p.m.
4. A brief ceremony is held during the Autumn Fest in which the Sponsors of the
event receive a plaque recognizing their contribution to the event.
5. The funds that remain from the successful 2004 Autumn Festival event be
designated for the 2005 Autumn Fest event in which a small generator is
purchased for activities that may be used by the Sports Core and for expansion of
activities for the event.
The following 2004 Committee members have declined to participate in the 2005
Autumn Fest event: Trustee Craig, Trustee Yusuf, Mariette Adrian, Harry Peters and
RonnDa Peters. There are presently six residents who wish to serve on the 2005
Autumn Fest Committee: Joyce Antoniolli, Nuha Dabbouseh, Linda Gonnella,
Carolyn Link, Nelly Naguib and Barbara Nasharr.
Motion by Trustee Craig, seconded by Trustee Korin, to accept the recommendations
of the 2004 Autumn Fest Committee as presented. VOICE VOTE. All Ayes. Nays.
None. Motion carried.
10. INFORMATION & UPDATES:
A. VILLAGE PRESIDENT
President Quinlan remarked that the public should beware of rumor and innuendo as he
does not have any cousin that lives in Oak Brook nor any cousin of his has been arrested
VILLAGE OF OAK BROOK Minutes Page 12 of 14 February 8, 2005
10. A.
in Oak Brook.
B. VILLAGE MANAGER
Manager Boehm noted that when the Village launched the website last year but that it is
continually being updated. The Library's page has now been incorporated into the
Village website. He complimented Village staff for their efforts in this area.
Trustee Korin gave an update on the Ad Hoc Audit Committee reviewing the legal bills
from the Village Attorney. The motion that created the Ad Hoc Committee was passed
last September and they have been working on this project since that time. The report is
basically finished and it needs to be prepared properly. With the non - elected members of
the Committee, in terms of indemnification, considering there is a concern that as a
resident and not a public official that the individual could have some personal liability.
The original ruling from Attorney Kubiesa was that any indemnification or immunity did
not cover the individual but he is reviewing this as she has asked that he present a written
opinion on this issue. She researched the Illinois State Statutes and cited the Local
Governmental Employees Tort Immunity Act; Section 1 -202 that she believes would
include any member of this Committee. In addition to this Committee, she viewed the
Village's website and the only place she found indemnification was for the Board of
Trustees and the Village President. She asked for discussion among the Trustees in terms
of assuming that this application is proper that the Village enact an ordinance that would
exemplify the type of immunity or indemnification of any residents serving on any
committee would be covered. She will wait for Attorney Kubiesa's written opinion and
they the Board of Trustees could address in the coming weeks, passed by ordinance and
then have it on the website.
President Quinlan asked if Trustee Korin wanted it placed on the agenda for the next
Board meeting. Trustee Korin responded that Attorney Kubiesa's written opinion would
need to be, received first.
Trustee Craig stated that he has spoken for six years of the unfair situation with the
Hinsdale Sanitary District. Last fall the Hinsdale Sanitary District was to perform work in
the Village during odd hours. The Board of Trustees granted the District their request
with the stipulation that the residents of Oak Brook, that lived within their jurisdiction,
would receive a form this spring requesting their irrigation and pool water be excluded
from their billing system. President Quinlan directed Village Manager Boehm to follow
up on this issue.
Trustee Craig again reiterated that free garbage is given to the residents of Oak Brook. If
raises are given to the Village employees up to 7% that the residents should receive
something such as the free garbage.
VILLAGE OF OAK BROOK Minutes Page 13 of 14 February 8, 2005
10. C. VILLAGE CLERK
Clerk Gonnella announced that beginning March 14'1' in- person absentee voting will be
available in the Clerk's office for the residents of Oak Brook. The hours are from 8:30
a.m. from 4:30 p.m. Monday through Friday and Saturday 9:00 a.m. to noon. Residents
may contact the Clerk at 990 -5758 if you wish an absentee ballot application mailed to
your directly. If any residents did ask for absentee ballot applications for the November
General Election, all of the data has been saved so that residents may just call and the
forms will be sent.
11. ADJOURNMENT
Motion by Trustee Craig, seconded by Trustee Yusuf, to adjourn the Regular Meeting of
the Board of Trustees at 8:04 p.m. VOICE VOTE: Motion carried.
ATTEST:
s /Linda K. Gonnella
Linda K. Gonnella, CMC
Village Clerk
VILLAGE OF OAK BROOK Minutes Page 14 of 14 February 8, 2005