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Minutes - 02/09/1982 - Board of Trustees1 I. MEETING CALL r VILLAGE OF OAK BROOK MINUTES OF THE REGULAR MEETING February 9, 1982 The Regular Meeting of the Board of Trustees was called to order at 7:30 P.M. by President Cerne in the Samuel E. Dean Board Room of the Village Commons. A. Roll Call II. APPROVAL OF MINUTES Present: Trustees George Congreve Walter C. Imrie Robert E. Listecki Arthur W. Philip Joseph H. Rush President Wence F. Cerne 7 Absent: Trustee William R. Watson (Arrived: 7:45 P.M.) Trustee Philip moved - seconded by Trustee Congreve ... That the Minutes of the Regular Meeting of January 26, 1982 be approved as submitted and waive reading of same. Voice vote: all in favor So ordered. III. ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC. A. AN ORDINANCE AMENDING SECTION 14 -13 OF THE CODE OF ORDINANCES OF THE VILLAGE OF OAK BROOK RELATIVE TO THE VILLAGE RECREATIONAL FACILITIES Proposed Ordinance discussed at the Regular Meeting January 26, 1982. Trustee Philip moved - seconded by Trustee Listecki ... To pass Ordinance G -31.6 as presented and waive the full reading thereof. Roll call vote: Ayes: Trustees Imrie, Listecki, Philip, and Rush Nays: Trustee Congreve Absent: Trustee Watson President Cerne indicated his disfavor of the Ordinance but indicated he would approve the Ordinance. So ordered. B. AN ORDINANCE AMENDING SECTION 10- 55(d)(5) OF THE CODE OF ORDINANCES OF THE VILLAGE OF OAK BROOK CONCERNING REGULATIONS FOR THE CONTROL OF SOIL EROSION & SEDIMENTATION & STORM WATER MANAGEMENT Trustee Congreve moved - seconded by Trustee Listecki ... To pass the proposed Ordinance as presented and waive the full reading thereof. Discussion followed on the full extent of the proposed Ordinance. Trustee Congreve moved - seconded by Trustee Philip ... To table for review of the Ordinance in its entirety. Voice vote: all in favor So ordered. Absent: Trustee Watson IV. FINANCIAL A. Treasurer's Report Trustee Rush moved - seconded by Trustee Congreve ... VILLAGE OF OAK BROOK MINUTES -1- February 9, 1982 VILLAGE OF OAK BROOK MINUTES -2-- February 9, 1982 To approve the Treasurer's Cash and Investment Reporc for the month of January, 1982 as presented. Revenue Fund Balance Corporate Fund $4175217.14 $35506,305.40 Motor Fuel Tax Fund 51167.32 969777.68 Revenue Sharing Fund 169685.00 47.51 Water 1095360.52 291625600.47 Sports Core Bond 105946.67 3555699.65 Sports Core Operating 395892.51 625393.54 Voice vote: all in favor So ordered. Absent: Trustee Watson TIME: '-7:45 P.M. Trustee William R. Watson arrived. `B. Payouts 1. Fulton Contracting Company - Payout #2 Project #80 -1704; York Woods Street Lights. Trustee Congreve moved - seconded by Trustee Philip ... To approve Payout #2 to Fulton Contracting Company in the amount of $20,280.33. Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip, Rush and Watson. Nays: None President Cerne indicated approval of the motion. So ordered. f 2. Bari Sewer & Water - Payout #2 Project #81 -1304; 1981 Drainage Improvement. Trustee Congreve moved - seconded by Trustee Philip ... To approve - Payout #2 to Bari Sewer and Water Contractor, Inc. in the total amount of $2,112.60 subject to receipt of waivers. Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip, Rush and Watson. Nays: None President Cerne indicated approval of the motion. So ordered. 3. DuPage Water Commission Trustee Congreve moved - seconded by Trustee Philip ... To approve the DuPage Water Commission contribution of $5,900.00 as final pay- ment of the 1982 Annual Contribution. Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip, Rush and Watson. Nays: None President Cerne indicated approval of the motion. So ordered. C. Approval of Bills Warrant Register by Fund, dated February 3, 1982 presented to reflect payment from the following funds: General Fund $3365882.81 Motor Fuel 179887.98 Water 585006.19 Sports Core 38,103.93 TOTAL $450,880.91 Trustee Rush moved - seconded by Trustee Listecki VILLAGE OF OAK BROOK MINUTES . -2- February 9, 1982 VILLAGE OF OAK BROOK MINUTES -3- February 9, 1982 To approve payment of the listed bills in the total amount of $450,880.91. Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip, Rush and Watson. Nays: None President Cerne indicated approval of the motion. So ordered. D. Fiscal Year 1982/83 Budget Meeting Trustee Rush moved - seconded by Trustee Listecki ... To schedule a special meeting on March 16, 1982 for the purpose of reviewing the proposed 1982/83 F.Y. Budget and that this meeting also serve as the required Public Hearing on the use of Revenue Sharing Funds. Voice vote: all in favor President Cerne indicated approval of the motion. So ordered. E. Department of Revenue - Sales Tax Return State of Illinois gave notice that sales tax revenue had been erroneously allotted to the Village in the amount of $127,993.84 and recommended repayment to the City of Northlake in seven (7) monthly installments beginning March, 1982. Trustee Rush moved - seconded by Trustee Philip ... To table this matter. h Voice vote: all in favor V. OLD BUSINESS A. Polo Agreement - 1982 So ordered. Each Trustee was in receipt of letter dated December 8, 1981 from Michael Butler in behalf of the Oak Brook Polo Corporation requesting changes to the 1981 Polo Agreement. Discussion followed on each issue involved. VI. NEW BUSINESS A. Modification - Purchasing Authority Discussion was held relative to the recent modification of the Illinois Municipal Code raising the limits required for competitive bidding from $2,500.00 to $4,000.00. It was further suggested that expenditures requiring Board approval after competitive bidding be increased also. Direction given to Village Attorney to prepare necessary ordinance. B. Modification - Personnel Rules & Regulations Discussion held on amending the Personnel Rules in various areas such as 1) up- dating the list of Department Heads to include Librarian, Village Attorney, Sports Core Manager, and Finance Officer in the section related to outside em- ployment by Department Heads; 2) to clarify the 82 holidays for employees other than Police and Fire Departments; 3) increase the gift certificate Service Award for 10 years from $25.00 to $50.00,for 15 years from $50.00 to $75.00, for 20 years from $100.00 to $150.00; 4) elimination of the entire provision related to retirement pay with a grandfather clause for current employees; 5) in reimburse- ment of expenses that the 15,r,% per mile car allowance be increased to 20(' per mile; 6) remove the definition of the Personnel and Salary Administration Committee. Direction given to Village Attorney to prepare necessary ordinance. C. Watermain Extensions - Project #81 -1202 Easement related to 1981 Watermain Extension for Adams Road /Birchwood Road/ Pine Hill Lane /Cheval Drive /Route 83/35th Street. Trustee Congreve moved - seconded by Trustee Watson ... To accept the Grants of Easement from Frank R. and Marianne Lakosil and Louis G. and Anna Lampros for the proposed water main within Pine Hill Lane. VILLAGE OF OAK BROOK MINUTES -3- February 9, 1982 VILLAGE OF OAK BROOK MINUTES -4- February 9, 1982 Voice vote: all in favor So ordered. D. Trinity Lakes Unit II - Letter of Credit Reduction Trustee Congreve moved - seconded by Trustee Rush ... To reduce the Letter of Credit #SP -24744 (Harris Bank) in the amount of $215,486.87 leaving a balance in the Letter of Credit of $601,070.63 and the Letter of Credit #SP -24745 (Harris Bank) in the amount of $80,485.50 leaving a balance in the Letter of Credit of $26,828.50. Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip, Rush and Watson. Nays: None President Cerne indicated approval of the motion. So ordered. VII. ADJOURNMENT Trustee Congreve moved - seconded by Trustee Watson ... To adjourn - TIME: 9:40 P.M. Voice vote: all in favor ATTEST: Village Clerk Approved VILLAGE OF OAK BROOK MINUTES -4- So ordered. February 9, 1982