Minutes - 02/09/1993 - Board of TrusteesaL - 9 .mq 3
VILLAGE OF OAK BROOK )Minutes Feb. 9!,01993
UN0FFICT1L UNTIL APPROVED BY BOARD
APPROVED AS WRIT'T'EN OR APPROVED
AS BY VILLAGE BOARD
ON rc f
1. MEETING CALL: 'TETING CALL
The Regular Meeting of the Board of Trustees was called to order by
President Bushy in the Samuel E. Dean Board Room of the Village Commons
at 7:32 p.m. Pledge of Allegiance was given.
2. ROLL CALL: ':ROLL CALL
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki, Mayer, Shumate, Skinner
and Winters.
Trustee Pavovich arrived at 7:53 p.m.
ABSENT: None.
IN ATTENDANCE: Bruce F. Kapff, Acting Village Manager; Richard A.
Martens, Village Attorney; Margaret Powers, Finance Officer /Treasurer;
Dale. L. Durfey, Jr., Village Engineer; Michael J. Meranda,
Superintendent of Public Works; Doug Patchin and Gary Martin, Public
Works employees.
3 ANNOUNCEMENTS R OPEN FORUM: opEr? rj)r T qj
i
Joe Fullan commended the Trustees for the use of the microphones for
Staff members and Trustees during Board meetings.
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4. APPROVAL OF MINUTES: MINUTES
Trustee Skinner moved to approve the minutes of the Regular Meeting of
January 26, 1993 as presented and waive the full reading thereof.
Seconded by Trustee Winters. VOICE DOTE: Motion carried.
5. OMNIBUS AGENDA:
Trustee Bartecki requested Item 5.A., "Ratification of Gasoline
Purchase ", be removed from the Omnibus Agenda for discussion.
Trustee Skinner moved to approve the omnibus Agenda. Seconded by
Trustee Winters. ROLL CALL VOTE:
Ayes: 5-Trustees Bartecki, Mayer, Shumate, Skinner and Winters.
Nags: 0 -None.
Absent: 1- Trustee Payovich. Motion carried.
B. ORDINANCE NO. G -502 AN ORDINANCE AMENDING CHAPTER 5 OF THE CODE ORn. G -S1)
OF ORDINANCES OF THE VILLAGE OF OAK BROOK REGARDING BUILDING ELEVATOR
! PERMIT FEES (ELEVATOR INSPECTION FEES): Approved Omnibus Vote. INS''ECTIOF
FEES
VILLAGE OF OAK BROOK Minutes 1 February 90 1993
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C. PAYOUTS: PAYOUTS:
1. JAMES J. BENES & _ASSOCIATES - PAYOUT #8 - JORIE BOULEVARD BENTS: JORIE
INSPECTION: Approved Omnibus Vote. BLXTD. -- $19335.31
2. CRAW.)RD, MURPHY & TILLY INC. - PAYOUT #3 & FINAL - BRIDGE GMT: BRIDGE
SCOUR INSPECTION: Approved Omnibus Vote. INSPECTION-
° $2,102.50
D. REFERRAL - BUCKLERNIE PYLE 2nd RESUBDIVISION - REZONING WITH TEXT REFERRAL-
AMENDMENTS I ...
AMENDMENTS NORTHEAST CORNER OF ROUTE 83 & 16TH STREET -- REFER BUCK %ERXIE
TO PLAN COMMISSION MEETING OF MARCH 4, 1993 AND ZONING BOARD OF PYLE 2M_ RESUB.
APPEALS MEETING OF APRIL 6, 3993: Approved Omnibus Vote.
6. ITEMS REMOVED FROM OMNIBUS AGENDA:
A. RATIFICATION OF GASOLINE PURCHASE: GASOLINE
PURCHASE
Trustee Bartecki inquired into the storage facility of the 8,000 $6,592.00
gallons of gasoline. Superintendent of Public Works Veranda
stated the fuel was stored in the underground.tank that did not
leak. Trustee Bartecki requested only 3,000 gallons be purchased
presently, due to the remediation process of the storage tank that
leaks.
Trustee Bartecki moved to ratify the purchase of 8,000 gallons of
unleaded gasoline from Avalon Petroleum in the amount of
$6,592.00. Seconded by Trustee Winters. ROLL CALL VOTE:
Ayes: 5- Trustees Bartecki. Mayer, Shumate, Skinner and Winters.
Nays: 0 -None.
Absent: 1--Trustee Payovich. Motion carried.
7. FINANCIAL:
A. APPROVAL OF BILLS: APPROVAL OF
BILLS
Voucher List of Bills Presented for Approval February 9, 1993 to
reflect payment from the following funds:
General Corporate Fund $208,780.93
Motor Fuel Tax Fund 16,079.82
Water Fund 39,515.81
Sports Core Fund 28,862.93
Trustee Bartecki moved to approve Voucher List of Bills in %.ne
total amount of $293,239.49 and authorize the Village President to
affix her signature thereon. Seconded by Trustee Skinner.
Trustee Winters abstained from voting on the bills from Illinois
Bell due to employment on contract basis by same. ROLL CALL VOTE:
Ayes: 5- Trustees Bartecki, Mayer, Shumate, Skinner and
Winters.
Nays: Or -None.
TILLAGB OF OAK BROOK minutes 2 February 9, 1993
a- SOT - M o d
Absent: 1- Trustee Payovich.
Abstain: 1- Trustee Winters as noted above. Notion carried.
8. ORDINANCES AND RESOLUTIONS:
A. A RESOLUTION IN SUPPORT OF THE TARP _'LSERVOIR:
President Bushy requested the Tru.steeis to table.the passage of
said Resolution to a future Board meeting due to new proposals
being issued by the Sanitary District.
Trustee Skinner moved to table this item to a future Board
meeting. Seconded by Trustee Winters. VOICE VOTE: Motion
carried.
9. DEPARTMENTAL REPORTS - SPECTALTY :
Environmental Concerns & Public Works:' Trustee Payovich - No report.
Finance Purchasin • and Hotel Convention and Visitors Committee:
Trustee Bartecki - No report.
Personnel & Library: Trustee Mayer - Attended a meeting with the
Library C n nission to access the use of St. Paschel as a facility for a
library. The Chairman of the Commission invited an architect to tour
the facility and concurred it was not suitable for the library. The
Ccmission is still pursuing some type of eaarided facility for the
library.
Staff has been waiting,for the Crook County Fringe Benefit Study that
predicts trends for salary ranges for Village employees. The wage
regression analysis has not been completed and may be deleted from the
study. Staff needs some data to forecast salary ranges and has adopted
a 3% cast -of- living increase that will be included in the budget.
Planning __& Zo, nin4: Trustee Skinner Requests have come before the Plan
Commission and the Zoning Board of Appeals for new developments or
redevelopments and dual meetings have been scheduled.
Public Safety: Trustee Winters - No report.
Sports -'ore: Trustee Shumate - The Village received a letter from the
Village of Hinsdale stating $10,000 has been allocated for the July 4,
1993 celebration at the Sports Core. School District 53 will donate
$1,000 from the Paul Butler Foundation and another $1,000 from the Civic
Association. Trustee Shumate commended Dike Martin, Oak Brook Civic
Association, for his efforts to raise funds for the event.
The tennis facility, polo contracts and show field usage will be placed
on the agenda for the next Village Board meeting.
Village President: President Bushy - Announced new tenants in the
Village will propose major redevelopment of properties.
The Budget Workshop has been scheduled for February 20, 1993 from 9:00
VILLAGE OF OAK BROOK Minutes 3 February 9, 1993
TARP RESERVOIR
DEPARTMENTAL
REPORTS
1:0.
Sa ! -- W
--4 -- 4
to 12:00 noon in the Samuel E. Dean Board Room. Staff will distribute
preliminary budget information and policy discussion.
The Village was notified of a State mandate to increase the
contributions to the Police Pension Fund by $27,000 and to increase the
Fire Pension Fund by $23,000.
UNFINISHED BUSINESS:
A. DISCUSSION OF UNDERGROUND STORAGE TANKS AND AUTHORIZATION FOR
PRASE II:
Allen Oretel, representative of Crawford, Murphy & Tilly, Inc.,
gave a presentation to the Village Boar-1 on the phases of
remediation of the leakage from the underground storage tank.
The following comments were noted:
The groundwater underneath the dispensing island was in excess of
the IEPA allowable gas constituents and the contaminated area was
confined to immdi&tely baneath the dispensers. The regulatory
IEPA requires the Village to prepare a plan of how the
contaminated groundwater will be addressed. The plan must be
approved by the'-IEPA' before any cleanup,. if you intend to be
reimbursed by the Illinois Leaky Storage Cleanup Fund.
Superintendent of Public Works Meranda stated Staff recommends
Option 3 of the proposed remediation process and remove both
underground storage tanks and install IEPA approved tanks and
monitoring equipment.
Mr. Oretel stated a minor aunt of soil rival is required, and
the soil /water remediation cost is for the groundwater remediation
on site, If the removal procedures are IEPA approved, there is a
six (6) month delay of reimbursement from the State Fund. The
remediation cost and consultant fees are covered by the State
Fend, not replacement of the tanks. The State determines what
your deductible will be from the reimbursement monies.
Trustee Shumate inquired into the amount of fuel leakage. Mr.
Oretel stated it is not determinable, and the contaminated water
may not be transported elsewhere or placed in the sewer system.
Trustee Payovich requested Staff to determine if the storage tanks
are barn steel tanks or anode cathodically protected.
Superintendent Meranda will contact Floyd Wilson, former
Superintendent of Public Works, and the Village archives for
information regarding the purchase of said tanks. Trustee
Bartecki requested to delay any decision of the remediation or
possible replacement of the tanks until the budget workshop and
the capital eApenditures have been addressed.
Mr. Oretel stated, for the record, that the Village is required to
VILLAGE OF OAK BROOK Minutes 4 February 9, 1993
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TNDERGROG M..
STORAGE TANKS
11.
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perform a monthly leak detection test or tightness test on the
tanks. He does not recommend the tightness test.
Trustee Payovich moved to authorize Staff to proceed with the
remediation process in Phase II with the option of addressing the
tank proposal within the next 30 days. Seconded by Trustee
Winters. ,
Trustee Payovich voiced her concern with the tank safety and to
set a course of action to address this.
Trustee Payovich moved to table the underground storage tank
proposal to the Village Board meeting of February 23, 1993.
Seconded by Trustee minters. VOICE VOTE: Motion carried.
NEW BUSINESS:
A. APPOINTMENTS:
APPOIAITIENTS :
Trustee Skinner moved to concur with the recommendation of o C0*�7EROOK MHO TEL
President Bushy and re-- appoint the following per
Broox Hotel, Convention and Visitors Committee; term to expire VISITORS
ORS
February 28, 1994: COMITTEE
Joseph Kruvi, General Manager - Hyatt Regerejy Oak Brook;
Ralph E. Maxson (Resident) - 6 Woodridge Drive, Oak Brook, IL;
Deanna Edwards (Past President, Oak Brook Association of Commerce
and industry };
Keith dustry)oa�e, General Manager - The Drake Oak Brook;
Keith Schaffner, General Manager °Stouffer Oak Brook Hotel;
Mike Campa, General Manager - Marriott Oak Brook; and
Bob Park, Vice President, Marketing Services - JHB Properties
(Oakbrook Center Mall).
Seconded by Trustee Bartecki. VOICE VOTE: ]Motion carried.
Trustee Skinner moved to concur with the recommendation tion of ZBA:
as a MANS N.ASEN
President Bushy and appoint Mr. Hans Hasen, 4 Croydon
member of the Zoning Board of Appeals to fill the unexpired term
of Dr. Raymond White; term to expire November, 1993. Seconded by
Trustee Bartecki. VOICE VOTE: Motion carried.
B. REQUEST FROM GINGER CREEK COMMUNITY ASSOCIATION - OAK BROOK HILLS GINGER CREEK,
ROAD: CoiT- . JN
i? ITY
ASSOCIATION -
President Bushy stated she is a resident of Ginger Creek and was OAK BROOK HILLS
not involved in the request before the Board nor will she comment ROAD
on the proposed request.
Residents Ron Tazelaar and Randal Giusfredi of Ginger Creek
requested the Village to maintain the private Oak Brook Hills Road
for safety reasons and accessibility of the road to the residents.
VILLAGE OF OAK BROOK Minutes 5 February 9, 1993
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Trustee Skinner noted the request would be a major Policy change
for the Village Hoard to address. He inquired eif the Property
have been contacted concerning
dedicated and owned the
e� the Village at no
way would have to be
cost. Trustee Skinner stated the road is not an access road, but
a convenience to its residents. It is not an actual road
servicing Ginger Creek and legally & not have a right to usa it.
If the road is dedicated to the Village, the Baward would need to
consider maintaining said road.
Trustee Shumate commented that it would be public interest
due to
to fire and safety access of Ginger Creek r es
plow the road.
Trustee Bartecki requested the private owners of
property
contacted by the Ginger Creek Homeowners Association
their proposal. Trustee Skinner requested the Ginger Creek
Homeowners Association to bring the proposal back homeowners.
the Village
Board with the comments from the affected
President Bushy asked the Board if they wished Staff to proceed
with the proposal of using public funding on private property.
It was a consensus of the Village Board to take no action of the
proposed request.
12. ADJ — :
Trustee Bartecki moved to adjourn the meeting at 10:17 p.m.. Seconded by
Trustee Skinner. VOICE VOTE: Motion carried.
ASST:
G a-
K. Gonnella
Village clerk
btmn2993
r.
VILLAdE OF OAK BROOK Minutes
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February 9, 1993
ADJOIM':� KIT