Minutes - 02/09/2010 - Board of TrusteesMINUTES OF THE FEBRUARY 9, 2010 REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON
AUGUST 10, 2010.
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by Village Clerk,
Charlotte Pruss in the Samuel E. Dean Board Room of the Butler Government Center at 7:31
p.m. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President John Craig, Trustees Stelios Aktipis, James Carson, Mark Moy, Moin
Saiyed, Gerald Wolin and Elaine Zannis.
ABSENT: None
IN ATTENDANCE: David Niemeyer, Village Manager; Blaine Wing, Assistant Village
Manager; Mark Sterk, Village Attorney; Robert L. Kallien, Jr., Director of Community
Development; Sharon Dangles, Finance Director; Thomas McEllin, Fire Chief; Sue Madorin,
Library Director; Michael Hullihan, Public Works Director; and Thomas Sheahan, Chief of
Police.
3. PRESIDENT'S OPENING COMMENTS — President Craig reported that 2010 is the 100'h
anniversary of the Boy Scouts of America and asked Clerk Pruss to read a proclamation
celebrating the adventures and continuing the dream of the BSA.
4. RESIDENTNISITOR COMMENTS — Resident David Hill stated that he was in attendance for
the agenda item concerning emergency dispatching.
5. APPROVAL OF MINUTES — June 9, 2009 — Motion by Trustee Wolin, seconded by Trustee
Aktipis to approve the minutes for the June 9, 2009 regular board meeting. VOICE VOTE:
Ayes: 6 - Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis
Nays: 0
Absent: 0
Abstain: 0
Motion Carries
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in
one motion. There will be no separate discussion of these items unless a board member so
request, in which event, the item will be removed from the consent agenda and considered as the
first item after approval of the consent agenda.
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VILLAGE OF OAK BROOK Minutes
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A. Accounts Payable for Period Ending February 5, 2010 - $1,307,807.90
Significant Items included in Above:
IRMA — 2010 Annual Contribution - $1,173,003.00
B. Approval of Payroll for Pay Period Ending January 28, 2010 - $715,436.75
C. Community Development Referrals:
1) Referral — York Road Development Partners, LLC — 1800, 1802 and 1806 York
Road Variations
2) Referral — Village of Oak Brook — Text Amendment — Sign Regulations — Way finding
Signage
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
E. Budget Adjustments
F. Ordinances & Resolutions
Ordinance 2010 -PP -S -1278, An Ordinance Authorizing the Sale through Electronic
Auction or Broker, Donation or Disposal of Certain Items of Personal Property Owned by
the Village of Oak Brook
G. Monthly Treasurer's Report — December 31, 2009
H. Highland Games Contract
7. ITEMS REMOVED FROM CONSENT AGENDA — Trustee Saiyed requested that item 6 -C -2
be removed from consent agenda. Trustee Wolin requested that item 6 -F be removed from
consent agenda.
Motion by Trustee Zannis, seconded by Trustee Wolin, to approve the Consent Agenda and
authorize expenditures as presented or amended. ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis
Nays: 0
Absent: 0
Abstain: 0
Motion Carries
Trustee Saiyed motioned that a uniform banner design which would be a revenue source for the
Village. Trustee Saiyed motioned to add banner advertising in the Villages sign regulations.
Trustee Aktipis noted that he didn't have an objection but suggested that it be thought out more
and then brought to the Planning & Zoning Board. Trustee Saiyed recommended that the Village
retain control over the design. Trustee Zannis seconded the motion. ROLL CALL VOTE:
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Ayes: 6 — Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis
Nays: 0
Abstain: 0
Absent: 0
Motion Carries
Trustee Wolin questioned the surplus items that are being sold. Specifically the kitchen
equipment. Sport Core Director, Trey VanDyke informed the board that the kitchen items
included in the list are items that have been stored in the basement for years and would not be
used by the Sports Core.
Trustee Zannis questioned the vehicles on the surplus list and asked if the vehicles could be
recycled due to the economic times and to hold off purchasing new vehicles to next year. Public
Works Director, Mike Hullihan explained the recycling procedure of used vehicles and agreed
that they could be kept until further discussion. Trustee Wolin motioned to remove the surplus
vehicles from the surplus list until further discussion. Trustee Zannis seconded. ROLL CALL
VOTE:
Ayes: 6 — Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis
Nays: 0
Abstain: 0
Absent: 0
Motion Carries
8. BOARD & COMMISSION RECOMMENDATIONS - None presented.
9. UNFINISHED BUSINESS:
10. ACTIVE BUSINESS:
a. Confirmation of Appointments
1. Electrical Commission — President Craig explained that the prior appointments
expired in 1998. President Craig nominated the following persons for appointments:
Bill Hudson, Michael Hughes, Mike Hullihan, William Fritz and John Funk. Trustee
Saiyed motioned the appointments, seconded by Trustee Wolin. VOICE VOTE:
Motion Carried
2. Plan Development Commission — President Craig nominated the following persons
for appointments: Champ Davis, Marsha Tropinski, Thomas Doyle, Natalie Cappetta,
Jeffrey Bulin and Mintu Sharma. Trustee Saiyed motioned the appointments,
seconded by Trustee Wolin. VOICE VOTE: Motion Carried
b. Ordinances & Resolutions — Trustee Wolin presented and motioned to approve ordinance
2010- PW -TA -G -918, an Ordinance Amending Title 8, (Public Works) Chapter 1 (Public
Works Regulations), Section 1 -12 of the Village Code of the Village of Oak Brook,
Illinois Relative to Prohibited Discharges into Storm Sewers and Other Drainage
Structures. Seconded by Trustee Zannis. ROLL CALL VOTE:
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Ayes: 6 — Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis
Nays: 0
Absent: 0
Abstain: 0
Motion Carries
c. Award of Contracts:
1. Aquatic Facility Management Services Agreement — Sports Core — Trustee Zannis
deferred to Trustee Carson. Trustee Carson motioned to waive bidding and approve the
2010 contract with Jeff Ellis Management. Trustee Carson praised the job that Jeff Ellis
Management has done the past four years. Trustee Zannis seconded the motion. ROLL
CALL VOTE:
Ayes: 6 — Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis
Nays: 0
Absent: 0
Abstain: 0
Motion Carries
2. Unit #G80 — Golf Course Maintenance Riding Greens Mower Replacement — Trustee
Carson moved to waive bidding for the replacement purchase of a 1994 greens mower
that is exclusively used at the Golf Course putting green tee. Trustee Aktipis seconded
the motion. ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis
Nays: 0
Absent: 0
Abstain: 0
Motion Carnes
3. Golf Course Commodities — Trustee Carson presented the motion to waive bidding in,
the amount of $125,000 for items purchased by the Golf Course for routine maintenance.
Sports Core Director, Trey VanDyke explained that this is the most efficient way and
gives more flexibility to receive competitive pricing in the off season and having been
doing it this way for the last ten years. Trustee Carson motioned to waive bidding,
Trustee Aktipis seconded. ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis
Nays: 0
Absent: 0
Abstain: 0
Motion Carries
D. Consolidated Dispatch Presentation — After opening comments by Trustees Wolin
and Aktipis, Chief Sheahan and Westmont Police Chief Mulhearn, Lt. Weber showed a
40 minute power point presentation which resulted in suspending discussion until
questions by all the trustees could be answered. Trustee Carson motioned to suspend
discussion, seconded by Trustee Aktipis. ROLL CALL VOTE:
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REGULAR MEETING OF February 9, 2010
Ayes: 6 — Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis
Nays: 0
Absent: 0
Abstain: 0
Motion Carries
11. INFORMATION & UPDATES:
A. Village Manager — None at present
B. Village Clerk — Voter registration is now open. Census forms should be in resident's mailboxes
March 15`h and are due by April 1st.
C. Trustee Carson — Recommended that the Board change the meeting schedule to meet once a
month citing that it may be more departmentally efficient.
D. President Craig extended to the Public Works Department, a thank you on behalf of the Village
Board and the residents for a great job with the snow removal.
12. ADJOURN TO CLOSED MEETING to discuss collective negotiating matters between the
public body and its employees or their representatives, or deliberations, concerning salary schedules
for one or more classes of employees (2c2) and to consider the appointment, employment,
compensation, discipline, performance, or dismissal of specific employees of the public body or
legal counsel for the public body, including hearing testimony on a complaint lodged against an
employee of the public body or against legal counsel for the public body to determine its validity
(2cl). Trustee Zannis made a motion, seconded by Trustee Wolin to adjourn to closed session.
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis
Nays: 0
Absent: 0
Abstain: 0
Adjourned to closed session at 9:01p.m.
13. ADJOURNMENT — Trustee Saiyed, made a motion, seconded by Trustee Wolin to adjourn the
regular board meeting at 10:48 p.m. VOICE VOTE:
Motion Carried.
ATTEST:
/s/ Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
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