Minutes - 02/11/1986 - Board of Trustees• •
VILLAGE OF OAK BROOK
MINUTES OF THE REGULAR MEETING
February 11, 1986
MEETING CALL
The Regular Meeting of the Board of Trustees was called to order by President
Cerne in the Samuel E. Dean Board room of the Village Commons at 7:37 P.M.
I. ROLL CALL:
PRESENT: President Wence F. Cerne
Trustees Karen M. Bushy
Walter C. Imrie
Ronald P. Maher
Arthur W. Philip
Joseph H. Rush
H. Richard Winters
ABSENT: None
II. APPROVAL OF MINUTES:
Trustee Philip moved, seconded by Trustee Bushy...
_ That the Minutes of the Regular Meeting of January 28, 1986 be approved as
presentea and waive reading of same.
VOICE VOTE: All present, in favor. So ordered.
III. ORDINANCES RESOLUTIONS VARIATIONS ETC.:
A. RESOLUTION NO. R -408 A RESOLUTION AUTHORIZING CERTIFICATE OF AMENDMENT
TO LAMBERSON'S SUBDIVISION.
Discussed and direction given at the Regular Meeting of January 28,
1986.
Trustee Philip moved, seconded by Trustee Bushy...
To pass and approve Resolution No. R -408 as presented and waive reading
of same.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
IV. FINANCIAL•
A. Payouts
1. Oak Brook Road /Concord Drive /Trinity Lane Traffic Signals — Project No.
84 -1706 -- Payout No. 2:
Trustee Rush moved, seconded by Trustee'Maher...
To authorize payment of Payout No. 2 to Virgil Cook & Son, Inc. for the
traffic signal installation at the subject intersection in the total
amount of $9,203.32, subject to receipt of waivers.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So orderea.
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2. Intergovernmental Risk Management Agency (IRMA) - Third Supplemental
Assessment for 1982 Claim Year:
Trustee Imrie moved, seconded by Trustee Rush...
To authorize payment to IRMA for the Third Supplemental Assessment for
1982 Claim Year in the amount of $4,576.87.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
B. ApRroval of Bills:
Warrant Register by Fund dated February 6, 1986 presented to reflect
payment from the following funds:
General Fund $645,691.36
Water Fund 41,592.00
Sports Core Fund 38,718.90
Trustee Imrie moved, seconded by Trustee Rush... �{
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To approve payment of Warrant Register by Fund in the total amount of
$726,002.26 and authorize the Village President to affix his signature
thereon.
President Cerne abstained from voting on the bill from Pepsi Cola due ;
to corporate ownership by his employer of Pepsi Cola General Bottlers,
Inc.
Trustee Winters abstained from voting on the bills from Illinois Bell
due to employment by same.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip and Rush.
Nays: None
Absent: None
Abstain: Trustee Winters and President Cerne. So ordered.
C. Midwest Road /Cass Avenue /35th Street S -Curve Traffic Signal - Request
for Purchase Order: "
Per Agreement with Westmont as approved at the Regular Meeting of May
22, 1984 to pay for 25 percent of the costs of signallzation at the
subject intersection.
Trustee Rush moved, seconded by Trustee Bushy...
To authorize payment to the Village of Westmont as approved in
AGREEMENT CONCERNING SIGNALIZATION OF MIDWEST ROAD /CASS AVENUE /35TH
STREET AND REALIGNMENT OF CORPORATE BOUNDARIES in the total amount of
$16,814.84.
V. OLD BUSINESS•
A. Surplus Personal Property - Bid Recommendation:
Sale authorized at the Regular Meeting of January 14, 1986. Bids were
received on individual items on February 6, 1986.
Trustee Bushy moved, seconded by Trustee Imrie...
To sell the various items of personal property to the highest
respective bidders.
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ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, ;Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
B. Old Oak Brook Dam and Sluice Gate Analysis:
As directed at the Regular Meeting of September 24, 1985, the scope of
services and a form of contract has been finalizea.
Trustee Rush moved, seconded by Trustee Imrie...
To approve the contract with STS Consultants, Ltd. for an analysis
report and a recommendation on rehabilitation (if required) and
operation and maintenance of the structure for a not —to— exceed amount
of $13,000.00, ana that the Village President and Clerk be authorized
to execute said contract.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, 'Minters
and President Cerne.
Nays: None
Absent: None So ordered.
C. Salt Creek Dredging Project — Easement (459 Forest Trail):
Discussion was held on report relative to Staff not being successful in
obtaining the necessary construction and future maintenance easement
from Dr. Clara Bruce as part of the State's dredging project.
D. Timber Trails Property Owners Association Request — Street Name Change:
Request is for approval of the name of Timber Edge Drive for the
Roosevelt Road South Frontage Roaa that abuts the Timber Trails
Subdivision.
The general concensus was that the name was acceptable and Staff was
directed to review the request with the City of Oakbrook Terrace, as a
portion of the street is within that municipality.
E. Revised and Restated Comprehensive Agreement Between the Village of Oak
Brook DuPa a County, Illinois a Munici al Cor oration and the Oak
Brook Polo Company for the Use and Maintenance of Certain Portions of
the S orts Core:
Discussed at the Committee —of —the !thole meeting of February 10, 1986.
Trustee Maher moved, seconded by Trustee Winters...
To approve the "Comprehensive Agreement" as presented and authorize the
Village President and Clerk to execute said agreement.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
F. Re ort of Activities:
1. Finance & Library: Trustee Imrie — Library circulation shows increase.
2. Personnel: Trustee Winters — Sgt. James Fleming has been selected to
serve as Chief of Police. Interviews are to be conducted for Sports
Core Manager.
3. Public Safety: Trustee Bushy — Ambulance No. 900 is in service.
Police Department D.U.I. arrests have increased and report on their
disposition is to be made. Personnel has been certified on the
Breathalizer.
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4, Public Works & Traffic: Trustee Rush - Additional improvement is to be
maae at York Road /Oak Brook Road intersection.
5. Sports Core: Trustee Maher - No report.
6. Zonin4 & Planning: Trustee Philip - No report.
VI. NEW BUSINESS:
A. Golf Clubhouse Carpetin Z - Authorization to Bid (2606 York Road):
Discussion was held on the type of carpeting for heavy use areas that
is resistant yet compatible with spiked golf shoes. Further review of
the matter will be made and discussion will continue at the next
Regular Meeting of February 25, 1986.
B. Fire Department Aerial Unit #914 - Purchase Order Request:
Three (3) companies were solicited to submit bids per specifications
and two (2) proposals were received.
Trustee Bushy moved, seconded by Trustee Rush...
To award the contract for the refurbishing and repainting of Aerial
Unit #914 to the lowest qualified contractor, Speciality Vehicle
Service, Inc., in the amount of $18,600.00 and waive the bidding
requirement due to the specialized nature of the work.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, 'Minters
and President Cerne.
Nays: None wx
Absent: None So ordered.
C. Sorts Core Asphalt Tennis Court - Authorization to Bid:
As discussed at the Regular Meeting of September 24, 1985.
Trustee Maher moved, seconded by Trustee Winters...
To authorize the advertising for bids for the construction of clay
courts over the three (3) easterly asphalt courts. z'
VOICE VOTE: All present, in favor. So ordered.
D. Christ Church of Oak Brook - Waiver of Fees (501 Oak Brook Road): 4
Request for waiver of fees related to Special Use, Plat of Subdivision,
Yara Variation and Building Permit.
Trustee Philip moved...
To aeny the request as presented.
Motion died for lack of a second.
Trustee Rush moved, seconded by Trustee Imrie...
To authorize the waiver of fees of $400.00 for Special Use Permit,
$300,00 for Variation, $100.00 for Plat of Subdivision and the fees
associated with the Building Permit, as allowed per Article VIII,
Section 2 -226 of the Code of Ordinances.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
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E. Rear Yard Variation - Anthony Perino (7 Hunt Club Lane):
On February 4, 1986, the Zoning Board of Appeals recommended approval
of the variation to allow for an addition to encroach approximately 24
feet into the 100 -foot required rear yara.
Trustee Philip moved, seconded by Trustee Rush...
- To concur with the recommendation of the Zoning Board of Appeals and
direct the Village Attorney to prepare the appropriate document to
effectuate same.
VOICE VOTE: All present, in favor. So orderea.
- F. Old Oak Brook Subdivision (Lot 13 - 1011 Oak Brook Road):
1. Certificate of Plat Amendment:
On January 20, 1986, the Plan Commission recommended that the Plat be
amended to relocate the existing No- Access Strip and the 40 -foot
setback line.
Trustee Philip moved, seconded by Trustee Winters...
To concur with the recommendation of the Plan Commission and direct the
Village Attorney to prepare the appropriate document to: 1) Relocate
the no- vehicular access strip along Oak Brook Road; and 2) Moaify the
setback from Natoma Drive to a 40 -foot front yard setback.
VOICE VOTE: All present, in favor.
So ordered.
2. Accessory Structure Location Variation:
On February 4, 1986, the Zoning Board of Appeals recommended approval
of a variation to allow an existing garage and swimming pool to be
located in the buildable area in front of the residence as created by
the amendment to the Plat.
Trustee Philip moved, seconded by Trustee Winters...
To concur with the recommendation of the Zoning Board of Appeals and
direct the Village Attorney to prepare the appropriate document to
effectuate same, and that the swimming pool comply with all applicable
codes.
VOICE VOTE: All present, in favor. So ordered.
G. Sun Oak Properties - Parking Variation (Sunbeam Corp. - 2001 York
Road):
On February 4, 1986, the Zoning Board of Appeals recommenaed approval
of variation to allow required parking in the 100 -foot setback in the
rear yard adjacent to Windsor Drive.
Trustee Philip moved, seconaed by Trustee Bushy...
To concur with the recommendation of the Zoning Board of Appeals and
direct the Village Attorney to prepare the appropriate document to
effectuate same.
VOICE VOTE: All present, in favor. So ordered.
H. United States Post Office - Parkin& Variation (1314 Kensington Road):
On February 4, 1986, the Zoning Board of Appeals recommended approval
of variation to allow 16 additional parking spaces to be located
between the side of the building extended and Kensington Court.
Trustee Philip moved, seconded by Trustee Rush...
To concur with the reccmmendation of the Zoning Boara of Appeals and
direct the Village Attorney to prepare the appropriate document to
effectuate same with the condition that the variation be limited to the
present use.
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VOICE VOTE: All present, in favor. So ordered.
I. Referral:
With no objections President Cerne made the following referral:
Christ Church - Special Use (501 Oak Brook Road) -- Refer to Plan
Commission meeting of February 17, 1986 ana Zoning Board of Appeals meeting
of March 4, 1986.
VII. ADJOURNMENT:
Trustee Maher moved, seconaed by Trustee Bushy...
To adjourn to Executive Session to discuss litigation. TIME: 9:22 P.M.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrae, Maher, Philip, Rush, Winters
and President Cerne.
Nays: gone
Absent: bone So ordered.
ATTEST:
i
Marilanne Lakosil, 'CMC
Village Clerk
February 25, 1986
Approved
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