Minutes - 02/11/1992 - Board of TrusteesF
1. MEETING CALL:
VILLAGE OF OAK BROOK Minutes Feb. 1,1x„1992
UNOFFICIAL UNTIL APPROVED BY BOARD
APPROVED AS WR- TTEN_4 ! _ OR APPROVD
WT"_`A CORRECTIONS, BY VILLAGE BOARD
os S •
CALL TO ORDER
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons
at 7:32 p.m. Pledge of Allegiance was given.
2. ROLL CALL: ROLL. CALL
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki, Payovich, Shumate, Skinner and
Winters.
�(. Trustee Krafthefer arrived at 8:50 p.m.
ABSENT: . None w
IN ATTENDANCE: Stephen Kerley, Village Manager; Richard A. Martens, Village
Attorney; Dale L. Durfey, Jr., Village Engineer; James R. Fleecing, Chief of
Police; Michael J. Meranda, Superintendent of Public Works; and Charles G.
McAdams, Sports Core Manager.
3. ANNOUNCEMENTS & OPEN FORUM:
None.
4. APPROVAL OF MINUTES: MINUTES
Trustee Skinner moved to approve the Minutes of the Committee -of- the -Whole
meeting of January 270 1992 as corrected and waive the full reading thereof.
Seconded by Trustee Payovich. VOICE VOTE: Motion carried.
Trustee Skinner moved to approve: the Minutes of the Regular Meeting of January
28, 1992 as corrected and waive the full reading thereof. Seconded by Trustee
Payovich. VOICE VOTE: Motion carried.
5. CONSENT AGENDA:
Trustee Skinner moved to approve the Consent Agenda. Seconded by Trustee
Barteck.i. Roll Call Vote:
Ayes: 5- Trustees Bartecki, Payovich, Shumate, Skinner and Winters.
Nays: O -None
Absent: 1- Trustee Krafthefer. Motion carried.
A. RECEIPT OF IDOT - MFT 1989 AUDIT: Approved Omnibus Vote. IDOT - MFT
1989 AUDIT
B. OAK BROOK /OAKBROOK TERRACE WATER SERVICE ST TO TABLE: OB /OFT WATER
Approved Omnibus Vote. SERV. AGMT.
C. QUOTE RFCOMMP.NDATION -- PURCHASING TWO POLICE SOUAD CARS: Approved Omnibus POLICE
SQUAD CARS
Vote.
VILLAGE OF 'NAK BROOK 'Minutes
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February 11, 1992
AA1
M Nov
D. REQUEST FOR FUNDING ADS IN DU PAGE CONVENTION AND VISITORS BUREAU 199 ?. OBHCVB FUNDS
OFFICIAL DU PAGE VISITORS GUIDE: Approved Omnibus Vote.
E. REQUEST FOR FUNDING AD IN DU PAGE CONVENTION AND VISITORS BUREAU 1992 TOUR 0?iHCVB FUNDS
ILLINOIS VACATION GUIDE: Approved Omnibus Vote.
F. RE UEST FOR PRINTING HOTEL FLYERS FROM COMPLINENTARy' COLORS INC.: PRINTING
Approved Omnibus Vote. HOTEL FLYERS
G. BID AUTHORIZATION - WINDSOR, HARRA AND OQR. BRIDGE: Approved Omnibus WINDSOR,
Vote. H�►RGER, BAYBROOK
BRIDGE BID AUTH.
H. PAYOUTS: PAYOUTS:
1. DuPa_ge Water Com ssion - Pay ut #37 - pixed Costs_: Approved Omnibus DPWC FIXED
Vote. COSTS
2. CRAWFORDz MURPHY & TILLY INC. - PAYOUT #2 - WINDSOR & HARGER BRIDGE CMT- BRIDGE
D..GN: Approved Oran ibus Vote . DESIGN
$17,925.72
3. R. W. DUNTEMAN CO. - PAYOUT #2 - 1991 PAVING PROvECT: Approved DUNTEMAN -'91
Omnibus Vote. PAVING PROJ.
$103,513.02
4. LINDLEY & SONS INC. - PAYOUT #1 - CONSULTING ENGINE -E-R- 92 SERVICE -- LINDLEY
OLD OAK BROOK DAM. Approved Omnibus Vote. OLD OB DAM
$6,581.75
I. iRE UEST FOR RELEASE OF HOTE14 TAX FUNDS TO DU PAGE CONVENTION AND VISITORS POTEL TAX FDS.
BUREAU: Approved Omnibus Vote. DPC &VB
$6,939.11
6. ITEMS REMOVED I'ROM CONSENT AGF1I?A:
None.
7. ORDINANCES AND RESOLUTIONS:
A. ORDINANCE NO. S -725 AN ORDINANCE GRANTING A FLOOD PLAIN SPECIAL USE ORD. S -725
PERMIT PURSUANT TO SECTION 10 -34 OF THE CODE OF ORDINANCES OF THE VIIIAGE FPSU
OF OAK BROOK, ILLINOIS (1424 Kensington Road): 1424 Kensing-
ton
Trustee Skinner moved to pass Ordinance No. S -725 as presented and waive
the full reading thereof. Seconded by Trustee Winters. Roll Call Vote:
Ayes: 5- Trustees Bartecki, Payovich, Shumate, Skinner and Winters.
Nays: 0 -None. _
Absent: 1- Trustee Krafthefer. Motion carried.
B. ORDINANCE 140. S -726 AN ORDINANCE GRANTING A FLOOD PLAIN SPECIAL USE ORD. S -726
PERMIT PURSUANT TO SECTION 10 -34 OF THE CODE OF ORDINANCES OF THE VIL LP�GE FPSU
OF OAK BROOK, ILLINOIS (614 West 22nd Street): 614 W. 22nd
Trustee Skinner moved to pass Ordinance No. S -726 as presented and waive
the full reading thereof. Seconded by Trustee Winters. Roll Call Vote:
Ayes: 4- Trustees Payov+ich, Shumate, Skinner and Winters.
Nays: 0 -None.
Absent: 1- Trustee Krafthefer.
Abstain: 1- Trustee Bartecki. Motion carried.
VILLAGE OF OAK BROOK Minutes -2-
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February 11, 1492
1� ►'oa ® `a° t4 1
0 —11 -wu
C. ORDINANCE NO. S-727—AN ORDINANCE GAMING A FLOOD PLAIN SPECIAL ORD. S -727
PERMIT PURSUANT TO SECTION 10 -34 of THE CODE OF ORDINANCEE 1315 _QF THE VILLAGE FP 15
Kenning -,
OF OAK BROOK, ILLINOIS (1315 Kensin.,4 Road ton
The boning Board of Appeals, at its meeting of February 40, 1992,
recommended approval of the requested Flood Plain SpecTaa reconfiaallow for
reconfiguration of the flood plain on this property.
is in conformity with the previously approved site development o plan hand
was found to be in compliance with Tillage Codes. Engineer
approved the plans and there are no outside regulatory agency permits
required.
Trustee Skinner moved to pass oedanance No. S -727 as presentee) and waive
the full reading thereof. Seconded by Trustee Pa ovichr and l Call Vote:
Ayes: 5-Trustees Bartecki, Payovich, Shumat e
Nays: 0 -None.
Absent: 1- Trustee Krafthefer. Motion carried.
D. ORDINANCE NO. S -728 AN ORDINANCE AR2PTING VyM OUS PROVISIONS OF THE ORD. S -728
COUNTY OF DU PAGE. COUNTYWIDE STORK 6iATE12 ANl3 .QODRI ORUI.�.WCE: STORM WATER &
FLOOD PLAIN
President Bushy commended those on the Board and the Village staff who ORDINANCE
helped draft this Ordinance.
Trustee Payovich moved to pass Ordinance No. S-728 as presented and waive
the full reading thereof. Seconded by Trustee Skinner. Roll Call Vote:
Ayes: 5- Trustees Bartecki, Payovich, Shumate, Skinner and Winterr.
Nays: 0 -None.
Assent: 1- Trustee Krafthefer. Motion carried.
r-
8. DEPAId�I'MENTAL REPORTS - SPECIALTY AREAS : u DEPARTMENTAL
REPORTS
Finance; purchasing; and Hotel, Convention & visitors CCou� e:
Trustee Bartecki - No report.
v
Sports Core: Trustee Krafthefer - Absent. '
Environmental Concerns & Public Works: Trustee pFayovicc 0- t thi -•
rd ims, the
Village is receiving 100% Lake Michigan water between
daily. During evening hours, Lake Michigan water is at 50%. Within the next
few weeks, the Village will be at 100% usage at all times.
Personnel & Library; Trustee Shumate - Met with Oak Brook Hotel,. Convention
and Visitors committee regarding the promotional video tape of the Tillage.
The Library Commission is now functioning withae ul1 Board. � insurance
personnel meeting was held to discuss the Vill a g �
program.
Trustee Skinner The Zoning Board of Appeals is now
Zoning & F1ar�n ing : °
functioning with a full Board. The Plan Commission has assisted in creating
the new 3tormwater and Flood Plain Ordinance.
Public gafetY: Trustee Winters - The Illinois Department of noted in their
in a
recent inspection of the Vi11ag® Police Departmec�t to p,
VILLAGE OF OAK BROOK Minutes -3- February 110 1992
44
report that the V illage i s in full compliance. Police Off icer John Mitchell
was recognized at ceremonies in Chicago with an Award of Excellence.
President Bushy extended symrathy to Public forks employees Bob L&Clercq and
Darren Martens on the death of their fathers-in-law and to Public Works
employee Pat Toland on the death of his father. The Village newsletter is
being printed and President Bushy extended an app- eciation to those who
created said newsletter. It should be noted that the new O Brook ktGazette is
not the Village publication. President Bushy extended e thank
employees who attended a three -hour meeting regariing the insurance issue.
9. UNFINISHED BUSINESS:
A. REQUEST FOR CONTRACT APPROVAI, - DONOWE & ASSOCIATES �- VI...... E ',L, WAIVER DOiVOHUE
STATUS - DU PAGE COUNTY STO MFiATER AM FT 'PL.:N ORDINANCE.` CONTRACT
STORMWATER &
Trustee Payovich moved to approve and authGzize the execution of the FLOODPLAIN ORI
"Agreement ]between the Village of Oak Brook and Donohue & Associates,
Inc., for Professional Services for Oak. Brook Stormwater Management Permit
Reviews under the DuPage County Complete Weaver. --- y
Seconded by Trustee Skinner. Roll Call. Vote:
Ayes: 5- Trustees B rtecki, Payovicb, Shumate, Skinner and Winters.
Nays: O -None.
Absent: 1- Trustee Krafthefer. Motion carried.
B. DISCUSSION OF INSTALLATION OF M=MSBUMG WOODS ARF•A STREET LIGHTS: STREET LIGHTS
F'ULLERSRURG
Trustee Skinner moved to request Board decision whether to budget for a 140ODS AREA
test intersection with a street light different than the current Village
standard within. the FuLlersburg area. Seconded by Trustee Payovich.
Discussion followed with Trustee Winters suggesting changing the test site
to a location such as A^orn Hill. and Spring Road where there is currently
no light installed.
Resident Judy McDade found the suggestion agreeable and gave an estimated
cost of $3,600.00.
Letters were introduced from resident James M. Boros, opposing the new
lights and resident Traylor, in favor of the new lights.
Trustee Shumate po2-nted out the Saddlebrook Subdivision has decorative
lights at its entrance which were paid for by the Homeowners Association.
Trustee Bartecki stated there are no Village funds available for this
expenditure. He warned not to install test lighting unless the Village
can complete the project.
Trustee Shumate suggested that the Engimgering Department could determine
whether the light could become a standard for residential use at a special
assessment.
Trustee Skinner withdrew the motion to request i o rdidecision twhether to
budget for a test intersection with a stree g
VIII AGE OF OAK BROOK Minutes -4- February 11, 1992
46
VOIP�- BoTPMi A%
current: Village standard within the pullersbnirg area. Seconded by Trustee
Payovich.
Trustee Winters moved to table discussion to allawthe Polick Department
time to evaluate safety concerns at the Spring Road
Seconded by Trustee Skinner. VOICE VOTE: Motion carried with the
exception of Trustee Bartecki.
Trustee Shumate moved to reconsider the motion to table. Seconded by
Trustee Bartecki. VOICE VOTE: Motion carried wi the motion tion Of
Trustee Winters. Trustee Winters tmoved to recind
Seconded by Trustee Shumate. VOICE VOTE: Motion carried. Thus the
motion to table was rescinded.
Trustee Shumate moved to direct the Engineering Department to investigate
said street light to determine if it could become a standard for
residential use, and cost of installation. Seconded by Trustee Payovich.
VOICE VOTE: Motion carried.
C. DISCUSSION OF DISTRIBUTION - CEWS RECEI S PRESIDENT AND BOARD. CEWS RECEIVERS
Resident Ron Cullum stated a pager would be more cost effective and funds
could be better spent elsewhere.
]President Bushy noted that in a disaster where phone lines are knocked
out, this system would prevail.
Trustee Payovich and President Bushy have both purchased 'CEWS receivers
for their homes.
Trustee Shumate moved to distribute CENS receivers to the Village
President and Board of Trustees or reimburse Trustees who already have
purchased CEWS. Seconded by Trustee Payovich. Roll Call Vote:
Ayes: 3- Trustees Shumate, Skinner and Winters.
Nays: 4-Trustees Bartecki, Krafthefer, Payovich and President Bushy.
Absent: 0 -None. Motion failed.
D. UPDATE FOREST GLEN DRY - BOTTOM D _TIOPT HA_S7� (Lots 134 -141): FOREST GLEN
DRY - BOTTOM
Due to the possible safety hazard with standing water located in the DETENTION
Forest Glen Dry - Bottom Detention Basin, Staff is recommending that the BASIN
Board authorize Staff to immediately remove the water in said area and (Lots 134 -141)
root cut the pipes. Staff will report to the Board within the next thirty
days on the status of discussions with the residents.
Trustee Payovich moved to authorize Staff to immediately remove the water
in the said area and root cut the pipes and report back to the Village
Board within the next thirty (30) days on the status of discussions with
the residents. Seconded by Trustee Skinner. Roll Call Vote:
Ayes: 6- Trustees Bartecki, Krafthefer, Payovich, Shumate, Skinner acid
Winters.
Nays: 0 -None.
Absent: 0 -None. Motion carried.
VILLAGE OF OAK BROOK Minutes February 11, 1992
10 . NEW BUSINESS:
A. APPOINTMENTS: APPOINTMENTS:
Trustee winters moved to concur with this recommendations of Pretedent OAK BROOK CONVEN-
Bushy to appoint Deanna Edwards as a member of the 28, 1993; and TION &VISITOR
Convention and Visitors Com�nitteetta the Oak Brook �Io�, Convention and COMMITTEE
re- appoint the following as members
Visitors Coumiittee, terms to expire February 28, 1993: David Kong,
Ralph E. Maroon, :Keith Sennstrom, Keith Shaffner, Mike Campa and Bob Park.
Seconded by Trustee Skinner. VOICE VOTE.: Motion carried.
B. DISCUSSION OF SPORTS CORE 1992 RATES AND PR'3.._...RES: SPORTS CORE
1992 RATES &
Trustee Krafthefer moved to accept the Sports Core policy and ,Pi Procedure ePROCEDURES
for 92/93 Fiscal Period and of Trustees frs�stephen Begley, Village
Village President and Bo Maggie Powers Finance
Manager; Charles McAdams, Sports Core Manager and ,
Officer. Seconded by Trustee Payovich.
Discussion followed with a letter dated February 11v 1992 fTom Golf Club
Committee Chairman, Dick Colzaretta, ream in its entirety recommending
that a golf surcharge assessment be placed in a reserve fund for the use
of golf course operations.
Trustee Bartecki concurred that a golf surcharge should be established as
a reserve for golf course capitaJ_ improvements per the stated 5 -year plan.
Resident Lucia Sutton expressed her desire for readily available use Of
Sports Core property to as many people as possible.
President Busby noted that other comMun'ties like Hinsdale residents pay
taxes for park use and programs 2us user fees. Sports Core tax goes only
to retire the debt on land purchase not use of facilities.
Resident McDade asked if the Village is legally bound to run the Bath and
Tennis privately.
Resident Janice Wolak started that the Sports Core should be compared to
other public facilities rather than to other country clubs`
Roll Call Vote:
Ayes: 5- Trustees Hartecki, Krafthefer, Payovirh, Shumate and Skinner.
Nays: 1- Trustee Winters.
Absent: O -None. Motion carried.
Trustee Krafthefer moved to direct Staff to establish a reserve for golf
operations in the amount of the surcharge effective Spring, 1992.
Seconded by Trustee Winters. Roll Call Vote:
Ayes: 6- Trustees Bartecki, Krafthefer, Payovich, Shumate, Skinner and
/�
Winters.
Nays: 0- lone.
Absent: O -None. Motion carried.
VIA. OF OAK BROOK Minutes -6- February 11, 1992
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c. RECOMMENDATION: MC DO)vt'aJ I S OAK BROOK PARK DI a - FruoOD PLAN SPECIAL
USE i 1315 Yensingto moo, ad)
See 7.C.
GYPSY MOTH
D. U]SST FOR GYPSY MOTH SPRAYING BY DEPARTHM OF AGRICULTURE: SPRAYYMO
Stan Smith, Plants &,Pesticide Specialist Supervisor e of the Department's
Department of Agriculture, presented a brief o
eradication program.
Trustee Payovich moved to direst Staff to participate with the Illinois
Depar+.�nent of Agriculture the aerial. application of spraying for Gypsy
Moth infestation and notification of public informational meeting to all
residents in the affected area at a cost of $2,000.00. Seconded by
Trustee Skinner. Roll Call Vote:
Ayes: 6- Trustees Bartecki, i�rafthefer, Payovich, S�humateo Skinner and
Winters.
Nays: 0 -None.
Absent: 0 -None. Motion carried.
E. RECOMMENDATION - PURCHASING MERCHANDYSR FOR RESM AT GOLF PRO SHOP: MERCHANDISE
FOR RESALE
Trustee Krafthefer moved to apprave purchase of $116,315.04 of merchandise GOLF PRO
for resale in the Golf Pro -Shop and allowance for en in as additional s SHOP
$42,997.00 on special orders and re- orders of stock
during the golf season and waive competitive bidding process due to the
uniqueness of the equipment. Seconded by Trustee Payovich. Roll Call
Vote:
Ayes: 6- Trustees Bartecki, Irafthefer, Payovich, Shumate, Skinner and
Winters.
Nays: 0 -None.
Absent: 0 -None. Notion carried.
11. FINANCIAL:
A. Approval of Bills: APPROVAL OF
BILLS
Voucher List of Bills Presented for Approval February 11, 1992 to reflect
payment from the following funds:
General Corporate Fund $4100849.43
Motor Fuel Tax Fund 5,333.79
Water Fund 65,850.60
Sports Core Fund 12,107.80
Trustee Bartecki moved to approve Voucher List of Bills in the total
amount of $494,191.62 and authorize the Village President to affix her
signature thereon. Seconded by Trustee Skinner.
Trustee Winters abstained from voting on the bills from Illinois Bel]. due
to emplovment by same. Roll Call Vote:
VILLAGE OF OAK BROOK Minutes -7- February 11, 1992
4
u Mlod
Ayes: 6- Trustees Bartecki, Krafthefer,
Winters.
Nays: 0 -Hone
Absent: 0 -NOn@-
Abstain: 1- Trustee Winters as noted above.
B. P„��:
Payovich, Shumate, Skinner and
Motion carried.
PAYOUTS:
1. HARZh ENVIRONMENTAL SERVICES INC. PAYOUTS x#11 #124 & #13 - HARZA- ENG.SERV
ENGINLERING SERVICES -- RESERVOIR B CONSTRUCT : RESERVOIR B
Trustee Payovich moved to approve Payouts #11, #12, and #13 in the
amount of $10,132,25, $8,491.94 and $1,664.51 respectively to Harza
Environmental. Services, Inc. for engineering Services for the
Reservoir R construction. Seconded by Trustee Skinner. Roll Cali
Vote:
Ayes: 5- Trustees Krafthefer, Payovxch, Shumate, Skinner and
Winters.
Nays: 1- Trustee Bartecki.
Absent: 0 -None. M,3tion carried.
2. mzRTNO CONSTRUCTIOI1 CoMpANY - PAYOUT #17 - RF.SERYOIR B:
Trustee Payov-ich moved to apprMe Payout #17 to Marino ConstructiOn
Company for Reservoir B construction in the amount of $385,896.59,
including ratification of the $164,235.80 Previously paid preload,
Inc.` with a retainage amount of $30,000, which ant noes through
and includes Change Order No. 12, with final waivers of Call note all
subcontractors. Seconded by Trustee Krafthefer. Roll
Ayes: 6- Trustees Bartecki, KrafChefer, payovich, Smotea Skirmer
and Winters,
Nays: 0-None.
Absent: 0-None. Motion carried.
Trustee Shumate expressed appreciation to Trustee Kraftheter and Sports Core
Manager McAdams for the work on the Sports Core policy. Trustees. Payovich and
Skinner concurred.
12. ADJOURNMENT:
Trustee Skinner moved to adjourn the mating at 13-:0 P.m. Seconded by
Trustee Winters. VOICE VOTE: Motion carried.
ATTEST:
Lima K. Gonnella
Tillage Clerk
a:btm21192
VILLAGE OF OAK BROOK Minutes
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MARINO
RESERVOIR B
ADJOURNMENT
February lit 1992