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Minutes - 02/11/2004 - Board of TrusteesMINUTES OF THE FEBRUARY 11, 2004 SPECIAL JOINT MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK AND THE OAK BROOK PARK DISTRICT BOARD OF COMMISSIONERS APPROVED AS WRITTEN ON FEBRUARY 24, 2004. 1. CALL TO ORDER: CALL TO ORDER The Special Joint Meeting of the Village Board of Trustees and the Oak Brook Park District Board of Commissioners was called to order by Oak Brook Park District President Thomas Truedson at 8:00 a.m. in Meeting Rooms 4 & 5 of the Oak Brook Park District Family Recreation Center, 1450 Forest Gate Road, Oak Brook, Illinois. 2. ROLL CALL: ROLL CALL A. Park District Board of Commissioners Oak Brook Park District Executive Director Tom Suhs called the roll with the following persons PRESENT: Oak Brook Park District Board President Thomas Truedson, Park District Board Vice President Harry Peters, Park District Commissioner Howard Trier. ABSENT: Park District Board Treasurer John O'Brien, Commissioner Marie Kokenis. B. Village of Oak Brook Board of Trustees Village Clerk Linda Gonnella called the roll with the following persons PRESENT: President Kevin Quinlan, Trustees Stelios Aktipis, George T. Caleel, Susan Chase Korin, Elaine Miologos and Asif Yusuf. ABSENT: Trustee John W. Craig. IN ATTENDANCE: Richard B. Boehm, Village Manager, Tom Suhs, Executive Director of the Oak Brook Park District and Jeffrey Moline, Assistant Village Manager. 3. JOINT EXECUTION OF THE INTERGOVERNMENTAL AGREEMENT INTRGOVT BETWEEN THE VILLAGE OF OAK BROOK AND THE OAK BROOK AGREEMENT PARK DISTRICT FOR A HISTORICAL MUSEUM AT THE OLD BUTLER Park District Board President Truedson stated this was exciting time for the Village to move forward with the Old Butler School, a historic landmark, to become the new museum for our Historical Society and that he was pleased to VILLAGE OF OAK BROOK SPECIAL Page 1 of 4 February 11, 2004 JOINT MEETING Minutes LA4P 3. be a part of the process. Both Presidents signed the intergovernmental agreement. President Quinlan indicated that Village Trustee Susan Korin would continue as the liaison from the Village between the two Boards. Park District Commissioner Peters will continue in his capacity as liaison. 4. DISCUSSION OF THE OLD BUTLER SCHOOL CONVERSION• BUTLER SCH00L Village President Quinlan remarked of the creation of this entity as a concrete example of these two Boards working together for the benefit of the Village residents. 5. VILLAGE OF OAK BROOK UPDATE: voB UPDATE President Quinlan indicated he had met with the homeowner association presidents and the Village had received support from them regarding the March 16`h Primary Referendum for the '/4% sales tax increase for the funding of our Village services. Also he received feedback from them regarding the proposed Ravinia West project in which they were pleased to see the Village considering new ideas for the Village but was not in support of this proposal. 6. OAK BROOK PARK DISTRICT UPDATE: PARK DISTRICT Director Suhs announced that July 25`h as the date of the 5K and IOK race in Oak Brook. It will begin at 7:30 a.m. They are utilizing a course on the east side of the Village and will staff the event with their staff as well as the Village Police Department. The race will begin on Kensington near the Oak Brook Post Office down Jorie Boulevard south through the Park District along bicycle /pedestrian pathway, through McDonald's, Village of Oak Brook's pathway around the golf course back down Jorie Boulevard to Kensington. The race will be a certified course for the 5K and IOK races. They are looking for assistance from the Oakbrook Shopping Center for raffle prizes and they are considering the Cystic Fibrosis Foundation for the charity as one of our residents has a child with the disease who would be the poster boy as a Village event. The Park District will be forwarding a letter to the Village for its approval of this race. Park President Truedson indicated that they hoped the Oakbrook Shopping Center would be involved in this as a community event. President Truedson commented of the celebration of their new expansion at the recreation facility. The Park District with the assistance of Executive Director Suhs received a $280,000 grant to utilize this resource for this project. He also indicated that this was the third meeting of the two Boards. VILLAGE OF OAK BROOK SPECIAL Page 2 of 4 February 11, 2004 JOINT MEETING Minutes I 7. OTHER BUSINESS: OTHER Bus. Commissioner Peters discussed a memorandum from Trustee Korin and himself discussing topics for the two Boards consideration. One option was the use of racquetball courts at the Park District for golf lessons. In meeting with Oak Brook Golf Club Manager Trey VanDyke, he indicated it was not feasible due to the space constraints of the courts. Also they discussed a joint effort between the two entities for Oak Brook Day, a dive team to compliment the Park District's swim team and the possibility of incorporating tennis lessons using the Bath & Tennis Club courts. Trustee Korin suggested using the racquetball courts for climbing walls as they are being used for therapy at certain rehabilitation centers. President Truedson explained the Park District's consideration of expanding their parking area and having a one lane road into their facilities. They will be expanding their Texas splash outdoor park for outside activities for families south of the existing pool. Commissioner Peters suggested the Village be given a two page section in their Park District brochure so that our residents have the opportunity to view one of our different agencies in our community and to communicate key issues. It could also include our Village Library happenings. Village Manager Boehm indicated that the Park District brochures will be displayed at the Bath & Tennis Club for our residents and the Park District will display the Bath & Tennis Club's brochure at their facility. President Truedson explained that their website has links to the School District 53's website and March 1St there will be intergovernmental linkage between the Oak Brook Park District, Village of Oak Brook and School District 53. Trustee Caleel inquired if the Park District has rehabilitation facilities. Director Suhs indicated the Park District has a physical therapist on staff to facilitate programs in their pool. Trustee Caleel explained that the facility could be approved for Medicare patients. President Truedson asked that their staff research this further. Mary Ellen Mauro, President of the Oak Brook Historical Society, introduced the members of their Board present at the meeting. They included Audrey Muschler, Joyce Trier, Robert Fleishman, Darlene Casey and Lars Okmark. She commended both Boards for their cooperation in dedicating the Old Butler School as their new museum for their Society. VILLAGE OF OAK BROOK SPECIAL Page 3 of 4 February 11, 2004 JOINT MEETING Minutes 8. TOUR OF OAK BROOK PARK DISTRICT'S NEWLY EXPANDED TOUR FACILITY: Director Suhs gave a tour of the facility to Assistant Village Manager Moline. 9. ADJOURNMENT: ADJOURNMENT Oak Brook Park District President Truedson adjourned the meeting at 8:34 a.m. ATTEST: Linda K. Connefla, CMC Village Clerk VILLAGE OF OAK BROOK SPECIAL JOINT MEETING Minutes 011 Page 4 of 4 February 11, 2004