Minutes - 02/12/1980 - Board of Trusteesas ✓b .
I. CALL MEETING TO ORDER
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VILLAGE OF OAK BROOK _
MINUTES OF REGULAR MEETING
February 12, 1980
The Regular Meeting of the Board of Trustees was called of order at 7:30 P.M. by
President Cerne in the Samuel E. Dean Board Room of the Village Commons.
A. Roll Call
Present: Trustees George Congreve
John R. Lavery
Arthur W. Philip
Barbara F. Reynolds
Joseph H. Rush
President Wence F. Cerne
II. APPROVAL OF MINUTES
Trustee Philip moved - seconded by Trustee Congreve...
That the minutes of the Regular Meeting of January 22, 1980.
be approved as submitted and waive reading of same.
Voice vote: all in favor
III. ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC.
A. Resolution - Erwin Bahnsen
President Cerne read in its entirety a proposed resolution commending
Erwin Bahnsen, who until his untimely death has served the Village as
a member of the Plan Commission from 1959 to 1968, was a founder and
President of the Library Association from 1962 to death and had served
as Chairman of the Oak Brook Free Public Library from 1971 to date.
Trustee Congreve moved - seconded by Trustee Reynolds...
That a plaque be dedicated in the Oak Brook Free Public Library
commemorating Erwin Bahnsen for his service to the Village of
Oak Brook and approve Resolution No. R -266 as presented.
Voice vote: all in favor
B. Dennis G. Dine, Inc. - Final Plat - Friar Tuck Subdivision
On January 21, 1980, the Plan Commission considered the three (3) lot
Final Plat of Friar Tuck Subdivision, located at 3400 York Road, and
recommended denial Lentil drainage solutions are found for this parcel
and the area in general.
Trustee Reynolds moved - seconded by Trustee Congreve...
To table the final plat of Friar Tuck Subdivision, marked as re-
ceived October 1, 1979, until an analysis of the drainage can
be made from information to be submitted by the developer and re-
viewed by the Village Engineer.
Voice vote: all in favor
So ordered
So ordered
So ordered
VILLAGE OF OAK BROOK MINUTES 1 February 1Z, 1980
VILLAGE OF OAK BROOK MINUTES 2 February 12, 1980
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IV. FINANCIAL
A. Treasurers Report
The Treasurer's Cash and Investment Report for the month of January,
1980 reflected the following:
Corporate Fund
Motor Fuel Tax Fund
Revenue Sharing Fund
Water Fund
1976 Revenue Bond Fund
Sprots Core Fund
Revenue Balance
$474,137°23 $251824,046.77
- 0 - 60,161.13
10,947.00 28,129.54
107,053.01 1,671,094.14
- 0 - .07
2119675.57 1,029.04
Trustee Rush moved - seconded by Trustee Reynolds...
To approve the Treasurer's Cash and Investment Report for the month
of Januury, 1980 as submitted.
Voice vote: all in favvr
B. Payouts
#1 - James J. Benes $ Assoc. - Professional Services - 16th & S rin - #8
Each Trustee received a memo -dated February 8, 1980, from Village Engineer
Durfey, related to the estimated cost overrun for consultant construction
services of James J. Benes & Associated, which reflected an increase in the
estimated amount of $29,097.43 over the maximum amount of total fee payment
of $56,600.00 as stated in the "Agreement for Consultant Services"
Trustee Congreve moved - seconded by Trustee Philip...
To table Payout #8 to James J. Benes & Associates Inc., in the
amount of $9,724.93, until the Village Attorney reviews the
"Agreement for Consultant Services" and makes a recommendation.
Voice vote: all in favor
#2 - McAllister Equipment Co. - End Loader - Payout #1
Trustee Congreve moved - seconded by Trustee Philip...
To approve Payout #1 to McAllister Equipment Company in the
amount of $37,300.00 for a 2 Cubic Yard End Loader.
Roll call vote: Ayes: Trustees Congreve, Laver, Philip,
Reynolds, and Rush
Nays: none
President Cerne indicated approval of the motion.
#3 - Associated Building Contractors, Inc. - Remodeling Fire Station 1
Phase I - #1
Trustee Lavery moved - seconded by Trustee Congreve...
To approve Payout #1 to Associated Building Contractors, Inc.,
in the amount of $23,333.00 for general remodeling of Phase
I of Fire Station 1, having received all required waivers and
statement.
Roll call vote: Ayes: Trustees Congreve, Lavery, Philip,
Reynolds, and Rush
Nays: none
President Cerne indicated approval of the motion.
So ordered
So ordered
So ordered
So ordered
VILLAGE OF OAK BROOK MINUTES 2 February 12, 1980
VILLAGE OF OAK BROOK MIND 3 February 12, 1980
C. Approval of Bills
Accounts Payable dated February 12, 1980 presented and amended to adjust
the Corporate Fund for non - payment to dames J. Benes in the amount of
$9,724.93, reflecting payment from the following funds as follows:
Corporate Fund
Motor Fuel Tax Fund
Revenue Sharing Fund
Water System Funds
Sports Core Fund
Sports Core Operational Fund
GRAND TOTAL
$245,604.21
10,459.32
5,286.07
46,825.19
3,095.00
50,878.68
$340,148.47
Trustee Rush moved - seconded by Trustee Congreve...
To approve for payment in the
forth in the Accounts Payable
Roll call vote: Ayes: Trustees
Reynolds,
Nays: none
President
D. 1979/80 Audit
suns listed for the various accounts as set
Summary Sheet in the amount of $340,148.47.
"ongreve, Lavery, Philip,
and Rush
Cerne indicated approval of the motion.
Bids were solicited from eight (8) firms and five (5) bids were received.
Trustee Rush moved - seconded by Trustee Lavery...
To approve the low bid of Ernst & Whinny in the amount of $8,000.00
for the 1980 Audit.
Roll call vote: Ayes: Trustees Congreve, Lavery, Philip,
Reynolds, and Rush
Nays: none
President Cerne indicated approval of the motion.
V. OLD BUSINESS
A. Midwest Club - Oak Brook Road Ig2rovements - Acce t
The two (2) street lights, part of the phase I development for the Midwest Club.
were activated.
Trustee Congreve moved - seconded by Trustee Reynolds...
To accept the Public Improvements for the Oak Brook Road Improvement
and that Performance and Payment Bond No. 08SBO98396BCA be released
and that Maintenance Bond No. 08SB098396BCA, in the amount of $54,326.00,
be placed in affect.
Roll call vote: Ayes: Trustees Congreve, Lavery, Philip,
Reynolds., and Rush
Nays: none
President Cerne indicated approval of the motion.
B. Repair Watermain - 35th Street & Midwest Road
So orderer
So orderer
So ordere
Bids were solicited from ten (10) underground contractors, with six (6)
returing proposals.
VILLAGE OF OAK BROOK MINUTES 3 February 12, 1980
VILLAGE OF OAK BROOK MINUTES 4 February 12, 1980
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Trustee Congreve moved - seconded by Trustee Rush
To award the bid to the lowest qualified bidder, William B. Soltwisch
& Company, Inc., in the amount of $35,127.009 Due to the emergency
of the repair, that the bidding requirement be waived, and to accomo-
date this emergency that the thirey (30) day, time limit regarding the
contract for the Oak Brook Golf Course Water Main Relocation be extended.
Roll call vote: Ayes: Trustees Congreve, Lavery, Philip,
Reynolds, and Rush
Nays: none
President Cerne indicated approval of the motion.
So orderec
C. Graue Mill - Proposed Zoning Amendment
On December 19, 1979, the Plan Commission recommended approval and on
February 5, 1980, the Zoning Board of Appeals held a Public Hearing and re-
commended denial of the proposed ordinance because of vagueness of the
standards. The Hinsdale Plan Commission on January 28, 1980 recommended
approval with suggested changes. Discussion followed.
Trustee Reynolds moved - seconded.by Trustee Lavery...
To table the matter of the proposed Historic Graue Mill Gateway
Ordinance until such time as the Zoning and Planning Committee
can meet with the Intergovernmental Committee to review the final
draft.
Roll Call vote: Ayes: Trustees Congreve, Lavery, Reynolds and Rush So ordered
Nayes: Trustee Philip
D. James I. Md4ahon - Lot Size Variation - 3520 Spring Road
On February 5, 1980, the Zoning Board of Appeals recommended denial of the
petition for a variation to allow the subdivision of a single parcel into
two (2) lots of approximately .77 acres and .73 acres each.
Trustee Reynolds moved - seconded by Trustee Rush...
To table action on this matter Lentil the Plan Commission makes a
recommendation on the proposed McMahon's Resubdivision - Plan I.
Roll Call vote: Ayes: Trustees Congreve, Lavery, Reynolds and Rush So ordered
Nayes: Trustee Philip
E. Central Blacktop Co an - Reconstruction 1979 Paving Projects - Reduction in Retainer
Central Blacktop Company, Inc., requested a semi -final payment be made and
Village Engineer Drufey recommended that although the Village finds the
contractor's work acceptable, that the retainage not be reduced until the
landscaping reconstruction is acceptable.
Trustee Congreve moved - seconded by Trustee Philip...
Based upon the recommendation of the Village Engineer, that the re-
quest as presented be denied.
Roll call vote: Ayes: Trustees Congreve, Lavery, Philip,
Reynolds, and Rush
Nays: none
President Cerne indicated approval of the motion.
So ordered
VILLAGE OF OAK BROOK MINUTES 4 February 12, 1980
.. VILLAGE OF OAK BROOK MINUTES
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VI. NEW BUSINESS
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A. Authority to Bid - Golf Course Equipment and Furnishings
Trustee Philip moved - seconded by Trustee Lavery...
To authorize the advertising for bids for golf course equipment
and furnishings including the numerous miscellaneous pieces of
equipment required on the course. Bids to be received before
2 :00 P.M., March 4, 1980.
Voice vote: all in favor
B. Salary Plan Modification
Trustee Rush moved - seconded by Trustee Lavery...
February 12; 1980
To amend the Salary Administration Plan by modifying the salary
adjustment schedule and merit increases for those employees who
have reached the maximum rate of pay within their employee range,
and the second modification is an adjustment in the Volunteer
Fire Department salary rates.
Roll call vote: Ayes: Trustees Congreve, Lavery, PHilip,
Reynolds, and Rush
Nays: none
President Cerne indicated approval of the motion.
C. Trinity Lakes Unit I - Release of Sanitary Sewer Portion of Completion
and Maintenance Letter of Credit #6027079.
Letter dated January 23, 1980 from PRC Toups Corporation, representing
the developer of Trinity Lakes Unit I, Swissco, Inc., requested release
of the Completion and Maintenance portion of the Letter of Credit re-
garding Trinity Lakes Unit I.
Trustee Congreve moved - seconded by Trustee Lavery...
To release the Completion and Maintenance portion of the Letter of
Credit relating to the sanitary sewer system, which would amount to
a reduction of $216,337.50, leaving a balance in Letter of Credit
of $834,877.75.
Roll call vote: Ayes: Trustees Congreve, Lavery, Philip,
Reynolds, and Rush
Nays: none
President Cerne indicated approval of the motion.
D. Salary Adjustment - Village Manager
Trustee Rush moved - seconded by Trustee Philip...
That based upon his performance in excersing the duties and
responsibilities of the Manager, that the salary of the Village
Manager, Kenneth G. Carmignani, be adjusted from his current
salary of $41,976.00 to $44,914.009 representing a 7% increase.
Roll call vote: Ayes: Trustees Congreve, Lavery, Philip,
Reynolds, and Rush
Nays: none
President Cerne indicated approval of the motion.
So orderec
So orderec
So ordere4
So orderec
VILLAGE OF OAK BROOK MINUTES 5 February 12, 1980
VILLAGE OF OAK BROOK MI Tr I' S 6 February 12, 1980
E. 1980 Polo Agreement - Amendment
The Oak Brook Polo Corporation has requested an amendment of the agreement
to play polo in the Sports Core, reducing the level of play to about 40
games and limiting such play to fields 1 and 2, and set the fee and payment
schedule for the 1980 season.
Trustee Philip moved - seconded by Trustee Congreve...
To authorize execution of Amendment to the Polo Agreement.
Roll call vote: Ayes: Trustees Congreve, Lavery, Philip,
Reynolds, and Rush
Nays: none
President Cerne indicated approval of the motion.
So orderec
F. Authority--to- Bid - Water Main Extensions (Adams, Merry Lane Oak Brook Hills toad)
Bids to be received before 10:00 A.M. on March 5, 1980.
Trustee Congreve moved - seconded by Trustee Philip...
To authorize advertising for bids Water Main Extensions for Adams Street,
Merry Lane, and Oak Brook Hills Road.
Voice vote: all in favor So orderec
G. Meeting Schedule_
President Cerne announced the proposal for an additional Regular Meeting of the
Board of Trustees, scheduling the meetings for the second, third, and fourth
Tuesdays of each month, with one (1) Committee -of- the -Whole Meeting to be held
on the second Monday of each month.
H. Adjournment Time - 8:55 P.M.
Trustee Congreve moved - seconded by Trustee Lavery...
To adjourn this meeting.
Voice vote: all in favor So orderec
Approved
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Respectfully submitted,
Mari e Lakosil, Village Cleik
VILLAGE OF OAK BROOK MINUTES 6 February 12, 1980