Minutes - 02/12/1985 - Board of TrusteesVILLAGE OF OAK BROOK
MINUTES OF THE REGULAR MEETING
February 12, 1985
MEETING CALL:
The Regular Meeting of the Board of Trustees was called to order by President
Cerne in the Samuel E. Dean Board Room of the Village Commons at 7:30 P.M.
I ROLL CALL:
PRESENT: President Wence F. Cerne
Trustees Walter C. Imrie
Robert E. Listecki
Ronald P. Maher
Arthur W. Philip
Joseph H. Rush
William R. Watson
ABSENT:
II APPROVAL OF MINUTES:
Trustee Philip moved, seconded by Trustee Listecki...
None
That the Minutes of the Regular Meeting of January 22, 1985 be approved as
submitted and waive reading of same.
VOICE VOTE: All present, in favor.
So ordered.
III ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC.:
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A. ORDINANCE NO. G -352 - AN ORDINANCE AMENDING ARTICLES I AND VI OF
APPENDIX D Personnel Rules and Re ulations OF THE CODE OF ORDINANCES
OF THE VILLAGE OF OAK BROOK:
Proposed ordinance allows for vacation time for Permanent Part -time
employees.
Trustee Watson moved, seconded by Trustee Listecki...
To pass and approve Ordinance No. G -352 as presented and waive reading of
same.
ROLL CALL VOTE: Ayes: Trustees Listecki, Rush, Watson and
President Cerne.
Nays: Trustees Imrie, Maher and Philip. So ordered.
IV FINANCIAL:
A. Treasurer's Report:
Trustee Rush moved, seconded by Trustee Watson...
To approve the Treasurer's Report for the month of January, 1985 as
presented.
Revenue Fund Balance
Corporate Fund $ 803,811.72 $398229410.48
Motor Fuel Tax Fund 109037.58 1079372.33
Revenue Sharing Fund 109946.00 33,946.76
Reserve for Capital Purchases -0- 47,159.75
Sports Core Bond Fund 18,339.97 77,215.47
Sports Core Operating Fund 679764.07 389159.07
Water Fund 1679263.78 399919694.57
VOICE VOTE: All present, in favor. So ordered.
VILLAGE OF OAK BROOK Minutes -1- February 12, 1985
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VILLAGE OF OAK BROOK Minutes -2- February 12, 1985
B. Payouts:
1. Inter overnmental Risk Mana ement Age nc {IRMA) - 1985 Annual
Contribution:
Trustee Rush moved, seconded by Trustee Listecki...
To authorize payment to Intergovernmental Risk Management (IRMA) for the
Village's 1985 annual membership contribution in the amount of $168,806.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne.
Nays: None
So ordered.
2. 1984 Pavin g fro ect #84 -1106 - (Adams Road Bradford Lane /Hunt Club
Lane Commerce Drive McDonald s Drive 22nd Street/I-5., York Road
Hamer Road Median):
Trustee Imrie moved, seconded by Trustee Philip...
To authorize payment of Payout #4 to Robert R. Anderson Company for paving
at the subject locations in the amount of $386,914.25 subject to receipt of
waivers.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne.
Nays: None So ordered.
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3. Project #83 -1302 (Robin Hood Ranch Subdivision):
Trustee Imrie moved, seconded by Trustee Philip...
To authorize payment of Payout #4 and Final to Ed Pontarelli Construction
Co. for construction of approximately 500 feet of replacement storm sewer
in the amount of $15,488.00.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne.
Nays: None So ordered.
4. Sorts Core Administration Buildin (700 Oak Brook Road):
Trustee Philip moved, seconded by Trustee Imrie...
To authorize payment of Payout #2 and Final to Prime Construction, Inc. for
the construction of a water main extension and water and sanitary service
pipes to subject building and appurtenant items within building in the
amount of $25,960.00.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne.
Nays: None So ordered.
5. Bath and Tennis Club (800 Oak Brook Road):
Trustee Philip moved, seconded by Trustee Imrie...
j To authorize payment of Payout #1 to Donald E. Wienke & Associates, Inc.
for enclosure of walk -in freezer - cooler at the Bath and Tennis Club in the
i amount of $17,125.00.
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t ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne.
Nays: None So ordered.
VILLAGE OF OAK BROOK Minutes -2- February 12, 1985
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VII-LAGE OF OAK BROOK Minutes -3- February 12, 1985
C. Approval of Bills:
Warrant Register By Fund dated February 6, 1985 presented to reflect
payment from the following fund:
General Fund $5569501.16
Water Fund 70,174.05
Sports Core Fund 779249.10
Trustee Rush moved, seconded by Trustee Listecki...
To approve payment of Warrant Register By Fund in the total amount of
$703,924.31 and authorize the President and Treasurer to affix their
signatures thereon.
President Cerne abstained from voting on the bill from Pepsi Cola due to
corporate ownership by his employer of Pepsi Cola General Bottlers, Inc.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush and Watson.
Nays: None
Abstain: President Cerne. So ordered.
D. Investments:
Trustee Rush moved, seconded by Trustee Imrie...
To approve and ratify the following investment from the Corporate Fund:
One (1) federally secured Certificate of Deposit in the amount of
$400,000.00 to mature at Great American Savings & Loan on April 25, 1985 at
a rate of 8.25 %.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
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and President Cerne.
Nays: None So ordered.
Trustee Rush moved, seconded by Trustee Imrie...
To approve and ratify the following investment from the Water Fund:
One (1) federally secured Certificate of Deposit in the amount of
$324,187.50 to mature at Great American Savings & Loan on April 25, 1986 at
a rate of 9.25% (360 days). This certificate is drawn on the Surplus
Account.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne.
Nays: None
Trustee Rush moved, seconded by Trustee Imrie...
So ordered.
To approve and ratify the following investment from the Water Fund:
One (1) federally secured Certificate of Deposit in the amount of
$431,668.40 to mature at Freedom Federal Savings & Loan on April 25, 1986
at a rate of 9.27 %. This certificate is drawn on the following accounts:
Surplus $ 919525.01
Bond & Interest 63,924.02
D,I,E 193,998.37
Lake Michigan Water Debt 82,221.00
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne.
Nays: None So ordered.
VILLAGE OF OAK BROOK Minutes -3- February 12, 1985
VILLAGE OF OAK BROOK Minutes -4- February 12, 185
V OLD BUSINESS:
A. Janitorial Service Contract:
Five (5) bids were received on June 6, 1984, and at the Regular Meeting of
.June 26, 1984, the low bid of Active Empire Maintenance Co. was accepted at
a cost of $19,704.00, subject to an evaluation being made and if
dissatisfaction was shown, the Village had the right to exercise their
right of cancellation.
Trustee Imrie moved, seconded by Trustee Watson...
Based upon the Staff report dated January 25, 1985, that the letter dated
February 6, 1985, from Active Empire Maintenance Co. invoking their right
to a 30 -day cancellation of the existing janitorial contract be accepted,
and that a contract be negotiated with the second lowest bidder, Custodian
Plus.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne.
Nays: None So ordered.
B. Sports Core - A ranomic Consultin Services:
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A brief discussion was held on the information submitted by Robert Dale
Cottingham, Agronomic Consultant, and Staff was directed to prepare
additional information that would cover the full scope of services to be
rendered.
C. Oak Brook Road /York Road Traffic Improvement:
Previously discussed and recommendation made at the Regular Meeting of
January 22, 1985, that the County install permanent new traffic signals and
right -turn lanes as soon as possible within the 1985 construction year.
Acquisition of additional right -of -way and insufficient funds within the
budget year prohibits the construction from taking place within that time
frame. Staff was directed to work with the County with their plan for
temporary traffic signals, taper widening and restripping the intersection,
with the permanent improvement to be accomplished in the 1986 construction
season.
D. Sports Cdre - Summer Polo Barns:
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Trustee Listecki moved, seconded by Trustee Philip...
To concur with the request of The Balsamo /Olson Group, Inc. representing
the Butler Company and table this matter until the next Regular Meeting of
February 26, 1985.
VOICE VOTE: All present, in favor.
E. Brook Forest:
So ordered.
Plans Were approved at the Regular Meeting of January 22, 1985 subject to
"removal of the existing letters, 'Brook Forest'" from the common wall of
Briarwood Lakes. Brook Forest Community Association has requested that
this condition be waived.
Trustee Imrie moved, seconded by Trustee Maher...
To advise Brook Forest Community Association to discuss removal of the
letters with the owner of the common wall, Briarwood Lakes Community
Association.
VOICE VOTE: All present, in favor, with Trustee Listecki voting No.
So ordered.
VILLAGE OF OAK BROOK Minutes -4- February 12, 1985
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VILLAGE OF OAK BROOK Minutes -5 - February 12, 1985
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VI NEW BUSINESS:
A. Northeastern Illinois Plannin Commission (NIPC } - Contribution:
Trustee Rush moved, seconded by Trustee Philip...
That Staff be directed to communicate to NIPC that the request for a
contribution of $1,459.00 has been denied.
VOICE VOTE: All present, in favor.
So ordered.
B. Official Airline Guides (2000 Clearwater Drive):
1. Official Airline Guides Resubdivision - Final Plat:
On January 21, 1985 the Plan Commission recommended approval of the Plat
that consolidates the existing Official Airline Guides property with that
of the former sewage treatment plant, 2020 Clearwater Drive. '
Trustee Maher moved, seconded by Trustee Watson...
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To concur with the recommendation of the Plan Commission and approve the
Final Plat of Official Airline Guides Resubdivision and that the Village
Attorney prepare the necessary document incorporating the provisions
relating to the 10 -foot wide Pedestrian /Bicycle Path and the location of
the parking lot landscaping as recommended by the Plan Commission.
VOICE VOTE: All present, in favor.
So ordered.
2. Official Airline Guides - Flood Plain S ecial Use:
Both the Plan Commission at its Regular Meeting of January 21, 1985 and the
Zoning Board of Appeals at its Regular Meeting of February 5, 1985
recommended approval based upon the evidence submitted indicating that the
proposed parking lot would not have a negative effect on the surrounding
properties or on the level of Salt Creek during a flood.
Trustee Maher moved, seconded by Trustee Imrie...
To concur with the recommendations of the Plan Commission and the Zoning
Board of Appeals and approve the Flood Plain Special Use Permit for the
subject property and that the Village Attorney prepare the necessary
document effectuating same.
VOICE VOTE: All present, in favor. So ordered.
3. Official Airline Guides - Plat of Abro &ation:
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Proposed plat abrogates a 6 -foot drainage and utility easement.
Trustee Maher moved, seconded by Trustee Watson...
To approve the Plat of Abrogation and direct the Village Attorney to
prepare the necessary document to effectuate same.
VOICE VOTE: All present, in favor. So ordered.
C. 1984 Paving Project No. 84 -1106:
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Trustee Imrie moved, seconded by Rush...
To table this matter until the next Regular Meeting of February 26, 1985.
VOICE VOTE: All present, in favor. So ordered.
D. Hinsdale Fullersbur Homeowners Association:
Victoria Lagges, President of the Hinsdale Fullersburg Homeowners
Association spoke of the efforts being put forth to protect the historic
and rural aspects of the Fullerburg area and presented a petititon which in
effect requested local "historical designation" to be considered by the
Villages of Oak Brook and Hinsdale, as they share common boundaries within
the Fullersburg area.
VILLAGE OF OAK BROOK Minutes -5- February 12, 1985
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VILLAGE OF OAK BROOK Minutes -6- February 12, 1.989
VII ADJOURNMENT:
Trustee Listecki moved, seconded by Trustee Rush...
To adjourn this meeting. TIME: 9:42 P.M.
VOICE VOTE: All present, in favor. So ordered.
ATTEST:
Marianne Lakosil, C C
Village Clerk
Approved
VILLAGE OF OAK BROOK Minutes -6- February 12, 1985
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