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Minutes - 02/12/1991 - Board of TrusteesVO 6 -w ftrm, s #j awda I Reaq 1 0 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, ILLINOIS HELD FEBRUARY 12, 1991 1. MEETING +.A1Z : The Regular Meeting of the Board of Trustees was called to carder by President Cerne in the Samuel E. De,--a Board Room of the Village Commons at 7:44 p.m. ROLL CALL: PRESENT: President Wence F. Cerne Trustees Garry J. Barteclki. Karen M. Bushy Barbara A. Payovich Joseph H. Rush H. Richard Winters ABSENT: Trustee Ronald P. Maher PLEDGE TO THE FLAG II. APPROVAL OF MINUTES: Trustee Aartecki moved, seconded by Trustee Bushy to approve the Minutes of the Regular Meeting of January 22, 1991 as presented and waive the full reading thereof. Voice Vote: all ayes, no nays. Notion carried. III. ORDINANCES AND RESOLUTIONS: A. AN ORDI dCE AMENDING ARTICLE KIV OF THE CODE OF ORDIHMCCES OF THE VILLAGE OF OAK BROOK RELATING TO VI's RECREATIONAL FACILITY: Direction given at the Ctmsttee -af- the -Whole ]Meeting of January 7, 1991. See VI. B. B. ORDINANCE NO. G -460 AN ORDINANCE AMENDING SECTION 7 -2 OF THE CODE OF ORDINANCES OF THE VILLAGE OF OAK BROOK RELATIVE TO LIBRARY FEES AND CHARGES: - Direction given at the Regular Meeting of January 22, 1991. Trustee Bartecki moved, seconded by Trustee Bushy to pass Ordinance No. G -460 as presented and waive the full reading thereof. Roll Call Vote: Ayes: 6- Trustees Bartecki, Bushy, Payovich, Rush, Winters and President Cerne Nays: 0 -None Absent: 1- Trustee Maher Notion carried. VILLAGE OF OAK BROOK Minutes � 1- February 12* 1991 VILLAGE OF OAK BROOK Wtes -2- February 12, 1991 C. RESOLUTION NO. R -517 A RESOLUTION APPROVING 1991 AMENDMENT TO EMLOYEE PAY PLAN FOR 1991: Direction given at the Regular Meeting of January 22,, 1992. Trustee Rush moved, seconded by Trustee Bartecki to pass Resolution No. R -517 as Presented and naive the full reading thereof. Roll Call Vote: Ayes: 6- Trustees Bartecki, Bushy, Payovich, Rush, Winters and President Cerne Nays: O -None Absent: 1- Trustee Daher Notion Carried. IV. FINANCIAL: A. Payouts: 1. Crawford, ngphY & Tilly, Inn. - EMut #? - Desic_m 9CS ..Y�...Y /W IYY.Y.1e.�1_.I� ^� Rehabilitation (16th Street & Spring Roadl. Trustee Rush move+d, seconded by Trustee Winters to authorize payment of Payout #3 to Crawford., Murphy & Tilly, Inc. for professional design services for the overlay and rehabilitation of Spring Road and 16th Street in the amount of $13,321.50. Roll Call Vote: Ayes: 6- Trustees Bartecki, Bushy, Payovich, Rush, Winters and President Carne Nays: O -bone Absent: I- Trustee Naher Motion Carried. 2. Affordable Roof Inc. - Pa qut #1 & Final - Oak Brook Bath & Tennis Club - Roof Deck Replacement: I.Y.. Trustee Rush moved,, seconded by Trustee Minters to authorize payment of Payout #1 & Final to Affordable Roofing, Inc. for deck replacement and reroofing of the Oak Brook Bath & Tennis Club in the total mount of $35,815.10. Roll Call vote: Ayes: 6- Trustees Bartecki, Bushy, Payovich, Rush, Winters and President Cerne Nays: O -done Absent: 1- Trustee Daher Motion Carried. 3. DuPage 'Mater C amissi.on - Pam #25 - Fred Costs: Trustee Rush moved, seconded by Trustee Bushy to authorize payment of Payout #25 to the DuPage [later C xmnission for the Village's portion of the total Commission's fixed cost requirement for the month of January in the total mount of $74,791.83. Roll. Call Vote.- VILLAGE OF OAR BROOK Minutes -2- February 12, 1991 Wev-, ao -sawni VILLAGE OF OAK BROOK 06tes -4- February 12, 1991 7. Kola Construction Company - Change Order #5 and Pa out #8 & Final - Pressure Mitigation: In early 1988, Nola Construction many started work on the 31st Street Boaster Station and water Mains project to mitigate the poor water system pressures in the southwest part of the Village. The project was substantially ccepleted in 1988 but several minor issues remained outstanding. Accordingly, the Village withheld retainage in the amount of $5,553.60 from Payout No. 7 in late 1988. In the intervening time,, the remaining outstanding issues have been accomplished. Trustee Ru .,h moved, seconded by Trustee Winters to approve Change Order No. 5 which adjusts the contract for the final "as- built" quantities and to authorize payment of Payout No. 8 and Final to Nola Construction Company for the construction of a booster pump station, water distribution mains and all related work in the total amount of $5,553.60. Roll Call Vote: Ayes: 6-Trustees Bartecki, Bushy, Payovich, Rush, Winters and President Cerne Nays: O- None Absent: 1- Trustee Daher Notion Carried. I B. a pRroval of Bills: Voucher List of Bills Presented for Approval February 12, 1991 to reflect payment from the following funds: General Corporate Fund $3820740.02 Capital Projects Fund 32.76 Motor Fuel Tau Fund 24,391„78 Water Fond 232,539.78 Sports Core Fund 69,264.92 Trustee Bartecki moved, seconded by Trustee Bushy to approve Voucher List of Bills in the total amount of $708,969.26 and authorize the Village President to affix his signature thereon. President Cerne abstained from voting on the bill from Pepsi Cola due to corporate ownership by his employer of Pepsi Cola General Bottlers, Inc. Trustee Wiuters abstained from voting on the bills from Illinois Bell due to employment by same. Roll Call. Vote: Ayes: 6-Trustees Bartecki, Bushy, Payovich, Rush, Minters and President Cerne Days: 0 -stone Absent: 1- Trustee Maher Abstain: 2- Trustee Winters and President Cerne as noted above Motion carried. VILLAGE OF OAK BROOK Minutes -4- I February 12, 1991 Vas- T6_" i Ai Aow sa lmq I VILLAGE OF OAK BROOK #tes -5- 0 February 12, 1991 V. UNFINISHED BUSINESS: A. ResLaest for Time Extension - Andy's Steakhouse (2205 22nd Street) -- Parking Variations: Trustee Minters moved, seconded by Trustee Payovich to table the applicant's request for a time extension for parking variations to the next Regular Meeting of February 26, 1991 so the applicant may investigate availability of green space for stormwater detention. Voice Vote: all ayes, no nays. Motion carried. B. Personal Rapid Transit PMgram - Status BRMrt: It was the consensus of the Board to direct staff to continue their efforts to meet with the Oak Brook business community which may include submission of a proposal to the RTA by March 15, 1991. A meeting with the area businesses will be held to determine their opinion regarding said project. An update on said project will be presented to the Board at the February 26, 1+91 Regular .Meeting. C. Bid Authorization - 16nd Street & §VriM Road Rehabilitation Project: Trustee Rush moved, seconded by Trustee Bartecki to authorize the Village President to sign the joint application form for the Illinois Department of Transportation; eliminate the installation of an eight (81) foot wide paved shoulder on the east side of Spring Road west of 16th Street; eliminate the installation of a four (41) foot wide paved shoulder on the west side of Spring Road north of 16th Street; approve the installation of normal stone shoulders on both sides of Spring Road; and grant permission to advertise for bids to be received on Monday, April 1, 1991 at 11:00 a.m. in the Board Roos of the Village Couons. Voice Vote: all ayes with the exception of Trustee minters voting nay. Motion carried. D. Bid Recommendation - 22nd. Street K Jorie Boulevard Rehabilitation Pro ' ect: Trustee Rush moved, seconded by Trustee Bushy to authorize staff to advertise for bid proposals for the rehabilitation of 22nd Street/Jorie Boulevard to be received on Monday, April 1, 1991 at 11:00 a.m. in the Board Roca of the Village ins. Voice Vote: all ayes with the exception of Trustee hinters voting nay. Motion carried. E. ResMest for Additional De -icer Road Salt: Trustee Rush moved, seconded by Trustee Bushy to authorize the purchase of up to 500 tons of highway de -icer salt at $26.71 per ton from International Salt Company. Roll Call Vote: Ayes: 6- Trustees Bartecki, Bushy, Payovich, Rush, Winters and President Cerre Nays: O -None Absent: 1- Trustee Maher Motion carried. VILA OF OAK BROOK Minutes -5- February 12, 1991 'PILLAGE OF .OAK BROOK sites °"� _ !- l February 12, 1991 0 F. Liquor 'License Request -,- Traveling Fare: Tabled at the Regular Meeting of January 22, 1991. 'trustee Rushy moved, seconded by Trustee Rush to concur with the Local Liquor Commissioner and authorize the issuance of a Class A -1 Liquor License to Traveling Fare, 1600 16th Street,. the Oaks of Oak Brook, for retailing of prepared foods, shelf goods and catering services. Voice Vote: all ayes, no nays. Motion carried. G. Reaaort of Activities: 1. Finance & Library: Trustee Bartecki - The proposed Library expansion was discussed at the Committee -of- the -Whole Meeting of February 11, 1991. 2. Public Safety: Trustee Bushy - The Oak Brook Fire Department gave assistance to 4,1-e Hinsdale Fire Department for the Elliston Funeral. Home fire and the ]Downers Grove Fire Department for a major apartment fire. 3. Public Works & Personnel: Trustee Rush. - Marino Construction will complete all non- restoration items by February 28th for the Reservoir B project with total completion of project by May 1, 1991. The Illinois Department of Conservation notified the Village they would not provide screen platting alone the East -nest Tollway in Brook Forest. A meeting will be held again with Senator Topinka, the Department of Conservation and the interested parties regarding this proposal The Interstate 294 proposed sound barriers for the Village will be presented to the Board at the April Committee -of- the -Whole meeting. Mr. Thomas Hawk was introduced as the new Code Enforcement officer for the Village of Oak Brook. 4. Sports Core: Trustee Maher - Absent. S. Stormwater Maog nt: Trustee Payovich - The Stormwater Committee announced the second phase of the Elmhurst Quarry will fulfill the requirements for the 1987 flood and predicts .less construction cost for said project. 6. 7onipa & Planning: Trustee fainters - No report. V1. NEW BUSINESS: A. Recommendation - Petska. - Side Yard Variation ( 5e5 Meadowood) : wuwas.w.wRA•••w.+�wn. .mow.+ —.e.v r srr Application has been made for a Side Yard Variation for expansion of an existing 1 1/2 car garages to a two -car garage encroaching approximately 6 feet into the 12 foot required side yard. VILLA,GE OF OAK BROOK Minutes -6- February 12, 1991 vowm T0_A4# Al Aft • . fw!� -fit VILLAGE OF OAK BROOKjWutes February 12, 1991 --The Zoning Board of Appeals, at its meeting of January 15, 1991, recomended approval of the requested 6-foot encroachment into the 12 -foot required side yard based on the findings of fact as stated in letter of January 17, 1991 from Chairman Savino. Trustee Winters moved, seconded by Trustee Bartecki to direct the Village Attorney to prepare the necessary documentation to provide for a Side Yard Variation that would allow a setback of 6 feet into the side yard for a proposed garage. Voice Note: all ayes except Trustees Bartecki, Rushy and President Cerne voting nay. motion failed. Trustee Rush moved, seconded by Trustee Winters to table the requested Side Yard Variation to the next Regular Meeting of the Village Board. Voice Vote: all ayes, no nays. Motion carried. B. Wgroval of &erts Core Borrowin Funds from Co rate Fund and Possible SurcbMe for Da.ijX Golf lees: Trustee Bartecki moved, seconded by 'trustee Rush to ratify a loan to the Sports Core Fund of $75,000 and to authorize an additional loan of $75,000 from the General Corporate Fund to pay current operating expenses conditioned upon the interest rate be equivalent to a 3 -month Treasury Hill and to direct the Village Attorney to prepare the necessary ordinance authorizing in addition to any green fee or membership fee paid, a surcharge of $1.50 per round of golf played. Roll Call Vote: Ayes: 6- Trustees Bartecki, Bushy, Payovich, Rush, Winters and President Cerne Nays: 0 -None Absent: 1- Trustee Maher Motion carried. C. Heritage Oaks Unit 2 Subdivision - Reduction of Subdivision Se ..X: Trustee Winters moved, seconded by Trustee Patyovich to reduce the Irrevocable better of Credit from the First Bank of Oak Park by the amount of $51,915.00. Voice Vote: all ayes, no nays. motion carried. D. Reeuest from Oak Brook Historical Society for Resolution of S92port for Mslake Historic Sine: Consensus to direct the Village Attorney to prepare the necessary resolution to support the efforts to explore the preservation and compatible adaptive rouse of the Mayslake Historic Site, and available funding from County, State and Federal governments and the private sector without comatitment of funding from the Village of Oak Brook. B. R est to Purchase Re lacement Squad Cars Under State of Illinois Hid: Trustee mushy moved, seconded by Trustee Bartecki to waive the formal bidding process and approve +a purchase oraer to Miles VIW AGE OF OAK BROOK Minutes -7- February 12, 1991 fib 8J W '%M iA1/ a- I j,-.q 0 IdIlL VILLAGE OF OAK BROOK 46tes -8° February 12, 1991 Chevrolet, Decatur, Illinois, under the approved State of Illinois annual contract covering police vehicles, in the amount of $107,151.91. This purchase is for nine i9) Caprice Chevrolet Police Pursuit vehicles which will replace nine (9) vehicles currently in service. Roll Call Vote: Ayes: 6- Trustees Basrtecki, Bushy, Payovich, Rush, Winters and President Cerne Nays: 0 -None Absent: 1- Trustee Daher Motion carried. F. Acc® tance of 2uptation - Vac -All Unit 507 En ine Replacement: Trustee Rush moved, seconded by Trustee Bushy to accept the quote of City International Trucks, Inc. in the amount of $5,522.50 for the replacement. of Unit 507's engine with a new rebuilt engine. Roll Call Vote: AyesA 6- Trustees Bartecki, Bushy, Payoi,ich, Rush, Winters and President Cerne Nays: O -None Absent: 1- Trustee Maher Notion carried. G. Discussion U.S. F �ej�sgt�it© Install iF. S. Fla s and Have Blood Drive i n L i. t of Li . S . TE2as O Consensus to approve the purchase of sixty (60) three foot by five foot American flags and attachment pole brackets to be displayed along 22nd Street between Route 83 and Jorie Boulevard and to cosponsor a blood drove with Oakbrook Terrace, Prudential. Bache and the American Red Cross in support of American Troops. H. Referrals: With no objections, President Cerne made the following referrals: 1. Hahn - Side Yard Variation (66 Greenleaf Drive) -- Referred to the Zoning board of Appeals Meeting of Larch 5, 1991. 2. OiCanio - Side Yard Variation (3617 Madison) --- Referred to the Zoning Board of Appeals Meeting of March 5, 1991. VII. A1DJOLgURlM: Trustee Winters moved, seconded by Trustee Rush to adjourn. the meeting at 11 :12 p.m. Voice Vote: all ayes, no mays. Motion carried. A T: a ra4 2f Linda K. Gonng � Village Clerk r February 26, 1991 Approved a:btmn212(jr) VILLAGE OF OAK BROOK Minutes ^-St- February 12, 1991