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Minutes - 02/13/1990 - Board of TrusteesRiors- 1500 -Mid VILLAGE OF OAK BROOK MINUTES OF THE REGULAR MEETING February 13, 1990 %a MEETING ALL: dA The Reguiar Meeting of the Board of frLstees was called to order by President Cerne in the Samuci E. Dean Board Room of the Village Commons at 7:30 P.M. I. ROT.L CALL: PRESENT. President Wenee F. Cerne Trustees Garry J. Bartecki Karen M. Bushy Ronald P. Maher Barbara A. Payovich Joseph K. Rush H. Richard Winters ABSENT: None PLEDGE TO THE FLAG II. APPROVAL OF MINUTES AND PRESENTATION: A. APPROVAL OF MINUTES: Trustee Maher moved, seconded by Truste B% -,ecki... That the Minutes of the Rep -_lar Meeting January 23, ,990 by approved as presented and waive the fill reading thereof. VOICE VOTE: All present, in favor. ordered. B. PRESENTATION - APPRECIATION PLAGUE FROM DISTRICT #53 REG -,RDI OAK BROOK'S "DARE" PROGRAM: Representatives from School District #53 ga.p a presentation to the Village Board and Police Detective Ed Caspers for the Oak Brook "DARE" Program. President Cerne accepted an appreciation plaque on behalf of the `pillage. President Cerne thanked the participants and Oak Brook Police Department for their excellent opera *ion of the Drug Awareness Program. III. ORDINANCES AND RESOLUTIONS: A. RESOLUTION NO. R -490 RESOLUTION OF APPRECIATION - DR. JOSEPH J. ................... STACHNIAK U -Windsor Drive): President Cerne read in its entirety a proposed Resolution commending Dr. 'oseph J. Stachniak for his service to the Village as a member of the Plan Commission from May 1985 through January 1990. Trustee Maher moved, seconded by Trustee Winters... To pa3s Resolution No. R -490 as presented. VOICE VOTE: All present, in favor. So ordered. B. IDING FOR THE PARTIA Trustee Bartecki moved, seconded by Trustee Bushy... To pass Ordinance No. S -682 as presented and waive the full reading thereof to authorize a Tax Abatement of $300,000 of the tax to be levied in 1989 for the Sports Core Bond retirement and that said Abatement be funced by the Debt Service Fund for 1989 -90 and 1990 -91. VILLAGE OF OAK BROOK Minutes -1- February 13, 1990 w 3 a-'qa VILLAGE OF OAK BROOK Minu 1.x -2- February 13, 1990 ROLL CALL VOTE: Ayes: Trusteez Barteaki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. C. Mays: None Absent: None So ordered. Discusser at the Regular Mee�inF• ;_f January 23, 1990 to direct the Village Attorney to prepare the necessary documentation relative to granting a Side Yard Variation as requested for the subject property. Trustee Winters moved, seconded by Trustee Bartecki... To pass Ordinance No. -683 as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. Nays: None Absent: Norse D. ORDINANCE NO. So ordered. I(C)(1) OF THE E G -60 AS AMENDED ENTER DIS'T'RICT: Discussed at the Regular Meeting, of January 23, 1990 to direct the Village Attorney to draft an ordinance relative to the requested text amendment to the B -1 classification. Trustee Winters moved, seconded by Trustee Payovich... To pass Ordinance No. G -444 as presented and waive the full rea dirig thereof. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy. Maher, Payoviih, Rrs 'L., Win', and President Cerne. Nays: None Absent: None So oedereu IV. FINANCIAL: A. P-ayouta: 1. James J. Benes & Associates Inc. - Pa out #7 - 22nd Street /York Road Preliminary Engineering: Trustee Rush moved, seconded by Trustee Bushy... To authorize payment of Payout #7 to James J. Benes & Associates, Inc. for professional engineering services for the 22nd Street, /York Road roadway improvements in the total amount of $4,031.24. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. Nays: None Absent: Nona So ordered. 2. James J. Benes & Associates Ino. - Pa out #1 - Professional Servlaes for Gin or Creek Improvements: Trustee Rush moved, seconded by Trustee Bushy.. VILLAGE OF OAK BROOK Minutes -2- February 13, 1990 4 vos. a or--04 *oJ 4Z�13­410 is VILLAGE OF OAK BROOK Mints -3- February 13, 1990 To authorize payment of Payout #1 to James J. Benes A Associates, Inc. for professional engineering design services for the Ginger Creek Subdivision street improvements in the total amount of $7,783.90. ROLL CALL VOTE: Ayes: Trustees Barteeki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. Nays: Atone Absent: None So ordered. 3. Christ her B. Burke AmineerjM,. Ltd. - Pa ouc #5--.- Loner Salt Ca►e......e7� s..tu�$: Trustee Payovich moved, seconded by Trustee Minters... To authorize payment of Payout #5 to Christopher B. Burke Engineering, Ltd. for preliminary engineering analysis for the stormwater management planning of Loner Salt Creek from Roosevelt Road to the Tri -State Tollway in the total amount of $8,992.50. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. Nays: None Absent: Nome So orQ.red. 4. Harz& Environmental Services Lw. . - Pa outs #1 A #2 - G;RaftoerinA Services - Aeservoir R CoF_strue.' 7nmpection - Pha" _J(2710 fters -Roa, d) : Trustee Rush moved, seconded by Trustee x her... To authorize payment of P yo. -:s #2 and #2 to Harza Environmental Services, Inc. for construction ?arv_oes in the total amount of $76roo0.930 ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, hush, Winters and President Cerne. Nays: None Absent: None So ordered. 5. Harza Environmental Services Inc . - Pa out #6 g Final..- Des Services - Reservoir B Phase 11 950 a era Road : Trustee flush moved, seconded by Trustee Maher... To authorize payment of Payout #6 A Final to Harza Environmental Services, Inc. for design services in the total amount of $7.565.70. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Minters and President Cerne. Nays- None Absent: None So ordered. 6. raVUU&M r, a fo - S Trustee Rush moved, seconded by Trustee Maher... To authorize payment of Payouts #7 & #8 to Hama Environmental Services, Inc. for design and construction services in the total amount of $280222.63. VILLAGE OF OAK BROOK Minutes -?- February 13, 1990 VILLAGE OF OAK BROOK Minus _A_ February 13, 1990 ROLL CALL VOTE: Apes: 'trustees Barteekt, Bushy, Maher, payovich, Rush, Winters and President Cerne. Nay-3: bone Absent: None So ordered. ?. Duna os Water Coission Fixed Costs - ft out #1 : Trustee Rush moved, seconded by Trustee Bushy... To authorize payment of Payout #13 to the DuPage Water Commission for the Village's portion of the fixed cost requirement for the month of January in the total amount of $72,500.00. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. Nays: None Absent: None So ordered. g. r m1 M of Bil15: Voucher List of Bills Presented fcr Approval on February 13, 1990 to reflect payment from the following funds: General Corporate Fund "36,357.58 Capital Projects Fund 762.00 Kator Fuel Tax Fund 29,161.61 Water Fr nd 236,,322.19 Sports Core Fund 61,045.01 Trustee Bartecki moved, 'seconded by Trustee Rush... To approve Voucher List of Bills in the total amount of $865,648.69 and authorise the Village President to affiX his sigaature thereon. President Cerne abstained from vo4.Yng on the bill from Pepsi Cola due to corporate ownership by his employer of Pepsi Cola. General Bottlers, Inc. Trustee Winters abstained from voting on the bills from Illinois Bell due to employment by same. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winners and President Cerne. Nays: Alone Absent: None Abstain: Trustee Winters and President Cerne as noted above. So ordered. V. OLD BOSI1D353: A. pq a Count 1 0 De twat of rtation tit Zear Roadwa Mra sent Program: Trustee Rush moved, seconded by Trustee Winters... To direct Staff to communicate with the DuPage County Board, DuPage Mayors g Managers Conference and all CiviicAso ciations that the Oak President and Board of Trustees are oppo Brook Road (31st Street), Midwest Road and York Road are widened, the following items be addressed: 1) Installation of a traffic signal at the Spring Road and Oak Brook Road (31st street) intersection; 2) Address the bridges located on Oak Brook Road (31st Street) and York Road as an obstruction in the floodplain; and VILLA02 OF OAK BROOK Minutes February 1346 1990 V013— . e�rai`— MaJll� 0, 1 --�� VILLAGE OF OAK BROOK Minus -5- � February 13, 1990 ;) Eliminate any destruction of the historic area at Graue Mill in the roadway widening of York Road. VOICE; 'VOTE: All present, in favor. So ordered. B. A royal of Inter ovsrnm�ecetal rsamsrat with Bs s C.ouat _RE: Traffic 3 1 - figers Road .& 5th treat: Discussed and direction given at the Regular Meeting of January 10, 1989. Trustee Rush moved, seconded by Trustee Maher... To approve an Intergovernmental Agreement with DuPage County for the installation of a traffic signal and street lights at the intersection of 35th Street and Meyers Road in the Village of Oak Brook. ROLL CALL VGFE: Ayes: Trustees Bartecki, Buahy, Maher, Payovich, Rush, Minters and President Cerne. bays: None Absent: *one So ordered. C. Reservoir B - 2.U.Wfie Orders to Construction Contract Rztra 93a e� for Coantruation need 2710 srs Rrmtd : Contract entered into with Hama Environmental Services, Inc. on .tune 28, 1988. Direction given at the Regular Meeting of June 13, 1989 to direct Harza Environmental Services, Inc. to delete the terraced walls and pursue proposals for landscaping the two elevations of the tank. Contract entered into with Marino Construction Company, Inc. on April 25, 1989. Trustee Rush moved, seconded by Trustee Bushy... To approve Items 1 & 5 of February 8th memo to Board from Manager Barley and Engineer Durfey: A construction change order for Marino Construction Company, Inc. to add 24 days to the substantial and final completion dates, and an additional $31,184 expense for extended overhead for the additional 24-day period and an additional $6,200 in construction services with Hama Environmental Services, Inc. relating to additional manpower needs for the extra 2$-day time extension. ROLL CALL VOTE: Ayes: Trustees Bai•tecki, Bushy, Maher, Payovich, Rush, Winters, and President Cerne. Nays: done Absent; bone So ordered. Trustee Rush moved, seconded by Trustee Winters... To approve Item 2: Ara additional $15,265 for out-of -scope construction ser «ices which we had previously directed Hama Environmental Services,, Inc. to perform. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. bays: None Absent: Done So ordered. Trustee Rush moved, seconded by Trustee Payovich... To approve Item 3: An additional $17,800 in construction services with Harza Environeental Services, Inc. relating to additional manpower needs. VILLAGE OF OAK BROOK Minutes -5- February 13, 1990 c� i VACS-1&0T-- 1A' A- k3_90 VILLAGE OF OAK BROOK Min* -6- February 13, 1990 ROLL. CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and Fresideat Cerne. Nays: None Absent: None So ordered. Trustee Rush moved, seconded by Trustee hinters... To table Item 4: An additional $28,350 in construction services with Harza Environmental Services, Inc. regarding their providing a higher level resident engineer for the project than originally planned and direct Staff o renegotiate this with engineer. VOICE VOTE: All present, in favor. So ordered. D. Request to Purchase Additional ffiatwa I Salt: Trustee Rush moved, seconded by Trustee Bushy... To authorize the purchase of up to 500 tons of highway de -icer salt at $28.54 per ton from International Salt Company. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, hinters aid President Cerne. Nays: None Absent: None So ordered. E. Martinek - Rezone from RR-1 313515, 3602 TO Road) : Direction given at the Regular Meeting of January 23, 1990 to table this matter and direct the applicant to prepare alternative Site Plans based on an R -2 District in order to allow the Village Board the opportunity to see what variations might be required for an 4-2 development. Trustee Winters moved, seconded to Trustee Bartecki... To refer a variation application to the Zoning Board of Appeals for consideration of an R -2 development with the final plat to be sent to the Plan Commission following Village Board action on the Rezoning and Variations. VOICE VOTE: All present, in favor. So ordered. F. Brush Hill Acres - PreliELDM Plat (L515,t 3605 York Road): Direction given at the Regular Meeting of January 23, 1990. Trustee Winters moved, seconded by Trustee Bartecki... To defer action on this application until Village Board action on the Rezoning and Variations. VOICE VOTE: All present, in favor. So ordered. G. Rep2rt of Activitier: I. Finance & Libra Trustee Bartecki - State Sales Tax Revenue report will be Drought to the Board. A part -time accountant will be hired for the Sports Core. 2. Public Safety: Trustee Bushy - The refurbishing of Engine 915 for the Fire Department has been completed at a cost of $2T,586 for an additional 15 years of service. The Fire Department hosted a basic awareness program for fire hazard materials for surrounding ctgmmunities. As of March 1st, the Police Department will be at full strength when two recr".sitis will be finished with their program. One veteran policeman will enter the detective program and another veteran officer will go into covert surveillance. VILLAGE OF OAK BROOK Minutes -6- February 13049 1990 v08— SoT— Nii iJ VILLAGE OF OAK BROOK Mins -7_ February 13, 1990 t e 3. Public Works Personnel: Trustee Rush - A new employee, Steven Abbinante, has been hired in the Public Works Department bringing the Department to full strength. Friday, February 9th, the DOINGS newspaper incorrectly stated the EPA count of Oak Brook water. correction will be posted in the Wednesday newspaper. Three water main breaks have occurred due to the DuPage Water Commission roposed contractor. The County contacted the Village relating landscape improvements along Oak Brook Road from Meyers Road to Midwest Road. Manager'Berley and Engineer Durfey showed the plans which they recommended be approved. It was agreed the Manager would write to the County and indicate our approval. 4. Sports Care: Trustee Maher - First effort in marketing Sports Core has been successful. One -third of our previous members and 14 new members have taken advantage of our special rate for early membership. Market Survey is completed and will be presented to the Board. 5. Stormwater Mana Sment: Trust Payovich - February ;.neteringpublic meeting on the Salt Creek Water ' a specialemeet.ing of State and County will be held. February officials will be held in the Village Hall in response to stormwater management for the area. 6. Zonin A ,Plan in$: Trustee hinters - No report. VI. NEW BUSINWA: A. Avt een�ts: Trustee Winters moved, seconded by Trustee Rush... To concur with the recommendation of President Cerne to appoint William E. Kenny, 304 Woodview Court, as a member of the Zoning Board of Appeals, term to expire November, 1992• VOICE VOTE: All present, in favor. So ordered. Trustee Maher moved, seconded by Trustee Rush... To concur with the recomseadateonao�m�riofnttteePlantCam�aission ,�iterm am Kelly S)rinner, 521 Wood Ro , to expire May, 1991• VOICE VOTE: All present, in favor. So ordered. B. Ben Fuller House at Fulle�ra iiooda ( 80 York Road) - A royal of ..e._.. -,.� ~P r easnannatery storage: Trustee Winters moved, seconded by Trustee payovich... To direct staff to comtnicate with the Forest Preserve District requesting the removal of the elevation 646 hill and elimination of resistance to flow in the floodway rather than their current proposal of keeping the hill, lowering it to elevation 645, and constructing a deeper Swale between it and the hill to the south. VOICE VOTE: All present, in favor. So ordered. C. Oakbrook Con ter Park Decks IPK 2 A Fg 4i - Fire 3 rinkler Re 9s ireaeat A R sal: Trustee Bushy moved, ;seconded by Trustee Rush... To concur Parking decksitoeberfullyosprinklered application the ordinance 8 and deny the appeal. VOICE VOTE: All present, in favor. So ordered. D. a est for ray ra ss Order for s assent d" Trustee Bushy moved, seconded by Trustee Rush... February 13� 1990 VILLAGE OF OAK BROOK Minutes -T- ,a 1�ce— GOT- Mill► VILLAGE OF OAK BROOK Mints -8- February 13, 1990 To waive the formal bidding process and approve a purchase order to Miles Chevrolet, Decatur, Illinois, under the approved State of Illinois bid, in the amount of $41,432.04. This purchase will replace three (3) Marked patrol cars with three (3) 1990 Chevrolet Caprice police package vehicles. % ROLL CALL VOTE: Ayes: Trustees. Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. P Nays: None Absent: None E. Bid. AuthQ1!k ation So ordered. Trustee Rush shoved, seconded by Trustee Hinters... To authorize staff to solicit bids for the cleaning and painting of both elevated water storage tanks and the installation of the Fall Prevention System on same. VOICE VOTE: All present, in favor. So ordered. F. Request for Authorisation to Brove Electrical Re irs at 20.11 #1 T2t4 22nd Street Trustee Rush moved, seconded by Trustee Bushy... To waive the formal bidding process and authorize Nesko Electric Company of Broadview to proceed with the electrical repairs at Well No,. 1 is the amount of $13,278.00 due to the immediate nature of repair. ROLL CALL VOTE: Ayes: Trustees Brarteeki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. Nays: Norte Absent: None So ordered. 0. 1se-uest to Purishase TractoN for worts Core (810 Ekd[ Brook RoacY): Trustee Maher moved, seconded by Trustee Rush... To purchase a used 1987 Yanmar 336 tractor from Christensen Power Fslu%pnent, Inc., for $7,273 and delay payment until after May 1, 1990. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. Nays: None Absent: None So ordered. H. Bid Authorization .= Fire ine #911: Trustee Bushy moved, seconded by Trustee Rush... To authorize the advertising for bids to replace Fire Engine 911. VOICE VOTE: All present, in favor. So ordered. I. With no objections, President Cerne made the following referrals: 1. Jafari - Side Yard Variation (2425 22nd Street) -- Referred to Zoning Board of Appea13 Meeting of March 6, 1990. VILLAGE OF OAK BROOK Minutes -8- February 13U1990 +r�rrrrrrrw ~� 3-10 February 13, 1990 VILLAGE OF OAK BROOK Mines -9- 2. Village of Oak, Brook - Ginger Creek Roadway Improvements - Flood Plain Special "se -- Referred to Plan ComsiiMeetingY March b, February 19, Vy,l and Zoning Board of Appeals lise 1990. J. public 6lsari �! rdi Pra eed aial servioa Area far Oi er JA,a JN60 Cree,k Trustee Haher moved, seconded :.. Trustee Rush... To authorize the sending out of a notice for the public hearing to be held at 7:00 P.M., Monday, March 12, 1990• for the Special Service Area for the Ginger Creek street improvements. G VOICE VOTE: All present, it 4 vor. Sa ordered. s The formal ordinance will be presented by the Village Attorney at the next Regular Meeting confirming this action. VII. ADJOtTRT: Trustee Maher moved, seconded by Trustee Rush... To adjourn this meeting. TAKE: 9 :57 P.M. VOICE VOTE: All present, in favor. So ordered. ATTEST: nd K. Gonnella Village Clerk Approved VILLAGS Of OAK BROOK Mi»utee -9- February 1�, 1990 iY