Minutes - 02/13/2001 - Board of TrusteesVILLAGE OF OAK BROOK Minutes
February 13, 2001 UNOFFICIAL UNTIL APPROVED
AS WRITTEN X OR AS AMENDED _ BY
VILLAGE BOARD ON February 27, 2001.
1. MEETING CALL:
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at
7:30 p.m. Pledge of Allegiance was given.
2. ROLL CALL:
The Deputy Village Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Butler, Caleel, McInerney and
Savino.
ABSENT: Trustees Craig and Kenny.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Debra J. Jarvis, Fire Chief; Bruce F. Kapff,
Director of Information Services & Purchasing; Robert L. Kallien, Jr., Director
of Community Development; Richard A. Martens, Village Attorney; Ruth A.
Martin, Library Director; Allen W. Pisarek, Police Chief; Bonnie Sartore, Bath
& Tennis Club Manager and Mike Palazzetti, Program Services Division
Manager with the Forest Preserve District of DuPage County.
3. ANNOUNCEMENTS AND OPEN FORUM:
A. MEDAL OF VALOR PRESENTATION - SERGEANT MARCUS
A. DeLISE
President Bushy commended Sergeant DeLise for his actions taken as a
police officer in a life - threatening situation. Police Chief Pisarek
awarded Sergeant DeLise the first Medal of Valor for his personal
courage in a life - threatening situation that occurred on November 14,
2000. Chief Pisarek acknowledged Officers Jacobs, Hall and Peterson
who were also involved in this incident and previously received
Department commendations.
4. APPROVAL OF MINUTES:
Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the
release of Closed Meeting Minutes from July 1, 2000 through
December 31, 2000 as presented and waived the full reading thereof. VOICE
VOTE. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 1 of 11 February 13, 2001
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MEETING
CALL
ROLL CALL
MDL VALOR
SGT. DeLISE
MINUTES:
CLOSED MTG
07/01/00- 12/31/00
61
BOT 02/23/01
Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the
minutes of the Regular Board of Trustees Meeting of January 23, 2001 as
presented and waive the full reading thereof. VOICE VOTE. Motion carried.
CONSENT AGENDA:
Items on the Consent Agenda were routine in nature and enacted in one
motion. No one requested a separate discussion of an item for removal from
the Consent Agenda.
APPROVAL:
A. APPROVAL OF BILLS - $1,007.690.48 (total) BILLS -
$1,007,690.48
B. APPROVAL OF PAYROLL: PAYROLL-
1) FOR PAY PERIOD ENDING JANUARY 20, 2001 - $417,371.95
$417,371.95 (total) (total)
2) FOR PAY PERIOD ENDING FEBRUARY 3, 2001 - $528,684.27
$528,684.27 (total) (total)
C. APPROVAL OF CHANGE ORDERS:
1) CHANGE ORDER #1 - 2000 PAVING PROJECT - '00 PAV PRJ
INFRASTRUCTURE FUND INFSTCTR FUND
D. APPROVAL OF PAYOUTS:
1) ALLIED ASPHALT PAVING COMPANY, INC. - PAYOUT #4 - '00 PAV PRJ
2000 PAVING PROJECT - INFRASTRUCTURE FUND - INFSTCTR FUND
$56,405.90
2) JAMES J. BENES & ASSOCIATES, INC. - PAYOUT #6 - 2001 '0l PAV PRJ
PAVING PROJECT - $40,983.66
3) HARBOUR CONTRACTORS, INC. - PAYOUT #1 - LIBRARY LIB PRJ
PROJECT - $470,354.69
E. APPROVAL OF REFERRALS:
1) YORKSHIRE GLEN OF OAK BROOK - (4 YORKSHIRE REFER -
DRIVE) - FINAL PLAT OF SUBDIVISION - REFER TO PLAN PC 02/19/01
COMMISSION MEETING ON FEBRUARY 19, 2001 4 YRKSHIR
VILLAGE OF OAK BROOK Minutes Page 2 of 11 February 13, 2001
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F. APPROVAL OF AUTHORIZATION TO SEEK BIDS OR
PROPOSALS: None.
G. APPROVAL TO ACCEPT AND PLACE ON FILE - OAK BROOK OB SAFTY
SAFETY PATHWAY COMMITTEE LISTING OF HIGH PRIORITY PTHWAY COMM
CAPITAL IMPROVEMENTS CAPTL IMP
H. APPROVAL OF GRANT OF EASEMENT - RELOCATION OF GRNT EASMNT
SPORTS CORE ELECTRIC DISTRIBUTION LINE SC ELEC LINE
I. APPROVAL OF REQUEST FOR RELEASE OF FUNDS - OAK OBHCVC - 20%
BROOK HOTEL, CONVENTION AND VISITORS COMMITTEE - '00 - 4TH QRTR
20% OF 2000 FOURTH QUARTER HOTEL TAX RECEIPTS TO HOTEL TAX
THE DUPAGE CONVENTION & VISITORS BUREAU - $20,151.21 TODPCVB
Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the
Consent Agenda as presented. ROLL CALL VOTE:
Ayes: 4 - Trustees Butler, Caleel, McInerney and Savino.
Nays: 0 - None.
Absent: 2 - Trustees Craig and Kenny. Motion carried.
ITEMS REMOVED FROM CONSENT AGENDA: None.
ACTIVE AGENDA (Items for Final Action):
A. APPOINTMENTS: None.
B. ORDINANCES & RESOLUTIONS:
1) ORDINANCE #2001- ZO -SU -S -986, AN ORDINANCE ORD #0l -ZO-
APPROVING FIFTH AMENDMENT TO ORDINANCE S -841 SU -S -986
EXTENDING THE EXPIRATION DATE OF THE SPECIAL EXP DATE
USE PERMIT GRANTED THEREIN (1717 OAK BROOK SPEC USE
ROAD, OAK BROOK, IL 60523) 1717 OB RD
At the January 23, 2001 Village Board meeting there was concern that
the nature and scope of activities currently contemplated for the special
use property might exceed the provisions and limitations of Ordinance
S -841. Although the uses do not seem to be inconsistent with the
original grant, the special use property does not include the "retreat
wing" area, as that structure was not part of the Mayslake
Conservancy's original plans. Although staff believes the District still
desires an extension of the existing special use, staff also understands
the District will file an application for an amendment to the special use
VILLAGE OF OAK BROOK Minutes Page 3 of 11 February 13, 2001
zc
7. B.1. to expand its area and revise its site plan. Probable site plan revisions
include additional parking, which will raise issues related to stormwater
management and impact on neighboring property. The special use
amendment process will be more complicated than a simple change in
the legal description.
Village Attorney Martens explained that the Forest Preserve District's
request before the Village Board is a request to extend their existing
special use for one year. The second segment of their relief request is
an amendment to the existing special use. He noted, in discussions
with the District's Attorney, that the District will soon address in a
filing before the Village this amendment and preceding the filing
perhaps engage in meetings with their neighbors regarding this project.
Trustee McInerney commented that he felt this should be the last
extension offered the Forest Preserve District as they have previously
had three extensions and requested they go forward with completion.
Trustee Caleel stated he had toured the facility and noted considerable
progress has been made. He suggested that due to a shortfall of
funding the project had been delayed but that the project is worthwhile
being completed. He requested that if office space is being developed
that it not be for commercial use and asked that this be clarified when
the District returns for their second request. Trustee Butler noted that
consideration of additional parking must be discussed when they
present their second request.
Ms. Audrey Muschler, 55 Yorkshire Drive, addressed the Village
Board in support of the request made by the Forest Preserve District of
DuPage County. She indicated that the proposal would benefit the
Village for both residents and businesses, as the site is listed on the
National Registry of Historical Places.
Trustee Savino inquired as to the feasibility of the building being
completed in one year and their fundraising efforts to acquire
approximately one -half of their anticipated budget to complete the
proj ect.
Mike Palazzetti, Program Services Division Manager for the Forest
Preserve District of DuPage County, indicated that the building project
is to be completed at the end of December 2001 or by early January
2002. He explained that funds have been secured for compliance of life
safety issues and the Americans with Disabilities Act requirements. A
grant proposal for additional funds has been submitted to the state
VILLAGE OF OAK BROOK Minutes Page 4 of 1 I February 13, 2001
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legislature and the Mayslake Conservancy is also assisting them in
acquiring private donations.
Motion by Trustee Savino, seconded by Trustee McInerney, to approve
Ordinance #2001- ZO -SU -S -986, "An Ordinance Approving Fifth
Amendment to Ordinance S -841 Extending the Expiration Date of the
Special Use Permit Granted Therein (1717 Oak Brook Road, Oak
Brook, IL 60523)," as presented and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 4 - Trustees Butler, Caleel, McInerney and Savino.
Nays: 0 - None.
Absent: 2 - Trustees Craig and Kenny. Motion carried.
7. B. 2) ORDINANCE #2001- AL -RR -G -670, AN ORDINANCE
AMENDING SECTION 4 -1 -25A OF THE VILLAGE CODE OF
THE VILLAGE OF OAK BROOK, ILLINOIS RELATIVE TO
FINES FOR VIOLATIONS OF THE LIQUOR CONTROL
ORDINANCE
House Bill 4043, (Public Act 91- 0854), increases the fines that may be
imposed by a Local Liquor Commissioner from $1,000 per violation to
$1,000 for a first violation within a twelve (12) month period, $1,500
for a second violation and $2,500 for a third or subsequent violation
within a twelve (12) month period. The bill also increases the
maximum annual amount of fines from $10,000 to $15,000.
Motion by Trustee Savino, seconded by Trustee Caleel, to adopt
Ordinance #2001- AL -RR -G -670, "An Ordinance Amending Section 4-
1 -25A of the Village Code of the Village of Oak Brook, Illinois
Relative to Fines for Violations of the Liquor Control Ordinance," as
presented and waive the full reading thereof. ROLL CALL VOTE:
Ayes: 4 - Trustees Butler, Caleel, McInerney and Savino.
Nays: 0 - None.
Absent: 2 - Trustees Craig and Kenny. Motion carried.
3) ORDINANCE #2001- BD -BOT -G -671, AN ORDINANCE
AMENDING SECTION 1 -4 -1 OF THE VILLAGE CODE OF
THE VILLAGE OF OAK BROOK RELATIVE TO
COMPENSATION OF ELECTED VILLAGE OFFICIALS AND
REPLACING ALL REFERENCES TO "THE PRESIDENT OF
THE BOARD OF TRUSTEES" WITH "THE VILLAGE
PRESIDENT"
VILLAGE OF OAK BROOK Minutes Page 5 of 11 February 13, 2001
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ORD #O1 -AL-
RR -G -670
LIQUOR ORD
FINES
ORD #01 -BD-
BOT -G -671
REFERENCE
VLLG PRES
7.
B.3. In order for the new Village Code to be current, staff recommends that
Section 1 -4 -1 regarding Compensation of elected Village officials be
amended by deleting transition language which is no longer applicable.
This inapplicable language pertained to the compensation for any
Village President whose term commenced prior to April 1, 1999, any
Village Trustee whose term commenced prior to April 1, 1995, and any
Village Clerk whose term commenced prior to April 1, 1999. The
current terms of the incumbent Village President, Clerk and Trustees
commenced after these dates. The Village President has also noted that
she is sometimes incorrectly referred to in the Village Code as the
"President of the Board of Trustees ". This incorrect term has
apparently been in the Village Code since the first code was enacted in
1960. This incorrect term is replaced with "Village President ", the
correct term.
Motion by Trustee Caleel, seconded by Trustee Savino, to approve
Ordinance 2001- BD -BOT -G -671, "An Ordinance Amending Section 1-
4-1 of the Village Code of the Village of Oak Brook Relative to
Compensation of Elected Village Officials and Replacing all
References to `The President of the Board of Trustees' with `The
Village President'," as presented and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 4 - Trustees Butler, Caleel, McInerney and Savino.
Nays: 0 - None.
Absent: 2 - Trustees Craig and Kenny. Motion carried.
4) ORDINANCE #2001- TA -RR -G -672, AN ORDINANCE
AMENDING SECTION 4 -2 -3 -1134 ENTITLED, "CAB
COMPANY LICENSES" OF THE VILLAGE CODE OF THE
VILLAGE OF OAK BROOK, ILLINOIS
The Village Clerk and the Police Department have reviewed the
renewal process for taxi company licenses and cab registrations and
have recommended that the registration decal be affixed to the rear
bumper of the cab rather than in the rear window. Most of the vehicles
now have tinted windows, which makes it difficult for police officers to
determine if the cab has been properly registered with the Village. It is
our belief that this change will enhance the ability of police officers to
monitor compliance with Village Code.
Motion by Trustee Caleel, seconded by Trustee Savino, to approve
Ordinance #2001- TA -RR -G -672, "An Ordinance Amending Section 4-
2 -3 -1134 Entitled, `Cab Company Licenses' of the Village Code of the
VILLAGE OF OAK BROOK Minutes Page 6 of 11 February 13, 2001
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ORD #01 -TA-
RR -G -672
CAS CO.
LICENSES
Village of Oak Brook, Illinois," as presented and waive the full reading
thereof. ROLL CALL VOTE:
Ayes: 4 - Trustees Butler, Caleel, McInerney and Savino.
Nays: 0 - None.
Absent: 2 - Trustees Craig and Kenny. Motion carried.
7. B. 5) ORDINANCE #2001- VCODE- REV -G -673, AN ORDINANCE
AMENDING CERTAIN SECTIONS OF TITLE 1,
ADMINISTRATION, AND TITLE 10, BUILDING
REGULATIONS. OF THE VILLAGE CODE OF THE VILLAGE
OF OAK BROOK, IL
Staff has found provisions which were omitted, or inaccurately stated
within the new Village Code. The ordinance addresses a variety of
housekeeping measures as follows:
a) Inclusion of the cooperative purchasing provision from our old code
which was inadvertently omitted in adopting our new code;
b) A fee of $300 is imposed for an application for a variation under the
Stormwater ordinance;
c) A provision has been inserted which requires applicants to
reimburse the Village for outside consulting and inspection charges
which pertain to engineering inspections;
d) Pursuant to our instructions to bidders, our ordinance has been
amended to provide that a bid security is forfeited after 15 days —
not 10 days as currently stated;
e) Reference to the "bureau of inspections" has been replaced with the
current agency, the Community Development Department.
Motion by Trustee Savino, seconded by Trustee Caleel, to approve
Ordinance #2001- VCODE- REV -G -673, "An Ordinance Amending
Certain Sections of Title 1, Administration, and Title 10, Building
Regulations, of the Village Code of the Village of Oak Brook, IL," as
presented and waive the full reading thereof. ROLL CALL VOTE:
Ayes: 4 - Trustees Butler, Caleel, McInerney and Savino.
Nays: 0 - None.
Absent: 2 - Trustees Craig and Kenny. Motion carried.
7. C. AWARD OF CONTRACTS:
1) AUTHORIZATION TO WAIVE COMPETITIVE BIDDING
AND PURCHASE AUTOMATED EXTERNAL
DEFIBRILLATORS (AED)
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ORD #O1 -VCODE
- REV -G -673
VLLG CODE
ADMIN
BLG. REG
PURCHASE
AEUS
7.
7.
C.1. The Village of Oak Brook 2001 Program Objectives #731 -1 and #621-
5 target equipping all Village buildings and Police Department squad
cars with AED technology. Sufficient funding is available in the 2001
Fire Department and Police Department Budgets (accounts #731 -9010
and #621 -9010) for the purpose of purchasing this equipment. Since
the Fire Department and Park District already own and operate this
model of AED, it is recommended that, for purposes of standardization
between departments, Survivalink AEDs be purchased.
Motion by Trustee Caleel, seconded by Trustee Butler, to waive
competitive bidding and authorize Village staff to issue a purchase
order for the purchase of 20 AEDs (automated external defibrillators),
11 hard sided waterproof carrying cases, 9 wall mount rescue cases and
20 pair of defibrillation electrodes to Survivalink Corporation for an
amount not to exceed $54,357. ROLL CALL VOTE:
Ayes: 4 - Trustees Butler, Caleel, McInerney and Savino.
Nays: 0 - None.
Absent: 2 - Trustees Craig and Kenny. Motion carried.
C. 2) AUTHORIZATION TO PURCHASE - REPLACEMENT
POLICE VEHICLES
Pursuant to the provisions of Section 1 -7 -10 of the Village Code and
Compiled Statutes, the Village is permitted to join with other
governmental units in order to benefit from cooperative purchasing
arrangements.
Motion by Trustee Caleel, seconded by Trustee Savino, that purchase
orders be awarded to: Anderson Brothers Ford, 6539 Ogden Avenue,
Berwyn, IL 60402 and Landmark Ford, Inc., 1800 South Dirksen
Pkwy., Springfield, IL 62703, for the purchase of three 2001 Ford
Crown Victoria police vehicles to Anderson Ford in the amount of
$62,856 and one 2001 Ford Expedition to Landmark Ford in the
amount of $27,283. ROLL CALL VOTE:
Ayes: 4 - Trustees Butler, Caleel, McInerney and Savino.
Nays: 0 - None.
Absent: 2 - Trustees Craig and Kenny. Motion carried.
3) MICROFILMING SERVICES
The Village has used the services of Vital Record Banc (other bidder)
since 1991. As a comparison, the unit price bid by Micrecord for
microfilm ($0.035 per image) is lower than it was in both of our
previous contracts with Vital Record Banc ($0.043 for 1994 — 1997,
VILLAGE OF OAK BROOK Minutes
Page 8 of 11 February 13, 2001
PURCHASE
POLICE VEH
MICROFLM
$0.047 for 1997 — 2000). Village departments that microfilm records
include Administration, Engineering, Finance, Purchasing, Legal,
Library and Police. Adequate funds are budgeted annually in each of
these areas to cover anticipated microfilming.
Motion by Trustee Caleel, seconded by Trustee McInerney, to accept
the unit prices bid and award a three -year contract, subject to staff
review to: Micrecord Sales & Service Corp., 155 Eisenhower Lane
North, Lombard, Illinois 60148, for microfilming services for the years
2001 through 2003. ROLL CALL VOTE:
Ayes: 4 - Trustees Butler, Caleel, McInerney and Savino.
Nays: 0 - None.
Absent: 2 - Trustees Craig and Kenny. Motion carried.
8. INFORMATION & UPDATES: INFO &
UPDATES
A. VILLAGE PRESIDENT VLLG PRES
President Bushy announced that in March she would be attending the
National League of Cities Conference in Washington at which her
primary focus will be attending discussions regarding sales tax (e -tax).
President Bushy stated that there might be a potential trip to
Washington made by Mayors in order to visit with the delegates to
discuss specific issues.
B. VILLAGE MANAGER VLLG MGR
Village Manager Veitch and President Bushy will attend the Chicago
Metropolis 2020 event on February 26, 2001 for discussion of the
metropolis report, "Regional Realities: Measuring Progress Toward
Shared Regional Goals." A follow up report will be given to the
Village Board on the contents of this report. The Metropolitan Mayors
Caucus has set aside a small working committee of Mayors, of which
President Bushy is a member, to discuss ordinances and State Statutes
that may impact municipalities. The caucus is organizing an Illinois
Mayors day in Washington where they will visit the Illinois delegation
to discuss issues especially e -tax.
President Bushy announced that staff has been working with the State
of Illinois regarding traffic congested areas along 22nd Street. The State
of Illinois is aware of the problem near Costco on 22 n Street, at which
there are three lanes eastbound lanes that quickly turn into two lanes
then back to three lanes. They anticipate eliminating this configuration
sometime in early July 2001.
VILLAGE OF OAK BROOK Minutes
Page 9 of 1 I February 13, 2001
9. DEPARTMENTAL REPORTS — LIAISON ASSIGNMENTS: DEPT RPTS
Community Development Trustee Savino
Finance, Information Services & Purchasing Trustee Caleel
Intergovernmental Relations
Trustee McInerney
Library & Community Events
Trustee Butler
Public Safety
Trustee Kenny
Public Works & Engineering
Trustee Craig
Sports Core
President Bushy
Village Clerk
Clerk Gonnella
Departmental reports were discussed and accepted.
10. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated):
A. DISCUSSION - ADOPTION OF MAYORS AND MANAGERS AND ADOPT
ILLINOIS MUNICIPAL LEAGUE LEGISLATIVE PROGRAMS LEGIS PRG
The Village Board were provided with copies of the 2001 DuPage Mayors and
Managers Conference Legislative Action Program and the 2001 Illinois
Municipal League Legislative Agenda. The Village Manager requested
consideration by the Village Board for adoption of these programs, in whole or
in part, as positions of the Village of Oak Brook. Most municipalities are
adopting these as Village policies.
This suggestion arose from a discussion that took place last summer among the
Mayors and Managers Conference Board of Directors and membership. The
subject was how to address those instances when professional municipal
employee associations, (e.g., police chiefs, fire chiefs, public works) to which
our department heads belong, adopt positions on legislation that might be
contrary to the positions taken by our municipal associations (e.g. DMMC and
IML) to which their employers belong.
One option raised by that discussion was to recommend action by corporate
authorities to formally adopt the legislative positions of the municipal
associations in order to assist managers and staff in determining appropriate
responses to those situations when a professional association takes a contrary
stance.
Motion by Trustee McInerney, seconded by Trustee Savino, to direct the
Village Attorney to draft an appropriate resolution for Village Board
consideration at their February 27, 2001 meeting. VOICE VOTE. Motion
carried.
VILLAGE OF OAK BROOK Minutes Page 10 of 11 February 13, 2001
Trustee Savino indicated that many of the positions that would be beneficial to
the Village appear to have been on the Du Page Mayors and Managers
Conference agenda for quite some time. He inquired as to how effective this
organization was in legislative action for municipalities.
Trustee Caleel concurred with Trustee Savino and asked what legislative
successes the Conference have occurred in return for the Village's membership
fee.
Village Manager Veitch indicated he would provide this information for the
Village Board. He noted one specific area is the sales tax information the
Village now obtains was initiated by the Conference's legislative action.
11. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: None.
12. ADJOURNMENT
Motion by Trustee Caleel, seconded by Trustee Savino, to adjourn the meeting
at 9:25 p.m. VOICE VOTE: Motion carried.
ATTEST:
Linda K. Gonnella, CMC
Village Clerk
BOT- 021301
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February 13, 2001
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