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Minutes - 02/14/1978 - Board of Trustees• r� 1 VILLAGE OF OAK BROOK MINUTES OF FEBRUARY 14, 1978 I CALL MEETING TO ORDER The regular meeting was called to order at 7:30 p.m. by Clerk Lakosil in the Samuel E. Dean Board Room of the Village Commons. A. Roll Call Present: Trustees Federick W. Brown Wence F. Cerne Eldon K. Glaves Arthur W. Philip Barbara F. Reynolds Joseph H. Rush Absent: President George B. Howell B. Appoint President pro tem. Trustee Reynolds moved - seconded by Trustee Rush... That Trustee Cerne serve as President pro tem. in the absence of President Howell. Voice vote - all in favor So ordered II APPROVAL OF MINUTES Trustee Rush moved - seconded by Trustee Philip... To approve the minutes of January 24, 1978, as corrected to clarify the action relative to Sec. VII B, Water Main Repair; and comments of Trustee Glaves in Sec. VI D. Butler Company - GHQ - McDonaldts. Voice vote - all in favor II ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC. So ordered A. ORDINANCE G -226: AN ORDINANCE AMIENNDING THE SUBDIVISION CONTROL REGULATIONS OF THE VILLAGE OF OAK BROOK SO 70 TO PROVIDE FOR CONTRIBUTIONS FOR SCHOOL DEVELOPMENT PURPOSES Attorney Bianucci presented a resume of the proposed ordinance, and a tepresentative of School District 53 stated that they were in accord with the ordinance as drafied. Trustee Brown moved - seconded by Trustee Reynolds... To approve Ordinance G -226 as read by title. Roll call vote - Ayes: Trustees Brown, Glaves, Philip, Reynolds, Rush, and Cerne Nays: None Absent: President Howell So ordered B. ORDINANCE S -39S: AN ORDINANCE GRANTING A SPECIAL USE PERMIT UNDER ORDINANCE NO.'G -2171 FLOOD PLAIN AND TIETLAND REGULATIONS, FOR RESIDENTIAL CONSTRUCTION ON PROPERTY COMMONLY KNOWN AS 1000 MERRY LANE, OAK BROOK, ILLINOIS -On-December 19, 1977, the Plan Commission recommended approval, and on January 17, 1978, the Zoning Board of Appeals after considering the factors set forth in Section 204 (c) of Ordinance G -217, recommended the Special Use be granted to William H. Van Dyke. VILLAGE OF OAK BROOK Minutes - 1 - February 14, 1978 VILLAGE OF OAK BROOK Minutes - 2 - III ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC. B. ORDINANCE S -395 (continued) Trustee Brown moved - seconded by Trustee Glaves... February 14, 1978 To approve Ordinance S -395 as presented and waive reading of same. Roll call vote - Ayes: Trustees Brown, Glaves, Philip, Reynolds, Rush, and Cerne Nays: None Absent: President Howell So ordered C. ORDINANCE S -396: AN ORDINANCE ELECTING PARTICIPATION IN THE INTER- NATIONAL CITY MANAGBENT ASSOCIATION RETIREMENT CORPORATION DEFERRED COMPENSATION PLAN Trustee Rush moved - seconded by Trustee Glaves... To approve Ordinance S -396 as presented and waive reading of same. Roll call vote - Ayes: Trustees Brown, Glaves, Philip, Reynolds, Rush, and Cerne Nays: None ,Absent: President Howell So ordered D. Resolution - adopting Suburban Building Official Code Deferred to next regular meeting of R-Bbruary 28, 1978. E. Ordinance - Everett A Sisson - Midwest Country Club - Zoning Amendment Deferred to next regular meeting of February 28, 1976, IV FINANCIAL A. Treasurer's Report Treasurer's Cash and Investment Report for the month of January reflected the f of lowing : Corporate Fund Motor Fuel Tax Fund Revenue Sharing Fund Water Fund 1976 Revenue Bond Fund Sports Core Fund Revenue $ 291,907.89 6,689.69 11,256.00 93,885.33 8,858.94 40,567.37 Balance $125391,802.15 73,492.63 72,610.07 123122371.57 997,308.55 61303,977.83 Trustee Rush moved - seconded by Trustee Philip... That the Treasurer's Cash and Investment Report for the month of January be approved as submitted Roll call vote - Ayes: Trustees Brown, Glaves, Philip, Reynolds, Rush, and Cerne Nays: None So ordered Absent: President Howell VILLAGE OF OAK BROOK Minutes - 2 - February 14, 1978 VILLAGE OF OAK BROOK Minutes IV FINANCIAL (continued) - 3 - • February 14, 1978 B. Payouts #5 - Mayfair Construction Co. - Reservoir A The Village Engineer has recommended payment upon receipt of final waivers. Trustee Glaves moved - seconded by Trustee Rush... To approve Payout #5 to Mayfair Construction Co. in the amount of $69,480.45. Roll call vote - Ayes: Trustees Brown, Glaves, Philip, Reynolds, Rush, and Cerne Nays: None Absent: President Howell So ordered #10 - Wehling Well Works - Well #7 The Village Engineer has recommended payment upon receipt of final waivers. Trustee Reynolds ftleved - seconded by Trustee Rush... To approve Payout #10 to Wehling Well Works in the amount of $13,500.00. Roll call vote - Ayes: Trustees Brown, Glaves, Philip, Reynolds, Rush, and Cerne Nays: None Absent: President Howell So ordered C. Approval of Bills Accounts payable dated February 14, 1978, from the funds are as follows: Corporate Fund 1522987.59 Motor Fuel Tax Fund 18,081.96 Revenue Sharing Fund 31286.07 Water System Funds 532302.08 Sports Core Fund 32225,071.25 1976 Revenue Bonds 82,980.45 Trustee Rush moved - seconded by Trustee Philip... To approve for payment the Accounts Payable as submitted in the amount of $3,535,709.40. Roll call vote - Ayes: Trustees Brown, Glaves, Philip, Reynolds, Rush, and Cerne Nays: None Absent: President Howell D. Investments Trustee Glaves moved - seconded by Trustee Rush... So ordered To approve and ratify the following investment from the Corporate Fund: One federally secured certificate of deposit in the amount of $250,000.00 to mature in the Great American Savings and Loan on April 14, 1978, at the rate of 6.80 %. Roll call vote - Ayes: Trustees Brown, Glaves, Philip, Reynolds, Rush, and Cerne Nays: None Absent: President Howell So ordered VILLAGE OF OAK BROOK Minutes - 3 - February 14, 1978 VILLAGE OF OAK BROOK Minutes - 4 - i IV FINANCIAL D. Investments (continued) Trustee Glaves moved - seconded by Trustee Rush... February 14, 1978 To approve and ratify the following investment from the Water Fund: One federally secured certificate of deposit in the amount of $331,510.00 to mature in the Oak Brook Bank on April 24, 19782 at the rate of 6.850. This certificate of deposit is drawn on the following accounts: Bond and Interest $2572900.00 Bond Reserve 73,610.00 $331,510.00 Roll call vote - Ayes: Trustees Brown, Glaves, Philip, Reynolds, Rush, and Cerne Nays: None Absent: President Howell So ordered E. Approval - Sports Core Budget Trustee Cerne- commented on the proposed'1977 -78 Sports Core Budget, and letter of February 13, 1978, from the Butler Company, as manager. Because�of insufficient time given to study budget, Trustee Brown will abstain from voting. Trustee Philip moved - seconded by Trustee Rush... To approve the , 197 Roll call vote - Ayes: Nays: Abstain: Absent: V OLD BUSINESS 7 -78 Sports Core Budget as presented. Trustees Glaves, Philip, Reynolds, Rush, and Cerne None Trustee Brown President Howell So ordered A. First Federal of Chicago - Final Plat On December 19, 1977, the Plan Commission recommended approval of the final plat with stipulations relating to bearing the total cost of im- provement to Spring Road, from Harger Road to 150 feet north of the applicant's main driveway. Discussion followed with Mr. Charles Erickson, representing First Federal, as to sharing the cost of the 4 -lane road improvement. Trustee Reynolds moved - seconded by Trustee Philip... To approve the Final Plat of First Federal Re- subdivision dated February 2, 1978, as recommended by the Plan Commission on December 19, 1977, providing bike paths and street lights and waiving the requirement for sidewalks; and conditioned with an agreement that the applicant bear payment of the total village cost, not to exceed $125,000, for reconstruction of Spring Road from Harger Road to 150 feet north of the applicant's main driveway, excluding the left turn lane to the Hyatt House; and that the Village Attorney prepare an agreement for execution to be recorded with the Final Plat. Roll call vote - Ayes: Trustees Brown, Glaves, Philip, Reynolds, Rush, and Cerne Nays: None Absent: President Howell So ordered VILLAGE OF OAK BROOK Minutes - 4 - February 14, 1978 ­—T iv .T . .� R..- ..-.. .. -r.y. .� -..« «.. ..r....w.s ...n.�. -..... -«.. -- . ,,.-m ........... .. ... «....... ..,.- ........._. e... .... ... - «�r . - -� .. ......�y,�a^^nr.,,., -.- .. r.... �h ... n . r VILLAGE OF OAK BROOK Minutes - 5 - February 14, 1978 V OLD BUSINESS (continued) First Federal of Chicago - Special Use - Drive -in Approval was recommended by the Plan Commission on October 17, 1977, and by the Zoning Board of Appeals on January 17, 1978. Trustee Brown moved - seconded by Trustee Rush... To approve the Special Use of a Bank Drive -in Facility on Lot 1 of First Federal Re- subdivision, and that the Village Attorney prepare the required ordinance. Roll call vote - Ayes: Trustees Brown, Glaves, Philip, Reynolds, Rush, and Cerne Nays: None Absent: President Howell So ordered First Federal of Chicago - Special Use - Flood Plain On December 19, 1977, the Plan Commission recommended approval, and on February 7, 1978, the Zoning Board of Appeals recommended the Special Use - Flood Plain be granted since such use would not result in an increased flood height nor threaten public safety, and the plans met the requirements of the Flood Plain Ordinance. Trustee Brown moved - seconded by Trustee Reynolds... To approve the Special Use for construction in Flood Plain, and that the Village Attorney prepare the required ordinance. Roll call vote - Ayes: Trustees Brown, Glaves, Philip, Reynolds, Rush, and Cerne Nays: None Absent: President Howell So ordered B. Michael F. Stramaglia - Setback Variation Trustee Brown reviewed the action of the Zoning Board of Appeals on February 7, 1978, and its recommendation for approval of a variation for a 21 roof overhang into the 401 front yard, diminishing to 0 in a distance of approximately 71, as indicated on the site plan. Trustee Brown moved - seconded by Trustee Reynolds... To approve the variation as recommended by the Zoning Board of Appeals, and that the Village Attorney prepare the required ordinance. Roll call vote - Ayes: Trustees Brown, Glaves, Philip, Reynolds, Rush, and Cerne Nays: None, Absent: President Howell So ordered C. 3 -M Business Process Center - Sign Variation Trustee Brown reviewed the recommendation made by the Zoning Board of Appeals on February 7, 1978, to deny the request to permit an addi- tional 26 sq. ft. of signs over the permitted 100 sq. ft. Trustee Brown moved - seconded by Trustee Reynolds... To deny the request for a sign variation as presented. Roll call vote - Ayes: Trustees Brown, Glaves, Philip, Reynolds, Rush, and Cerne Nays: None Absent: President Howell So ordered VILLAGE OF OAK BROOK Minutes - 5 - February 14, 1978 VILLAGE OF OAK BROOK Minutes - 6 - February 14, 1978 V OLD BUSINESS (continued) D. Oak Brook Comprehensive Plan_ To be discussed at the Committee of the Whole meeting on February 22, 1978. Revised Agenda Trustee Reynolds moved - seconded by Trustee Rush... To add Items C. D, E, and F to Section VI, New Business. Roll call vote - Ayes: Trustees Glaves, Philip, Reynolds, Rush, and Cerne Nays: Trustee Brown Absent: President Howell So ordered VI NEW BUSINESS A. Annual Audit y/e April 30, 1978 Trustee Brown moved - seconded by Trustee Glaves... To accept the proposal from Peat, Marwick, Mitchell & Co. to perform the annual examination of the financial records of the Village of Oak Brook for the year ending April 30, 1978, at a cost not to exceed $8,100. Roll call vote - Ayes: Trustees Brown, Glaves, Philip, Reynolds, Rush, and Cerne Nays: None Absent: President Howell So ordered B. Authority to Bid - Police Vehicles Trustee Glaves moved - seconded by Trustee Rush... To authorize the advertisement for bids for replacement vehicles for Units 307 and 308 with one (1) marked unit and one (1) unmarked unit. Roll call vote - Ayes: Trustees Brown, Glaves, Philip, Reynolds, Rush, and Cerne Nays: None Absent: President Howell So ordered To provide proper procedural steps, similar action was taken on Items C, D, &-E at the Special Meeting of February 13, 3978. C. Text Amendment D. Zoning Map Amendment Trustee Philip moved - seconded by Trustee Reynolds... RESOLVED, That the Board of Trustees on its own motion hereby proposes that: 1. The text of the Zoning Ordinance, G -60, as amended, of the Village of Oak Brook shall be amended to establish a new Zoning District ORA -3 by the adoption of the text amendment submitted herewith marked Exhibit A; and 2. The zoning a of the Village of Oak Brook be amended to reclassify as ORA -3 the property legally described on the two sheets submitted herewith { marked Exhibit "B ", except the southerly 367 feet thereof; and i February 14, 1978 VILLAGE OF OAK BROOK Minutes - 6 - rY t VILLAGE OF OAK BROOK Minutes - 7 - February 14, 1978 VI NEW BUSINESS C. Text Amendment, and D.- Zoning Map Amendment (continued) 3. The Development Plan submitted herewith marked Exhibit "C" be approved for the property legally described on the sheets submitted herewith marked Exhibit--"Cl,'; and FURTHER RESOLVED THAT to effectuate the consideration as required by law of the foregoing proposals, the Board of Trustees hereby directs and re- quests that these Resolutions, and the Exhibit D incorporated herein by reference, be filed with the Village Clerk forthwith for concurrent processing and consideration by the Plan Commission meeting of February 20, 1978, and the Zoning Board of Appeals meeting of March 7, 1978, and hereby requests said bodies and staff to proceed forthwith with prompt considera- tion of these matters. Roll call vote - Ayes: Trustees Philip, Reynolds, Rush, and Cerne Nays: Trustees Brown and Glaves Absent: President Howell So ordered E.. Rezoning of Village Green Trustee Philip moved - seconded by Trustee Reynolds... RESOLVED, that the Board of Trustees on its own motion hereby proposes that: The Zoning Map of the Village of Oak Brook be amended to reclassify as R -3 the property legally described on the sheet submitted here- with marked Exhibit "D"; FURTHER, RESOLVED THAT, to effectuate the consideration as required by law of the foregoing proposals, the Board of Trustees hereby directs and re- quests that these Resolutions, and the Exhibits "A" through ''C" inclusive incorporated herein by reference, be filed with the Village Clerk forthwith for concurrent processing and consideration by the Plan Commission meeting of February 20, 1978, and Zoning Board of Appeals meeting of March 7, 1978, and hereby requests said bodies and staff to proceed forthwith with prompt consideration of these matters. Roll call vote- Ayes: Trustees Philip, Reynolds, Rush, and Cerne Nays: Trustees Brown and Glaves Absent: President Howell So ordered F. Franciscan Fathers' Zoning Request- DuPage County Trustee Reynolds commented on the Franciscan Fathers' petition for rezoning of their property in DuPage County south of 35th Street, and the next meeting to be held in the County Building on March 2, 1978. G. Lawhorne/Vaivada - Final Plat of Subdivision (3616 -3622 Spring Road) Refer to Plan Commission meeting February 20, 1978. H. Oakbrook Urban Venture - Zoning Amendment (Oakbrook Shopping Center) Refer to Plan Commission on February 20, 1978, and Zoning Board on March 7, 1978. I., Windsor Office Plaza - Sign Variation (n.e.c. Windsor Dr. & 22nd St.) Refer to Zoning Board on March 7, 1978. J. Ronald S. Supena - Variation Structure Height (3 Heather Lane) Refer to Zoning Board March 7, 1978. 7 VILLAGE OF OAK BROOK Minutes - - February 14, 1978 Y • VILLAGE OF OAK BROOK Minutes - '8- February 14, 1978 I NEWW BUSINESS (continued) K. Windsor East Office Court - Variation Off- Street Loading (s.e.c. Windsor Dr. & NI Tollway) Refer to Zoning Board on March 7, 1978. L. Leon Stratton - Variation (n.e.c. Forest Glen Lane & Lakewood Ct.) Refer to Zoning Board on March 7, 1978. I ADJOURNMENT Time - 9:45 p.m. Trustee Rush moved - seconded by Trustee Brown... To adjourn this meeting. Voice vote - all in favor Respectfully submitted, Marianne La osi.l Village Clerk So ordered VILLAGE OF OAK BROOK Minutes - ;8 - February 14, 1978