Minutes - 02/14/1989 - Board of Trusteess
Vo+�- 13oT� -I��N
a- 14-
VILLAGE OF OAR BROOK
MINUTES OF THE REGULAR MEETING
February 14, 1989
MEETING CALL:
The Regular Meeting of the Board of Trustees was called to order by President
Cerne in the 33amuel E. Dean Board Room of the Village Commons at 7:35 P.M.
I. ROLL CALL:
PRESENT: President Wence F. Cerne
Trustees Garry J. Bartecki
Karen M. Bushy
Walter C. Imrie
Ponald P. Maher
Joseph H. Rush
H. Richard Winters
ABSENT:
None
PLEDGE TO THE FLAG
II. APPROVAL OF MINUTES:
Trustee Imrie moved, seconded by Trustee Bartecki...
That the Minutes of the Regular Meeting of January 24, 1989 be approved as
presented and waive reading of same.
VOICE VOTE: All present, in favor.
III. ORDINANCES AND RESOLUTIONS:
So ordered.
A. dpi SOLuTIOB N0. R -466 RMLJJTT(id OF APPRECIATION - PAUL W. WEBER t13
YORKSHIRE WOODS):
President Cerne read the substance of the proposed resol:tion
commending Paul W. Weber as a member of the Zoning Board of Appeals
from July, 1985 to January, 1989 and .service to the eonity as a
member of the DuPage County Board of Commissioners, Director and
President and Vice President of the Oak Brook Civic Association, and as
an officer of the Yorkshire Woods Homeowner's Association.
Trustee Winters moved, seconded by Trustee Rush...
To pass Resolution No. R -456 as presented and Waive the full reading
thereof.
VOICE VOTE: All present, in favor.
So ordered.
B. RB.4ULUTION So. R -467 RESMUTIox OF APPRECIATION - DR. MARY ANN HILLOY
I.D. 21 Canbridge Drive):
President Cerne read the substance of the proposed resolution
commending Dr. Mary Ann Malloy, M.D. as a member of the Library
Commission from October, 1977 to January, 1989 and service to the
comity in a leadership role With the DuPage County Heart
Association, the Chicago Heart Association, the Vassar Club of Chicago
and valuable expert testimony to the Emergency Medical Services of the
Village.
Trustee Minters moved, seconded by Trustee Bartecki...
To pass Resolution No. R -467 as presented and waive the full reading
thereof.
VOICE VOTE: All present, in favor.
e
E
VILLAGE OP OAK BROOK Minutes
So ordered.
rlr February 14, 1989
AIA�
VILLAGE OF OAK BROOK Minutes -2- February 14, 1989
C. ORDINANCE 90. S -663 AN ORDINANCE GRANTING A FLOOD PLAID VARIATION FOR
CONSTRUCTION OF AN ADDITION TO AN EXISTING - CONFORMING STRUCTURE
LOCATED WITHIN THE SALT CREEK FLOOD WAY PURSUANT TO SECTIONiS
10-210)(1) AND 10-35 OF THE :ODE OF ORDINANCES OF THE VILLAGE OF OAK
HROOR 447 Fare at Trail):
Tabled at the Regular Meeting of December 13, 198F for proper
documentation relative to the Site Plan.
Trustee Hinters moved, seconded by Trustee Rush...
To pass Ordinance No. S -663 as presented and waive the full reading
thereof.
ROLL CALL VOTE: Ay-,s: Trustees Bartecki, Bushy, lmrie, Maher, Rush, Hinters
and President Cerne.
f
Nays: None
f
Absent: None So ordered.
I IV. FINANCIAL:
E A. Putouts:
s 1. 7CS Traffic Si.&na1 Controller ReBLiaement Protect #87 -1703 -
Payout #3:
F
Trustee Imrie moved, seconded by Trustee Rush...
To authorize payment of Payout #3 to A. A. Electric Company for
replacement of traffic signal controllers on 22ad Street at
Oakbrook Center West, Oakbrook ren -r East, Spring Road, McDonald's
Drive, and Spring/Commerce Roads, Spring/Harger Roads and Jorie
Boulevard /Kensington Road in the total aaaount of $108,024.90.
ROLL CALL VOTE: Ayes: Trusteer Bartecki, Bushy, lane, Maher, Rush, minters
and President Cerne.
Maya: None
Absent: bone So ordered.
2. Dssi� Services for Reservoir D - Phase II (2710 fters mod) -
..,_
E�ut #3:
Trustee Lurie moved, seconded by Trustee Bushy...
To authorize payment of Payout #3 to Hatrza Environmental Services,
Inc. for design services in the total amount of $18,'97.11.
ROLL CALL VOTF- Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, minters
and President Cerne.
XLys: bone
Absent: None So ordered.
3. Deny a Services for Reservoir B - Phases I g II (2 O !layers Road -
Payout 04: -
Trustee Iaarie moved, seconded by Trustee Bushy...
To authorize payment of Payout #4 to Harza Environmental Services,
Inc. for design services in the total aunt of 427,103.17.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Mushy, brie, Maher, Rush, Viuters
and President Cerne.
Nays: hone
Absent: clone
VILLAGE OF OAK BROOK Minutes -2-
So ordered.
February 14, 1989
AEI A-
I i
z
'r
4
k
i
vD 8 -- Bad" -144/
& -14+ -1" (9
VILLAGE OF OAK BROOK Minutes -3- February 14, 1989
4. 1988 Pavement Rejuvenation Project #88 -1116 ID'aLout #3 A Final:
Trustee Imrie moved, seconded by Trustee Bushy...
To authorize payment of Payout 13 and Final to Midwest Tar Sealer
Company to furnish and install Bituminous Pavement Rejuvenator
(BPS) on selected streets in the total amount of $1,893.38.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Mays: None
Absent: Pion
So ordered.
f 5. Pavement Manage at Systea Project #87 -1104 - Payout #3:
Trustee Imrie moved, seconded by Trustee Bushy...
To authorize payment of Payout #3 to Infrastructure Management
Services for engineering services relating to the pavement
management system project in the total amount of $3,750.00.
jROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, bunters
{ and President Cerne.
y
Rays: None
Absent: None So ordered.
6. 1989 Water Main Extension Project #89- 22N)i2 - FaMat #1:
Trustee Imrie moved, seconded by Trustee Bushy...
To authorize payment of Payout #1 to Trine Construction Corporation
for =nstructi.on of transmission distribution mains at Roosevelt
Road youth Frontage Road, Forest Trail to Euclid Extended, and
Stafford Lane Water Main Extension, including appurtenant services
and structures in the total amount of $85,061.88.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Minters
and President Cerne.
Nays: bone
Absent: lone So ordered.
T. Pressure Ad juat3S Static a - i!!$ga A Comat motion Services t
Fork ftad 2710 lnErs good, 1400 22th Street) - is #4
Trustee Imrie moved, seconded by Trustee Bushy...
To authorize payment of Payouts #4, #5 and #6 to Harza
Environmental Services, Inc. for design and construction services
in the total amount of $14,999.69.
ROLL CALM. VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, lkher, Rush, Mint -
and President Cerne.
Mays: None
Absent: Rune So ordered.
6. Pressure Hi.tfgation - Gaaultlst swwiaaes - raz!q #5 i Final (w2tb
addltie+aai costs):
Trustee Imrie moved, seconded by Tutee Rush...
To authorize payment of Payout #5 aid. Final to Harza Environmental
Service s, Inc. for consulting servtcess in the total aunt of
$2,461.00.
VILE AGE CIS OAK BROOE ltimuites -3- robnaary 14, 1989
MA-
VILLAGE OF OAK BROOK Minutes -4- February 14, 1989
ROLL CALL VOTE: Apes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Naps: None
Absent: None So ordered.
9. Elmhurst Flood Mitigation Stu - Payout F4 & Final:
Trustee Imrie moved, seconded by Trustee Bushy...
To authorize payment of Payout f4 and Final to W. J. Bauer, C.E.
for review of Elmhurst Flood Mitigation Study in the total amount
of $2,210.39.
ROLL CALL. VOTE: Apes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
ltd. Blldturast /Illinois Department of Transportation (IDOT) t evee Permit -
Payout 02 Additional Work):
Trustee Imrie moved, seconded by Trustee Bushy...
To authorize payment of Payout F2 to W. J. Bauer, C.E. for
additional professional engineering services regarding the various
hearings and public meetings associated with the proposed levee in
Elmhurst and the ElmshurstlIDOT public hearing in the total amount
of $1,620.00.
ROLL CAL,, VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Wirtera
and President Cerne.
Nags: gone
Absent: stone
So ordered.
H. A&Eml of Hills:
Warrant Register by Fund dated February 6, 1989 presented to reflect
payment from the following funds:
General Fund $623,021.78
Water Fund 257,115.82
Sports Core Fund 71,912.40
Trustee Bartecd:i moved, seconded by Trustee Rush...
To approve payment of :grant Register by Fund in the total amount of
$952,000.00 and authorize the Village President to affix his signature
thereon.
Trustee Winters abstained froe voting on the bills from Illinois Bell
due to employment by same.
ROLL CALL: VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush
and President Cerne.
May= None
Absent: None
Abstain: Trustee Bunters
So ordered.
T 4 OLD WWNEW:
A. Discussion of Fallersbwg Woods Area Overview District:
At the Comesittee -of- the -Wbole meeting of October 10, 1988, staff was
directed to work with the Joint Study Committee in developjrW ordinance
VILLAGS OF OAK BROOK Minutes -4-
February 14, 1989
M I--
V413 —ASO 7"- A4 1A1
VILLAGE OF OAK BROOK Minut s -5- February 14, 1989
modifications for the Fullersburg Woods Area. Trustee Winters
presented a proposed ordinance amending the Subdivision Regulations
relative to creation of a Fullersburg Review Board to malice
recommendations as tc historic standards; defining the Fullersburg
Woods Area as bounded by Route 83, Oak Brook Road, Tri -State Tollway
and Ogden Avenue, excluding the Hunter Trails Subdivision; establishing
a standard rural road cross - sect ;on; eliminating ;.he requirement for
curb and gutters; establishing a requirement that, landscaping within
the public or private rights -of -way, including subdivision gateways,
shall meet future standards adopted by the Village; and establishing a
requirement that street lighting shall conform to standards adopted by
the Village.
Trustee Imrie moved, seconded by Trustee &sshy...
To table this matter.
VOICE MOTE: All present, in favor.
So ordered.
B. 4lmhur3t Flood Miti Lion Plan - Additional EMineer#g Services of
Sheaffer & gland, Inc.:
Trustee Imrie moved, seconded by Trustee Bartecki...
To approve, ratify, and confirm the supplemental agreement for the
services of Sheaffer & Roland, Inc., relative to providing professional
environmental planning and engineering services on matters relating to
the proposed Elmhurst levee and the requested IDOT permit at a fee not
to exceed $12,800.00.
ROLL CALL VOTE: dyes: Trustees Bartecki, Bushy, %rie, Maher, Rush, minters
and President Cerne.
bays: None
Absent: None
So ordered.
C. Reservoir _ B _ - Design Service_ a -- Additional Surve yA Services (2TiO
fters Ind)
Contract entered into with Harza Environmental Services, Inc. (HES) on
June 28, 1988.
Trustee Imrie moved, seconded by Trustee minters...
To authorize an increase of $1,614.25 to the not -to- exceed amount of
$199,490.00 in the existing agreement With Harza Environmental
Services, Inc. for professional design engineering services for
Reservoir B.
ROLL CALL VOTE: Ayes: Trustees Barte^ki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Mays: done
Absent: None
So ordered.
D. Financial Arrangements- Sports Core liainteaance Building and Equipment
( 81.0 Oak Brook Road): -� - --
Tabled at the Regular Meeting of January 24, 1989.
Trustee Bartecki moved, seconded by Trustee minters...
To finance the sum of $337,000 for the Sports Core maintenance building
for a term of 5 years, amortization of 10 years at a rate of 6.85% with
the Village providing a Certificate of Deposit at current rates as
collateral for said loan; and
To finance the sum of $188,000 for the Sports Core maintenance
equipment for a term of 5 years, amortization of 5 years at a rate of
6.85 %.
VILLAGE Or OAK BROOK Minutes -5- February 14, 1989
/pie...
0
2--14- 41 0
VILLAGE OF OAK BROOK Minut s -6- February 14, 1989
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
E. Report of Activities:
1. Finance: Trustee Bartecki - Finance records in new computer by May 1,
1989.
2. Personnel: Trustee Bushy - Two (2) new police officers were
introduced: Robert E. Bersdol .md Tammy Schuey. Commendation from
Chief Flaming to Patrolman Paul Stadwiser as school laison officer for
a two -year assignment.
3. Public Safety & Traffic: Trustee RUSK - Police Department is now at
full staff.
4. Public Works & Library: Trustee Imrie - Serves on DuPage County Solid
Waste Committee.
5. Sports Core: Trustee haher - Ground broken for new maintenance
building,.
6. Zoning & Planning: Trustee Minters - Comprehensive Plan to be on the
agenda of the April Committee -of- the -hole meeting.
VI. NEW BUSIRM:
A. Vill a of Oak Brook - Reservoir B - §Mcial Use & Yard Variations
2710 ft era Road):
1. SPeeial Use -
Both the Plan Commission, on December 19, 1988, and the Zoning
Board of Appeals, on January 3, 1989, recommended approval of a
Special Use Permit to allow construction of a pumping station and
reservoir within a Residential District.
2. Variations -
The Zoning Board of Appeals, on February 7, 1989, recommended
approval for a reduction of the north side yard and the south side
yard from thirty (30•) feet, as required for non - residential
structures, to nineteen (191) feet.
Trustee Winters moved, seconded by Trustee Busby...
To direct the Village Attorney to prepare the necessary
documentation relative to approval of the requested Special Use and
Side Yard Variations.
VOICE VOTE: All present, in favor. So ordered.
B. Inapention, Cleaning and Rebuildj% of Golf Course Irrigation Pups:
Trustee Maher moved, seconded by Trustee Rush...
To approve a purchase order to Layne Western Company at a cost not to
exceed $7,456.00 to pull, inspect and repair both irrigation pumps and
to waive the bidding process due to the specialized nature of the work
and the familiarity of the company with the pump station.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, 11mrie, Maher, Rush, Minters
and President Cerne.
Nays: None
Absent: None
VILLAGE OF OAK BROOK Minutes
So ordered.
-6- February 14, 1989
101-
14"
V013-- bor. M l�
a, —Is} -- 91 0
VILLAGE OF OAK BROOK Minutes -7- February 14, 1989
C. sNote Reeoa ndation - Golf Course Carts:
Trustee Imrie moved, seconded by Trustee Rush...
To table this matter to the next Regular Fleeting of February 28, 1989.
VOICE VOTE: All present, in favor. So ordered.
D. Request to Approve Transmission Repair - Unit 507 VacAll:
Trustee Imrie moved, seconded by Trustee Bushy...
To approve a purchase order to SES Equipment Co. for the repair of the
transmission in Unit 507 in the total amount of $3,000.00 and waive the
bidding process since SES is the factory authorized service center for
Allison transmission.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
E. Request to Purchase Micro Computers A Cash Registers,-- Sports Core:
Trustee Maher moved, seconded by Trustee Rush..,.
To authorize the purchase of three (3) IBM Micro Computers for the
Sports Core, two (2) to be used as as -line cash registers at the golf
course and one (1) for word processing at the administration building,
at a total cost of $8,570.00
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
F. Request to Obtain Repair Parts - "OPTICOW System;
Trustee Imrie moved, seconded by Trustee Rush...
To authorize a purchase order to Traffic Control Corporation for
required "OPTICOM" equipment in the total amount of $4,920.00 and waive
the bidding process due to the specialized nature of the equipment.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, hinters
and President Cerne.
Nays: None
Absent: None So ordered.
G. Request to Approve Har Tru Tennis Court Maintenance Proposal:
Trustee Maher moved, seconded by Trustee Bartecki...
To accept the proposal of Tom Dunlap, Incorporated for annual
maintenance of nine (9) Har -Tru tennis courts in the total amount of
$10,000.00 and waive the bidding requirements due to the specialized
nature of the service.
ROLL CALL VOTE: Ayes: Trustees Barteeki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
VILLAOB OF OAK BROOK Minutes --7- February 14, 1989
ij%4-
VILLAGE OF OAK BROOK Minutes -$- February 14, 1989
H. Request for Authorization to Bid - Fireworks:
u
Trustee Maher moved, seconded by Trustee Winters...
To authorize staff to accept quotations for a 3 -year contract for the
-� Fireworks Show for Independence Day Celebration on Wednesday, June 28,
1989, Wednesday, July 4, 1990 (With several alternate dates) and
04 Wedneaday, July 3, 1991 and waive the bidding process due to the
specialized nature of this and the limited number of companies able to
provide quality service.
VOICE VOTE: All present, in favor. So ordered.
I. Request for Authorization to Bid Pesticides A Fertilizers Golf
Course: --
Trustee Maher moved, seconded by Trustee Winters...
To authorize staff to advertise for bids for fertilizer and pesticides
for the 1989 season; bids to be received March 20, 1989 at 10 :00 A.M.
VOICE VOTE: All present, in favor. So ordered.
J. Liquor License Request - Ben Fuller Mmseum Association:
Trustee Rush moved, seconded by Trustee Maher...
To concur with President Cerne, Local Liquor Control Commissioner, and
authorize the issuance of a one -day Class "D" Liquor License at a cost
of $100.00 to the Ben Fuller Museum Association for their afternoon
Wine and cheese social at the McDonald's Lodge, 2815 Jorie Boulevard,
on April 9, 1989.
VOICE VOTE: All present, in favor. So ordered.
K. Referrals:
With no objections, President Cerne made the following referrals:
1. Boese - Rear Yard Variation (3615 Madison) -- Referred to Zoning
Board of Appeals Meeting of March 7, 1989.
2. Heritage Oaks - unit II - Final Plat -- Referred to Plan Commission
Meeting of February 20, 1989.
VII. ADJOQ'1':
Trustee Winters moved, seconded by Trustee Bushy...
To adjourn at 10:25 P.M. to Executive Session to discuss a personnel
matter.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Days: None
Absent: None So ordered.
the meeting reconvened at 11:10 P.M.
Trustee Winters moved, seconded by Trustee Rush...
To adjourn this meeting. TIME: 11:11 P.M.
VOICE VOTE: All present, in favor. So ordered.
ATTEST:
rw
Marianne Lakosil, CMC co,
Village Clerk
a
Approved! �
FILLACS OV OAK BROOK Minutes -�-
;,r! M
t+
r
February 14, 1,989
� ., i A