Minutes - 02/22/1993 - Board of Trustees%SPECIAL.,, s
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VILLAGE OF OAK BROOK CONTINUED SPECIAL
MEETING Minutes Febru 22 1993
UNOFFICIAL UNTIL APPROVED BY BOARD
APPROVED AS WRITTEN O R APPROVED
AS AMENDED �v BY VILLAGE BOARD
ON 3 .
1. MEETING CALL:
h called to order the continued Special Meeting of the
President Bushy �
Board of Trustees on February 22, 1993 in the Room G
of the Village Commons at 7:40 p.m. Pledge of Allegiance was given.
2. ROLL CALL:
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki, Mayer, Payovich, Shumate,
Skinner and Winters.
,ABSENT: None.
IN ATTENDANCE: Bruce F. Kapff, Acting Village Manager; Vince Long,
Assistant to Village Manager; Margaret Powers, Finance
officer/Treasurer; Robert Nielsen, Fire Chief /Building Commissioner;
Michael J. Meranda, Superintendent of Public Works; and Joanne Fritter,
Librarian.
3. CONTINUED DISCUSSION - CORPORATE AND WATER FUNDS ONLY:
EITI)GET
WORKSuoP
Fire Chief Nielsen discussed the request for reinstruc Dent of a fee for
CPR classes due to the special duty pay of the pe r
Trustee Shumate recommended a letter to interested persons explaining a
fee charge would cover half the cost of the course.
Chief Nielsen stated the Capital Reserve Fund has been zero for the last
two years. He recommended reserving $75,000 for a pumper replacement in
the summer of 1994. Reserve $50,000 this year and $25,000 next year.
Chief Nielsen recommended coordinating the new pumper with the parking
lot repair project.
Trustee Bartecki requested prioritizing all capital expenditures and set
up a capital equipment replacement fund.
Trustee Shumate inquired if the Reserve Fund monies could be invested.
Finance Officer Powers stated the Fund could be invested in zero coupons
which can be cashed in when needed.
Trustee Bartecki requested reduction of aver -time pay for training.
Fire Chief Nielsen stated the State, OSHA and the Department of Labor
mandates that firemen have 40 hours of hazardous training. The
paramedics also must have mandatory re- occurring training at Good
Samaritan Hospital to be efficient in up -to -date paramedic procedure at
a cost of $14,000.
VILLAGE OF OAK BROOK Minutes 1 February 22, 1993
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Chief Nielsen noted microfilm costs of $10,
Q00 each for residential and
commercial records. Trustee Shumate requested Staff to investigate the
cost of CD -ROM versus microfilm.
Trustee Payovich requested an overview of the entire Village Manager
pool car inventory. Assistant to Village manager Long will investigate
the findings.
Chief Nielsen requested a planner to redesign Fire Station 1 to meet the
new ADA requirements and improve office space.
Chief Nielsen noted a $10,000 expenditure for a repeater system to be
located in the southeast corner of the Village for fire and ambulance
service was not included in the budget. This is required as soon as
possible for radio emergency communications. President mushy requested
WCFL be contacted that any boosters from their radio tower not interfere
with emergency radio communications with the Village.
Trustee Bartecki requested the Chief to prioritize the capital
expenditures, including the request for a new ambulance.
Trustee Winters requested any Fire Department structural repairs be
the
budgeted under the Fire Department and not all
Village placed under the Public Works Department.
President Bushy recessed the Special Meeting at 9:20 p.m. The meeting
resumed at 9:30 p.m.
Librarian Fritter requested a $35,000 consultant fee b multi-use ilitg
Library budget for a gtedYhalf of thLibrary/Sports onant fee be paid by the
Trustee Shumate request
Enterprise Fund and half by the Sports Core Fund for the proposed multi-
use facility.
President Bushy stated the Village has received the new elected
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officials books that includes how to conduct surveys and imp l
survey for residents of a proposed Village multi -use facility with the
Village newsletter.
The Board discussed a price - per -bag fee as a cost effective measure
versus the resident leaf pick -up program-
Superintendent of Public Works Meranda discussed the portable radios for
Public Works personnel. President Bushy recommended an overview be done
of the Village's radio programs, what can be integrated and if the whole
system can be compatible.
Trustee Shumate proposed Sports Core Staff maintenance crew contract for
landscape maintenance of the Village Commons.
Trustee Shumate recommended charging the residents a fee for the
mosquito abatement program.
VILLAGE OF OAK BROOK. Minutes 2 February 22, 1993
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Trustee Payovich recnded Superintendent Meranda to cost justify and
prioritize the capital items for safety imPrOvements and prioritize
other areas of structural importance.
Superintendent of Public Works NerwAa made the following policy
proposals to the Village Board: to contract the Sports Gore maintenance
crew for maintenance of the Village ns; installation of Opticom
system for two 6-wheel trucks; institute a type of long--range forestry
program for maintenance of approximately 10,000 village-owned trees; and
hiring a forester who would substitute as a plowman and officer of
noxious weeds:.
Superintendent Meranda stated the forestry program was not included in
the budget, but the Village could receive a $100,000 grant for a forestry
program that would also include #330,000 in equipment expenditures.
Superintendent Meranda will present a proposal to the Village Board in
the near future.
President - Bushy inquired if the removal of stoma debris should be
discussed. The Board concurred that the removal of storm debris would
be too expensive for the Village to incur.
president Bushy receded the Village's Spring newsletter address
Village services and any proposals for a forestry program.
Trustee Skinner requested Staff to investigate the Senior Citizen
outer dial -up system and place it on a future Board agenda.
Finance officer lowers stated the budget will be placed on public
display for 10 days prior to a Public Bearing.
4. AA�TOUgM�C
Trustee Shumate moved to adjourn the Special Meeting at 11:15 P.M.
Seconded by Trustee Skinner. VOICE VOTE: Motion carried.
ATTEST:
air.& / Z__
y d K. Gonnella
Village Clerk '
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VILLAGE OF OAK BROOK Minutes 3 February 22, 1993
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