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Minutes - 02/22/2000 - Board of TrusteesI 2. 3 4 VILLAGE OF OAK BROOK Minutes February 22, 2000 UNOFFICIAL UNTIL APPROVED AS WRITTEN O AS � AMENDED BY VILLAGE BOARD ON MEETING CALL: MEETING CALL The Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:30 p.m. Pledge of Allegiance was given. ROLL CALL: ROLL CALL The Village Clerk called the roll with the following persons PRESENT: President Bushy, Trustees Butler, Caleel, Kenny, McInerney and Savino. ABSENT: Trustee Craig. IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty, Assistant Village Manager; Robert L. Kallien, Jr., Community Development Director; Bruce Kapff, Director of Information Services & Purchasing; Richard A. Martens, Village Attorney; Ruth A. Martin, Library Director; Bonnie Sartore, Bath & Tennis Club Manager and Trey VanDyke, Golf Club Manager. ANNOUNCEMENTS AND OPEN FORUM: ANNOUNCE. & OPEN FORUM Karen Bushy, 229 Bridle Path Circle, addressed the Village Board as a resident stating that residents have begun to circulate petitions for the public policy question that will appear on the November General Election ballot whether the Village shall be authorized to sell 4.2 acres of Oak Brook Sports Core property along 315` Street for the purpose of improving Oak Brook Road (31St Street) to four lanes from York Road west to Jorie Boulevard. Residents that wish to circulate a petition for registered voter signatures in our community may contact her at 990 -3000 during the day and in the evening at 323 -7363. APPROVAL OF MINUTES: MINUTES BOT 2/8/00 Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the minutes of the Regular Meeting of February 8, 2000 as presented and waive the full reading thereof. VOICE VOTE: Motion carried. VILLAGE OF OAK BROOK Minutes Page 1 of 14 February 22, 2000 5. OMNIBUS AGENDA: All items on the Omnibus Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Omnibus Agenda and considered as the first item after approval of the Omnibus Agenda. Motion by Trustee Caleel, seconded by Trustee McInerney , to approve the Omnibus Agenda. ROLL CALL VOTE: Ayes: 5 - Trustees Butler, Caleel, Kenny, McInerney and Savino. Nays: 0 - None. Absent: 1 - Trustee Craig. Motion carried. APPROVAL OF: A. APPROVAL OF BILLS: Approved Omnibus Vote. BILLS - $650,266.23 B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING FEBRUARY 5, 2000: Approved Omnibus Vote. PAYROLL - $401,510.59 C. CHANGE ORDERS: 1) CHANGE ORDER #30 - GOLF CLUBHOUSE EXPANSION: GOLF CLBHSE. Approved Omnibus Vote EXPANSION D. PAYOUTS: 1) CALLAGHAN PAVING, INC. - PAYOUT #5 - 1999 PAVING & '99 PAV . & WATER MAIN PROJECT - $114,482.19: Approved Omnibus WATER MAIN Vote. PROS. 2) PATRICK ENGINEERING, INC. - PAYOUT #3 - TIMBER TIMBER TRi TRAILS/MERRY LANE DRAINAGE STUDY - $9,562.22: MERRY LN Approved Omnibus Vote. DRAIN. STUDY 3) EARTH TECH, INC. - PAYOUT #1 - MUNICIPAL BUILDING MNCPL BLDG PROJECT - $2,278.48: Approved Omnibus Vote. PROD. 4) HALLORAN & YAUCH - PAYOUT #5 - GOLF COURSE GOLF CRS. IRRIGATION SYSTEM REPLACEMENT - $57,780.90: IRRIG. SYS. Approved Omnibus Vote. 5) NICHOLAS & ASSOCIATES, INC. — PAYOUT 410 & FINAL — GOLF CLBFISE. GOLF CLUBHOUSE EXPANSION - $58,278.00: Approved EXPANSION Omnibus Vote. VILLAGE OF OAK BROOK Minutes Page 2 of 14 February 22, 2000 E. REFERRALS: None. F. AUTHORIZATION TO SEEK BIDS OR PROPOSALS: 1) FIBER OPTIC CABLE SERVICES: Approved Omnibus Vote. FIBER OPTIC CABLE SERV. G. ACCEPT AND PLACE ON FILE - TREASURER'S REPORT OF TREAS. RPT. JANUARY, 2000: Approved Omnibus Vote. JAN 2000 H. REQUEST FOR RELEASE OF FUNDS OAK BROOK HOTEL OBHCVC CONVENTION & VISITORS COMMITTEE - 20% OF 1999 `99 -4T" QRTR. FOURTH QUARTER HOTEL TAX RECEIPTS TO THE DUPAGE TAX REC. CONVENTION & VISITORS BUREAU - $18,690.85: Approved Omnibus Vote. I. APPROVAL OF DECLARATION OF STORMWATER FACILITIES DECLARATION EASEMENTS, COVENANTS, CONDITIONS AND RESTRICTIONS loo COMMERCE FOR PROPOSED 1000 COMMERCE DRIVE BUILDING DR. BLDG. ADDITION: Approved Omnibus Vote. ADDITION 6. ITEMS REMOVED FROM OMNIBUS AGENDA: None. 7. ACTIVE AGENDA (Items for Final Action): The Village Board concurred with President Bushy's recommendation to consider Agenda Item 7.B. 3, Resolution 2000 -BD -AFC -R -738, A Resolution Establishing an Ad Hoc Committee for the Purpose of Planning and Coordinating the 2000 Oak Brook Autumn Festival before the Village Board appoints the committee. B. 3) RESOLUTION 2000 -BD -AFC -R -738 A RESOLUTION RES 2000 -BD- ESTABLISHING AN AD HOC COMMITTEE FOR THE AFC -R -738 PURPOSE OF PLANNING AND COORDINATING THE 2000 AD HOC - OB OAK BROOK AUTUMN FESTIVAL: AUTUMN FEST Resolution 2000 -BD -AFC -R -738 establishes a new ad -hoc committee for the Fifth Annual Autumn Festival, and the dates of Saturday, September 30, 2000 for the Octoberfest Preview Party, and Sunday October 1, 2000 for the event. Motion by Trustee Butler, seconded by Trustee Kenny, to approve Resolution 2000 -BD -AFC -R -738, "A Resolution Establishing an Ad Hoc Committee for the Purposes of Planning and Coordinating the VILLAGE OF OAK BROOK Minutes Page 3 of 14 February 22, 2000 I 2000 Oak Brook Autumn Festival," as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 5 - Trustees Butler, Caleel, Kenny, McInerney and Savino. Nays: 0 - None. Absent: 1 - Trustee Craig. Motion carried. Trustee Savino requested consideration of a fee increase for the preview party so that the admission fee covers the cost of the event. It was a consensus of the Village Board to suggest to the Autumn Festival Committee an increase of the preview party admission fee to $20.00 rather than $15.00. A. APPOINTMENTS: President Bushy recommended appointments to the Hotel, Convention & Visitors Committee and the 2000 Autumn Festival Committee. 1) OAK BROOK HOTEL, CONVENTION & VISITORS OBHCVC COMMITTEE: Motion by Trustee Kenny, seconded by Trustee Caleel, to reappoint Peggy Lucas, Executive Director, Oak Brook Area Association of Commerce & Industry; Ralph E. Maxson, Oak Brook Resident; John Merrill, General Manager, Hyatt Regency Oak Brook; Tony Mira, General Manager, Renaissance Oak Brook Hotel; Mike Campa, General Manager, Marriott Oak Brook; Chuck Fleming, General Manager, JMB Retail Properties and Michael C. Jorgensen, General Manager, The Drake Oak Brook with their term expiring February 28, 2001. VOICE VOTE: Motion carried. 2) 2000 OAK BROOK AUTUMN FESTIVAL COMMITTEE: Os AUTUMN FEST. COMM. Motion by Trustee Caleel, seconded by Trustee Kenny, to reappoint Village of Oak Brook (Trustee) - Adam Butler, Committee Chairman; Oak Brook Civic Association - Mariette Adrian; Butler School PTA - Janis Lundquist; Brook Forest School PTA -_ Nuha Dabbouseh; Oak Brook Women's Club - Joan Philip; Resident - Residing in Downers Grove School Districts #58 & #99 - Doreen Barrett; Resident - Residing in Elmhurst Unit School District #205 - Ralph Maxson; Resident - Residing in Salt Creek School District #48 & WillowbrookHigh School District. #88 - Nelly Naguib; At Large Member - Susan Santefort; At Large Member - Joyce Antoniolli; At Large Member - Tom Truedson; At Large Member - Barbara Nasharr; VILLAGE OF OAK BROOK Minutes M Page 4 of 14 February 22, 2000 At Large Member - Connie Craig; At Large Member - Michelle Butler and At Large Member - Carolyn Link. VOICE VOTE: Motion carried. B. ORDINANCES & RESOLUTION: 1) ORDINANCE 2000- ZO- SU- EX -1 -S -960 AN ORDINANCE ORD 2000 -zO- APPROVING FOURTH AMENDMENT TO ORDINANCE S- SU- EX -1 -S -960 841 EXTENDING THE EXPIRATION DATE OF THE SPECIAL SPEC. USE USE PERMIT GRANTED THEREIN (1717 OAK BROOK 1717 OB RD ROAD, OAK BROOK, IL 60523): The Village Attorney has drafted Ordinance 2000- ZO- SU- EX -1 -S -960 which authorizes a one -year time extension to the special use permit originally granted February 13, 1996. Motion by Trustee Savino, seconded by Trustee Kenny, to approve Ordinance 2000- ZO- EX -1 -S -960, "An Ordinance Approving Fourth Amendment to Ordinance S -841 Extending the Expiration Date of the Special Use Permit Granted Therein (1717 Oak Brook Road, Oak Brook, IL 60523)," as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 5 - Trustees Butler, Caleel, Kenny, McInerney and Savino. Nays: 0 - None. Absent: 1 - Trustee Craig. Motion carried. 2) RESOLUTION 2000- SD -AP -R -739 A RESOLUTION RES 2000 -SD- APPROVING NEILL'S FIRST ASSESSMENT PLAT (3102 AP-R-739,3102 WHITE OAK LANE, OAK BROOK, IL 60523): WHITE OAK Resolution 2000- SD -AP -R -739 approves the First Assessment Plat for the 2.598 acre tract located at 3102 White Oak Lane. Motion by Trustee Savino, seconded by Trustee Caleel, to approve Resolution 2000- SD -AP -R -739, "A Resolution Approving Neill's First Assessment Plat 3102 White Oak Lane, Oak Brook, IL 60523," as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 5 - Trustees Butler, Caleel, Kenny, McInerney and Savino. Nays: 0 - None. Absent: 1 - Trustee Craig. Motion carried. VILLAGE OF OAK BROOK Minutes F Page 5 of 14 February 22, 2000 C. AWARD OF CONTRACTS: 1) 31 ST STREET BICYCLE /PEDESTRIAN PATH (TRINITY LANE 31 ST ST. - JORIE BOULEVARD) - PHASE II ENGINEERING SERVICES BIKE PATH AGREEMENT: On December 13, 1999, Civiltech Engineering, our consulting engineers for this project, submitted the draft Project Development Report (PDR) to IDOT for their review and comment. Once IDOT approves the PDR, Phase I engineering officially ends. Staff is hopeful to receive IDOT approval in February. The next step is to have an agreement with an engineering consultant to perform Phase II design services. Since Civiltech is most familiar with this project, Village Engineer, Durfey has asked them to submit an agreement to perform the Phase II services. Staff sent this draft agreement to IDOT for their initial review to which they responded with minor comments and asked the Village to submit four copies of the agreement executed by the Village for further processing. Appendix I of the agreement breaks down, in detailed fashion, the scope of work. Appendix II lists the compensation with a not -to- exceed amount of $88,607.00. Appendix III is a tentative time schedule and Appendices IV and V contain insurance and general contract provisions. The next step is for the Village to approve this contract and execute it. The Village Engineer will then deliver four executed copies to IDOT for their further processing. This project is part of an Illinois Transportation Enhancement Program Grant for both engineering and construction. The cost sharing is 80% Federal /20% Village. As such, the Village would be liable for approximately $17,721 of this Phase II engineering cost. The form of contract has been reviewed and approved by Village Attorney Martens. Once IDOT has this agreement as executed by the Village, they will generate a joint agreement between the Village and IDOT concerning specific cost sharing dollars. The Village will not proceed with this Phase II engineering contract until IDOT formally approves it and issues the notice to proceed. VILLAGE OF OAK BROOK Minutes Page 6 of 14 February 22, 2000 Additionally, the Village recently applied to extend the grant since the project will not be federally authorized by March 1, 2000 (that means that bids won't be opened by then). The Village Manager will not direct the consultant to proceed until after the Village has been notified that the grant extension has been approved. Motion by Trustee Savino, seconded by Trustee Kenny, to approve the "Preliminary Engineering Service Agreement for Federal Participation" (the Phase II Engineering Agreement) with Civiltech Engineering, Inc., for the 31" Street Bicycle/Pedestrian Path Project in the not -to- exceed amount of $88,607.00. ROLL CALL VOTE: Ayes: 5 — Trustees Butler, Caleel, Kenny, McInerney and Savino. Nays: 0 — None. Absent: I — Trustee Craig. Motion Carried. President Bushy requested staff review the crumbling railroad ties at the entrance of Trinity Lakes on 31St Street along the pathway. Trustee McInerney also requested that staff review the signal at the Trinity Lakes entrance on 31St Street as the light changes quickly. Trustee Savino requested consideration of the esthetics of the pedestrian structure over Route 83, when it is defined. Village Manager Veitch indicated the Village Board will review the concepts of that structure. Trustee Kenny asked for an update of the entire pathway system. Village Manager Veitch explained that the Village is working with the Tollway Authority on the Harger Road pathway as the Authority wants the Village to maintain the Harger Road bridge. The Village has asked that the Illinois Tollway Authority address the issue of the 22nd Street expansion under Interstate 88 and their maintenance of the roadway. The Village will be discussing these issues with the chairman of the Tollway Authority. President Bushy mentioned that there is a vacancy on the Safety Pathway Committee. A representative is needed for the southeast quadrant (Hunter Trails /Fullersburg Woods area) and to contact the Village if any residents are interested in the filling the vacancy. 2) COMMERCIAL WATER METER TESTING REPAIR & x20 METER REPLACEMENT SERVICES: SERVICES One sealed bid was received on February 9, 2000. The Village owns a number of larger water meters (2" to 8 ") located in commercial VILLAGE OF OAK BROOK Minutes Page 7 of 14 February 22, 2000 I structures, that require periodic testing, repair and replacement. These activities are particularly important since the water usage is high, breakdowns are more frequent for large meters, and significant revenue is lost when the meters are inoperable. Frequent maintenance helps ensure accuracy and reduce unaccounted for volume. The contractor will be testing, repairing and replacing these large water meters on an as- needed basis, prompted by Village work orders. The Total Estimated Cost noted at the bottom of the Bid Tabulation is based on the Village's estimate of the number of meters requiring maintenance during each year. The cost of any required major maintenance parts will be supplied at a 5% discount from manufacturers' retail price. Funds for this work are included in the Water Operations Program (351) for this service. Motion by Trustee Savino, seconded by Trustee McInerney, that a three year contract be awarded, subject to staff review, to the lowest responsible bidder: M.E. Simpson Company, Inc., 3406 Enterprise Avenue, P.O. Box 1995, Valparaiso, IN 46384 -1995, at the bid unit prices (noted on the bid tabulation), for the testing, repair and replacement of water meters). ROLL CALL VOTE: Ayes: 5 - Trustees Butler, Caleel, Kenny, McInerney and Savino. Nays: 0 - None. Absent: 1 - Trustee Craig. Motion Carried. 3) WATER METERS: The Oak Brook Public Works Department is in the midst of a multi- year program for the replacement of water meters (the first year was 1996). Residential and commercial meters are gradually being replaced (a mix of 500 meters per year in 1996 and 1997, increasing to 1,000 in 1998, 1999 and 2000) in order to improve the accuracy of older meters, to switch to a meter head and outside sensing device (Touch -Pad) which will permit a more accurate means of collecting the meter reading data, and to eliminate the outside reading mechanism that often does not match the actual usage as indicated on the inside meter (resulting in unbillable water). The water meters used in the Village are manufactured by the Sensus Corporation. U.S. Filter Distribution Group has the exclusive franchise in Illinois. H2O METERS Current plans are to place one or more large orders, for a mixture of various mater sizes, in order to qualify for the greater than 500 quantity price break. Since the Village is replacing meters with Village forces, VILLAGE OF OAK BROOK Minutes Page 8 of 14 February 22, 2000 our total quantity ordered for 2000 will be dependent on available time to complete the change -outs. Funds in the amount of $160,000 are budgeted in the Water Operations Program (51 -351) to cover this purchase. Motion by Trustee Savino, seconded by Trustee Kenny, to waive bidding due to sole source, and authorize the issuance of purchase orders to: United States Filter Corporation, U.S. Filter Distribution Group, 220 South Westgate Drive, Carol Stream, IL 60188, for water meters and accessories, based on negotiated unit prices for an estimated non -to- exceed amount of $160,000 for the 2000 year. ROLL CALL VOTE: Ayes: 5 - Trustees Butler, Caleel, Kenny, McInerney and Savino. Nays: 0 - None. Absent: 1 - Trustee Craig. Motion Carried. 4) FIREWORKS - 2000 INDEPENDENCE DAY CELEBRATION: For the last five years, Melrose has performed the Village's fireworks display and has met the Village's expectations in every respect. They have done so while complying with all Village, state and federal safety regulations as well as insurance provisions. Their staff has conducted the performance professionally and has cooperated well with Village staff. The Village has normally waived bidding for this service in the past, primarily because in order to obtain sealed bids, the Village would need to design a performance. The Village is not in a position to write such a specification. In the past, the Village evaluated proposals from several other companies, concluding to recommend Melrose Pyrotechnics, Inc. based on its excellent service and superior qualifications. Funds for the Independence Day Celebration are budgeted in program 181. Motion by Trustee Butler, seconded by Trustee Savino, to waive bidding due to the unique nature of the services and award a contract, subject to review, to: Melrose Pyrotechnics, Attn: B. Kerns, P.O. Box 302, Kingsbury, IN 46345 to perform the annual fireworks display on Friday, June 30, 2000 (rain date Saturday, July 1, 2000) at a cost not to exceed $45,000. The contract and program will be finalized based on the proposal and form of agreement. ROLL CALL VOTE: Ayes: 5 - Trustees Butler, Caleel, Kenny, McInerney and Savino. Nays: 0 - None. Absent: 1 - Trustee Craig. Motion Carried. FIREWORKS 2000 IND. DAY VILLAGE OF OAK BROOK Minutes Page 9 of 14 February 22, 2000 5) PARKING /TRAFFIC CONTROL - 2000 INDEPENDENCE DAY PRx/TRAFFIC CELEBRATION: 2000 IND. DAY RB Enterprises has provided services for the Village of Oak Brook since 1989 as needed for various events. The services include providing large light towers, generators, barricades and cones as well as adequate staff to set up before and after the event. While there are other parking services in our area, none are equipped like RB Enterprises to provide the complete scope of services necessary to support a safe and orderly event. As concessionaire, RB Enterprises has provided a service that the Village does not have a large enough staff to handle. Also, the concessionaires the Village has contacted in the past would not perform these services without a financial guarantee. Bath & Tennis Club Manager, Sartore suggests the Village accept the 10% commission as outlined in the proposal, which is the same percentage as last year. Motion by Trustee Butler, seconded by Trustee Kenny, to waive bidding due to the sole source and authorize issuance of a purchase order in the amount of $19,840.00 to: RB Enterprises, 1765 W. Cortland Ct. — Unit L, Addison, IL 60101, to perform the services referenced in the proposal for our 2000 Independence Day Celebration set for Friday, June 30, 2000 with a rain date of Saturday, July 1. ROLL CALL VOTE: Ayes: 5 - Trustees Butler, Caleel, Kenny, McInerney and Savino. Nays: 0 - None. Absent: 1 - Trustee Craig. Motion Carried. 6) 2000 PAVING PROJECT - INFRASTRUCTURE: 2000 PAV. PRJ. [NFRASTRUC. Other bids received are indicated on the bid tabulation, prepared by James J. Benes, consulting engineers for the project. The low bid is approximately 8.8% or $60,683 above the engineer's estimate of $688,596.50. The principal reason, as with the MFT Paving, for the bids being above the engineer's estimate is the price of asphalt, which is driven, in large part, by the price of oil. In addition a large volume of paving projects are also being constructed this year (Illinois First). Areas included in this project are Woodside Estates Subdivision Streets, Old Harger Road and Harger Road. Funds in the amount of $916,000 have been budgeted in the Roadway Improvements Program (461) for this work. VILLAGE OF OAK BROOK Minutes Page 10 of 14 February 22, 2000 16 Motion by Trustee Savino, seconded by Trustee Caleel, that a contract be awarded, subject to staff review, to the lowest responsible bidder: Allied Asphalt Paving Company, 1100 Brandt Drive, Elgin, IL 60120, based on the unit prices submitted, for an estimated total project price of $749,279.43. ROLL CALL VOTE: Ayes: 5 - Trustees Butler, Caleel, Kenny, McInerney and Savino. Nays: 0 - None. Absent: 1 - Trustee Craig. Motion Carried. 7) UNIFORMS - POLICE DEPARTMENT: Sealed bids were opened on February 9, 2000. Bids were received from three companies. Bid packages were sent to eight firms. Although two of the bidders submitted lower prices on some items, staff recommends awarding all items to Kale. This will reduce the amount of staff time involved in placing orders with multiple vendors and increase efficiency of procurement of these items. For example, Kale has the low price for all except the CSO shirt, requiring personnel to go to two different stores for fittings. Also, the Village has the option to send staff directly to Kale to pick up items (their closest store is located in Wheaton). If the number of items involved or the price differentials were greater staff would recommend awarding to multiple vendors as the Village has in numerous instances in the past. This contract will operate as requirements contract, i.e. orders will only be placed when and if the Police Department has such needs. Bid prices are firm for the entire calendar year and include shipping charges. There is no requirement that the Village purchase a set quantity (the Village retains the right to either increase or decrease quantities at our sole option). The Village also has the option to purchase the same items through other sources, e.g. in an emergency when an item is needed sooner than it can be supplied by the low bidder. Approximately $28,550 has been budgeted in various accounts for the purchase of these items. Motion by Trustee Kenny, seconded by Trustee Caleel, that a requirements contract be awarded to the following company, Kale Uniforms, Chicago, Illinois, subject to staff review, based on unit prices, as indicated on the bid tabulation. ROLL CALL VOTE: Ayes: 5 - Trustees Butler, Caleel, Kenny, McInerney and Savino Nays: 0 - None. Absent: 1 - Trustee Craig. Motion Carried. VILLAGE OF OAK BROOK Minutes Z6 POLICE DEPT, UNIFORMS Page 11 of 14 February 22, 2000 8) GOLF COURSE COMMODITIES: GOLF CRS. COMMOD. Competitive Sealed Bids were received on February 16, 2000 from nine companies. Bid packages were sent to eleven firms. As indicated on the bid tabulation, staff recommends acceptance of some bids which were not the lowest submitted price (items #35, 40, 43, 44, 45, 46, 47, 49, 51, 52, 55, 59 and 61). The lower priced items were for proposed substitutions which did not meet the Village's specifications. Staff recommends item #17 be rejected due to unacceptable substitutions from all bidders. Contracts with these firms will operate as Requirements Contracts, i.e. orders will only be placed when and if the Golf Course has such needs. Bid prices are firm for the entire year. There is no requirement that the Village purchase a set quantity (the Village retains the right to either increase or decrease quantities at our sole option). The Village also has the option to purchase these same items through other sources, e.g. in an emergency when an item is needed sooner than it can be supplied by the low bidder. Approximately $93,335 has been budgeted in various accounts for the purchase of these and other items. Motion by Trustee Caleel, seconded by Trustee Kenny, that requirements contracts be awarded to the following nine companies: Bojo Turf Supply, Frankfort, Illinois; Consery FS, Tinley Park, Illinois; H & E Sod Nursery, Markham, Illinois; Lesco, Rocky River, Ohio; Arthur Clesen, Tinley Park, Illinois; Turf Partners, West Chicago, Illinois; Eagle One, Orange, California; B &G Consultants, Vernon Hills, Illinois and Central Sod Farms, Naperville, Illinois, subject to staff review, based on unit prices bid by the lowest responsive bidders, as indicated on the bid tabulation. ROLL CALL VOTE: Ayes: 5 - Trustees Butler, Caleel, Kenny, McInerney and Savino Nays: 0 - None. Absent: 1 - Trustee Craig. Motion Carried. 8. INFORMATION & UPDATES: INFO & UPDATES A. VILLAGE PRESIDENT: VLLG. PRES. President Bushy announced that the Oak Brook Marriott Hotel has new owners and it has undergone major renovation. She distributed a brochure to the Village Board members of the new accommodations of the hotel. Swiss based U.B.S. Brinson owns the hotel and their enormous investment in the facility speaks to the strength of the market in the Village of Oak Brook. VILLAGE OF OAK BROOK Minutes offil Page 12 of 14 February 22, 2000 President Bushy commended the Public Works Department for the degree of attention the department spent on the snow removal during this last storm as a major watermain break occurred simultaneously. Many residents were pleased with the clearing of the streets and notified her of it. Village Manager Veitch commented that Public Works Director Meranda would want to thank the Board as the Village has one of the finest fleets of snow removal equipment in the area and it is due to the Board's approval of the purchased equipment. President Bushy went to Springfield as part of the Metropolitan Mayor's Caucus Economic Committee to address the Illinois Department of Commerce and Community Affairs on the Caucus' proposals for their review. Once the proposals are completed, a presentation will be given to Governor Ryan. B. VILLAGE MANAGER: Bill SB 1682, which concerns internet taxation and is based on model legislation developed by the National Conference of State Legislators Internet Task Force, has passed out of the Senate Executive Committee. It would involve the state in a cooperative effort to "level the field" with respect to sales tax on retail goods sold on the internet. Village Manager Veitch and President Bushy will be in Springfield the third week in March lobbying on behalf of the Village. Senator McCain is proposing that sales tax be prohibited permanently from all internet sales. Jim Durkin, our State Representative, is Senator McCain's Illinois Chairman and understands the ramifications that this bill would have on the communities in his district. WMVP -The Village received information from the Federal Communications Commission regarding the interference that is occurring in the Saddlebrook Subdivision. They suggested residents contact the radio station at 312 - 980 -1000 and speak with the station's Chief Engineer who will offer advice on how to arrest the problem. Work is finally underway on upgrading the cable service in Oak Brook. Door hangers will be placed on doors that contain information from AT & T. Emily Braun is the At & T Ambassador for the Oak Brook upgrade. There is also a 24 -hour upgrade phone hotline at (888) 377 -6473. VLLG. MGR. Village Manager Veitch updated the Village Board on the approved plat of subdivision for a five (5) lot resubdivision in Westchester Park. Of these five lots, the Village intends to sell three. One lot would be maintained to accommodate stormwater detention of the subdivision along the 31S` Street frontage of the property. The new owner of the 3025 Lincoln property (the VILLAGE OF OAK BROOK Minutes Page 13 of 14 February 22, 2000 fifth lot) may be interested in purchasing additional property. Once that has been resolved, the Village will move forward with the sale of the properties. A minor change in the plat would be needed for this. Concurrently, staff is preparing a request for authorization from the Village Board to let a contract for constructing public improvements. Other steps include finalizing the agreement with the 3025 Lincoln property owner, recording the plat, and seeking authorization to auction the three lots. A minimum bid requirement will be involved. 9. DEPARTMENTAL REPORTS: No Business. 10. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated): None. 11. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: No Business. 12. ADJOURNMENT: ADJOURN Motion by Trustee Caleel, seconded by Trustee Butler, to adjourn the meeting at 9:10 p.m.. VOICE VOTE. Motion carried. ATTEST: Linda K. Gonnella, CMC /AAE Village Clerk bat - 022200 VILLAGE OF OAK BROOK Minutes Page 14 of 14 February 22, 2000