Minutes - 02/23/1993 - Board of TrusteesV0e- .6OT -M�t�
(40 'A- A 3-93
VILLAGE OF OAK BROOK Minutes Feb. 21,r_1993
UNOFFICIAL UNTIL APPROVED By BOARD
APPROVED AS WRITTEN le-' OR APPROVED
AS , By VILLAGE BOARD
ON 71Z-7-V Z 2 1_3 .
1. MEETING CALL:
The Regular Meeting of the Board of Trustees was called to order by
President Bushy in the Samuel E. Dean Board Room of the Village Commons
at 7:38 p.m. Pledge of Allegiance was given.
2. ROLL CALL:
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki, Mayer, Payovich, Shumate,
Skinner and Winters.
ABSENT: None.
IN ATTENDANCE: Maggie Powers, Finance Officer /Treasurer; Ri. -.hard A.
Martens, `tillage, Attorney; James Fleming, Chief of Police; Dale L.
Durfey, Jr., Village Engineer; Michael J. Meranda, Superintendent of
Ptablic Works; Torn Hawk, Director of Code Enforcement; Chuck McAdams,
Sports Core Manager; Richard Vaiciulis, Engineering Department; Ray
Drager, Engineering Department; Trey VanDyke, Golf Club Pro; and Ton
Wangelin, Athletic Director /Tennis Pro.
NEETI *'G CALL
ROLL CALL
3. A!EjOEdNCEM_MS & OPEN FORUM: Village Engineer Durfey announced the
Village of Oak Brook was formally recognized by the Illinois Association
for Floodplain and Stormwater Management for its initiative, commitment
tment
and dedication to the citizens of Oak Brook through participation in the
Community Rating System of the National Flood insurance Program.
4. APPROVAL OF MINUTES:
Trustee Skinner moved to approve the minutes of the Regular Meeting of
February 9, 1993 as presented and waive the full reading thereof.
Seconded by Trustee Winters. VOICE VOTE: Motion carried.
5. OMNIBUS ZWENDA:
Trustee Winters moved to remove Item 11.D., "Chicago College of
Osteopathic Medicine - SK Run /Race Walk ", from the "New Business'
portion of the agenda and include it on the "Omnibus Agenda ". Seconded
by Trustee Payovich. VOICE VOTE: Motion carried.
Trustee Payovich moved to approve the Omnibus Agenda. Seconded by
Trustee Winters. ROLL CALL VOTE:
Ayes: 6- Trustees Bartecki, Mayer, Payovich, Shumate, Skinner and
Winters.
Nays: 0 -None.
Absent: 0 -None. Motion carried.
VILLAGE OP OAK BROOK Minutes 1 February 23, 1993
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vINU TES
A . REk'ERIZALS : REFERRALS:
1. VILLAGE OF OAK BROOK - ZO i ORDINANCE AMF'TDt�'FT. (Control ZONIING
of Bulls, Commercial Canopies, Teter Residential Real ORT)I�TArjCE
- — ..�.LS Space
des-10 Criteria,
Estate signss_H c ics2 Pa - A "`E`�1nME�iTs
AccesgM Structures Revision, Lot, Area Definition)_-- REFER
To MARCH 15 1993 PLAN iSSION MEETING AND APRIL 1993
ZONING BOAS OF APPEALS ME`ETIiG: Approved Omnibus Vote.
2. VILtjM OF OAK BROOK - REVM OF +iPRE�IENSIVE PLAN & ZONING CO *fDRE"ENSIVE
ORDINANCE REGARDING FUTURE CJf:AL DEVELUPMENT -- REFER PLAN & 7O�T . OR .
TO PLRN OMISSION WORKSHOPS: Approv+,-d Omnibus Vote. REVIEW
B. PAYOUTS: PAYOUTS:
DT�IC -EKED
1. DU PAGE WATER (FISSION - PAYOUT #49 - FIXED COSTS AND 0 & COSTS
M: Approved Omnibus Vote.
DUBS
2. THE DUBS COMPANY - CHANGE ORDER #4 AND PAYOUT #5 & FINA3,j - RENOVATION:
VILLAGE HALL REl40VAi►TIOI` : Approved Omnibus Vote. 51481.63 &
- A8344.61
C. ILLINOIS STATE TOLL HIGHWAY AUTHQRiT RE T FOR CO1+ir7CNt3ANCR To TSTH --
APRIL 2 ?, 1993 - �TION /ZONING. Approved Omnibus Vote. *'EVZONINC
D. CHICAGO COWZGE OF OSTEOPATHIC MED -IZ: NE - 5K RUN /RACE WALK: CHGO.COLL. OR
Approved Omnibus Vote. 05TFOPAT?'!IC
yEnICING -5K RU"T
6. ITEMS R]!OVED FROM OMNIBUS : None.
7. FINANCIAL:
A. APPROVAL OF BIB: A"DIROVAT, OF
PIL T,S
Voucher List of Bills Presented for Approval February 23, 1993 to
reflect payment from the following funds:
General Corporate nmd $1070965.71
Water Fund 1910576.75
Sports Core Fund 12,279.51
Trustee Bartecki proved to approve Voucher List of Bills in the
total amount of $311,279.51 and authorize the Village President to
affix her signature thereon. Seconded by Trustee Skinner.
Trustee Winters abstained from voting on the bills from Illinois
Bell due to employment on contract basis by sate and the bill from
the College of DuPage due to euployment by same. ROLL CALL VOTE:
Ayes: 6- Trustees Bartecki, Mayer, Payovich, Shumate, Spinner
and Winters.
Nays: 0 -None.
Absent: 0 -None.
Abstain: 1- Trustee Winters as noted above. Motion carried,
VILLAGE OF OAK BROOK Minutes 2 February 230 1993
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Trustee Shumate requested line item expense of wash detergent for
$64.84 be purchased at a lower price than Dominicks. He further
requested investigating purchasing plants for the Village at a
lesser cost than our yearly $6,000.00 rental fee.
8. ORDINANCES AND RESOLUTIONS:
A. RESOLUTION NO. R -578 INCOME TAX SUR£ ARGE :RESOLUTION ASKING RES. R -578
GOVERNOR EDGAR TO SUPPORT MUNICIPALITIES: IrTCO'IE TkX
S1 RCuARrE
Trustee Skinner moved to pass Resolution No. R -578 as presented
and waive the full reading thereof. Seconded by Trustee winters.
Trustee Skinner amended his motion to include copies of said
Resolution be forwarded to House Minority Leader Lee Daniels,
Senate President James "Pate" Philip, Senator Judy Baar Topinka
and State Representative Tom Walsh. Seconded by Truste -e Winters.
ROLL CALL VOTE:
Ayes: 6- Trustees Bartecki, Mayer, Payovich, Shumate, Skinner
and Winters.
Nays: 0-None.
Absent: O -None. Motion carried.
9. DEPARTMENTAL REPORTS: No Business.
10. UNFINISHED BUSINESS:
C. DRAINAGE STUDY - LOT 89 - YORK (35 Windsor Drivel: 'DRAI''AGS STUDY
LOT 89 -
Trrustee Payovich moved to table this item to the Regular Board VOR? WOODS
meeting of March 9, 1993 to be included for drainage funding with
the comprehensive Pavement Management Study. Seconded by Trustee
Skinner. VOICE VOTE: Notion carried.
A. AUTO GAD SYSTEM - COMPS MAPPING: AUTO CAD
William Faedtke, Manager of Geographic Information System from
DuPage County, presented the AutoCad System to the village
Trustees. The System would consolidate all maps into one system.
Some of these examples are: flood plain, stormwater management
for Salt Creek Basin, and location of sewer and water main system.
Trustee Payovich moved to approve-the Village to become an on -line
user of the DuPage County mainframe computer Geographic
Information System data. Seconded by Trustee winters. ROLL CALL
VOTE:
Ayes: 6-Trustees Bartecki, Mayer, Payovich, Shumate, Skinner
and winters.
Nays: 0 -None.
Absent: 0-None. Lotion carried.
VILLAGE OF OAK BROOK minutes 3 February 23, 1993
4
B. DISCUSSION OF UNDERGROUND STORAGE TANKS: UNME' GROUNT..1
ST:7R ,krE
Superintendent of Public Works Keranda stated installing the TXFXF
double capacity tanks now would be cost effective, as it may be
mandatory by 1998. The followiig cents are noted by the
Trustees:
Trustee Bartecki requested off -site fueling.
Trustee Winters recommended remediation only and wait for the
State to Mandate replaceme- t of the tanks in 1998.
Trustee Payovich requestea studying the replacement of the
fiberglass tank - if the bids came in low, it would be cost
effective to proceed with replacement now.
Trustee Payovich moved to authorize Crawford, Murphy & Tilly, Inc.
to proceed with the Phase II design and prepare three (3) options
which would include remediation work. removal and replacement of
the steel storage tank and removal of the fiberglass tank. ROLL
CALL VOTE:
Ayes: 4- Trustees Payovich, Shumate, Skinner and President
Bushy.
Nays: 3- Trustees Bartecki, Mayer and Winters.
Absent: O -None. Motion carried.
C. DRAB STUDY - LOT 89 - yORK WOODS ( 35 Windsor_ Drive):
Moved to first item of Unfinished Business.
D. OWNERS SUBDIVISION - REQUEST FOR REDUCTION IN SUBDIVISION 01-7*TEPtS
SECURITY: .9MDI''ISI0N
SnDI'VISIO ".
The developer, Ralph Vaivada, addressed the Board regarding the FECITRITY
requested subdivision security reduction.
Trustee Skinner moved to deny the request of waiving a requirement
of the Subdivision Regulations and fully reduce the subdivision
security due to petitioner showing no hardship and the request
would set a precedent. Seconded by Trustee Payovich. ROLL CALL
VOTE:
Ayes: 6-Trustees Bartecki, Mayer, Payovich, Shumate, Skinner
and Winters.
Nays: O -None.
Absent: O-None. Motion carried.
E. BID AUTHORIZATION - TENNIS BUBBLE: TE"'PIIS BUBBLE
President Bushy noted that the Sports Core operates from the
Sports Core Fund not the General Corporate Fund. The Village has
two Enterprise Funds: the Water Fund and the Sports Core Fund.
The Sports Core was paid for by the taxpayers through a bond
referendum.
Trustee Payovich inquired if the Corporate Fund uriast guarantee the
VILLAGE OF OAK BROOK Minutes 4 February 23, 1993
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11.
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A-23-q-3
project. Finance Officer Powers stated the Note is for a one -year
period at a 4.85% interest rate. Three payments have been made
out of the Sports Core Fund with no impact on the General
Corporate Fund.
Trustee Payovich requested how access will be allowed to the
facility. Sports Core Manager McAdams stated it will be open to
the general public year -round with preference to Bath & Tennis
members.
Resident Harold Scott, York Woods, requested some type of
protective screening be installed around the courts when the
Bubble is removed during the sung. He voiced his concern for
horses walking on the clay courts.
Golf Committee member Calzaretta voiced his concern of golf course
maintenance staff maintaining the Tennis Bubble. Trustee Shumate
stated Sports Core Staff will hire part -time summer help to
m. intain the Tennis Bubble.
Trustee Shumate moved to advertise and solicit bid proposals for
the construction contract of the Tennis Bubble. Seconded by
Trustee Winters. VOICE VOTE: Motion carried with Trustee
Payovich voting nay.
NEW BUSINESS:
AAPIOUNCEMENT :
President Bushy announced Village employees have an opportunity to NC OOAIALDIS
become members of the McDonald's "Healthscape" Fitness Center. Their "FEA +,THSCAPE"
wellness program would enhance health care benefits to the Village FITNESS CENTER
employees.
It was the consensus of the Village Board to direct the Village Attorney
to prepare a better of Agreement with McDonald's Corporation for
membership privileges of Village employees of their "Healthscape"
Fitness center; to pay the membership rate as stated, and state the
location of the parking area.
A. RECOMMENDATION WHITEHALL PARK COVINGGTTO�N , COURT - REVOCATION OF
SPECIAL USE AND PRELIMINARY PLAT OF RESUBDIVISION:
The Plan Commission, at it meeting of January 14, 1993,
recommended approval of a revocation of the Special Use
encompassed in Ordinance S -494 and it's attendant documents based
on the finding that the present building in its current condition
is no longer suitable for preservation and conversion as a
residential dwelling.
The Zoning Board of Appeals, at its meeting of February 2, 1993,
voted by a margin of 5 to 0 to recommend approval of the proposed
revocation of Special Use for Whitehall Park subject to an
acceptable financial guarantee be in place to insure that the
VILLAGE OF OAK BROOK Minutes 5 February 23, 1993
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1-MITEHALL PARK/
COVIFGTON COURT
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building demolition will be completed once it has been started;
and that the concerns of William Bailes, the owner of Lot 1, be
resolved.
President Bushy stated the concern by Director of Code Enforcement
Tom Hawk and 'trustee Skinner for the demolition process affecting
the Trinity Lakes homeowners.
Attorney Douglas Slansky, representing the petitioners introduced
the Covington principals, Mr. Dominic Imburgia and Mrs. Phyllis
Muccianti; Seco Corporation's Chairman John Giura, President
Richard Lair and Project Manager Bob Anderson; and Midwest
Wrecking Company's Project Co- ordinator_ Daniel E. Lempa.
,Attorney Slansky requested presenting the demolition procedures to
the Trustees. He stated contractors have been assigned for
demolition of the building, environmental concerns, final grade of
site, landscape and removal of historical pieces to the teak Brook
Historical Society. The site will be secured by a chain -link
fence with asbestos removal first; then demolition of parking
structure, first south wing, then the north wing of the building;
excavation to be completed with landscape and seeded areas. Mud
will be removed from the 35th Street or affected streets daily.
27,000 cubic yards will be removed by 18 -wheel trucks. loo parking
or traffic will be allowed on the local roads as stated in the
contract. Restricted hours of demolition and the route of removal
will be clarified by Village Engineer Durfey. Engineer Durfey
stated a.-2" lift of asphalt will be processed by the petitioner if
the street incurs damage.
Trustee hinters requested credentials of Seco Corporation before a
vote by the Village Hoard:.
Trustee Bartecki requested discussion of impact fees to be
included in the ordinance to cover the cost of rebuilding 35th
Street and cost of Staff time during the project.
Attorney David Gooder, representing Mr. Bailes, stated his
client's concern for completing the project expeditiously. He
recommended the start date and completion date be included in the
ordinance.
The Board advised Village Attorney Martens to meet with Staff and
examine the time frame of the project.
Village Engineer Durfey stated the Board could re -ermine the 35th
Street road repair at the time of the Final Plat of Subdivision.
Trustee Bartecki requested cost of rebuilding 35th Street.
Attorney Slansky requested a time frame from the Board. President
Bushy recon mended a presentation of the project and appropriate
VILLAGE OF OAK BROOK Minutes 5 February 23, 1993
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exhibits for the March 9th Regular Board meeting. Attorney Slansky
noted that all contractors were present with appropriate exhibits.
Trustee Skinner moved to approve the revocation of the Special 'Use
encompassed in Ordinance S -494 and direct the Village Attorney to
prepare the necessary documentation subject to receipt. of a signed
copy of an agreement between Mr. William Bailes and Covington
Court, Ltd., requirement of an Irrevocable Letter of Credit to
insure the demolition of St. joseph Seminary building in an amount
of 1 1/2 times the cost of the total demolition costs, and to
immediately proceed with the demolition upon receipt of the
demolition permit. Seconded by Trustee Payovich.
After considerable discussion, Trustee Skinner moved to table this
item to later in the meeting for a ccsWlete presentation by all
contractors present. Seconded by Trustee Payovich. VOICE VOTE:
Notion carried.
B. GINGER CRM COMMUNITY ASSOCIATION ST FOR BAYBROOK LANE
BRIDGE RAILING F.N11AN S:
Thomas Shubalis, resident of Ginger Creek, voiced his concern to
the Board for the safety of pedestrians and children walking
across the bridge.
Trustee Shute re�,uested Village Engineer Durfey to inquire if
there is a State law regarding safety of the bridge.
Trustee Payovich moved to authorize Staff to accept a proposal for
installation of additional railings on the Baybrook Lane Bridge;
in an amount of $1,700.00. Seconded by Trustee Skinner. ROLL
CALL VOTE:
Ayes: 6- Trustees Bartecki, Mayer, Payovich, Shumate, Skinner
and Winters.
Nays: 0 -None.
Absent: 0 -None. Notion carrier.
C. SALVATION ARMY WATER SERVICE REOm:
Trustee Shumate stated the Village will.. not gain anything by
expanding the water system. Trustee Skinner concurred with this,
but due to the organisation, stated he would vote yes.
Trustee '?ayovich moved to direct Staff to prepare the appropriate
wester service agreement with the Salvation Array Oakbrook Terrace
Corp for water service at 1 S 415 Summit Avenue, unincorporated
DuPage County. Seconded by Trustee Winters. ROLL CALL VOTE:
Ayes: 5- Trustees Bartecki, Mayer, Payovich, Skinner and
Winters.
Nays: 1- Trustes Shumate.
hbsent: 0 -None. Motion carried.
VILLAGE OF OAK BROOK Minutes 7 February 23, 1993
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3.NY 3R00" T,.V -!E
BRIDGE --
EAI ,I ?;G
E "T -ANCTIENTS
SALVATION AJRp rye
WATER SERVICE
,EnUEST
3
D. CHICAGO COLLEGE OF OSTEOPA`IHIC MEDICINE - 5K RUN /RACE WALK.
Placed on Omnibus Agenda and approved.
E. REQUEST FOR USE OF GOLF SURCHARGE FUND - SPORTS CORE: GOLF SURC'.iA_RGE
FURTD
Trustee Bartecki moved to approve the transfer of the Golf
Surcharge Fund, in a not -to- exceed amount of $63,000.00, to the
Sports Core Fund to be reimbursed within 60 days at a 3.25%
interest rate. Seconded by Trustee Shumate. ROLL CALL VOTE:
Ayes: 6- Trustees Bartecki, Mayer, Payovich, Shumate, Skinner
and Winters.
Nays: 0 -None.
Absent: 0 -None. Motion carried.
Golf Committee member Calzaretta reVestted at the time of
repayment, the borrowed funds be applied to the Surcharge bank
account to be equal to the $137,175.50 on the balance sheet.
Trustee Bartecki recommended converting other funds to cash.
F. REST TO PURCHASE GOLF PRO -SHOP MERCHANDISE FOR 1993: GOLF PRO --SHOP
T,RCuMMISE
Trustee Shumate moved to approve purchase of $111,772.00 of
merchandise for resale in the Golf Pro -Shop and allowance for
spending an additional $8,228.00 on special orders and re- orders
of stock, on an as- needed basis during the golf season, and waive
the competitive bidding process due to the uniqueness of the
equipment. Seconded by Trustee Skinner. ROLL CALL VOTE:
Ayes: 6- Trustees Bartecki, Mayer, Payovich, Shumate, Skinner
and Winters.
Nays: 0 -None.
Absent: 0- Norge. Motion carried.
President Bushy recessed the meeting at 10:44 p.m. The meeting resumed at
10:55 p.m.
Trustee Winters moved to return from table, Item 11.A., "Recommendation WHITEPALL PARK/
Whitehall. Park /Covington Court - Revocation of Special Use and Preliminary COVINGTON COURT
Plat of Resubdivision ". Seconded by Trustee Skinner. VE3yCR VOTE: Motion
carried.
All contractors made a presentation of the demolition procedure.
Trustee Skinner requested a time frame of the project for review by the
Village Board at their March 9th meeting. The Board recommended a November
15, 1993 completion date. The Board requested the Building.Department review
materials presented to the Board.
Trustee Skinner moved to approve the revocation of the Special Use encompassed
in Ordinanwe S -494 and direct the Village Attorney to prepare the necessary
documentation subject to receipt of a signed copy of an agreement between Mr.
VILLAGE OF OAK BROOK Minutes 8 February 23, 1993
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William Bailes and Covington Court, Ltd., requirement of an Irrevocable Letter
of Credit to insure the demolition of St. Joseph Sesinary building in an
amount of 1 1/2 times the cost of the total demolition costs, and to
smnediately proceed with the demolition upon receipt of the demolition permit.
Seconded by Trustee Payovich. VOICE VOTE: Notion carried.
Trustee Skinner moved to table discussion on the Preliminary Plat of
Resubdivision to the Regular Village Board meeting of March 9, 1993. Seconded
by Trustee minters. VOICE VOTE: Notion carried.
12. ADJOURN TO CLOSED MM TING:
Trustee Skinner moved to adjourn to a Closed Meeting at 11 :52 p•m• to
discuss the appointment, employment or dismissal of an officer or an
employee. Seconded by Trustee Payovich. ROLL CALL VOTE:
Ayes: 6- Trustees Bartecki, Mayor, Payovich, Shumate, Skinner
Hays: ((��
and Winters.
Hays : O-None .
Absent: O -None. motion carried.
ADJOURN TO
G1a08ED '_FETING
13. ADJOURNMENT: ?D.7�5UR "TM�r "�
Trustee Skinner moved to adjourn the meeting at 12:48 a.m.. Seconded by �
jTrustee Payovich. VOICE VOTE: Noticm c&u:ried.
f
ATTEST:
Lfn-da X. Connella
Village Clerk
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VILLA , `S,0?-'0M BROOK Minutes
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February 23, 1993