Minutes - 02/24/1998 - Board of TrusteesVILLAGE O'.- OAK BROOK Minutes EF.13..24. IM
UNOFFICIAL UNTIL APPROVED AS WRIrrEN �
OR AS AMENDED BY VILLAGE BOARD ON
. ME CALL: MEETING CALL
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:32
p.m. Pledge of Allegiance was given.
2. ROLL :
ROLL CALL
The Clerk called the roll with the follo%Nring persons
PRESENT: President Bushy. Trustees Bartecki, Caleel, McInerney, Savino
and Shumate.
ABSENT: Trustee Kenny.
IN ATTENDANCE: Stephen B. Veitch. Village Manager; Michael A. Crotty,
Assistant to the Village Manager; and Debra J. Jarvis, Fire Chief/Building
Commissioner.
President Bushy acknowledged that the American Culinary Federation met on
February 23, 1998 at the Bath and Tennis Club. A dinner was prepared, at
their request, by our Executive Chef Shanahan.
There were 70 Midwest area chefs in attendance. including the original chef
from the Drake Oak Brook Hotel. who had trained under his father. a chef at
the Chicago Drake Hotel.
Chef Shanahan was recognized for his accomplishments in a ceremony that
evening and accepted as a member of this prestigious organization. He will be
representing the Oak Brook Bath and Tennis Club at the Federation's monthly
meetings and workshops and networking with these industry representatives
who sponsor the Federation's activities.
President Bushy explained, for the record, that the building firm of Callaghan
Associates. Inc. had contracted with the Bath and Tennis Club or two events.
Their use of the facility was conducted through the Bath and Tennis Club Sales
office.
VILLAGE OF OAK BROOK Minutes I of 8 February 24, 11198
A.NNOUNCEMEYTS
AND
OPEN FORUM
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VILLAGE O'.- OAK BROOK Minutes EF.13..24. IM
UNOFFICIAL UNTIL APPROVED AS WRIrrEN �
OR AS AMENDED BY VILLAGE BOARD ON
. ME CALL: MEETING CALL
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:32
p.m. Pledge of Allegiance was given.
2. ROLL :
ROLL CALL
The Clerk called the roll with the follo%Nring persons
PRESENT: President Bushy. Trustees Bartecki, Caleel, McInerney, Savino
and Shumate.
ABSENT: Trustee Kenny.
IN ATTENDANCE: Stephen B. Veitch. Village Manager; Michael A. Crotty,
Assistant to the Village Manager; and Debra J. Jarvis, Fire Chief/Building
Commissioner.
President Bushy acknowledged that the American Culinary Federation met on
February 23, 1998 at the Bath and Tennis Club. A dinner was prepared, at
their request, by our Executive Chef Shanahan.
There were 70 Midwest area chefs in attendance. including the original chef
from the Drake Oak Brook Hotel. who had trained under his father. a chef at
the Chicago Drake Hotel.
Chef Shanahan was recognized for his accomplishments in a ceremony that
evening and accepted as a member of this prestigious organization. He will be
representing the Oak Brook Bath and Tennis Club at the Federation's monthly
meetings and workshops and networking with these industry representatives
who sponsor the Federation's activities.
President Bushy explained, for the record, that the building firm of Callaghan
Associates. Inc. had contracted with the Bath and Tennis Club or two events.
Their use of the facility was conducted through the Bath and Tennis Club Sales
office.
VILLAGE OF OAK BROOK Minutes I of 8 February 24, 11198
A.NNOUNCEMEYTS
AND
OPEN FORUM
II .
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4. AP RQVAL QE MINUTES: MINUTES
Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the
minutes of the Regular Meeting of February 10, 1998 as presented and waive
the full reading thereof. VOICE VOTE: Motion carried.
President Bushy thanked Trustee Shumate for serving as Chairman at the prior
Village Board meeting due to a death in her family.
1. 0
Motion by Trustee McInerney, seconded by Trustee Savino, to approve the
Omnibus Agenda. ROIL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Caleel, McInerney, Savino and Shumate.
Nays: 0 - None.
Absent: I - Trustee Kenny. Motion carried. APPROVAL OF
bli.Lb -
A. APPROVAL OE BILLS: Approved Omnibus Vote. $431,793.46
B. APPROVAL OF PAYRQLL: PAYROLL -
1. 1'A.YROj L PERIOD ENDING FEBRUARY 7.1298: Approved $323, 527,02(gross
Omnibus Vote.
2. SPECIAL PAYROLL-- POLICE BA&QAPARgQ UNIT: $178 , 340.59 ( gross
Approved Omnibus Vote.
1. 1997 PAVING PROJECT - CHANCE ORDER, #3: Approved 1997 PAVING
Omnibus Vote PROJECT
D. PAYOUTS:
1. CjkLLAGHAN PAVING - PAYOUT #6 - 1997 PAVING 1997 PAVING
P, �OJECT - $1.L4,662.52: Approved Omnibus Vote. PROJECT
REIM13URSEMEN .
:2ND SIREET/YORK AD ILLINOIS DEPARTMENI OE YORK ROAD
Approved Omnibus Vote.
3. PENIAMA11 - PAYOUT #6 - COMPIIIER.SYSI.EMS - COMPUTER
$18,77,83: Approved Omnibus Vote. SYSTEMS
VILLAGE OF OAK. BROOK Minutes 2 of 8 February 24, 1998
E.
F.
' R : REFERRALS:
AMENDMENT STREET) ZONING AMENDMENT - V 4 -- REFE CORPORATION/
TQ PLAN MMMUN MEETING OE MARCH 16,1998 KODAK - VARIATION
(1901 22nd St.)
aa: Approved Omnibus Vote.
F. • l I
Approved Omnibus Vote.
1. 1998 CRACK SEALING PROJECT: Approved Omnibus Vote.
ROCCA - ZONING
MAP AMENDMENT,
VARIATIONS AND
SPECIAL USE -
HISTORIC GRADE
MILL CERTIFICATE
OF APPROPRIATE-
NESS FPSU
(3824 York Rd.)
1998 CRACK
SEALING PROJECT
as MARKETING CAMPAIGN BRQOK CA�TAIGN
CONVENTION AND VISITORS CQMMITTEE: Approved
Omnibus Vote.
H. APPROVAL OF DEC I .ARTION Off' EASEMENT., COVENANTS, EASEMENTS,
CONDITIONS AND RESTRICTIONS RE; STORMWATER COVENANTS,
FACILITIES - 401 GLENDALE AVENUE (LOT I MIZEN'S CONDITIONS AND
SUBDIVISION): Approved Omnibus Vote. RESTRICTIONS
(401 Glendale)
I. ACCEPT AND PLACE ON FILE - TREASURER'S REPORT OF TREASURER'S
JANUARY, 1998: Approved Omnibus Vote. REPORT -JAN . , '98
Win I
A. APPQINTMENTS: OAK BROOK HOTEL, CONVENTION AND APPOINTMENTS:
VISITORS COMMITTEE: OBHCVC -
STRASSER
Motion by Trustee McInerney, seconded by Trustee Savino, to concur MAxsON
with the recommendation of President Bushy and appoint Robert C. MERRILL
Strasser, past President of the Oak Brook Area As: �IIRA
,ociation of MAMPA
Commerce & Industry, to the Oak Brook Hotel, Convention and FLEMING
VILLAGE OF OAK BROOK Minutes 3 of 8 February 24, 1998
Visitors Committee, effective March 1, 1998, to fill the term of David
Creel; terra to expire February 28, 1999; and re- appointment of the
following to the Oak Brook Hotel, Convention and Visitors
Committee, effective March 1, 1998; with their terms expiring
February 28, 1999: Ralph Maxson, Oak Brook resident; John Merrill,
General Manager, l iyatt Regency Oak Brook; Tony Mira, General
Manger, Renaissance Oak Brook Hotel; Mike Campa, General
Manager. Marriott Oak Brook; and Chuck Fleming, General Manager,
JM.B Retail Properties. VOICE VOTE: Motion carried.
Trustee Savino acknowledged the excellent marketing brochures
developed by the Hotel, Convention and Visitors Comnn.ittee and
requested the Board of Trustees receive copies.
� r "I" • •
L RESOLUTION 98 -SAP-EX2 -R -704 A RESOD RES . 98- SAP -Ex2-
APPROVING THE SALARY PLAN AND SALARY R -704
ADMINISTRATION POLICY FOR NON -UNION EMpLoy ES SALARY PLAN AND
FOR 1998: SALARY ADMIN-
ISTRATION POLICY
FOR NUN -UNION
At the Committee -of -the -Whole meeting of February 23, 1998, hvo EMPLOYEES FOR
members-of the Board suggested that the job content evaluation of the 1998
Executive Chef position be reviewed in order to determine whether
the position should be placed in Grade 8 rather than Grade 7. That
review has been conducted and there is justification for awarding
additional job content points in the accountability category, which
would shift the position into Grade 8.
Motion by Trustee Caleel, seconded by Trustee Savino, to pass
Resolution 98- SAP - EX2 -R -704, "A Resolution Approving The
Salary Plan And Salary Administration Policy For Non -Union
Employees For 1998 ", as presented and waive the full reading
thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Caleel, McInerney, Savino and
Shmnate.
Nays: 0 - None.
Absent: 1 - Trustee Kenny. Motion carried.
2. RESOLUTION 98- FLSA -R -705 A RESOLUTION AMEN" ING RES.98 -FLSA-
THE FAIR LABOR STANDAMS ACx POLICIES- M ... R -705
VILLAGE OF QAK BROOK: AMENDING THE
FAIR LABOR
STANDARDS ACT
The resolution amends the Fair Labor Standards Act (FLSA) Policy in POLICIES
conjunction with the adoption of the 1998 Salary Plan. The Policy
VILLAGE OF OAK BROOK Minutes 4 of 8 February 24, 1998
l
lists the titles of positions that Line considered to be exempt under the
FLSA. Specifically, the new titles of Assistant Village Manager
(formerly Assistant to the Village Manger), Finance Director
(formerly Finance officer) and Public Works Director (formerly
Public Works Superintendent) have been incorporated. In addition, a
Senior Librarian title has been added since the part -time reference
librarian position was made full -time and given the title Librarian.
Village Manager Veitch acknowledged Trustee Shumate's request of
Executive Chef Shana.han's grade change from 7 to 8 has been
implemented.
Motion by Trustee Savino, seconded by Trustee Bartecki, to pass
Reso'ution 98- FLSA -R -705, "A Resolution Amending The Fair
Labor Standards Act Policies For The Village Of Oak Brook ", as
presented and waive the full reading thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Caleel, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Kenny, Motion carried.
was or's
Village Attorney Martens has reviewed the Boards and Commissions
in Chapter 2 of the Village Code and noted that the current ordinance
which has been in effect since 1968 provides for a five - person
electrical commission with the Building Commissioner as the
chairperson. In reviewing the State statute, a six - member
commission is provided with the Chief Electrical Inspector as the
chairperson.
This is a housekeeping amendment to the Village Code which
conforms the composition of the Village's Electrical Commission
with the State statute currently in effect. Daryl Sittig, former member
of the Fire Department, continues to serve the Village as Chief
Electrical Inspector on a part -time basis.
Motion by Trustee Savino, seconded by Trustee Bartecki, to pass
Ordinance 98- BD -EC -G -607, "An Ordinance Amending The
Provisions Of The Code Of Ordinances Of The Village Of Oak Brook
Relating To The Electrical Commission ", as presented and waive the
full reading thereof. ROLL CALL VOTE:
VILLAGE OF OAK BROOK Minutes 5 of 8 February 24, 1998
ORD.98- BD -EC-
G -607
ELECTRICAL
COMMISSION
Ayes: 5 - Trustees Bwecki, Caleel, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Kenny. Motion carried.
C. AWARDUM NTRA, : No Business.
The petitioner, Thomas Patrevito, was in attendance of the meeting.
The petitioner is seeking a rear yard setback to allow a partial second
floor addition (two bedrooms) at a rear yard setback of approximately
eighty -one feet (81') and a smaller fir,,t floor room addition for
additional master bedroom closet space at a rear yard setback of
approximately ninety -one feet (91'). The property is zoned R -1 which
has a required rear yard of one hundred feet (100').
The original home was constructed prior to the existence of Oak
Brook under DuPage County zoning regulations. The rear yard
setback at that time i . as approximately eighty -one feet (81'). In 1962,
the area was annexed into Oak Brook and under the Village's zoning
regulations required a one hundred foot (100') rear yard setback. The
property is, therefore, legal existing nonconforming.
In 1988, variations were granted further reducing the rear yard to its
present approximate 65.5 foot setback. This variation allowed
extensive additions and renovations upgrading the home to its present
condition. The proposed additions are relatively modest in size and
do not represent a significant increase in the bulk of the structure.
Director of Community Development Hawk does not perceive any
significant impacts on surrounding properties. Previously, several
other similar variation requests for pre - existing homes have been
granted.
The Zoning Board of Appeals, at their meeting of February 3, 1998,
approved, by a vote of 7 to 0, a motion recommending approval of the
variation request.
VILLAGE OF OAK BROOK Minutes 6 of 8 February 24, 1998
ro°
PATREVITO -
VARIATION -
REAR YAM}
SETBACK
(116 Oak Brook
Road)
Motion by 'Trustee Bartecki, seconded by Trustee Savino, to authorize
the Village Attorney to drall the necessary ordinance for final action
at the March 10, 1998 Village Board meeting. VOICE VOTE:
Motion carried.
B. RECOMM DA'I`ION - VILLAQE OF OA gQQKJ1200 OAK VILLAGE OF OAK
13ROOK B.OAD ) TEXT AMENDMENT - RESIDENTIAL, BROOK - TEXT
52 U,-US U: AMENDMENT -
RESIDENfIAL
The Plan Commission, at their meeting of December 15, 1997, by a SPECIAL USES
vote of 6 to 0, and the Zoning oard of Appeals, at their meeting of Road)
Oak Brook
g pPe g Road)
February 3, 1998, by a vote of 7 to 0, have recommended approval of
the proposed text amendment to delete unnecessary and inappropriate
special uses from residential zoning districts.
The Zoning Board of Appeals included in their motion the possible
advisability of retaining the "museums" special use with a further
limitation that this special use be restricted to buildings of historical
significance. This alternative was prompted by the concerns raised by
the Historical Society regarding the future need for a storage and
display location. The Board concurred that the "museums" special
use be omitted from the ordinance. The petitioner may apply for a
text amendment to the Village.
Motion by Trustee Bartecki, seconded by Trustee Savino, to authorize
the Village Attorney to draft the necessary ordinance for final action
at the March 10, 1998 Village Board meeting. VOICE VOTE:
Motion carried.
Motion by Trustee Shumate, seconded by Trustee Bartecki, to amend agenda APPOINTMENT
item 7.A., "AppointmentF: Oak Brook Hotel, Convention and Visitors OBxCVC -
Committee ", to include +.he re- appointment of Michael Jorgensen, General JORGENSEN
Manager, The Drake Oak Brook, to the Oak Brook Hotel, Convention and
Visitors Committee, effective March 1, 1998; with his term expiring February
28, 1999. VOICE VOTE: Motion carried.
11. ADJOURNMENT: ADJOURNMENT
Motion by Trustee Shumate, seconded by Trustee Caleel, to adjoin the
meeting at 7 :58 p.m. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes 7 of 8 February 24, 1998
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7T 7,
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ATTEST:
Linda Kebonnella, CMC
Village CJcrk
bot22498 .
VILLAGE OF OAK BROOK Minutes 8 of 8 February 24, 1998
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