Loading...
Minutes - 02/24/1998 - Board of TrusteesVILLAGE O'.- OAK BROOK Minutes EF.13..24. IM UNOFFICIAL UNTIL APPROVED AS WRIrrEN � OR AS AMENDED BY VILLAGE BOARD ON . ME CALL: MEETING CALL The Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:32 p.m. Pledge of Allegiance was given. 2. ROLL : ROLL CALL The Clerk called the roll with the follo%Nring persons PRESENT: President Bushy. Trustees Bartecki, Caleel, McInerney, Savino and Shumate. ABSENT: Trustee Kenny. IN ATTENDANCE: Stephen B. Veitch. Village Manager; Michael A. Crotty, Assistant to the Village Manager; and Debra J. Jarvis, Fire Chief/Building Commissioner. President Bushy acknowledged that the American Culinary Federation met on February 23, 1998 at the Bath and Tennis Club. A dinner was prepared, at their request, by our Executive Chef Shanahan. There were 70 Midwest area chefs in attendance. including the original chef from the Drake Oak Brook Hotel. who had trained under his father. a chef at the Chicago Drake Hotel. Chef Shanahan was recognized for his accomplishments in a ceremony that evening and accepted as a member of this prestigious organization. He will be representing the Oak Brook Bath and Tennis Club at the Federation's monthly meetings and workshops and networking with these industry representatives who sponsor the Federation's activities. President Bushy explained, for the record, that the building firm of Callaghan Associates. Inc. had contracted with the Bath and Tennis Club or two events. Their use of the facility was conducted through the Bath and Tennis Club Sales office. VILLAGE OF OAK BROOK Minutes I of 8 February 24, 11198 A.NNOUNCEMEYTS AND OPEN FORUM II . tr r fE z ..' 1 - h`. - w•� _ III . I 1 1 VILLAGE O'.- OAK BROOK Minutes EF.13..24. IM UNOFFICIAL UNTIL APPROVED AS WRIrrEN � OR AS AMENDED BY VILLAGE BOARD ON . ME CALL: MEETING CALL The Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:32 p.m. Pledge of Allegiance was given. 2. ROLL : ROLL CALL The Clerk called the roll with the follo%Nring persons PRESENT: President Bushy. Trustees Bartecki, Caleel, McInerney, Savino and Shumate. ABSENT: Trustee Kenny. IN ATTENDANCE: Stephen B. Veitch. Village Manager; Michael A. Crotty, Assistant to the Village Manager; and Debra J. Jarvis, Fire Chief/Building Commissioner. President Bushy acknowledged that the American Culinary Federation met on February 23, 1998 at the Bath and Tennis Club. A dinner was prepared, at their request, by our Executive Chef Shanahan. There were 70 Midwest area chefs in attendance. including the original chef from the Drake Oak Brook Hotel. who had trained under his father. a chef at the Chicago Drake Hotel. Chef Shanahan was recognized for his accomplishments in a ceremony that evening and accepted as a member of this prestigious organization. He will be representing the Oak Brook Bath and Tennis Club at the Federation's monthly meetings and workshops and networking with these industry representatives who sponsor the Federation's activities. President Bushy explained, for the record, that the building firm of Callaghan Associates. Inc. had contracted with the Bath and Tennis Club or two events. Their use of the facility was conducted through the Bath and Tennis Club Sales office. VILLAGE OF OAK BROOK Minutes I of 8 February 24, 11198 A.NNOUNCEMEYTS AND OPEN FORUM II . ,.4x1°r r.i y4"° -7 =` w7-;- rot 9 ii','°Y TAM- "t'.,- .��di 7— 7 4_a� II �I 4. AP RQVAL QE MINUTES: MINUTES Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the minutes of the Regular Meeting of February 10, 1998 as presented and waive the full reading thereof. VOICE VOTE: Motion carried. President Bushy thanked Trustee Shumate for serving as Chairman at the prior Village Board meeting due to a death in her family. 1. 0 Motion by Trustee McInerney, seconded by Trustee Savino, to approve the Omnibus Agenda. ROIL CALL VOTE: Ayes: 5 - Trustees Bartecki, Caleel, McInerney, Savino and Shumate. Nays: 0 - None. Absent: I - Trustee Kenny. Motion carried. APPROVAL OF bli.Lb - A. APPROVAL OE BILLS: Approved Omnibus Vote. $431,793.46 B. APPROVAL OF PAYRQLL: PAYROLL - 1. 1'A.YROj L PERIOD ENDING FEBRUARY 7.1298: Approved $323, 527,02(gross Omnibus Vote. 2. SPECIAL PAYROLL-- POLICE BA&QAPARgQ UNIT: $178 , 340.59 ( gross Approved Omnibus Vote. 1. 1997 PAVING PROJECT - CHANCE ORDER, #3: Approved 1997 PAVING Omnibus Vote PROJECT D. PAYOUTS: 1. CjkLLAGHAN PAVING - PAYOUT #6 - 1997 PAVING 1997 PAVING P, �OJECT - $1.L4,662.52: Approved Omnibus Vote. PROJECT REIM13URSEMEN . :2ND SIREET/YORK AD ILLINOIS DEPARTMENI OE YORK ROAD Approved Omnibus Vote. 3. PENIAMA11 - PAYOUT #6 - COMPIIIER.SYSI.EMS - COMPUTER $18,77,83: Approved Omnibus Vote. SYSTEMS VILLAGE OF OAK. BROOK Minutes 2 of 8 February 24, 1998 E. F. ' R : REFERRALS: AMENDMENT STREET) ZONING AMENDMENT - V 4 -- REFE CORPORATION/ TQ PLAN MMMUN MEETING OE MARCH 16,1998 KODAK - VARIATION (1901 22nd St.) aa: Approved Omnibus Vote. F. • l I Approved Omnibus Vote. 1. 1998 CRACK SEALING PROJECT: Approved Omnibus Vote. ROCCA - ZONING MAP AMENDMENT, VARIATIONS AND SPECIAL USE - HISTORIC GRADE MILL CERTIFICATE OF APPROPRIATE- NESS FPSU (3824 York Rd.) 1998 CRACK SEALING PROJECT as MARKETING CAMPAIGN BRQOK CA�TAIGN CONVENTION AND VISITORS CQMMITTEE: Approved Omnibus Vote. H. APPROVAL OF DEC I .ARTION Off' EASEMENT., COVENANTS, EASEMENTS, CONDITIONS AND RESTRICTIONS RE; STORMWATER COVENANTS, FACILITIES - 401 GLENDALE AVENUE (LOT I MIZEN'S CONDITIONS AND SUBDIVISION): Approved Omnibus Vote. RESTRICTIONS (401 Glendale) I. ACCEPT AND PLACE ON FILE - TREASURER'S REPORT OF TREASURER'S JANUARY, 1998: Approved Omnibus Vote. REPORT -JAN . , '98 Win I A. APPQINTMENTS: OAK BROOK HOTEL, CONVENTION AND APPOINTMENTS: VISITORS COMMITTEE: OBHCVC - STRASSER Motion by Trustee McInerney, seconded by Trustee Savino, to concur MAxsON with the recommendation of President Bushy and appoint Robert C. MERRILL Strasser, past President of the Oak Brook Area As: �IIRA ,ociation of MAMPA Commerce & Industry, to the Oak Brook Hotel, Convention and FLEMING VILLAGE OF OAK BROOK Minutes 3 of 8 February 24, 1998 Visitors Committee, effective March 1, 1998, to fill the term of David Creel; terra to expire February 28, 1999; and re- appointment of the following to the Oak Brook Hotel, Convention and Visitors Committee, effective March 1, 1998; with their terms expiring February 28, 1999: Ralph Maxson, Oak Brook resident; John Merrill, General Manager, l iyatt Regency Oak Brook; Tony Mira, General Manger, Renaissance Oak Brook Hotel; Mike Campa, General Manager. Marriott Oak Brook; and Chuck Fleming, General Manager, JM.B Retail Properties. VOICE VOTE: Motion carried. Trustee Savino acknowledged the excellent marketing brochures developed by the Hotel, Convention and Visitors Comnn.ittee and requested the Board of Trustees receive copies. � r "I" • • L RESOLUTION 98 -SAP-EX2 -R -704 A RESOD RES . 98- SAP -Ex2- APPROVING THE SALARY PLAN AND SALARY R -704 ADMINISTRATION POLICY FOR NON -UNION EMpLoy ES SALARY PLAN AND FOR 1998: SALARY ADMIN- ISTRATION POLICY FOR NUN -UNION At the Committee -of -the -Whole meeting of February 23, 1998, hvo EMPLOYEES FOR members-of the Board suggested that the job content evaluation of the 1998 Executive Chef position be reviewed in order to determine whether the position should be placed in Grade 8 rather than Grade 7. That review has been conducted and there is justification for awarding additional job content points in the accountability category, which would shift the position into Grade 8. Motion by Trustee Caleel, seconded by Trustee Savino, to pass Resolution 98- SAP - EX2 -R -704, "A Resolution Approving The Salary Plan And Salary Administration Policy For Non -Union Employees For 1998 ", as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 5 - Trustees Bartecki, Caleel, McInerney, Savino and Shmnate. Nays: 0 - None. Absent: 1 - Trustee Kenny. Motion carried. 2. RESOLUTION 98- FLSA -R -705 A RESOLUTION AMEN" ING RES.98 -FLSA- THE FAIR LABOR STANDAMS ACx POLICIES- M ... R -705 VILLAGE OF QAK BROOK: AMENDING THE FAIR LABOR STANDARDS ACT The resolution amends the Fair Labor Standards Act (FLSA) Policy in POLICIES conjunction with the adoption of the 1998 Salary Plan. The Policy VILLAGE OF OAK BROOK Minutes 4 of 8 February 24, 1998 l lists the titles of positions that Line considered to be exempt under the FLSA. Specifically, the new titles of Assistant Village Manager (formerly Assistant to the Village Manger), Finance Director (formerly Finance officer) and Public Works Director (formerly Public Works Superintendent) have been incorporated. In addition, a Senior Librarian title has been added since the part -time reference librarian position was made full -time and given the title Librarian. Village Manager Veitch acknowledged Trustee Shumate's request of Executive Chef Shana.han's grade change from 7 to 8 has been implemented. Motion by Trustee Savino, seconded by Trustee Bartecki, to pass Reso'ution 98- FLSA -R -705, "A Resolution Amending The Fair Labor Standards Act Policies For The Village Of Oak Brook ", as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 5 - Trustees Bartecki, Caleel, McInerney, Savino and Shumate. Nays: 0 - None. Absent: 1 - Trustee Kenny, Motion carried. was or's Village Attorney Martens has reviewed the Boards and Commissions in Chapter 2 of the Village Code and noted that the current ordinance which has been in effect since 1968 provides for a five - person electrical commission with the Building Commissioner as the chairperson. In reviewing the State statute, a six - member commission is provided with the Chief Electrical Inspector as the chairperson. This is a housekeeping amendment to the Village Code which conforms the composition of the Village's Electrical Commission with the State statute currently in effect. Daryl Sittig, former member of the Fire Department, continues to serve the Village as Chief Electrical Inspector on a part -time basis. Motion by Trustee Savino, seconded by Trustee Bartecki, to pass Ordinance 98- BD -EC -G -607, "An Ordinance Amending The Provisions Of The Code Of Ordinances Of The Village Of Oak Brook Relating To The Electrical Commission ", as presented and waive the full reading thereof. ROLL CALL VOTE: VILLAGE OF OAK BROOK Minutes 5 of 8 February 24, 1998 ORD.98- BD -EC- G -607 ELECTRICAL COMMISSION Ayes: 5 - Trustees Bwecki, Caleel, McInerney, Savino and Shumate. Nays: 0 - None. Absent: 1 - Trustee Kenny. Motion carried. C. AWARDUM NTRA, : No Business. The petitioner, Thomas Patrevito, was in attendance of the meeting. The petitioner is seeking a rear yard setback to allow a partial second floor addition (two bedrooms) at a rear yard setback of approximately eighty -one feet (81') and a smaller fir,,t floor room addition for additional master bedroom closet space at a rear yard setback of approximately ninety -one feet (91'). The property is zoned R -1 which has a required rear yard of one hundred feet (100'). The original home was constructed prior to the existence of Oak Brook under DuPage County zoning regulations. The rear yard setback at that time i . as approximately eighty -one feet (81'). In 1962, the area was annexed into Oak Brook and under the Village's zoning regulations required a one hundred foot (100') rear yard setback. The property is, therefore, legal existing nonconforming. In 1988, variations were granted further reducing the rear yard to its present approximate 65.5 foot setback. This variation allowed extensive additions and renovations upgrading the home to its present condition. The proposed additions are relatively modest in size and do not represent a significant increase in the bulk of the structure. Director of Community Development Hawk does not perceive any significant impacts on surrounding properties. Previously, several other similar variation requests for pre - existing homes have been granted. The Zoning Board of Appeals, at their meeting of February 3, 1998, approved, by a vote of 7 to 0, a motion recommending approval of the variation request. VILLAGE OF OAK BROOK Minutes 6 of 8 February 24, 1998 ro° PATREVITO - VARIATION - REAR YAM} SETBACK (116 Oak Brook Road) Motion by 'Trustee Bartecki, seconded by Trustee Savino, to authorize the Village Attorney to drall the necessary ordinance for final action at the March 10, 1998 Village Board meeting. VOICE VOTE: Motion carried. B. RECOMM DA'I`ION - VILLAQE OF OA gQQKJ1200 OAK VILLAGE OF OAK 13ROOK B.OAD ) TEXT AMENDMENT - RESIDENTIAL, BROOK - TEXT 52 U,-US U: AMENDMENT - RESIDENfIAL The Plan Commission, at their meeting of December 15, 1997, by a SPECIAL USES vote of 6 to 0, and the Zoning oard of Appeals, at their meeting of Road) Oak Brook g pPe g Road) February 3, 1998, by a vote of 7 to 0, have recommended approval of the proposed text amendment to delete unnecessary and inappropriate special uses from residential zoning districts. The Zoning Board of Appeals included in their motion the possible advisability of retaining the "museums" special use with a further limitation that this special use be restricted to buildings of historical significance. This alternative was prompted by the concerns raised by the Historical Society regarding the future need for a storage and display location. The Board concurred that the "museums" special use be omitted from the ordinance. The petitioner may apply for a text amendment to the Village. Motion by Trustee Bartecki, seconded by Trustee Savino, to authorize the Village Attorney to draft the necessary ordinance for final action at the March 10, 1998 Village Board meeting. VOICE VOTE: Motion carried. Motion by Trustee Shumate, seconded by Trustee Bartecki, to amend agenda APPOINTMENT item 7.A., "AppointmentF: Oak Brook Hotel, Convention and Visitors OBxCVC - Committee ", to include +.he re- appointment of Michael Jorgensen, General JORGENSEN Manager, The Drake Oak Brook, to the Oak Brook Hotel, Convention and Visitors Committee, effective March 1, 1998; with his term expiring February 28, 1999. VOICE VOTE: Motion carried. 11. ADJOURNMENT: ADJOURNMENT Motion by Trustee Shumate, seconded by Trustee Caleel, to adjoin the meeting at 7 :58 p.m. VOICE VOTE: Motion carried. VILLAGE OF OAK BROOK Minutes 7 of 8 February 24, 1998 7 7T 7, !1 2, im ATTEST: Linda Kebonnella, CMC Village CJcrk bot22498 . VILLAGE OF OAK BROOK Minutes 8 of 8 February 24, 1998 0