Minutes - 02/26/2002 - Board of TrusteesMINUTES OF THE FEBRUARY 26, 2002 REGULAR
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
UNOFFICIAL UNTIL APPROVED AS AMENDED ON
MARCH 12, 2002.
1. CALL TO ORDER: CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by
President Bushy in the Samuel E. Dean Board Room of the Village Commons
at 7:31 p.m. The Pledge of Allegiance was given.
IA. ROLL CALL: ROLL CALL
Village Clerk Linda Gonnella called the roll with the following persons
PRESENT: President Karen M. Bushy, Trustees George T. Caleel, John W.
Craig, Susan Chase Korin, Elaine Miologos and Alfred P.
Savino.
ABSENT: None.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Dale L. Durfey, Jr., Village
Engineer; Debra J. Jarvis, Fire Chief; Bruce F. Kapff, Director of
Information Services & Purchasing; Robert L. Kallien, Jr.,
Director of Community Development; Darrell J. Langlois,
Finance Director; Richard A. Martens, Village Attorney; Ruth A.
Martin, Library Director; Michael J. Meranda, Director of Public
Works; Bonnie Sartore, Bath & Tennis Club Manager; Trey
VanDyke, Golf Club Manager; Police Lt. William Haas and Fire
Lt. Mark Schoppe.
2. ADJOURN TO CLOSED MEETING: ADJRN - CLSD MTG
Pursuant to Illinois Statute, the Village President and Board of Trustees are
required by State Statute to release closed meeting minutes every six months.
Therefore, the Board must meet in closed session to review the closed meeting
minutes of November 26, 2001 in order to be released to the public.
Motion by Trustee Caleel, seconded by Trustee Savino, to adjourn at 7:33 p.m.
to a closed meeting to review closed meeting minutes. ROLL CALL VOTE:
Ayes: 5 — Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 1 of 24 February 26, 2002
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2A. RECONVENE FROM CLOSED MEETING: RECNVN FROM
CLSD MTG
President Bushy reconvened the meeting at 7: 36 p.m.
3. ANNOUNCEMENTS AND OPEN FORUM: ANNOUNCE
Trustee Caleel reminded everyone that March 9t' was the scheduled opening of
the new Village Library.
President Bushy thanked Trustee Caleel for chairing the last Board meeting due
to a death in her family. She also thanked those who expressed their sympathy
to her family and attended the funeral services.
President Bushy noted that in a local newspaper advertising homes for sale in
Oak Brook, the new Library and the Oak Brook Park District were mentioned
as features of the home for sale.
She commended and recognized Police Chief Pisarek who had previously been
awarded the Northwestern Public Safety Award and was now awarded the
designation of Certified Police Chief by the Illinois Association Chiefs of
Police. This designation signifies that he has met the highest standards of
competency and conduct.
4. APPROVAL OF MINUTES: MINUTES
Motion by Trustee Caleel, seconded by Trustee Savino, to approve the minutes
of the Regular Board of Trustees Meeting of January 22, 2002 as presented and
waive the full reading thereof. VOICE VOTE: Motion carried.
5. CONSENT AGENDA: C. AGENDA
All items on the Consent Agenda are considered to be routine in nature and
will be enacted in one motion. Trustee Savino asked that 5.C.5., S.J. and S.K. be
removed for further discussion.
Motion by Trustee Caleel, seconded by Trustee Craig, to approve the Consent
Agenda as amended and that the Board has determined that the circumstances
necessitating the change orders were not reasonably foreseeable at the time the
contract was signed, that the change orders are in the best interest of the Village
and are authorized by law. ROLL CALL VOTE:
Ayes: 5 — Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
VILLAGE OF OAK BROOK Minutes
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Page 2 of 24 February 26, 2002
A. APPROVAL OF BILLS
1) RATIFY APPROVAL OF BILLS VIA PHONE POLL ON RATIFY
APPROVAL: BILLS -
FEBRUARY 6TH & 7TH OF FEBRUARY 11, 2002 - $1,010,616.95 $1,010,616.95
2) APPROVAL OF BILLS - $793,545.52 APPROVAL: BILLS
$793,545.52
B. APPROVAL OF PAYROLL
1) RATIFY APPROVAL OF PAYROLL VIA PHONE POLL ON RATIFY APPRVL:
PAYROLL-
FEBRUARY 6TH & 7TH FOR PAY PERIOD ENDING JANUARY 19 $450,111.36
2002 - $450,111.36
2) RATIFY APPROVAL OF PAYROLL VIA PHONE POLL ON RATIFY APPRVL:
PAYROLL -
FEBRUARY 6TH & 7TH FOR PAY PERIOD ENDING FEBRUARY 2 $560,464.61
2002 - $560,464.61
3) APPROVAL OF PAYROLL FOR PAY PERIOD ENDING APPRV PYRL
FEBRUARY 16, 2002 - $447,930.58 $477,930.58
C. CHANGE ORDERS:
1) CHANGE ORDERS # 1 & 2 - $15,705.50 — MUNICIPAL COMPLEX CHNG ORDER #1 &
2- MCP -J &R
PROJECT — J & R NUMBER ONE IN ASPHALT - REVISED ASPHALT - 15,705.50
TOTAL CONTRACT AMOUNT - $225,855.50
2) CHANGE ORDERS #17,18 & 19 - $24,276.00 — MUNICIPAL CHNG ORDR # 17 -19
MCP- HARBOUR-
COMPLEX PROJECT - HARBOUR CONTRACTORS INC. — $24,276.00
REVISED TOTAL CONTRACT AMOUNT - $8,025,086.00
3) CHANGE ORDERS #21 & 22 — $5,663.00 - LIBRARY BUILDING CHNG ORDR # 21-22
LIB BLDG PROJ -
PROJECT — HARBOUR CONTRACTORS, INC. — REVISED TOTAL HARBOUR -
CONTRACT AMOUNT - $5,094,567.00 $5,663.00
4) CHANGE ORDERS #57 — 68 - $27,172.00 — BATH & TENNIS CLUB CHNG ORDR #57 -68
B &T - SIGALOS -
RENOVATION — SIGALOS — REVISED TOTAL CONTRACT $27,172.00
AMOUNT - $1,737,583.00
5) CHANGE ORDER #5 - $2,300.17 — 2001 PAVING & DRAINAGE REMOVED
PROJECT — JAMES J. BENES & ASSOCIATES, INC. — REVISED
TOTAL CONTRACT AMOUNT - $1,719,178.66 - REMOVED
FROM THE CONSENT AGENDA.
VILLAGE OF OAK BROOK Minutes
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Page 3 of 24 February 26, 2002
C. 6) CHANGE ORDER # 1 - $1,750.00 — AMBULANCE REPLACEMENT CHNG ORDR #1 -
AMBULNCE REPL -
- FIVE ALARM FIRE AND SAFETY EQUIPMENT, INC. — $1,750.00
REVISED TOTAL CONTRACT $148,484.00
D. PAYOUTS:
PAYOUTS:
1) RATIFY APPROVAL VIA PHONE POLL ON FEBRUARY 6TH & 7TH MCP
OF HARBOUR CONTRACTORS, INC. — PAYOUT #12 —
MUNICIPAL COMPLEX PROJECT - $405,751.25
2) RATIFY APPROVAL VIA PHONE POLL ON FEBRUARY 6TH & 7TH MCP
OF EARTH TECH, INC. — PAYOUT #19 — MUNICIPAL COMPLEX
PROJECT - $6,180.00
3) HARBOUR CONTRACTORS, INC. — PAYOUT # 13 — LIBRARY LIB BLDG PROD
BUILDING PROJECT - $462,872.22
4) PEERLESS ENTERPRISES — PAYOUT # 2 — LIBRARY BUILDING LIB BLDG PROJ
PROJECT - $18,153.00
5) RATIFY APPROVAL VIA PHONE POLL ON FEBRUARY 6TH & 7TH oI PVG & DRNG
OF JAMES J. BENES & ASSOCIATES, INC. — PAYOUT #17 — 2001
PAVING & DRAINAGE PROJECT - $355.51
6) JAMES J. BENES & ASSOCIATES, INC. —PAYOUT 918- 2001 01 PVG & DRNG
PAVING & DRAINAGE PROJECT - $80.38
7) JAMES J. BENES & ASSOCIATES, INC. — PAYOUT # 4 — 2002 02 PVG PROD
PAVING PROJECT - $1,627.41
8) CIVILTECH ENGINEERING, INC. — PAYOUT #32 AND FINAL — YK/HRGR RD
YORK ROAD/HARGER ROAD BICYCLE/PEDESTRIAN PATH - BIKElPED PATH
$44.60
9) CIVILTECH ENGINEERING, INC. — PAYOUT #1 — YORK YK/HGR RD
ROAD/HARGER ROAD BICYCLETEDESTRIAN PATH, PHASE II BIKElPED PTH PH II
-$6,078.78
10) SIGALOS & ASSOCIATES — PAYOUT #10 — BATH & TENNIS B & T
CLUB PROJECT - $68,606.00
E. REFERRALS: None
VILLAGE OF OAK BROOK Minutes Page 4 of 24 February 26, 2002
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F. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE
CONTRACTS:
1) RATIFY AUTHORIZATION VIA PHONE POLL ON FEBRUARY 02 PVG PROJ
6TH & 7TH TO SEEK BIDS FOR THE 2002 PAVING PROJECT
2) AUTHORIZE RFP TO SELECT VENDOR OF ONBASE SYSTEM — DOC IMAGING
DOCUMENT IMAGING
3) AUTHORIZATION TO NEGOTIATE 2002 PAVEMENT 02 PVMNT REJ
REJUVENATION PROJECT
4) AUTHORIZATION TO SEEK BIDS FOR GOLF COURSE GLF CSE MAIN
MAINTENANCE EQUIPMENT REPLACEMENT EQUIP REPLCMNT
5) RATIFY AUTHORIZATION VIA PHONE POLL ON FEBRUARY 02 CRACK SEAL
6TH & 7TH TO SEEK BIDS FOR THE 2002 CRACK SEALING PROJ
PROJECT
G. ACCEPT AND PLACE ON FILE — TREASURER'S REPORT OF ACPT TREAS RPT
JANUARY, 2002
H. RATIFY APPROVAL VIA PHONE POLL ON FEBRUARY 6TH & 7TH RES 02-Tx- MFT -R-
798 - IDOT - MFT
OF RESOLUTION 2002 -TX -MFT -R -798, A RESOLUTION FOR 02 PVG PROJ
IMPROVEMENT BY MUNICIPALITY UNDER THE ILLINOIS
HIGHWAY CODE — 2002 PAVING PROJECT
I. APPROVE THE DECLARATION OF STORMWATER FACILITIES DEC STRM wTR,
COV, COND, REST
COVENANTS, CONDITIONS AND RESTRICTIONS FOR THE 790 JORIE BLVD -
MARRIOTT RESIDENCE INN AT 790 JORIE BOULEVARD MARRIOTT RES INN
J. APPROVAL OF SPORTS CORE FIELD USAGE — POTAWATOMI REMOVED FROM
TRAILS DISTRICT, BOY SCOUTS OF AMERICA — REMOVED FROM CONSENT AGENDA
CONSENT AGENDA.
K. APPROVAL OF SPORTS CORE FIELD USAGE — ILLINOIS SAINT
ANDREW SOCIETY — HIGHLAND GAMES — REMOVED FROM
CONSENT AGENDA
L. REQUEST FOR RELEASE OF FUNDS — OAK BROOK HOTEL
CONVENTION AND VISITORS COMMITTEE
VILLAGE OF OAK BROOK Minutes Page 5 of 24 February 26, 2002
R2
REMOVED FROM
CONSENT AGENDA
RLS OF FNDS - HTL
COMM
6. ITEMS REMOVED FROM CONSENT AGENDA: RMVD C AGNDA
5. C. 5) CHANGE ORDER #5 - $2,300.17 — 2001 PAVING & DRAINAGE CHNG ORDR #5 -
2001 PVG & DRNG -
PROJECT — JAMES J. BENES & ASSOCIATES, INC. - REVISED J.J. BENES _
TOTAL CONTRACT AMOUNT - $1,719,178.66 $2,300.17
Trustee Savino asked for this item to be removed from the consent
agenda because the change order was the result of additional work that
had to be performed to restore preexisting electrical items that were
damaged during construction. He expressed concern that if the
contractor did the damage, he should be responsible for making the
repairs. Manager Veitch responded that the plans did not show these
items and the contractor did not know they were there. The question
then became whether the Village would make the repairs or transfer the
responsibility to the homeowner's association.
Motion by Trustee Savino, seconded by Trustee Korin, to ratify the
approval of Change Order # 5 for the 2001 Paving & Drainage Project
for which the Board has determined that the circumstances necessitating
the change order were not reasonably foreseeable at the time the
contract was signed, that the change order is in the best interest of the
Village and is authorized by law. ROLL CALL VOTE:
Ayes: 5 — Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
5. J. APPROVAL OF SPORTS CORE FIELD USAGE — POTAWATOMI APPRV SPORTS
TRAILS DISTRICT, BOY SCOUTS OF AMERICA CORE FIELD USE
5. K. APPROVAL OF SPORTS CORE FIELD USAGE — ILLINOIS SAINT APPRV SPORTS
ANDREW SOCIETY — HIGHLAND GAMES CORE FIELD USE
Trustee Savino expressed concern about the awareness of the Boys Scouts
of America and the Illinois St. Andrews Society of the lightning warning
system and how to respond if the warning is triggered. Trustee Savino felt
that this should be part of the contract with clients. Village Attorney
Martens suggested that there are some liability issues related to that and he
would investigate this further with IRMA and will report further to the
Board. Golf Club Manager Van Dyke responded that the fields do not yet
have signs but that there could be an informational notice given to clients
about the sirens and how to respond to them.
VILLAGE OF OAK BROOK Minutes
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Page 6 of 24 February 26, 2002
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5. J. & K.
Motion by Trustee Savino, seconded by Trustee Caleel, to approve the
usage of the Sports Core Field by the Potawatomi Trails District of the Boy
Scouts of America and the Illinois Saint Andrew Society. ROLL CALL
VOTE:
Ayes: 5 - Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
7. BOARD & COMMISSION RECOMMENDATIONS:
A. REPORT FROM PLAN COMMISSION RE: FENCES
Plan Commission Recommendation
Text Amendment — At its meeting on October 15, 2001, the Plan
Commission voted 5 to 0 to recommend certain text amendments to Chapter
3 — General Zoning Provisions, regarding fences. The Board approved a
comprehensive amendment to Chapter 3 in June 2001. However, that
portion of the amendment regarding fences was referred back to the Plan
Commission for further study.
The amendment recommended originally would have permitted solid fences
and fences up to six -feet in height on the rear or side yards of residential
uses that either abut the corporate limits of the Village or abut non-
residential uses.
The Village Board also asked the Plan Commission to review regulation of
chain link fences. To assist the Commission in its review, over 20
communities in the region were surveyed regarding their regulation of both
solid and chain link fences.
Solid Fences
In regard to solid fences, practically all of the communities surveyed permit
them by right (either along rear yards, side yards or as screening between
residential and non - residential uses). Even though the use of solid fences as
screening had some merits, it was the opinion of the Plan Commission that
because of the many types and designs of wooden fences available, too
many opportunities exist to create situations where the benefit of additional
screening is off -set by the negative aesthetics of adjacent fences that do not
match. The Plan Commission made no recommendation relative to
permitting solid fences.
VILLAGE OF OAK BROOK Minutes
Page 7 of 24
February 26, 2002
BD /COMM RECOM
FENCE REPORT
7. A. Chain Link Fences
In regard to chain link fences, two communities were found to have
ordinance provisions which limit their use. The Village of Burr Ridge
specifically prohibits them. The Village of Long Grove regulates their use
along any roadway that is designated with a conservation easement.
Locating a fence in any such easement requires Village Board approval.
Several other communities which permit chain link fences regulate their use
either in regards to location, height, gauge of fence or require that they be
combined with landscape treatments.
Even though chain link and wrought iron fences are made of the same
materials, the Plan Commission felt very strongly that chain link fences did
not offer the same aesthetic benefits that wrought iron fences provide.
The Plan Commission voted 5 to 0, recommending approval of the
following amendment:
In areas where residential property abuts the corporate limits of the Village
or abuts non - residential areas, perimeter chain link fencing is allowed with
the following conditions: is a minimum of six -feet in height, be green in
color, be constructed of not less than 9 gauge wire and be landscaped on the
Oak Brook side. Slats are not allowed.
In addition, the Plan Commission voted 5 to 0, recommending approval of
the following amendment:
On all other properties, chain link fencing is not allowed in residential areas,
other than previously specified. If chain link fencing is desired, Village
Board approval would be required.
Prior to forwarding this recommendation to the Village Board, the Village
Manager asked the Village Attorney to review it in light of established
Illinois law in the area of regulation of aesthetics. Attorney Martens'
memorandum to Manager Veitch is the basis for the Village Board action
recommended.
Motion by Trustee Savino, seconded by Trustee Caleel, that the Village
Board receive the Plan Commission's recommendations but defer further
consideration until the Zoning Ordinance Review Committee has had an
opportunity to discuss, draft and review alternative landscaping/buffering
regulations as suggested by the Village Attorney.
VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes Page 8 of 24 February 26, 2002
ACTIVE AGENDA (Items for Final Action): ACTIVE AGENDA
A. APPOINTMENTS: APPOINTMENTS
President Bushy explained that some time ago the hotel liaison approached OB HTL, CONVNTN
the Village of Oak Brook to add a 1% room tax that, since we are not a & VISTRS CTE
home rule community, could only be used to promote the local hotels. The
committee was then expanded to include a representative from each of the
hotels in the Village and the Oak Brook Area Association of Commerce and
Industry. She added that since managers change frequently, the
appointments are for only one year.
President Bushy recommended the following appointments to the Oak
Brook Hotel, Convention & Visitors Committee, with their terms expiring
February 28, 2003:
1. Reappointment of Laurie Adams, President & CEO of the
Oak Brook Area Association of Commerce & Industry
2. Reappointment of Ralph E. Maxson, Oak Brook Resident
3. Reappointment of John Merrill, General Manager, Hyatt
Regency Oak Brook
4. Reappointment of Tony Mira, General Manager,
Renaissance Oak Brook Hotel
5. Reappointment of Ted Selogie, General Manager, Marriott
Oak Brook
6. Reappointment of Chuck Fleming, General Manager, JMB
Retail Properties
7. Appointment of Steve Thayer, the new General Manager of
the Wyndham Drake Hotel
Motion by Trustee Savino, seconded by Trustee Craig, to concur with
the recommendation of President Bushy and appoint the above named
individuals to the Oak Brook Hotel, Convention & Visitors Committee,
with their terms expiring February 28, 2003.
VOICE VOTE: Motion carried.
B. ORDINANCES & RESOLUTIONS: ORD /RES
1) RESOLUTION 2002 BD- CL- MIN-EX2 -R -799, A RESOLUTION RES - 02- BD -CL-
MIN -EX2 -R -799 RLS
APPROVING THE RELEASE OF CLOSED MEETING MINUTES CLSD MTG MIN
Pursuant to Illinois Statute, the Village President and Board of Trustees
must review its Closed Meeting minutes at least twice a year for release
to the general public.
VILLAGE OF OAK BROOK Minutes Page 9 of 24 February 26, 2002
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8. B. 1) Closed Meeting minutes of July through December, 2001 have been
reviewed by Attorney Martens and items still pending and requiring
continued confidentiality have been deleted.
Motion by Trustee Caleel, seconded by Trustee Savino, that the Village
Board approve Resolution 2002- BD -CL- MIN-EX2 -R -799, A Resolution
Approving the Release of Closed Meeting Minutes. ROLL CALL
VOTE:
Ayes: 5 - Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
2) ORDINANCE 2002- LC -AL -G -692 AN ORDINANCE AMENDING ORD- 02- LC -AL -G-
692 LIQ LICENSE -
TITLE 4, CHAPTER 1, SECTION 8A OF THE VILLAGE CODE OF CLUBHOUSE
THE VILLAGE OF OAK BROOK ILLINOIS RELATIVE TO THE
NUMBER OF AUTHORIZED LIQUOR LICENSES — M3CVP -
CLUBHOUSE OAKBROOK, LLC
M3CVP - Clubhouse Oakbrook, LLC has made application to the
Village for a Class A -1 & B liquor license. Before a liquor license may
be issued, the Village Board would need to create an additional Class A-
I & B liquor license, as no additional licenses are currently available.
Village Attorney Martens has drafted an ordinance, which increases the
number of A -1 liquor license by one and B liquor licenses by one.
All documentation requirements have been fulfilled and approved by
Village Attorney Martens. The menu and floor plan will remain the
same as provided by the previous owner. The Liquor Manager, Michael
Vai, has remained as their General Manager and was in attendance.
Motion by Trustee Caleel, seconded by Trustee Craig, that the Village
Board approve Ordinance 2002- LC -AL -G -692, "An Ordinance
Amending Title 4, Chapter 1, Section 8A of the Village Code of the
Village of Oak Brook, Illinois Relative to the Number of Authorized
Liquor Licenses." ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 10 of 24 February 26, 2002
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Trustee Craig has recently been appointed as the liaison to the Sports Core and
was asked to present the agenda items related to the Sports Core. He explained
to the Board that his wife is an employee of the Oak Brook Bath & Tennis Club
and asked if any of the Board was opposed to his serving as the Sports Core
liaison trustee. President Bushy affirmed his appointment indicating her trust
that this liaison would be handled in a professional manner. No other
comments were offered.
B. 3) ORDINANCE 2002- SC +PD -OF -G -693, AN ORDINANCE
AMENDING SECTION 12 -1 -5, ( "PERMITTED AND PROHIBITED
ACTIVITIES ") AND SECTION 6 -1 -18, ( "FIREWORKS ") OF THE
VILLAGE CODE OF THE VILLAGE OF OAK BROOK RELATING
TO VILLAGE RECREATIONAL FACILITIES AND POLICE
REGULATIONS, MISCELLANEOUS OFFENSES, RESPECTIVELY
At the recommendation of the Village Manager and the Bath & Tennis
Club Manager, Village Attorney Martens drafted an ordinance which
accomplishes the following: 1) prohibits the operation of mechanical
airborne devices such as motorized model airplanes and toy rockets in
the Sports Core; 2) prohibits the sale of goods and services in the Sports
Core, unless authorized in writing by the Village Manager or his /her
designee; and 3) prohibits the sale or use of sparklers in the Sports Core.
The proposed ordinance also amends Section 6 -1 -18 (Fireworks) of the
Village Code by prohibiting the sale or use of sparklers on public
property.
Motion by Trustee Craig, seconded by Trustee Savino, that the Village
Board pass Ordinance 2002- SC +PD -OF -G -693, An Ordinance
Amending Section 12 -1 -5, ( "Permitted And Prohibited Activities ") And
Section 6 -1 -18, ( "Fireworks ") of the Village Code of The Village of
Oak Brook Relating to Village Recreational Facilities and Police
Regulations, Miscellaneous Offenses, Respectively, which prohibits the
use of sparklers on public property; the use of airborne devices in the
Sports Core; and the sale of goods and services in the Sports Core.
ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
ORD 02- SC +PD -OF-
6-693 AMND SEC
12 -1 -5 & 6 -1 -18
4) ORDINANCE 2002 -LY -G -694, AN ORDINANCE AMENDING ORD 02 -LY -G -694
AMND TTLE 2,
TITLE 2, CHAPTER 4, LIBRARY COMMISSION, OF THE CHAP 4 - L1B
VILLAGE CODE OF THE VILLAGE OF OAK BROOK, IL. Comm
VILLAGE OF OAK BROOK Minutes Page 11 of 24 February 26, 2002
B. 4) In its last session, the General Assembly passed Public Act 92 -0118
which was later signed by Governor Ryan. This legislation provides
that for villages which are subject to the Village Library Act (such as
Oak Brook): 1) There shall be a library commission of not less than
three nor more than seven members who shall hold office for terms of
three years; 2) Members' terms in office shall be staggered so that no
more than three members' terms expire in any single year; 3) Members
shall be reimbursed for actual and necessary expenses incurred in the
performance of their duties; and 4) The Library Commission shall
advise and make recommendations to the Board of Trustees.
Ordinance 2002 -LY -G -694 amends Chapter 4 ( "Library Commission ")
by incorporating the above provisions.
President Bushy indicated that as a non home -rule entity the Village was
limited to a commission of three. It had been felt that there had not been
enough resident input on library issues because of the size of the
commission. The new legislation now provides for a larger commission,
which will provide a broader resident input.
Motion by Trustee Korin, seconded by Trustee Savino, that the Village
Board pass Ordinance 2002 -LY -G -694, An Ordinance Amending Title
2, Chapter 4, Library Commission, of the Village Code of the Village of
Oak Brook, IL. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
President Bushy remarked there was already resident interest for
positions on the Library Commission. A notice will be placed in the
Village newsletter and at the Library for other interested residents.
5) RESOLUTION 2002 - DUMM -LP -R -800, A RESOLUTION RES 02- DUMM -LP-
R -800 LEG POS
ADOPTING THE 2002 LEGISLATIVE POSITIONS OF THE DMMc
DUPAGE MAYORS AND MANAGERS CONFERENCE
In 2001 the Village began a practice of adopting the legislative positions
of the DuPage Mayors and Managers Conference and the Illinois
Municipal League, as expressed in their respective legislative programs
and in other legislative positions taken in the course of the legislative
session, as Village policy through adoption of formal resolutions to that
effect.
VILLAGE OF OAK BROOK Minutes Page 12 of 24 February 26, 2002
`1:�
B. 5) The motivation for this step was to provide guidance and clarity in those
instances when professional municipal employee associations, to which
our department heads belong, adopt positions on legislation that are
contrary to the positions taken by the municipal associations to which
the Village of Oak Brook belongs. Although not a frequent occurrence,
these situations do arise from time to time. President Bushy reminded
the Board that they had received copies of these positions and that there
had not been any opposition from any member of the Board to any of
the items in the document.
Motion by Trustee Caleel, seconded by Trustee Craig, that the Village
Board approve Resolution 2002 - DUMM -LP -R -800, A Resolution
Adopting the 2002 Legislative Positions of the DuPage Mayors and
Managers Conference. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
C. AWARD OF CONTRACTS:
AWRD CONTRACTS
1) RATIFY APPROVAL OF AWARD VIA PHONE POLL ON COMP EQUIP - LIB
FEBRUARY 6TH & 7TH OF COMPUTER EQUIPMENT — LIBRARY
BUILDING PROJECT
Pursuant to the provisions of Section 1 -7 -10 of the Village Code and the
Illinois Compiled Statutes, the Village is permitted to join with other
governmental units in order to benefit from cooperative purchasing
arrangements. The U.S. Communities Government Purchasing Alliance
is a non - profit instrumentality of government and has established a
national structure for local government agencies to make use of their
collective purchasing power to improve the overall effectiveness of their
purchasing processes. It is sponsored by the National Association of
Counties, National Institute of Governmental Purchasing, National
League of Cities and the U.S. Conference of Mayors.
The Village Board, at its December 11, 2001 meeting, authorized staff
to obtain bids for computer systems planned for the new building. Our
Library Systems Consultant, David E. Anderson, has verified that the
proposed equipment has already been subject to a bid process, through
U.S. Communities (therefore no further bidding is required by Statute).
Mr. Anderson also obtained quotes from a local supplier (CDW), to see
if better pricing could be obtained locally.
VILLAGE OF OAK BROOK Minutes Page 13 of 24 February 26, 2002
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8. C. 1) Staff recommends splitting the contract award between the two sources
based on lowest cost for each group of items. Staff has made logical
groupings of the items based on efficiency of procurement and services.
The purchased systems will be installed and operational in time for the
Library's opening in March. The systems will be configured, installed
and staff trained on their use by Mr. Anderson's firm (pursuant to the
existing contract).
Funds in the amount of approximately $57,300 remain in the Library
technology budget (account #511 -9010) for this equipment.
Motion by Trustee Korin, seconded by Trustee Savino, that the Village
Board ratify approval and waive further bidding and award purchase
orders to: Comark (through U.S. Communities bid), 4433 Brookfield
Corporate Drive, Suite A, Chantilly, VA 20151, for server hardware &
software, UPS, wireless access points and public terminals in the total
amount of $37,884.99 plus shipping; and CDW, 220 North Milwaukee,
Vernon Hills, IL 60061 for a switch/hub, rack/patch panel accessories,
staff PC's, printers and public terminal security equipment in the total
amount of $15,218.75 plus shipping. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
2) PENTAMATION — ANNUAL MAINTENANCE OF FINANCIAL ANN MAINT CTRCT
APPLICATION SOFTWARE, MODIFICATIONS AND CERTAIN PENTAMATION
LISTED NETWORK SOFTWARE AND HARDWARE
The Village entered into a contract with Pentamation in 1997 to provide
various installation services and computer systems. Pentamation
installed all network cabling, configured and installed network
communications equipment and servers, supplied our new financial
software and trained our staff on the new systems. The advantage of
using Pentamation for maintenance is that they installed the systems and
is most familiar with the operation. There is one point of contact for tech
support. Pentamation is also the only support option for the financial
application software (their product).
In order to maintain the advantages of a single support company, and to
keep our internal support staff at a minimum, it is recommended that the
Village continue the existing arrangement with Pentamation for the
support of our financial software, modifications and certain listed
network hardware and software.
VILLAGE OF OAK BROOK Minutes Page 14 of 24 February 26, 2002
Al
8. C. 2) The total cost has increased by $640 (3 %). These expenses have been
budgeted in the Information Services Program (151- 7250).
Motion by Trustee Korin, seconded by Trustee Caleel, that the Village
Board waive competitive bidding, in order to maintain a single vendor
for maintenance, and issue a purchase order to Sungard Pentamation,
Inc., 225 Marketplace, Bethlehem, Pennsylvania 18018, in the total
amount of $25,863.70 for the annual maintenance of our financial
application software, modifications, and certain listed network software
and hardware. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
3) LANDSCAPE MAINTENANCE
On November 27, 2001 the Board authorized the Public Works
Department to cancel the current landscape maintenance contract and
seek proposals for landscape maintenance service. Eleven sealed bids
were received and opened on Wednesday, January 23, 2002. Bid
packages were sent to 20 firms. The range of bids for a three -year total
was $172,650.00 to $253,164.00.
Staff has received adequate references as to the quality of work provided
by Midland Group Property Services. However, as with other contracts
of this type, our specifications allow the Village to cancel the contract if
the quality of work fails to meet our expectations.
Services will include grass mowing, weeding, fertilization, weed
control, light pruning and plant bed cultivation. Areas to be maintained
include all Village properties, plus various cul -de -sacs and median strips
along street rights -of -way (including Rt. 83 at 31St Street), some sections
of County right -of -way and the banks of Salt Creek (Roosevelt to 22 °d
Street). The contract will allow for additions or deletions of property
during the term. Sufficient funds have been budgeted in various
programs to cover this work.
Motion by Trustee Miologos, seconded by Trustee Caleel, that a three
year contract be awarded, subject to staff review, to the lowest
responsive and responsible bidder, Midland Group Property Services,
Inc., 100 East Roosevelt Road, Suite 42 -222, Villa Park, Illinois 60181,
at the annual lump sum prices (2002 - $57,100, 2003 - $57,550 and 2004-
$58,000) for the various areas to be maintained. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 15 of 24 February 26, 2002
LNDSCP MAINT
8. C. 4) GOLF COURSE COMMODITIES
Bid packages were sent out to eleven companies. Competitive sealed
bids were received on February 15, 2002 from seven companies.
Staff is recommending acceptance of some bids (items #4, 5, 6, 10, 31,
32, 34, 35, 38, 44, 47, 50, 53, 54, 55, and 56) that were not the lowest
submitted price (the lower priced items were for proposed substitutions
that did not meet the Village's specifications). Bids were not submitted
on items #18, 19, 20, 27, 28 and 29. These items would be purchased
through quotes as needed. Staff recommends that item #2 be rejected
due to unacceptable substitutions.
Contracts with these companies will operate as requirements contracts
(orders will only be placed when and if the Golf Course has such needs).
Bid prices are firm for the entire calendar year. There is no requirement
that the Village purchase a set quantity (the Village retains the right to
either increase or decrease quantities at its sole option). The Village
also has the option to purchase the same items through other sources
(e.g. in an emergency when an item is needed sooner than it can be
supplied by the low bidder). Approximately $100,000 has been
budgeted in various accounts for the purchase of these items.
Motion by Trustee Craig, seconded by Trustee Caleel, that the Village
Board award requirements contracts to the following 7 companies:
Arthur Clesen, Tinley Park, Illinois; B &G Consultants, Vernon Hills,
Illinois; Bojo Turf Supply, Frankfort, Illinois; Central Sod Farms,
Naperville, Illinois; Consery FS, Tinley Park, Illinois; Lesco, Rocky
River, Ohio and Simplot Partners, West Chicago, Illinois, subject to
staff review, based on unit prices bid by the lowest responsive and
responsible bidders. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
5) POLICE DEPARTMENT UNIFORMS AND EQUIPMENT
Three sealed bids were opened on February 13, 2002. One no bid was
received from Gil Hebard Guns, Inc. Shore Gallaries did not bid on
most items making it impossible to outfit an officer from this company.
Ray O'Herron did bid on most items, but substituted twenty -one (21)
items. Substitutions are encouraged in the bid process, but staff
determined that the items proposed by O'Herron were unacceptable.
O'Herron also did not bid on ladies trousers.
VILLAGE OF OAK BROOK Minutes Page 16 of 24 February 26, 2002
GLF CS COMM
PD UFRMS & EQUIP
8. C. 5) Although the Village has the right to split the contract award between all
three bidders, staff recommends that the entire contract go to Kale for
the following reasons: 1) Additional time and confusion for the Police
Department to manage the contracts, 2) Added time to outfit an officer
— using multiple vendors would require multiple fittings.
Kale Uniforms has been the sole supplier of equipment for the Police
Department for four years, although the items are bid each year. The
Police Department has built a great working relationship with Kale, and
the service received is outstanding from the time the orders are taken to
delivery. By remaining with Kale Uniforms, the Village maintains
uniformity and quality in the uniforms and equipment that are issued to
our officers.
This contract will operate as a requirements contract, i.e. orders will
only be placed when and if the Police Department has such needs. Bid
prices are firm for the entire calendar year and include shipping charges.
There is no requirement that the Village purchase a set quantity (the
Village retains the right to either increase or decrease quantities at its
sole option). The Village also has the option to purchase the same items
through other sources (e.g. in an emergency when an item is needed
sooner than it can be supplied by the low bidder). A total of $36,850
has been budgeted in various accounts for the purchase of these items.
Motion by Trustee Caleel, seconded by Trustee Savino, that the Village
Board award a requirements contract to the lowest responsive and
responsible bidder, Kale Uniforms, 555 West Roosevelt Road, Chicago,
Illinois 60607, subject to staff review, based on unit prices. ROLL
CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
6) LIBRARY JANITORIAL SERVICES
Bids were received and opened from 14 companies on February 15,
2002. One No Bid was also received. Bids ranged in price from
$1,290.00 per month ($15,480.00 annually) to $6,589.25 per month
($79,071.00 annually).
Crystal Maintenance Services is the low bidder. Library staff has
checked references, which indicate that Crystal Maintenance Services
can be expected to perform adequately.
VILLAGE OF OAK BROOK Minutes Page 17 of 24 February 26, 2002
'i�
LIB JAN SERV
S. C. 6) Crystal Maintenance Services holds contracts with two other Du Page
Library System libraries and with the Oak Brook Park District. All
report a good and responsive working relationship with the
representative who will maintain our account.
Motion by Trustee Korin, seconded by Trustee Caleel, that the Village
Board award a contract to the lowest responsive and responsible bidder,
Crystal Maintenance Services, Lake Center Plaza, 1699 Wall Street,
Suite 504, Mount Prospect, Illinois 60056, subject to staff review, at an
annual cost of $15,480.00. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
7) NEW AND REPLACEMENT PERSONAL COMPUTERS
Pursuant to the provisions of Section 1 -7 -10 of the Village Code and the
Illinois Compiled Statutes, the Village is permitted to join with other
governmental units in order to benefit from cooperative purchasing
arrangements. The U.S. Communities Government Purchasing Alliance
is a non - profit instrumentality of government and has established a
national structure for local government agencies to make use of their
collective purchasing power to improve the overall effectiveness of their
purchasing processes. The National Association of Counties, National
Institute of Governmental Purchasing, National League of Cities and the
U.S. Conference of Mayors sponsor the U.S. Communities Alliance.
This request covers purchases that were planned for both 2001 and
2002. 2001 PC purchases were postponed due to the revenue shortage.
It is important to return to an annual replacement program in order to
maintain the level of computer services required by all Village
departments (PC desktops are replaced approximately every 4 years and
laptops every 3 years). It is also necessary to maintain an up -to -date
fleet of equipment that will run newer application and operating system
software (e.g. Microsoft only provides support for their two most current
operating systems - XP and 2000. The machines scheduled for
replacement will not adequately run those systems).
Staff requests waiving bidding and purchase all of our PC's through
Dell. We had standardized on Gateway (since 1997), but the level of
service has dropped, necessitating a change in manufacturer. Dell's user
support has a very good reputation. Dell and Gateway prices are very
comparable.
VILLAGE OF OAK BROOK Minutes Page 18 of 24
February 26, 2002
PC's
8. C. 7) PC's scheduled for purchase include 4 new desktop machines where
none existed before, 20 replacement desktop units without monitors, 10
replacement desktop units with monitors, and 8 replacement laptops.
Affected departments include Administration, Bath & Tennis,
Community Development, Engineering, Fire, Golf Course, Golf
Maintenance, Information Services, Library, Police, Public Works,
Sports Core Administration, and Village Clerk.
Understanding the continuing concern for revenues, staff plans to spread
the purchases over the remainder of this year. Those systems in greatest
need for purchase will be acquired first. Those scheduled for later in the
year will be purchased based upon available resources. The total
purchase dollar amount has been reduced by 24% from the budgeted
$98,000, scheduling only those systems with the greatest need.
PC's determined to be surplus following the conversion process will be
so declared at a future Village Board meeting and offered to area school
districts, non - profit organizations, other governmental entities, or
disposed.
Motion by Trustee Korin, seconded by Trustee Caleel, that the Village
Board waive further bidding and issue a purchase order to, Dell
Marketing L.P. (through U.S. Communities bid), 1 Dell Way, Round
Rock, TX 78682, for the purchase of up to 14 desktop PC's with
monitors, 20 desktop PC's without monitors and 8 laptop PC's at a total
cost not to exceed $74,035 (our personal Dell sales representative may
be able to improve slightly on the pricing at the time of order
placement). ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
8) 2002 INDEPENDENCE DAY CELEBRATION oz IND DAY cELEe
For the past seven years, Melrose Pyrotechnics has produced the
fireworks display very successfully, providing a wonderful show of
fireworks accompanied by music. Melrose has worked well with all of
the Village staff in producing a high quality show and is able to meet the
safety and insurance requirements the Village has set. Melrose has a
long list of clients including the City of Chicago, Navy Pier, the Chicago
Bulls, White Sox, and Indiana Pacers.
Pursuant to the Board's direction, two alternates to the budgeted
fireworks show have been pursued. The alternates attempt to retain the
intensity of past shows, but within a shortened time frame.
VILLAGE OF OAK BROOK Minutes Page 19 of 24 February 26, 2002
91
8. C. 8) The least expensive option also eliminates the synchronized music
feature in favor of a somewhat longer show.
R.B. Enterprises provides personnel and equipment necessary for
parking, lighting, signage, and concessions for the event. For the past
14 years, R.B. Enterprises has worked successfully with the Police, Fire
and Public Works Departments, as well as with the entire Sports Core
staff, in undertaking the traffic and parking associated with a number of
events in the village, including our Independence Day celebration. This
year's proposal reflects the first price increase in several years
amounting to an overall increase of about 5 %. The increase still allows
us to stay within our overall event budget of $75,000.00.
Trustee Craig stated this is a family oriented affair and attended by
many Village residents, and he felt in particular this year the Village
should host this event. President Bushy commented that in light of what
has happened this year, it would be appropriate to honor police and fire
personnel that died on September 11, 2001.
Trustee Savino stated his approval of the $33,000 budget but would
consider a larger display. He questioned the figures in the contract with
R.B. Enterprises, and suggested that the Village should negotiate the
commissions the Village would receive. Trustee Korin asked if there
were additional expenditures for this event. Bath & Tennis Club
Manager Sartore explained the additional costs.
Trustee Miologos commented that she is supportive of the Fireworks
Celebration and acknowledges this is an important year. However,
given our recent rise in Utility Taxes and our budgetary concerns she
would prefer reducing the expenses associated with this event.
Motion by Trustee Craig, seconded by Trustee Caleel, that the Village
Board waive competitive bidding due to the unique nature of the
services to be rendered, and award a contract subject to staff review to,
Melrose Pyrotechnics, P.O. Box 302, Kingsbury, IN 46345 to perform
the annual fireworks display at a lump sum price of $33,000; and, that
the Village Board waive competitive bidding due to the unique nature of
the services rendered and authorize issuance of a purchase order to, R.B.
Enterprises, 1771 Mallette Road, Aurora, IL 60505, to provide ancillary
services in connection with the event at a lump sum price of $20,830.
ROLL CALL VOTE:
Ayes: 4 — Trustees Caleel, Craig, Korin and Savino.
Nays: 1 - Trustee Miologos.
Absent: 0 - None. Motion carried.
VILLAGE OF OAK BROOK Minutes
Page 20 of 25 February 26, 2002
8. D. REMOVE FROM TABLE — RATIFY APPROVAL VIA PHONE POLL SCVNGR L►C -
ON FEBRUARY 6TH & 7" OF SCAVENGER LICENSE ISSUANCE - PINNACLE WASTE
PINNACLE WASTE SERVICES
At the Board of Trustees' meeting of January 22, 2002 this item was
presented and tabled because Pinnacle Waste Services, Inc. had not
submitted the annual fee required for receiving a scavenger license.
The Village Code provides for one residential scavenger license (to be
issued to the hauler awarded the residential contract by the Village) and an
unlimited number of commercial scavenger licenses. Pursuant to Section 4-
3-2 of the Village Code, the Village Board issues scavenger licenses upon
recommendation of the Village Manager. Licenses are for the calendar
year, and the Board considered recommendations at its December meeting.
At the January 22, 20021 meeting, Pinnacle Waste Services, Inc. had
furnished all of the required documents for licensing but had not submitted
the annual fee, therefore they were not issued a license. They have now
submitted the annual fee.
On February 6, 2002 because of the cancellation of the February 12, 2002
Board of Trustees' meeting, the Board received a telephone poll in order to
address issues of a critical nature. As a result of that poll, the Board issued
a scavenger license to Pinnacle Waste Services, Inc. The Board is being
asked to ratify that issuance.
Motion by Trustee Savino, seconded by Trustee Caleel, that the Village
Board ratify their approval of the issuance of a commercial scavenger
license to Pinnacle Waste Services, Inc. for the period of January 1, 2002
through December 31, 2002. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
E. ISSUE SCAVENGER LICENSE — VAN RYN SCAVENGER INC. SCVNGR LiC - VAN
RYN
The Village Code provides for one residential scavenger license (to be
issued to the hauler awarded the residential contract by the Village) and an
unlimited number of commercial scavenger licenses. Pursuant to Section 4-
3-2 of the Village Code, the Village Board issues scavenger licenses upon
recommendation of the Village Manager. Licenses are for the calendar
year, and the Board normally considers recommendation at its December
meeting. Van Ryn Scavenger, Inc. inquired about a Village scavenger
license on January 30, 2002 and submitted its application on February 7,
2002. Van Ryn Scavenger, Inc has furnished all of the required documents
for licensing including the annual fee.
VILLAGE OF OAK BROOK Minutes Page 21 of 24 February 26, 2002
8. E. Motion by Trustee Caleel, seconded by Trustee Savino, that the Village
Board of Trustees approve issuance of a commercial scavenger license to
Van Ryn Scavenger, Inc. for the period of January 1, 2002 through
December 31, 2002. ROLL CALL VOTE:
Ayes: 5 — Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
9. INFORMATION & UPDATES: INFO & UPDATES
A. VILLAGE PRESIDENT: VLLG PRES
President Bushy announced that the Governor had appointed her to the anti-
terrorism committee. She added that she was chairing the same committee
for the Metropolitan Mayors Caucus. She reported that she was looking
forward to the time when the bill that allows the Board to go into closed
session to discuss security issues becomes law.
Trustee Caleel was pleased to announce that a $25,000 grant has been
received for the Library from Ameritech.
B. VILLAGE MANAGER: VLLG MGR
Plans are progressing for the gypsy moth program. Staff will report to the
Village board for a recommendation of the $8,000 cost of the program.
Caterpillars may emerge early due to the warmer weather.
DuPage Water Commission made a tentative decision to postpone a
previously announced decrease in their water rate in order to build a cash
reserve to help finance unincorporated areas of DuPage County. A shell
bill in Springfield is in the works, which is felt will usurp the charter
members and will be challenged by the charter members of the
Commission. Charter members paid millions of dollars for their
participation, and it is unfair to ask those members to pay for the
unincorporated areas. President Bushy publicly commended the Village of
Woodridge for taking the lead on this issue.
10. DEPARTMENTAL REPORTS: None. DEPT. RPTS
11. UNFINISHED AND NEW BUSINESS: UNFIN & NEW
BUSINESS
VILLAGE OF OAK BROOK Minutes
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Page 22 of 24 February 26, 2002
11
A. DISCUSSION — EMERGENCY MEDICAL SERVICES COST AND DISC - EMS CST -
CST RECOVERY
COST RECOVERY
Village Manager Veitch reminded the Board that they had requested a
review of the Emergency Medical Services Cost. He added that he had
forwarded to them materials pertaining to the subject of EMS cost and cost
recovery. He reported that the basic philosophy of the EMS cost was to
recover 25% of the total cost of providing Emergency Medical Services to
the Village through fees charged for transport to one of the area hospitals.
He added that the current fee is $375 and has been at that level for six or
seven years and still meets the criteria of cost recovery. He stated that there
had been no difference in the cost to resident versus non - resident.
Originally, this was deemed appropriate because there was no difference
between residents and non - residents because there were no Oak Brook
resident tax revenues that contributed to these costs. However, the
telecommunications tax does go into the corporate fund now and, therefore,
residents are contributing to revenues for these services.
The purpose of this discussion is to receive the Board's direction and
guidance with respect to possible changes to the Village's cost recovery
goal and fee structure. Based on that guidance, the staff would develop a
specific recommendation for the Board's further consideration.
Trustee Caleel asked what are the collection service costs. Finance Director
Langlois responded that the Village paid six percent, but that the Village
does not report to credit bureaus those who do not pay. Trustee Caleel felt
that the Village should increase the cost to non - residents.
Motion by Trustee Miologos, seconded by Trustee Korin, to direct staff to
present two options for EMS fees including resident vs. non - resident fees
and a comparison with neighboring communities. VOICE VOTE: Motion
carried.
B. PIONEER CEMETERY PRESENTATION - LT. WM. HAAS CEMTRY PRSNTION
President Bushy spoke of the burial site on Midwest Road that was
discovered this summer during construction of the roadway. Lt. William
Haas took an interest on this project and gave a presentation to the Board on
what occurred.
He dispersed a packet of information to the Board members of this project
and then explained what occurred.
VILLAGE OF OAK BROOK Minutes
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Page 23 of 24 February 26, 2002
11 B. It was a cemetery for David Thurston's family when he moved here in 1836
and purchased 160 acres of land. During construction 18 burial sites with a
total of 19 skeletal remains were uncovered. One coffin held a mother and
child. He thanked DuPage County, R. Dunteman, MARS, etc. for the
information they gave to him on this archeological project.
12. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS:
Trustee Savino reminded the Board that there is currently a fence ordinance in
force. He also inquired of the Fourth of July Celebration and whether it was
possible to have lighted port-a -lets. Bath & Tennis Club Manager Sartore
reported that this was difficult because in the past lights had been stolen from
them, but that she would investigate further whether other vendors had solved
this problem.
Trustee Miologos asked Attorney Martens whether Trustee Craig might at some
time have to recuse himself from any votes as a result of the employment of his
wife at the Sports Core. Attorney Martens responded that he did not see where
there would be a concern, because the Village Manager generally administered
the types of issues where he would need to recuse himself, but if an occasion
did occur, everyone would be aware of it.
Trustee Korin asked when a revised bid for the screening of the HVAC
equipment was expected. Manager Veitch responded that the Village was
waiting on bids for this, but progress was not being held up as a result.
13. ADJOURNMENT:
Motion by Trustee Craig, seconded by Trustee Caleel, to adjourn the meeting
at 10:02 p.m.
VOICE VOTE: Motion carried.
ATTEST:
Orda K. 6onnella, CMC
Village Clerk
VILLAGE OF OAK BROOK Minutes
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Page 24 of 24 February 26, 2002
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