Minutes - 02/26/2008 - Board of Trustees (2)MINUTES OF THE FEBRUARY 26, 2008 REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON
APRIL 8, 2008.
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Craig in the Samuel E. Dean Board Room of the Butler Government Center at 7:31 p.m.
The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President John W. Craig, Trustees James Carson, Jeffrey J Kennedy,
Kathryn F. Manofsky, Moin Saiyed and Gerald Wolin.
ABSENT: Trustee Robert G. Sanford.
IN ATTENDANCE: David Niemeyer, Village Manager; Blaine Wing, Assistant Village
Manager; Mark Sterk, Village Attorney; Robert L. Kallien, Jr., Director of
Community Development; Darrell J. Langlois, Finance Director; James
Bodony, Fire Chief; Nelson Patras, Bath & Tennis Club Operations
Manager; Thomas Sheahan, Chief of Police and Trey VanDyke, Golf Club
Manager.
3. PRESIDENT'S OPENING COMMENTS — None presented.
4. RESIDENT /VISITOR COMMENT
Resident Kathy Maher spoke on behalf of the Oak Brook Historical Society congratulated
the Village on their 50`}' Anniversary on February 21. She thanked those who have served
and are serving on the many Boards and Commissions. She announced a Historic
Preservation Fund for the Old Butler School and Mayslake Peabody Estate.
5. APPROVAL OF MINUTES — None presented.
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be
enacted in one motion.
A. ACCOUNTS PAYABLE FOR PERIOD ENDING FEBRUARY 22, 2008 -
$620,564.54
VILLAGE OF OAK BROOK Minutes Page 1 of 14 FEBRUARY 26, 2008
6. A. Significant Items included in Above:
1) DuPage Water Commission - $114,585.67
2) Kubiesa, Spiroff, Gosselar, Acker & Kern - January, 2008 Legal Services -
$6,110.68
3) Odelson & Sterk, LTD. - January, 2008 Legal Services - $29,812.72
4) Odelson & Sterk, LTD. - October - December, 2007 Legal Services - $5,823.75
5) Hervas, Condon & Bersani, P.C. - January, 2008 - $1,783.80
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING FEBRUARY 9, 2008 -
$704,169.46
C. COMMUNITY DEVELOPMENT REFERRALS — None presented.
D. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE
CONTRACTS — None presented.
E. BUDGET ADJUSTMENTS — None presented.
F. RESOLUTION R -1007, A RESOLUTION FOR APPROVAL AND RELEASE OF
CLOSED MEETING MINUTES
The Open Meetings Act requires that all public bodies shall keep written minutes of
all their meetings, whether open or closed. The public body shall periodically, but no
less than semi - annually, meet to review minutes of all closed sessions that had not
been released to the public. At this time, it is necessary for the Board of Trustees to
review minutes so that they may be released to the public by Resolution.
The minutes have been redacted regarding the necessary sections of the meetings
from January through June, 2007 for those items that are still pending and require
continued confidentiality.
The requested action was for Passage of Resolution R -1007, A Resolution for the
Approval and Release of Closed Meeting Minutes.
G. RESOLUTION R -1009 - A RESOLUTION APPROVING THE FINAL PLAT
KNOWN AS DANA PARK RESUBDIVISION AND CONFIRMING A WAIVER
AND A VARIATION FROM THE PROVISIONS OF SECTION 14 -6 -3 OF TITLE
14 ( "SUBDIVISION REGULATIONS ") OF THE VILLAGE CODE OF THE
VILLAGE OF OAK BROOK RELATIVE TO PRIVATE STREETS AND
SIDEWALKS - (3111, 3113 AND 3115 CARA LANE)
At the February 12, 2008 meeting, the Village Attorney was directed to prepare the
resolution granting approval of a final plat and requested waivers /variations from the
provisions of the Title 14 — Subdivision Regulations for the Dana Park Resubdivision
located at 3111 -3115 Cara Lane.
VILLAGE OF OAK BROOK Minutes Page 2 of 14 FEBRUARY 26, 2008
6. G. The requested action was for passage of Resolution 1009 - A Resolution Approving
The Final Plat Known As Dana Park Resubdivision And Confirming A Waiver And
A Variation From The Provisions Of Section 14 -6 -3 Of Title 14 ( "Subdivision
Regulations ") Of The Village Code Of The Village Of Oak Brook Relative To
Private Streets And Sidewalks - (3111, 3113 And 3115 Cara Lane).
H. RESOLUTION R -1008, A RESOLUTION ENDORSING THE METROPOLITAN
MAYORS CAUCUS' GREENEST REGION COMPACT
The compact has several strategies, including promoting water conservation
practices, enacting e -waste recycling programs, participating in the Northern Illinois
Energy's Residential Lighting Program, and other additional environmental
strategies. This resolution does not require adoption of all of these strategies but is a
guideline. A number of communities in DuPage County have approved this
resolution
The action requested was for passage of Resolution R -1008 endorsing the
Metropolitan Mayors Caucus Greenest Region Compact.
I. RATIFICATION OF SCADA SYSTEM EXPENSE
On Friday, January 25th, the hard drive to the water system's SCADA computer, a
2000 Dell Optiplex computer with Windows NT operating system software, crashed
Fortunately, staff was able to operate the system manually without incident, however,
had this been summer it would have been another matter, until the SCADA
technician, Automatic Control Services, arrived and transferred and reconfigured all
the pertinent files to an identical and equally obsolete backup computer. Due to the
questionable reliability of this backup machine, and in order to return control of our
system to a more reliable platform with suitable backup, an immediate and
emergency purchase will have to be made based upon the following components and
estimated costs.
Two (2) properly sized and configured computers (one primary "on- line" - the other,
a backup) @ $2,070 each, two monitors @ $285 each, an updated version of our
present 2000 Intellution software program @ $6,200 + software driver @ $750, and
labor to install, configure and test all components @ $1,710 for a total estimated cost
of $13,370.
Staff informed the board of this situation and indicated that unless otherwise
instructed, staff would proceed and have Automatic Control Services begin the order
and acquirement process. As this was an emergency purchase, it is included on the
Village Board's agenda for ratification.
Please note, though not a small purchase by any means, replacement of the
VILLAGE OF OAK BROOK Minutes Page 3 of 14 FEBRUARY 26, 2008
6. I. aforementioned equipment, associated technical expertise and other system SCADA
components, was already contemplated and $30,000 was budgeted in FY -08 under
Program 451, Water System Improvements. Obviously staff would have preferred to
replace these components on the planned timetable and not due to failure - an
unfortunate set of circumstances for sure, but one, thankfully, where funding will not
be an issue.
The IS department has confirmed that the pricing quoted by Automatic Control
Services for the hardware components of this purchase is fair and appropriate.
The requested action was to ratify the emergency purchase for water system SCADA
replacement components and the technical expertise for installation and configuration
by Automatic Control Services in the amount of $13,358.05.
Motion by Trustee Kennedy, seconded by Trustee Carson, to approve the Consent Agenda
and authorize expenditures as presented. ROLL CALL VOTE:
Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed and Wolin.
Nays: 0 - None.
Absent: 1 - Trustee Sanford. Motion carried.
7. ITEMS REMOVED FROM CONSENT AGENDA — None presented.
8. BOARD & COMMISSION RECOMMENDATIONS
A. GIBSON'S - SE CORNER COMMERCE DRIVE AND SPRING ROAD - SPECIAL
USE FOR OUTDOOR DINING
The Plan Commission, at its meeting on August 20, 2007 and the Zoning Board of
Appeals, at its meeting on February 5, 2008 reviewed a petition from Gibsons
Steakhouse - Oak Brook LLC, (as authorized by the McDonald's Corporation)
seeking approval of a special use for outdoor dining adjacent to a new 12,720 sq.ft.
Gibsons Steakhouse restaurant to be located at the southeast corner of Spring Road
and Commerce Drive
The applicant is seeking a special use, Section 13 -1OB -2 to permit Gibsons
Steakhouse to incorporate an outdoor dining area on the west side of the restaurant
for up to 208 occupants. The patrons using the seating area will be protected from
the potential conflicts of vehicles on Spring Road by the construction of a landscaped
berm, new water feature and low level barrier wall.
As part of the applicant's special use request, a detailed plan of the outdoor dining
area has been submitted along with a list of operational constraints (hours of
operation, outdoor music ban, etc.).
VILLAGE OF OAK BROOK Minutes Page 4 of 14 FEBRUARY 265 2008
8. A. To meet the off - street parking needs for the restaurant, Gibsons has entered into a
shared parking agreement with McDonald's to permit parking on their Plaza office
building parking lot on weekdays after 5 p.m. and all day on Saturdays and Sundays.
They have also entered into a parking arrangement with Commerce Plaza to lease
100 -150 parking spaces. To minimize the need for patrons to park at these adjacent
lots and then walk to the restaurant, Gibsons will provide valet parking service for the
restaurant patrons.
Recommendations:
The Plan Commission, by a vote of 4 to 0 and the Zoning Board of Appeals, by a
vote of 6 to 0 found that the applicant has addressed and satisfied the requirements
for a special use and recommended approval subject to the following conditions:
1. Development is to be in substantial conformance with the approved plans
including the location, size, design and operational guidelines for the outdoor
dining area (Petitioners tab 2.d and pages 29, 31 and 33 of the case file). Signage
is not included.
2. Maximum 208 seating capacity for the outdoor dining area.
3. Patrons will be protected from the vehicles along Spring Road by a landscaped
berm and water feature.
4. Compliance with all stormwater management requirements.
5. The shared parking agreements with McDonald's and the Commerce Plaza
buildings are to be recorded as a condition of obtaining building permits for the
construction of the Gibsons restaurant.
6. Notwithstanding the exhibits contained in the case file, the applicant shall meet
all village ordinance requirements at the time of building permit application
except as specifically varied or waived.
Staff Comments:
Because the proposed Gibsons restaurant will utilize parking areas both north and
west of the restaurant, a significant portion of the proposed patrons are expected to
utilize the valet services that will be provided. As such, Staff requests that as a
condition of obtaining a building permit, the applicant should provide additional
information on the valet plans /program to ensure the proposed lay -out is capable of
keeping up with the potential demand for valet service.
Trustee Kennedy suggested that as a condition of obtaining a building permit, the
applicant should provide additional information on the valet plans /program to ensure
the proposed lay -out is capable of keeping up with the potential demand for valet
service.
Mr. Tom Jednorowicz of the Gibson's Restaurant Group commented that a traffic
study has been submitted to the Village which should address these issues.
VILLAGE OF OAK BROOK Minutes Page 5 of 14 FEBRUARY 26, 2008
8. A. Trustee Kennedy commended the participants in this development who all worked
together to resolve parking issues and to work together to utilize off hour parking and
thus eliminate approximately an additional 150 parking spaces for this project if it
stood alone.
Motion by Trustee Wolin, seconded by Trustee Kennedy, to concur with the
recommendations from the Plan Commission and Zoning Board of Appeals and
approve the requested special use for outdoor dining for a proposed Gibsons
Steakhouse to be located at the southeast corner of Spring Road and Commerce Drive
subject to the following conditions:
1. Development is to be in substantial conformance with the approved plans
including the location, size, design and operational guidelines for the outdoor
dining area (Petitioners tab 2.d and pages 29, 31 and 33 of the case file). Signage
is not included;
2. Maximum 208 seating capacity for the outdoor dining area;
3. Patrons will be protected from the vehicles along Spring Road by a landscaped
berm and water feature;
4. Compliance with all stormwater management requirements;
5. The shared parking agreements with McDonald's and the Commerce Plaza
buildings are to be recorded as a condition of obtaining building permits for the
construction of the Gibsons restaurant;
6. Notwithstanding the exhibits contained in the case file, the applicant shall meet
all village ordinance requirements at the time of building permit application
except as specifically varied or waived;
7. That as a condition of obtaining a building permit, the applicant should provide
additional information on the valet plans /program to ensure the proposed lay -out
is capable of keeping up with the potential demand for valet service;
and, authorize the Village Attorney to prepare the necessary ordinance for final
consideration at the March 11, 2008 Board of Trustees meeting. VOICE VOTE:
Motion carried.
B. VILLAGE OF OAK BROOK - COMMERCIAL AREAS REVITALIZATION
PLAN - ADDENDUM TO COMPREHENSIVE PLAN
On February 11, 2008, the Plan Commission held the required public hearing on the
final draft of the Commercial Areas Revitalization Plan. Because this Plan will
become an addendum to the Village's Comprehensive Plan if it is adopted by the
Village Board, the Plan Commission had the responsibility to hold the required public
hearing.
Over the past 20 months, the Village's consultant team led by Houseal Lavigne Inc.
has been involved in the research and preparation of the Commercial Areas
Revitalization Plan document. This planning process has been given a high priority
VILLAGE OF OAK BROOK Minutes Page 6 of 14 FEBRUARY 26, 2008
8. B. by the Village Board and is an important step in improving both the aesthetics and
viability of Oak Brook's commercial corridors which primarily run along 22nd Street
and Butterfield Roads.
Recommendation:
By a vote of 7 to 0, the Plan Commission recommended approval of the proposed
Commercial Areas Revitalization Plan (dated December 2007) as an addendum to the
Comprehensive as presented, subject to the following revisions and
recommendations:
1. Include a statement in the document that any possible future on or off ramp onto
the highway system should be prioritized for the commercial areas and not
adjacent to or within the residential areas.
2. Eliminate the text box on page 73 regarding the I -294 ramp in the York Road
Subarea Plan.
3. Recommend that the Village Board retain the services of Houseal Lavigne or a
similar consultant to write a proposed general implementation outline with
generalized dollar costs, responsibilities assigned and timeframe wherever
possible, for each idea suggest in the Plan.
Trustee Kennedy indicated that this was the culmination of three years of work from
residents, community leaders, village officials, the business community and the
Chamber of Commerce. He felt this plan was developed from the ground up from
within the community.
Motion by Trustee Kennedy, seconded by Trustee Manofsky, to concur with the
recommendation from the Plan Commission to approve the adoption of the
Commercial Areas Revitalization Plan as an addendum to the Comprehensive Plan
subject to the attached conditions:
1. Include a statement in the document that any possible future on or off ramp onto
the highway system should be prioritized for the commercial areas and not
adjacent to or within the residential areas.
2. Eliminate the text box on page 73 regarding the I -294 ramp in the York Road
Subarea Plan.
3. Recommend that the Village Board retain the services of Houseal Lavigne or a
similar consultant to write a proposed general implementation outline with
generalized dollar costs, responsibilities assigned and timeframe wherever
possible, for each idea suggest in the Plan;
and authorize the Village Attorney to prepare the necessary ordinance for final
consideration at the March 11, 2008 Board of Trustees meeting. VOICE VOTE:
Motion carried.
VILLAGE OF OAK BROOK Minutes Page 7 of 14 FEBRUARY 26, 2008
Q
UNFINISHED BUSINESS
A. CONFIRMATION OF APPOINTMENTS — None presented.
B. ORDINANCES & RESOLUTIONS — None presented.
C. AWARD OF CONTRACTS
1) GOLF COURSE COMMODITIES
Bid packages were sent to nine companies and the legal notice soliciting bids was
published on January 30, 2008. Nine sealed bids were opened on Wednesday,
February 13, 2008.
As indicated on the bid tabulation, it is recommended to accept some bids (items
#9, 11, 12, 20, 21, 22, 29, 30, 45) that were not the lowest submitted price for the
following reasons:
Items #9, 11, 12, 20 and 21 - the low bid does not match existing turf grass at
the golf course.
Items #22 and 29 - the active ingredient in the chosen bid is much stronger
than the low bid.
Item #30 - the low bid does not have the systematic active ingredient required.
Item 945- the low bid is not an acceptable substitution.
Item #34 - three way tie.
Item #7 - no bids were received.
Contracts with these companies will operate as requirements contracts (orders
will only be placed when and if the Golf Course has such needs). Bid prices are
firm for the entire calendar year. There is no requirement that the Village
purchase a set quantity (we retain the right to either increase or decrease
quantities at our sole option). We also have the option to purchase the same items
through other sources (e.g. in an emergency when an item is needed sooner than it
can be supplied by the low bidder).
Motion by Trustee Manofsky, seconded by Trustee Kennedy, that the Village
Board award requirements contracts to the following eight companies:
Arthur Clesen, Wheeling, Illinois; Bojo Turf Supply (BTSI), New Lenox, Illinois;
Chicagoland Turf, Addison, Illinois; Conserve FS, Tinley Park, Illinois;
Eagle One, Anaheim, California; Growing Solutions, New Lenox, Illinois;
Janesville Sand, Janesville Wisconsin; Prime Turf, Homer Glen, Illinois;
subject to staff review, based on unit prices bid by the lowest responsive and
responsible bidders, as indicated on the bid tabulation. ROLL CALL VOTE:
Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed and Wolin.
Nays: 0 - None.
Absent: 1 — Trustee Sanford. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 8 of 14 FEBRUARY 26, 2008
9. C. 2) GOLF COURSE MAINTENANCE EQUIPMENT
Bid packages were sent to three companies and the legal notice soliciting bids
was published on January 30, 2008. Two sealed bids were received and opened
on Wednesday, February 13, 2008. Staff sought bids to purchase items as
follows:
Qty
Specification
Lowest
Replaces (trade -in)
2
Heavy Duty - Utility
Vehicle
Responsive and
$31,272.48
2
Trade ins
Responsible Bid
($1,500.00)
2
Toro 3200 Heavy Duty
John Deere Pro
1996 4 -Wheel
Utility Vehicle
Gator Heavy Duty
Cushman Heavy
1
Trim Mower
Utility Vehicle
Duty Utility Vehicles
1
Toro e250 Light Duty
John Deere TE
1997 John Deere
Utility Vehicle
Gator Light Duty
Gator
Utility Vehicle
1
Toro z580 Trim
Lastec 2861 AGC
1997 Grasshopper
Mower
Trim Mower
725 Trim Mower
Staff recommends purchases from the lowest responsive and responsible bidder,
J.W. Turf, of two heavy duty utility vehicles for $28,245 net of trade -in and one
light duty utility vehicle for $6,105 net of trade -in. Staff is accepting the John
Deere and Lastec products proposed because they are comparable to Toro and our
specification's permitted substitutions.
Staff also recommends the purchase of the alternate bid of one trim mower for
$9,025 net of trade -in due to its fully articulating deck capabilities, which the low
bid does not include. Miscellaneous trade -in item is a 1994 Smithco tow behind
sweeper. The total purchase price is a net of trade -in amount of $43,075
Qty
Equipment
J.W.Turf
Reinders
2
Heavy Duty - Utility
Vehicle
$29,995.00
$31,272.48
2
Trade ins
($1,750.00)
($1,500.00)
Net
$289245.00
$299772.48
1
Trim Mower
Alt bid $95725.00*
$103689.69
1
Trade in
($700.00)
($300.00)
Net
$99025.00
$109389.69
1
Light Duty Utility
Vehicle
$6,905.00
$7,945.00
VILLAGE OF OAK BROOK Minutes Page 9 of 14 FEBRUARY 26, 2008
1
Trade in
($800.00)
($500.00)
Net
$6,105.00
$79445.00
1
Misc. Trade in
($300.00)
($300.00)
Subtotal - Bid
$46,625.00
$49,907.17
Trade in totals
($3,550.00)
($2,600.00)
Total Purchase
$439075.00
$479307.17
9. C. 2) *low bid of $9,599 not accepted
Motion by Trustee Manofsky, seconded by Trustee Carson, that the Village Board
award a contract, subject to staff review, to the lowest responsive and responsible
bidder, J.W. Turf Inc., Hampshire, Illinois for a net amount, after trade -in, of
$43,075. ROLL CALL VOTE:
Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed and Wolin.
Nays: 0 - None.
Absent: 1 - Trustee Sanford. Motion carried.
3) CONSTELLATION NEW ENERGY - ELECTRICAL ENERGY SUPPLIER -
WATER PUMPAGE
President Craig announced that this item was removed from the Agenda due to
the delay in receiving required information.
10. NEW BUSINESS
A. CONFIRMATION OF APPOINTMENTS
1) AUTUMN FESTIVAL COMMITTEE
The Oak Brook Autumn Festival Committee is comprised of seven (7) members,
three new members were appointed at the last Village Board meeting. Each
Commissioner serves for a term of one year.
President Craig recommended the reappointment of Linda Gonnella, Deborah
Effrain, Joyce Antoniolli and Nellie Naguib to the Oak Brook Autumn Festival
Committee for a term to expire in February of 2009.
Motion by Trustee Manofsky, seconded by Trustee Kennedy, to confirm
President Craig's recommendation to reappoint Linda Gonnella, Deborah Effrain,
Joyce Antoniolli and Nellie Naguib to the Oak Brook Autumn Festival
Committee for a term to expire in February of 2009. VOICE VOTE: Motion
carried.
VILLAGE OF OAK BROOK Minutes Page 10 of 14 FEBRUARY 26, 2008
10. B. ORDINANCES & RESOLUTIONS — None presented.
C. AWARD OF CONTRACTS
1) ZOLL AUTOPULSE NON - INVASIVE CARDIAC SUPPORT PUMPS
As a result of changes in the American Heart Association's (AHA) 2005
Resuscitation Guidelines which went into effect in July 2006 the protocol for
effective CPR has changed. The new guidelines call for compressions at the rate
of 100 / minute as opposed to the previous guideline of 60 / minute. To sustain
the new rate for any length of time is extremely difficult due to fatigue and often
the quality of the compressions decreases over time. In addition, there are many
times where the administration of chest compressions must be interrupted to
transfer the patient to the ambulance cot, when carrying patients up and down
stairs and while transferring the patient in and out of the ambulance. The Zoll
Autopulse has proven to be a device that can improve the chance of survival for a
person in cardiac arrest. While Oak Brook has three ambulances, it was decided
to only purchase two devices at this time for the front line units due to budget
restraints. The manufacturer, Zoll Medical, is the only firm producing this type of
device and normally does not sell below list price. In searching for the lowest
price, Trustee Carson was asked to see if he could find a lower cost for the unit
through his professional affiliations. He was able to get the base unit which sells
for $10,995.00 for the reduced price of $10,665.00. Upon further investigation it
was found that Zoll has offered group purchase discounts of 5 %. After some
discussion with the sales representative Fire Chief Bodony was successful in
getting the group discount without buying a large number of units and obtained a
reduced base unit price of $10,445.25 and also secured a 5% discount on all of the
accessories.
Trustees commented that this equipment would save lives and was a good
investment for the Village.
Motion by Trustee Carson, seconded by Trustee Kennedy, that the Village Board
waive bidding due to sole source, and authorize staff to issue a purchase order to
Zoll Medical Corporation, 269 Mill Road, Chelmsford, Massachusetts for the
purchase of two (2) Autopulse Non - invasive Cardiac Support Pumps and
accessories for the contract price of $29,704.60. ROLL CALL VOTE:
Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed and Wolin.
Nays: 0 -None.
Absent: 1 - Trustee Sanford. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 11 of 14 FEBRUARY 26, 2008
10. D. SPORTS CORE FIELD 3 USAGE - SPRING 2008 HINSDALE CENTRAL HS
GIRL'S LACROSSE
The Hinsdale Central High School District 86 girl's lacrosse team has been a good
tenant of the Village of Oak Brook since 2004. Since that time District 86 has utilized
a portion of the SC Field 3 as their "Home Field" for practice and games. As in the
past, District 86 wishes to secure athletic field usage for the upcoming "2008 Spring
Season ". A standard agreement between the Village of Oak Brook and Hinsdale
Central H.S. District 86 Girl's Lacrosse has been prepared, as well as game schedules
for the Varsity , Jr.Varsity and Fresh/Soph. teams. Outdoor practices at the SC are
daily from 4 -6pm beginning March 3rd running through approximately May 21St
(dependent upon playoff scheduling).
Trustee Kennedy expressed concern about signature requirements on the agreement
and Manager Niemeyer assured him that it would be corrected.
Trustee Manofsky commented that this team was in first place and provided
information about the team and its accomplishments.
Motion by Trustee Carson, seconded by Trustee Kennedy, to approve the
Intergovernmental Agreement between the Village of Oak Brook and the Board of
Education for The Hinsdale Central High School District 86 Girl's Lacrosse Team for
usage of a portion of the Sports Core Field 3 for the 2008 Spring Lacrosse Season.
ROLL CALL VOTE:
Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed and Wolin.
Nays: 0 - None.
Absent: 1 - Trustee Sanford. Motion carried.
E ALIVE @25 TEEN TRAFFIC DRIVING PROGRAM
Three officers from the Oak Brook Police are certified instructors of the "Alive @
25" Teen Traffic Driving Program offered by the National Safety Council. This
program is offered in conjunction with Hinsdale High School Districts and Hinsdale,
Clarendon Hills, Burr Ridge and Darien Police Department. As the program
expands, the Village needs to be fully certified members of the National Safety
Council.
There is an annual fee of $315.00 plus another $500.00 for miscellaneous expenses.
The Police Department has raised approximately $4,000.00 from private benefactors
for this worthwhile program.
Motion by Trustee Saiyed, seconded by Trustee Manofsky, that the Village Board
approve the participation of the Village becoming a National Safety Council Training
Center. ROLL CALL VOTE:
VILLAGE OF OAK BROOK Minutes Page 12 of 14 FEBRUARY 26, 2008
10. E. Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed and Wolin.
Nays: 0 - None.
Absent: 1 - Trustee Sanford. Motion carried.
F. SAFETY INCENTIVES PROGRAM
Per the Village Personnel Manual, employees are rewarded for being safe throughout
the year. The amount of the gift certificate that is awarded is based on the risk group
categories that each position has been classified. During 2007, there were a total of
19 accidents /incidents that either required medical attention or where the damage was
in excess of $100. After going through the Village's review process, seven (7)
accidents /incidents were determined to be avoidable, thus disqualifying those
employees from the 2007 Safety Incentive Program.
As 2007 Safety Incentive Program's total award amount exceeds the $10,000.00
Village Manager authority, the Board is encouraged to review the provided
background materials and approve the purchase of gift certificates in the amount of
$25, $50 and $100 to employees who did not have an avoidable accident /incident
during 2007. It should be noted that recommended amount is approximately $1,800
under budget.
Motion by Trustee Manofsky, seconded by Trustee Carson, to approve the Village's
safety incentives in the way of gift certificates in the amount of $25, $50 and $100 to
employees who did not have an avoidable accident /incident during 2007. ROLL
CALL VOTE:
Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed and Wolin.
Nays: 0 - None.
Absent: 1 - Trustee Sanford. Motion carried.
11. INFORMATION & UPDATES
A. VILLAGE PRESIDENT — President Craig thanked Kathy Maher for her efforts on
the February 21St celebration of the Village's 50th Anniversary.
B. VILLAGE MANAGER — Manager Niemeyer announced with regret the resignation
of the Village's long time, dedicated Public Works Director, Mike Meranda.
C. VILLAGE CLERK — Clerk Pruss announced that the Village is accepting applications
for the senior citizen METRA pass.
12. ADJOURN TO CLOSED MEETING to consider the appointment, employment,
compensation, discipline, performance, or dismissal of specific employees of the public
body or legal counsel for the public body, including hearing testimony on a complaint
lodged against an employee of the public body or against legal counsel for the public
VILLAGE OF OAK BROOK Minutes Page 13 of 14 FEBRUARY 26, 2008
12. body to determine its validity (2c 1) and to consider litigation, when an action against,
affecting or on behalf of the Village has been filed and is pending before a court or
administrative tribunal, or when the public body finds that an action is probable or
imminent (2c 11)
Motion by Trustee Manofsky, seconded by Trustee Carson, to adjourn to Closed Meeting
to consider the appointment, employment, compensation, discipline, performance, or
dismissal of specific employees of the public body or legal counsel for the public body,
including hearing testimony on a complaint lodged against an employee of the public
body or against legal counsel for the public body to determine its validity (2c 1) and to
consider litigation, when an action against, affecting or on behalf of the Village has been
filed and is pending before a court or administrative tribunal, or when the public body
finds that an action is probable or imminent (2c 11) at 8:22 p.m. ROLL CALL VOTE:
Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed and Wolin.
Nays: 0 - None.
Absent: 1 - Trustee Sanford. Motion carried.
13. ADJOURNMENT
Motion by Trustee Wolin, seconded by Trustee Kennedy, to adjourn the Regular Meeting
of the Board of Trustees at 9:50 p.m. VOICE VOTE: Motion carried.
ATTEST:
/s/ Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
VILLAGE OF OAK BROOK Minutes Page 14 of 14 FEBRUARY 26, 2008