Minutes - 02/26/2013 - Board of TrusteesMINUTES OF THE FEBRUARY 26, 2013 REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON
MARCH 12, 2013
CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:03 p.m. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Stelios Aktipis, Michael Manzo, Mark
Moy, and Asif Yusuf.
ABSENT: Trustees Gerald Wolin and Elaine Zannis.
IN ATTENDANCE: David Niemeyer, Village Manager; Blaine Wing, Assistant Village
Manager; Robert L. Kallien, Jr., Community Development Director; Tom
McEllin, Fire Chief; Sue Madorin, Library Director; James Kruger, Police
Chief, Michael Hullihan, Public Works Director; Trey VanDyke, Sports
Core Director; and Peter Friedman, Village Attorney.
PRESIDENT'S OPENING COMMENTS
President Lalmalani stated that on tonight's consent agenda is a resolution establishing an
Electric Aggregation and Issues Committee. He asked residents who are interested to
please fill out an application for appointment form and submit to his office at Village
Hall. Forms can be found on the Village website, or can be picked up at Village Hall.
President Lalmalani reminded everyone of the Special Village Board meeting that will be
held on Monday, March I 11 at 7 p.m. at Village Hall to discuss status and current
information on the Sports Core referendum.
A. Special Olympic Presentation
Officer Erika Huff gave a brief overview of the Illinois Law Enforcement Torch Run for
Special Olympics, money raised by the Oak Brook Police Department, and the formation
of a fundraising committee.
Kristen McInerney, a Special Olympics Athlete and Board Member of Special Olympic
Illinois, thanked the Oak Brook Police Department for their generous contributions and
support over the years. She also discussed the importance of the Special Olympics and
the difference it has made in her life.
President Lalmalani presented Chief Kruger, Officer Erica Huff and CSO Mike McTighe
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a plaque provided by Special Olympic of Illinois, for Outstanding Financial Support in
2012, raising $11,647.66.
Chief Kruger thanked the Board and all who contributed to the Oak Brook Police
Department's efforts to raise money for the Special Olympics.
B. Resolution of Appreciation — Debra Effrain
The Resolution was read by Clerk Pruss.
Motion by Trustee Manzo, seconded by Trustee Yusuf to approve the Resolution of
Appreciation R -1235. VOICE VOTE: Motion carried.
C. Resolution of Appreciation — NellyNaguib
The Resolution was read by Clerk Pruss.
Motion by Trustee Manzo, seconded by Trustee Moy to approve Resolution of
Appreciation R -1236. VOICE VOTE: Motion carried.
Nelly Naguib accepted the Resolution of Appreciation.
D. Resolution of Appreciation — Joyce Antoniolli
The Resolution was read by Clerk Pruss.
Motion by Trustee Yusuf, seconded by Trustee Moy to approve Resolution of
Appreciation R -1237. VOICE VOTE: Motion carried.
E. Resolution of Appreciation — Iolanda Castellan
The Resolution was read by Clerk Pruss.
Motion by Trustee Moy, seconded by Trustee Yusuf to approve Resolution of
Appreciation R -1238. VOICE VOTE: Motion carried.
4. RESIDENT /VISITOR COMMENT
Resident Stan Pruss, President of the Oak Brook Civic Association, reported on the
Association's activities for this election season, the March Newsletter, and upcoming
events.
Resident Jerry White spoke in support of a proposal for a change to the Village code in
regards to the annexation process.
Other residents and visitors who signed up to speak will do so during the agenda item.
Item 10 D was presented prior to the remainder of the agenda.
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APPROVAL OF MINUTES
A. REGULAR BOARD OF TRUSTEES MEETING OF FEBRUARY 12, 2013
Motion by Trustee Manzo, seconded by Trustee Yusuf to approve the minutes of the
Regular Board of Trustees Meeting of February 12, 2013. VOICE VOTE: Motion
carried.
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be
enacted in one motion. There will be no separate discussion of these items unless a Board
member so requests, in which event, the item will be removed from the Consent Agenda
and considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending February 22, 2013 - $519,732.16
Significant Items included in Above:
1) Hervas, Condon & Bersani, P.C. - Legal Services - January, 2013 - $308.50
(FYI 3 — YTD - $308.50)
2) Rathje & Woodward, LLC— Legal Services - January, 2013 - $3,333.33
(FY 13 — YTD - $3,333.33)
3) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C. — Legal Services —
January, 2013 - $2,352.50 (FYI 3 — YTD - $2,352.50)
TOTAL LEGAL BILLS PAID FOR 2013- $7,144.33
4) DuPage Water Commission — January 31, 2013 - $249,702.74
5) Christopher B. Burke Eng., LTD — Payout #1 — 2013 Paving Project - $23,535.80
B. Approval of Payroll for Pay Period Ending February 16, 2013 - $669,256.16
C. Community Development Referrals — NONE
D. Authorization to Seek Bids or Proposals or Negotiate Contracts
1) Heritage Center Window Replacement
2) 2013 Water Main Project -22nd Street (Salt Creek to Clearwater Drive)
E. Budget Adjustments — NONE
F. Ordinances & Resolutions
1) RESOLUTION 2013- DUMM- LP -EXl -R -1234, A Resolution Adopting the 2013
Legislative Positions and Priorities of the DuPage Mayors and Managers
Conference
2) ORDINANCE 2013 - ELEC- AGG- CMTE -R -1241, A Resolution Establishing a
Village Electric Aggregation and Issues Committee
3) RESOLUTION 2013- TASTE -AG -R -1242, A Resolution Approving the Waiver
of Competitive Bidding and Authorizing the Execution of an Agreement By and
Between the Village of Oak Brook and Ravenswood Event Services to Provide
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Event Planning Services for the Taste of Oak Brook 2013
4) RESOLUTION 2013 -IGA- LAND -R -1239, A Resolution Approving and
Authorizing an Amendment to an Intergovernmental Agreement By and Between
the Village of Oak Brook, the Village of Lombard, Oak Brook Holdings, LLC,
and DMG Real Estate Holdings, LLC
G. Monthly Treasurer's Report— January 31, 2013
Motion by Trustee Aktipis, seconded by Trustee Manzo, to approve the Consent Agenda
and authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 4 — Trustees Aktipis, Manzo, Moy, and Yusuf
Nays: 0 —None
Abstain: 0 — None
Absent: 2 — Trustees Wolin and Zannis
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA —NONE
8. BOARD & COMMISSION RECOMMENDATIONS —NONE
9. UNFINISHED BUSINESS —NONE
10. ACTIVE BUSINESS
A. Confirmation of Appointments — NONE
B. Ordinances & Resolutions
I RESOLUTION 2013- FD -V -R -1240, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of a Replacement Fire Command
Vehicle
Motion by Trustee Moy, seconded by Trustee Manzo that the Village Board waive further
bidding since the State of Illinois already conducted the bid process and issue a purchase
order to Miles Chevrolet, Decatur, Illinois for one (1) 2013 Chevrolet Tahoe (4WD) in the
amount of $32,541.06, and that $3,458.94 be authorized to purchase the necessary
equipment. Additionally, that the Village Board approve Resolution 2013- FD -V -R -1240,
a Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase
of a Replacement Fire Command Vehicle.
ROLL CALL VOTE:
Ayes: 4 — Trustees Aktipis, Manzo, Moy, and Yusuf
Nays: 0 —None
Abstain: 0 — None
Absent: 2 — Trustees Wolin and Zannis
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Motion carried
C. Award of Contracts — NONE
D. SLEP Investigation Update — Bryce Downey
Bill Seith, the principal attorney from Bryce, Downey, and Lenkov, presented the final
special investigative report regarding the appointment of Thomas Sheahan as Oak Brook
Police Chief, the passage of special pension legislation to benefit Sheahan, and the
lobbying contract with Robert Molaro and Michael Thomas. The findings are that there
was some overlap between the three circumstances but that it does not necessarily prove
that there any illegal activity occurred. Bill Seith advised the Board to submit the final
report to either the DuPage County State's Attorney's Office or to the US Attorney's
Office for further investigation should they deem it appropriate, since they have subpoena
powers.
Discussion ensued regarding the report and the consensus was to place the report on the
Village website and to refer this matter to the US Attorney's Office.
Resident George Kuba urged the Board not to pay the liability presented from the Fire and
Police Pension Fund. Manager Niemeyer stated that the SLEP Fund is separate from the
Fire and Police Pension Fund.
Motion by Trustee Aktipis, seconded by Trustee Manzo to refer this matter to the US
Attorney's Office and the States Attorney's Office, and to place the report on the Village
website.
ROLL CALL VOTE:
Ayes: 4 — Trustees Aktipis, Manzo, Moy, and Yusuf
Nays: 0 — None
Abstain: 0 —None
Absent: 2 — Trustees Wolin and Zannis
Motion carried
E. Proposal for Weddings and Winery at Sports Core
Kevin Kelleher, the Village's Polo Operator, discussed the proposed plan f6r outdoor
tented weddings and a winery at the Sports Core. The proposed plan also includes
planting vines and having a functioning vineyard in Oak Brook in the future. He also
discussed the similar operations he runs in Michigan and Oswego, and the financial
benefits to Oak Brook should the Board decide to pursue the plan further.
Discussion ensued regarding the proposed plan, the potential enhancement to Polo, and
questions raised regarding a winery and vineyard on Sports Core land. The consensus
was to direct staff to work with the Village Attorney and Mr. Kelleher on details of the
proposed plan for outdoor weddings at the Sports Core, and to work on an agreement.
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Motion by Trustee Yusuf, seconded by Trustee Manzo to direct staff to work with Kevin
Kelleher and the Village Attorney for an agreement to host outdoor weddings at the Bath
& Tennis Club. VOICE VOTE: Motion carried.
11. INFORMATION & UPDATES
A. VILLAGE MANAGER
Manager Niemeyer announced the 2013 Polo Season dates.
Kevin Kelleher discussed the enhancements and participants of the 2013 Polo Season.
B. VILLAGE CLERK
Clerk Pruss discussed the Citizens Police Academy sponsored by the Oak Brook Police
Department.
Clerk Pruss discussed the April 91h election, voter registration, early voting and polling
locations.
C. TRUSTEES
Trustee Yusuf stated that there are low interest loans and grants available through the
State of Illinois for alternative agriculture, which includes vineyards. He also asked
everyone to drive home safely.
Trustee Moy stated that he is excited about the proposal from Kevin Kelleher and that it
seems to be a win /win situation.
Trustee Aktipis commended the Public Works Department on clearing the snow on Oak
Brook streets.
Trustee Manzo stated that he is excited about the potential vineyard in Oak Brook. He
also commented on changing the Village code regarding annexation. He applauded the
Civic Association's efforts to host an evening to discuss the Sports Core referendum and
suggested a one on one debate discussing the pros and cons of the referendum.
D. VILLAGE ATTORNEY - NONE
E. VILLAGE PRESIDENT
Chief Kruger thanked the Village Board for allowing the Police Department to showcase
their efforts with the Special Olympics. He also stated that the Police Department
annual report will be posted on the Village website shortly.
Chief McEllin stated that the Fire Department annual report is posted on the Village
website.
Library Director Madorin discussed the March 3rd program at the Library on Tiffany
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Stained Glass.
Finance Director Dangles stated that the November sales tax collections received were
3% over budget.
Assistant Manager Wing announced that the Village has been officially removed from
IRMA's watch list.
Public Works Director Hullihan asked everyone to be careful driving in the snow and
stated that Public Works crews will be working through the night to clear the snow.
12• ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) purchase or lease
of real property, (2) litigation matters, and (3) minutes of meetings lawfully closed under
this act matters pursuant to Section 2c(5), 2c(11), and Section 2c(21) of the Illinois Open
Meetings Act, respectively.
Motion by Trustee Yusuf, seconded by Trustee Moy to adjourn to closed session for the
purpose of discussing (1) purchase or lease of real property, (2) litigation matters, and (3)
minutes of meetings lawfully closed under this act matters pursuant to Section 2c(5),
2c(11), and Section 2c(21) of the Illinois Open Meetings Act, respectively.
This meeting was adjourned to Closed Session at 8:55 pm.
13. ADJOURNMENT
Motion by Trustee Manzo, seconded by Trustee Moy, to adjourn the Regular Meeting of
the Board of Trustees at 100:13 pm. VOICE VOTE: Motion carried.
ATTEST:
/s /Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
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