Minutes - 02/27/2001 - Board of TrusteesVILLAGE OF OAK BROOK Minutes
February 27, 2001 UNOFFICIAL UNTIL APPROVED
AS WRITTEN OR AS AMENDED X_ BY
VILLAGE BOARD ON March 13, 2001.
MEETING CALL: MEETING
CALL
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at
7:31 p.m. Pledge of Allegiance was given.
2. ROLL CALL: ROIL. CALL
The Village Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Butler, Caleel, Craig, Kenny,
McInerney and Savino.
ABSENT: None.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Debra J. Jarvis,
Fire Chief; Bruce F. Kapff, Director of Information Services & Purchasing;
Robert L. Kallien, Jr., Director of Community Development; Richard A.
Martens, Village Attorney; Allen W. Pisarek, Police Chief, Bonnie Sartore,
Bath & Tennis Club Manager; Trey VanDyke, Golf Club Manager; Jeffrey
Marciniak, Treasurer of Oak Brook Fire Department's Foreign Fire Insurance
Tax Board; Lynn Montei, Executive Director, DuPage Mayors and Managers
Conference; Daniel Callaghan, Forest Gate Subdivision and Robert Reilly of
Dommermuth, Brestal, Cobine and West.
3. ANNOUNCEMENTS AND OPEN FORUM: ANNOUNCE:
Robert Wagner, 114 West Monroe, Villa Park, addressed the Village Board on
the O'Hare Airport runway expansion. He stated a meeting is scheduled for
March 8, 2001 at the Lombard Commons located at Grace and St. Charles
Road. The Chicago Aviation Commissioner, Thomas Walker, will be speaking
and available for questions.
Joe Fullan, 122 Timberview Drive, addressed the Village Board on his reaction
to a program recently aired on NPR (National Public Radio) during which a
proponent of Chicago Metropolis 2020, discussed that Commercial Club of
Chicago project. He voiced his appreciation of the goals discussed by the radio
commentator indicating their concern for public transportation, public
education and accountability of local government. Mr. Fullan commented that
the Village Board had recently discussed the decline of the 2000 sales tax
revenue by approximately $500,000 and Village Manager Veitch indicated the
VILLAGE OF OAK BROOK Minutes Page 1 of 19 February 27, 2001
3. Village budget would remain within the flow of revenue. He suggested that
the Village's capital expenditures are not from the incoming revenue but funds
borrowed from future income. He stated none of these items have been put to
public referendum except the Library. He voiced his concern over the Village
Board committing funds with declining sales tax revenue. He further voiced
his concern of the $54,000 expenditure for A. ED. defibrillators for the Village
and if these were necessary.
President Bushy responded to Mr. Fullan's comments regarding Metropolis
2020 and the Village budget. She stated the Metropolis 2020 regional
oversights they are addressing for individual communities would affect zoning
and planning. Their regional entity, which would be appointed and not elected,
would decide these local issues for a municipality. There are already
organizations in place such as the Metropolitan Mayors Caucus, Mayors and
Managers Conference and counties that have been working toward regional
goals and planning. The Northeast Illinois Plan Commission has focused on
regional planning for years. In regards to the Village budget, which is required
by law, it is a guideline that the Village must live within. She stated that the
published documents regarding the Village budget are clearly defined for the
public and the Village is one of the most responsible budgeting communities.
The Village is organized foremost to address public safety concerns of its
residents.
Trustee Caleel noted the decrease in the sales tax revenue, threats to it relative
to Metropolis 2020 and Internet sales and a decrease in the amount of interest
income. He stated he had expressed these concerns to Finance Director
Langlois who assured him that Village Manager Veitch would reduce
expenditures to account for the shortfall in sales tax revenue and that changes
would be made to the budget to accomplish this. He acknowledged that he
presented the defibrillators at the last Village Board meeting for approval
because it is a significant investment in public safety.
Trustee McInerney noted that when he first became a Trustee the Village had
approximately three- month's operating revenue in the General Fund, which
has now changed. We needed to re- invest in our Village infrastructure because
it had deteriorated. The notes the Village has undertaken are not tax
anticipation notes, and they are for specific projects such as the golf irrigation
system. The Village has been involved in lengthy litigation with a specific
resident, which now involves property that the Village is under contract to
convey to DuPage County to make improvements to 31St Street (Oak Brook
Road). Proceeds from that sale will help the Village repay that loan.
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4. APPROVAL OF MINUTES: MINUTES:
Bo�r 02/13/01 Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the
minutes of the Regular Board of Trustees Meeting of February 13, 2001 as
presented and waive the full reading thereof. VOICE VOTE. Motion carried.
5. CONSENT AGENDA:
Items on the Consent Agenda were routine in nature and enacted in one
motion. No one requested a separate discussion of an item for removal from
the Consent Agenda.
APPROVAL:
A. APPROVAL OF BILLS - $370,857.55 (total) BILLS -
$370,857.55
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING PAYROLL-
FEBRUARY 17, 2001 - $421,776.53 (total) $421,776.53
C. APPROVAL OF CHANGE ORDERS: None.
D. APPROVAL OF PAYOUTS:
1) CIVILTECH ENGINEERING, INC. - PAYOUT #24 - YRK /HRCER
YORK/HARGER BIKE TRAIL - $1,204.65 BIKE TRL
2) EARTH TECH, INC. - PAYOUT #8 - MUNICIPAL COMPLEX MNCPL CMPLx
PROJECT - $14,727.78 PROD
3) SIGALOS & ASSOCIATES, LTD. - PAYOUT #1 - BATH AND B & T CLBHSE
TENNIS CLUBHOUSE RENOVATION - $86,327 RENOVATE
4) LARSON - KRAMER - KJELSTROM AND ASSOCIATES - B & T CLBHSE
PAYOUT #3 - BATH & TENNIS CLUBHOUSE ARCHITECT
ARCHITECTURAL SERVICES - $13,373.45 SERVICES
E. APPROVAL OF REFERRALS:
1) MON AMI GABI, OAK BROOK L.L.C. - (260 OAKBROOK REFER -
CENTER) - SPECIAL USE OUTDOOR DINING -REFER TO MON AMI cABI
PLAN COMMISSION MEETING ON MARCH 19 2001 AND Su, OuTOR
ZONING BOARD OF APPEALS MEETING ON APRIL 3 2001 DINING
F. APPROVAL OF AUTHORIZATION TO SEEK BIDS OR
PROPOSALS:
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F. 1) TRAFFIC SIGNAL MAINTENANCE AND STREET LIGHT TRFC SICNL
REPAIR RPR
2) AUTHORIZATION TO NEGOTIATE - MOSQUITO MOSQUITO
ABATEMENT SERVICES ABATEMENT
G. APPROVAL TO ACCEPT AND PLACE ON FILE - TRFAS RPT
TREASURER'S REPORT OF JANUARY, 2001 01/2001
Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the
Consent Agenda as presented. ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
ITEMS REMOVED FROM CONSENT AGENDA: None.
ACTIVE AGENDA (Items for Final Action):
A. APPOINTMENTS: None.
B. ORDINANCES & RESOLUTIONS:
1) RESOLUTION #2001 - IML -LP -R -765, A RESOLUTION '01 ADOPT
ADOPTING THE ILLINOIS MUNICIPAL LEAGUE LEIS POs
LEGISLATIVE POSITION I.ML
The Resolution adopts the positions advanced by the Illinois Municipal
League on legislative proposals in the Illinois General Assembly for the
Spring 2001 session and as expressed by the Municipal League in the 2001
Legislative Agenda; and
Motion by Trustee McInerney, seconded by Trustee Kenny, to approve
Resolution #2001- IML -LP -R -765, "A Resolution Adopting the Illinois
Municipal League Legislative Program," as presented and waive the
full reading thereof. ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
2) RESOLUTION #2001- DUMM -LP -R -766, A RESOLUTION '01 ADOPT
ADOPTING THE 2001 LEGISLATIVE POSITION OF THE LECIS POs
DUPAGE MAYORS AND MANAGERS CONFERENCE DP MYR & MGR
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7. 13.2. The Resolution adopts the positions advanced by the DuPage Mayors and
Managers Conference on legislative proposals in the Illinois General
Assembly for the Spring 2001 session and as expressed by the Conference in
its 2001 Legislative Action Program.
Motion by Trustee McInerney, seconded by Trustee Caleel, to adopt
Resolution 42001 - DUMM -LP -R -766, "A Resolution Adopting the
2001 Legislative Position of the DuPage Mayors and Managers
Conference," as presented and waive the full reading thereof. ROLL
CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
3) ORDINANCE #2001 -TC -G -674, AN ORDINANCE AMENDING AMEND
SECTION 7 -2 -1, TRAFFIC SCHEDULES, OF THE VILLAGE TRFC sCHED
CODE OF THE VILLAGE OF OAK BROOK, IL
The Police Department noted corrections and updates needed in the
Village's schedule of speed limits. Staff prepared an ordinance, which
updates and amends the existing schedule.
Motion by Trustee Kenny, seconded by Trustee Savino, to approve
Ordinance 2001 -TC -G -674, "An Ordinance Amending Section 7 -2 -1,
Traffic Schedules, of the Village Code of the Village of Oak Brook,
IL," as presented and waive the full reading thereof. ROLL CALL
VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
7. C. AWARD OF CONTRACTS:
1) GOLF COURSE COMMODITIES GOLF COMMOD
Contracts with these firms will operate as Requirements Contracts
(orders will only be placed when and if the Golf Course has such
needs). Bid prices are firm for the entire year. There is no requirement
that the Village purchase a set quantity (the Village retains the right to
either increase or decrease quantities at the Village's sole option). The
Village also has the option to purchase these same items through other
sources, (e.g. in an emergency when an item is needed sooner than it
VILLAGE OF OAK BROOK Minutes Page 5 of 19 February 27, 2001
7. C.1. can be supplied by the low bidder). Approximately $90,000 has been
budgeted in various accounts for the purchase of these and other items.
Bid packages were sent to eleven firms. Competitive Sealed Bids were
received on February 14, 2001 from eight companies.
Motion by Trustee Caleel, seconded by Trustee Kenny, that
Requirement Contracts be awarded to the following eight companies,
subject to staff review, based on unit prices bid by the lowest
responsive bidders, as indicated on the bid tabulations: Arthur Clesen,
Tinley Park, Illinois; B &G Consultants, Vernon Hills, Illinois; Bojo
Turf Supply, Frankfort, Illinois; Central Sod Farms, Naperville,
Illinois; Consery FS, Tinley Park, Illinois; H & E Sod Nursery,
Markham, Illinois; Lesco, Rocky River, Ohio and Simplot Partners,
West Chicago, Illinois. ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
7. C. 2) GOLF COURSE MAINTENANCE EQUIPMENT GOLF EQUIP
REPLACEMENT - PUTTING GREEN MOWERS RPLC MOWERS
Two sealed bids were received on February 14, 2001. Staff will retain one
22" mower (unit 80) to be used as a back up, due to the low trade -in
value bid by J. W. Turf.
Motion by Trustee Kenny, seconded by Trustee Butler, that the Village
Board approve contracts to be awarded, subject to staff review, to the
lowest responsive bidder: J. W. Turf, Inc., 14 N 937 US Highway 20,
Hampshire, IL 60140, for the Total Award (includes trade -ins) of
$47,430 as indicated in the bid tabulation and declare the existing units
surplus and accept the trade -in value indicated.
ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
Trustee Caleel requested that in the future that mower purchases be
staggered over years and not purchased at one time. Golf Club
Manager VanDyke indicated that the future purchases will be
staggered.
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C. 3) PENTAMATION - COMPUTER NETWORK AND FINANCIAL PENTMATN
SOFTWARE ANNUAL MAINTENANCE sETwRE MNTc
The Village entered into a contract with Pentamation in February 1997
to provide various installation services and computer systems.
Pentamation installed all network cabling, configured and installed
network communications equipment and servers, supplied our new
financial software and trained our staff on the new systems. The
advantage of using Pentamation for maintenance is that they installed
the systems and is most familiar with the operation. When systems fail,
there is one point of contact for tech support. Pentamation is also the
only source of support for the financial application software (their
product). In order to maintain the advantages of a single support
company, and to keep our internal support staff at a minimum,
Purchasing Director Kapff recommended continuing the existing
arrangement with Pentamation for the support of the financial software,
system hardware and software. These expenses have been budgeted in
the Information Services Program (10 -151).
Motion by Trustee Caleel, seconded by Trustee Butler, that the Village
Board waive competitive bidding, in order to maintain a single vendor
for maintenance of our computer network and financial software, and
that a purchase order be issued to: Sungard Pentamation, Inc., 225
Marketplace, Bethlehem, Pennsylvania 18018, in the total amount of
$25,224.13 for the annual maintenance of our financial application
software modifications, and system software and hardware. ROLL
CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
C. 4) POLICE DEPARTMENT UNIFORMS AND EQUIPMENT PD UNIEM
EQUIP
Sealed bids were opened on February 7, 2001. Bid packages were sent
to four firms. Kale Uniforms submitted the lowest Adjusted Total Bid.
Although Ray O'Herron submitted lower prices on some items, staff
recommended awarding all items to Kale. This will reduce the amount
of staff time involved in placing orders with multiple vendors and
increase efficiency of procurement of these items. Pricing on a number
of items submitted by Ray O'Herron, including the body armor, were
based on unacceptable substitutions. Approximately $37,000 has been
budgeted in various accounts for the purchase of these items.
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C.4. Motion by Trustee Kenny, seconded by Trustee Savino, that the Village
Board approve a requirements contract to be awarded to the following
company, subject to staff review, based on unit prices, as indicated on
the bid tabulation: Kale Uniforms, Chicago, Illinois. ROLL CALL
VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
C. 5) 2001 CRACK SEALING PROJECT
Three sealed bids were received on February 19, 2001. Prospective
bidders were required to be IDOT pre - qualified for this work. Three
companies picked up bid packages. The map and spreadsheet depict
estimated quantities and locations where the work will take place. The
contractor is responsible for providing any necessary traffic control to
direct motorists around the work zones. Disruption is minimal with
this process. All work is scheduled for completion by June 1, 2001.
Funds in the amount of $66,000 have been budgeted in the MFT
Improvements Program (43 1) for this work.
Motion by Trustee Craig, seconded by Trustee Caleel, that a contract be
awarded, subject to staff review, to the lowest responsible bidder: SXC
Construction, PO Box 1355, Des Plaines, IL 60017, based on the unit
prices of $.75 per pound of fiber - asphalt crack sealing material and
$.25 per foot of routing and rubberized sealant, for an estimated total
project cost of $32,237.00. ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
C. 6) KITCHEN REMODELING - FIRE STATION #2
Six companies were notified of this project. Four companies attended
the pre -bid meeting. Three sealed bids were received on January 3,
2001. Work on this project was scheduled to be completed by April 1,
2001, but will likely take longer due to the extended time to review the
bid and other options. Funds in the amount of $15,000 have been
budgeted in the Municipal Building Improvements Program (10 -421)
and $10,000 in the Foreign Fire Insurance Program (23 -729). An
additional $17,500 has been committed by the Foreign Fire Insurance
Board to cover the higher cost.
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C.6. Motion by Trustee Kenny, seconded by Trustee Savino, that a contract
be awarded, subject to staff review, to the lowest responsible bidder:
R. J. Haack Builders, Inc., 642 N. Forrest Avenue, Arlington Heights,
IL 60004 -5809, to perform the kitchen remodeling for a lump sum
price of $42,500. ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
INFORMATION & UPDATES: INFO &
UPDATES
A. VILLAGE PRESIDENT VLLG PRES
President Bushy discussed the Metropolis 2020 report indicating that
some of their recommendations do not affect Village government, such
as education. To date, they have not indicated their legislative ideas.
Trustee Caleel inquired if a copy of the report could be placed in our
Village Library and one at the Village Hall. President Bushy has
requested more copies of the report. The 2020 report is available on
the Internet at chicagometropolis2020.org.
Trustee Craig inquired if this group is advocating redistributing of sales
tax revenue. President Bushy stated their plan is those municipalities
that have substantial sales tax revenue would share a large percentage
of their sales tax revenue with other municipalities that do not generate
sales tax revenue. The plan further suggests low income housing in all
municipalities with public transportation available a mile from homes.
Trustee McInerney suggested the 2020 plan was more of social
engineering and not capital improvements as recommended in the
Burnham Report for Chicago.
President Bushy commended Bath & Tennis Club Manager Sartore and
her staff for the design of the new Sports Core brochure. A copy was
distributed to the Village Board. President Bushy further commended
the Oak Brook Fire Department and Police Department personnel and
surrounding fire departments for their assistance at a house fire in Oak
Brook.
B. VILLAGE MANAGER vLLG MGR
Village Manager Veitch mentioned several intergovernmental matters
that have been under discussion with the City of Oakbrook Terrace.
Regarding the intersection of Spring Road and 161h Street, the City and
VILLAGE OF OAK BROOK Minutes Page 9 of 19 February 27, 2001
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8. B. the owners of Oakbrook Terrace Towers and Drury Lane would
provide widening of Spring Road and signalization, if warranted, at no
cost to the Village. Concurrently, the Village would receive the right to
prohibit left turns into or out of Castle Drive at 16`h Street. This
agreement will be presented to the Village Board in the near future.
Both communities are interested in sidewalks along Butterfield Road
and 22nd Street. From Camden Court to Route 83, 22nd Street will be
expanded from four to six lanes in the next five or so years. Both
communities plan to submit a joint application for federal funding of
sidewalks in conjunction with the Illinois Department of Transportation
(IDOT's) improvements. This would be a 80 -20% payment of costs
with the Village incurring a cost of approximately $30,000 - $35,000.
On Butterfield Road, the Village will request that IDOT install
sidewalks this year under its 50/50 program. Oakbrook Terrace is
considering having Oak Brook request installation on the north side
where Oakbrook Terrace abuts Butterfield Road.
Regarding water, a DuPage Water Commission connection is being
built in front of Lincoln Properties, which should be completed in the
third quarter of the year. Oak Brook continues to serve Lincoln
Properties under the temporary arrangement and has the right to receive
make up water from Oakbrook Terrace at Midwest Road if needed. It
is in Oak Brook's interest for the City of Oakbrook Terrace to be a
viable community. Water from the DuPage Water Commission is a
significant factor in achieving that goal.
9. DEPARTMENTAL REPORTS: No Business
President Bushy recessed the meeting at 9:07 p.m. The meeting resumed at 9:20 p.m.
10. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated):
A. RECOMMENDATION - VILLAGE OF OAK BROOK - ZONING
ORDINANCE REVIEW PROJECT - TEXT AMENDMENT - TITLE
13 OF VILLAGE CODE - REVISIONS TO CHAPTER 3
Text Amendments — The Plan Commission at its meetings on
November 20, 2000 and on January 15, 2001, voted 4 to 0, and the
Zoning Board of Appeals at its meeting on February 6, 2001, voted 6 to
0 to recommend approval of the request from the Village of Oak Brook
for text amendments to Chapter 3 — General Zoning Provisions. These
amendments represent the first phase of a multi -phase project to update
the Zoning Ordinance. When this request was referred for hearing,
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ZONE ORD
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10. A. amendments to Chapter 12 — Off - street Parking and Loading were also
proposed. Due to the time required to fully evaluate each of the
proposed amendments, the Plan Commission deferred its review of
Chapter 12 until its February 2001 meeting. To accommodate this
deferral, the Zoning Board of Appeals has continued the official public
hearing on the Chapter 12 amendments until March 6, 2001.
The substantive amendments proposed for Chapter 3 are summarized in
the following:
1. 13- 3- 1 -A -2. Formalize concept of allowances in lieu of variations
in association with special use requests.
Recommendation — Approved as submitted.
2. 13- 3 -1 -B. Reference to the first zoning ordinance of the Village.
Recommendation - Approved as submitted.
3. 13- 3 -3 -B. Require that all new lots conform to the Village
Subdivision Regulations.
Recommendation - Approved as submitted.
4. 13 -3 -5 Alternative front yard setbacks.
Recommendation — Approved alternative 1 which changes the way
the front yard is measured along that portion of York Road, south of
315` Street from 100 feet from the property line to 100 feet from the
centerline of the road.
5. 13- 3 -6 -B. Deletion of "courts" in regard to permitted
encroachments.
Recommendation - Approved as submitted.
6. 13- 3 -6 -B. Permitting solid six -foot high fences
Recommendation - Approved as submitted. Six -foot high solid
fences are not appropriate as barriers or screening along major
roadways.
7. 13- 3 -7 -D. Clarify timeframe as three consecutive days for
habitable vehicles.
Recommendation - Approved as submitted.
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10. A. 8. 13 -3 -8. Reference to the Village's Public Works Construction
Standards.
Recommendation - Approved as submitted.
9. 13 -3 -8. Originally 13 -3 -10, recommending deleting smokestacks,
silos and storage hoppers from exceptions to height limitations.
Recommendation — Approved as submitted.
10. 13 -3 -9. Deletion of certain references to special uses.
Recommendation — Approved as submitted.
11. 13 -3 -9. Originally 13 -3 -11, recommend including a reference to
microcells.
Recommendation — Approved as submitted with the addition of the
following definition.
"Microcell — A wireless communication facility consisting of an
antenna that is either a) four (4) feet in height and with an area of
not more than five hundred eighty (580) square inches, or b) if a
tubular antenna no more than four (4) inches in diameter and no
more than six (6) feet in length in the associated equipment cabinet
that is six (6) feet or less in height and no more than forty -eight (48)
square feet in floor area."
12. 13 -3 -11. Clarify screening of rooftop mechanicals.
Recommendation — Approved as submitted.
13. 13 -3 -14 Decrease the parcel size where driveway gates are
permitted from two acres to one acre.
Recommendation - Approved with the following condition;
Driveway gates can be within 20 feet from the edge of pavement on
local residential streets and within 30 feet from the edge of
pavement on all other streets including all thoroughfares and
collectors. (Reference the Oak Brook Transportation Plan Phase II
Report dated January 1971).
14. 13 -3 -16. Recommend creating language to permit temporary
buildings, uses and structures.
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A. Recommendation - No action required. Village Staff has requested
that this provision be withdrawn from further consideration.
15.13 -3 -17. Recommend creating language to permit
telecommunication equipment on any Village owned property.
Recommendation - Approved with following condition;
Telecommunications equipment shall be permitted on the following
Village owned properties: Village Commons, Fire Station 2 at 22nd
and Enterprise, Well House 5 at Windsor Drive and I -88, and the
Water Storage Tank on Tower Drive.
In making these recommendations, the Zoning Board Appeals has
agreed with the Plan Commission finding that the petitioner has
satisfactorily addressed the factors applicable to text amendments to the
Zoning Ordinance.
Village Manager Veitch recommended that staff prepare a map
indicating the areas, as the language has been recommended, where the
six -foot fences would be permitted.
Trustee McInerney indicated, for the record, that he was in favor of
Alternative #1 only and is not in favor of the other two alternatives
regarding 13 -3 -5, Alternative Front Yard Setbacks.
Motion by Trustee Savino, seconded by Trustee McInerney, that the
Village Board concur with the recommendations of the Plan
Commission and Zoning Board of Appeals and authorize Attorney
Martens to draft the necessary ordinance for future consideration by the
Village Board. Motion carried.
B. RECOMMENDATION - DUPAGE MAYORS AND MANAGERS
CONFERENCE - (1220 OAK BROOK ROAD) - TEXT
AMENDMENT AND SPECIAL USE
Text Amendment - The Plan Commission by a vote of 4 to 0, and the
Zoning Board of Appeals by a vote of 6 to 0, have recommended
approval of a text amendment to clarify the special use that permits a
governmental service facility including a specific reference to a
conference of municipal governments and ancillary uses including
organizations which provide consultation services solely to units of
local government.
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TEXT AMEND
10. B. Motion by Trustee Savino, seconded by Trustee Butler, that the Village
Board concur with the recommendations of the Plan Commission and
the Zoning Board of Appeals to approve a text amendment to clarify
the special use that permits a governmental service including a specific
reference to a conference of municipal governments and ancillary uses
including organizations which provide consultation services solely to
units of local government and authorize the Village Attorney to draft
the necessary ordinance for Village Board approval at their March 13,
2001 meeting. VOICE VOTE: Motion carried.
Special Use - The Plan Commission by a vote of 4 to 0, and the Zoning
Board of Appeals by a vote of 5 to 0 with one abstention, have
recommended approval of the DuPage Mayors and Managers
Conference request for an amendment to an existing special use for the
property located at 1220 Oak Brook Road. The special use amendment
would permit construction of a 2,760 square foot building addition, a
reconfigured parking lot that provides 39 regular spaces, two
handicapped spaces and a revised landscaped plan. The revised
parking layout will provide 13 more spaces than currently exist. As a
result of the hearing process, the Zoning Board of Appeals requested
the following conditions:
1. Additional landscaping to be added along the north and west
property lines to better screen the parking lot from the homes in the
Forest Gate Subdivision. Specifically, evergreens should be added
per the landscape plan provided by Dan Callaghan.
2. Parking lot lighting fixtures to be changed to a low height lighting
fixture and shall be shielded from the adjacent residential area
along with a timer system to turn off parking lot lights at 10 p.m.
each evening.
3. The development shall be in substantial conformance with the plans
as modified by the recommended conditions including a building
expansion of 2,760 square feet and the reduction of three additional
parking spaces to accommodate increased landscaping.
4. Include in the special use ordinance a provision that the landscaping
be maintained.
5. Future approval of a plat of consolidation, to combine Lot 82 of the
Forest Gate Subdivision with the existing parcel.
6. Per page H (A2.o) of the petition file, replace siding on the building
facade with masonry brick.
7. Installations of two stop signs along the access drive to control
vehicular access into the parking lot and Forest Gate Subdivision.
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10. B. (The exact location of the signs was not identified and would
require the review and approval from the Village Engineer).
8. Consideration to making the access drive and parking lot one -way
to minimize traffic conflicts subject to approval of the Village
Engineer.
9. Address all issues contained in the memorandum dated January 11,
2001 from the Village Engineer, including final engineering
approval.
In making these recommendations, the Zoning Board Appeals agreed
with the Plan Commission finding that the petitioner has addressed the
Zoning Ordinance standards for a text amendment and special use
amendment. In particular, it was found that the special use would be
operated so that the public health, safety and welfare will be protected
and there will be no substantial injury to other property in the
neighborhood.
Since the Zoning Board of Appeals made its recommendation, the
Village has received a letter dated February 15, 2001, from Ms. Lynn
Montei, Executive Director of the DuPage Mayors and Managers
Conference. Her letter summarizes the modifications that have been
made to the plan and why additional changes are unnecessary beyond
what has already been agreed upon. As an alternative, the Conference
proposed:
1. To specify that evergreen trees be provided on the westernmost
center island of the parking lot (so their upper branches provide
some screening of the lot) and
2. To permit pruning of lower branches to a height not to exceed five
feet when needed to preserve vehicular sightlines (so that
extraordinary traffic control measures including stop signs and one -
way traffic pattern do not have to be utilized).
Village Engineer Durfey and Community Development Director
Kallien have reviewed the compromise offered by the Conference and
find that it does not conflict with any Village Code requirement. In
reviewing the landscaping requirements contained in the Zoning
Ordinance for parking lots, it was their opinion that they are designed
to screen vehicle headlights from adjacent property at grade, not to hide
the entire vehicle from view or to prevent a parking lot from being seen
from adjacent property.
Daniel Callaghan addressed the Village Board on the use of pine trees
for year around screening as compared to deciduous trees that have
VILLAGE OF OAK BROOK Minutes Page 15 of 19 February 27, 2001
I
10. B. covering for only six months of the year in one parking space. Mr.
Kallien stated the Conference would then have thirty -eight (38) parking
spaces and two handicap spaces. Robert Reilly, representing DuPage
Mayors & Managers Conference, stated this would be agreeable to the
Conference. Community Development Director Kallien stated the
DuPage Mayors and Managers Conference would need to submit a
revised site plan that would be attached to the landscaped plan.
Motion by Trustee Savino, seconded by Trustee Caleel, that the Village
Board concur with the recommendations of the Plan Commission and
Zoning Board of Appeals; including conditions #1,2,3,4,5,6 and 9
including the revised landscaping plan that has been agreed upon by
both parties and traffic control conditions, and authorize Attorney
Martens to draft the necessary ordinances for final consideration at the
March 13, 2001 Village Board Meeting. VOICE VOTE. Motion
carried.
10. C. RECOMMENDATION - CHRIST CHURCH OF OAK BROOK - (501 RECOM -
OAK BROOK ROAD) - AMENDMENT TO SPECIAL USE WITH CHRCFI OF CHRST
ALLOWANCES (PHASE A) sU w/ALLOW
Special Use - The Plan Commission by a vote of 4 to 0, and the Zoning
Board of Appeals by a vote of 6 to 0, have recommended approval of
the Christ Church of Oak Brook's request for an amendment to an
existing special use including allowances for the property located at 501
Oak Brook Road. The applicant is requesting this amendment to
accommodate further expansion of the Church facilities including the
addition of two nurture rooms adjacent to the sanctuary, the creation of an
audio - visual center above the bridge, an expansion of the existing kitchen
including a new preschool atrium and a new 30 -space parking lot. The
allowances are necessary to permit a 30 -foot encroachment into the 100 -
foot building setback along York Road for the planned kitchen and
preschool atrium and an 85 -foot encroachment into this same yard for the
new parking lot.
Due to concerns raised by the Plan Commission, the portion of the request
relating to the new parking lot has been tabled. Therefore, the project has
been split into two phases; A.) the additions to the building including the
30 -foot encroachment for the kitchen expansion and, B.) the new 30 -space
parking.
In evaluating each of these building additions, it was the opinion of the
Plan Commission and Zoning Board of Appeals that all of the proposed
improvements were reasonable, would benefit the Church members and
were consistent with the existing design of the Church. The 30 -foot
VILLAGE OF OAK BROOK Minutes Page 16 of 19 February 27, 2001
10. C. encroachment into the 100 -foot building setback along York Road was
evaluated and found to be consistent with the proposed text amendment to
the Zoning Ordinance which, in the area south of 31sT Street, would
measure the York Road setback from the centerline of York Road instead
of the property line.
Accordingly, conditions were attached to the recommendation for special
use amendment to permit construction of phase A:
To permit the construction of building additions only; including two
new nurture rooms, an audio - visual center located above the bridge,
and an expanded kitchen and new preschool atrium.
2. To accommodate the expanded
approve an allowance from the
encroachment beyond the existi
Road;
kitchen and new preschool atrium,
100 -foot setback to permit a 30 -foot
ig building setback line along York
3. The development shall be in substantial conformance with the site
and elevation plans as submitted showing the proposed building
additions to the Church; and
4. Address the issues contained in the memorandum dated January 8,
2001 from the Village Engineer, including final engineering approval.
In making this recommendation, the Zoning Board of Appeals found that
the petitioner satisfactorily addressed the factors as required by the
Ordinance for approval of an amendment to a special use. In particular, it
was found that the special use as requested would be operated so that the
public health, safety and welfare will be protected and there will be no
substantial injury to other property in the neighborhood.
President Bushy indicated, for the record, that three members of the
Village Board are members of Christ Church of Oak Brook. They include
Trustees Craig, McInerney and President Bushy with none of them having
any decision - making responsibilities within that Church. The original
application from Christ Church in this matter also contained a request for
an additional parking lot. That portion of the application continues to be
heard at the advisory board level. President Bushy asked that the Director
of Operations for Christ Church, Mr. Joe Beczak, acknowledge their
understanding that an approval for the reworked entry facing York Road
would no way imply eventual approval by the Village of Oak Brook of the
parking lot request. Mr. Beczak indicated his understanding of and
agreement with that statement.
Motion by Trustee Savino, seconded by Trustee Butler, that the Village
Board concur with the recommendations of the Plan Commission and
Zoning Board of Appeals and authorize Attorney Martens to draft the
VILLAGE OF OAK BROOK Minutes Page 17 of 19 February 27, 2001
N
necessary ordinances including four (4) conditions for final
consideration at the March 13, 2001 Village Board Meeting. VOICE
VOTE. Motion carried.
10. D. RECOMMENDATION - VILLAGE OF OAK BROOK - 2001 '01 PAV PRJ
PAVING PROJECT - (TIMBER TRAILS SUBDIVISION) - FLOOD T1MBR TRL
PLAIN SPECIAL USE
FLD PLN SU
Flood Plain Special Use - The Plan Commission by a vote of 4 to 0,
and the Zoning Board of Appeals by a vote of 6 to 0, have
recommended approval of the request from the Village of Oak Brook
for a Flood Plain Special Use to permit construction of planned
improvements in the Timber Trails Subdivision area. These
improvements are part of the Village's 2001 Roadway Paving Project
and involve the installation of concrete shoulders and repaving of
streets. A portion of the work will be located within a flood plain, thus
requiring the need for a Flood Plain Special Use. Some filling will
occur in the flood plain and will require commensurate compensatory
storage at a minimum ratio of 1.5:1.
• The project shall be constructed in substantial conformance with the
plans as submitted.
In recommending approval of these requests, the Plan Commission and
Zoning Board of Appeals found that the petitioner has satisfactorily
addressed the factors required for approval of a Flood Plain Special
Use. In particular, it was found that the request was necessary for the
public convenience and will be operated so that the public health,
safety and welfare are protected. Also, there will be no substantial
injury to adjacent property.
Motion by Trustee Savino, seconded by Trustee McInerney, that the
Village Board concur with the recommendations of the Plan
Commission and Zoning Board of Appeals and authorize the Village
Attorney to draft the necessary ordinances for final consideration at the
March 13, 2001 Village Board Meeting. VOICE VOTE. Motion
carried.
11. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: None.
12. ADJOURNMENT ADJRN
Motion by Trustee Caleel, seconded by Trustee Craig, to adjourn the meeting
at 11:12 p.m. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes Page 18 of 19 February 27, 2001
H
ATTEST:
Linda K. Gonnella, CMC
Village Clerk
BOT- 022701
VILLAGE OF OAK BROOK Minutes
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