Minutes - 02/28/1995 - Board of Trustees0
VILLAGE OF OAK BROOK Minutes Egg, .,,& ,,
UNOFFICIAL UNTIL APPROVED BY BOARD
APPROVED AS WRITTEN d---- OR
AS AMENDED , BY VILLAGE BOARD
ON
1. MEETING CALL:
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:35
p.m. Pledge of Allegiance was given.
2. RQLL CALL:
`rhe Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Calzaretta, Kenny, McInerney,
Payovich and Shumate.
ABSENT: Trustee Bartecki.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Dale L. Durfey, Jr.,
Village Engineer; Tom Hawk, Director of Code Enforcement; Bruce F. Kapff,
Purchasing Director /Grants Coordinator; Darrell J. Langlois, Finance
Officer/Treasurer; Richard A. Martens, Village Attorney; Michael J. Meranda,
Superintendent of Public Works; Bonnie Sartore, Bath and Tennis Club
Manager; Trey VanDyke, Golf Club Manager.
3. ANNOUNCEMENTS & OPEN FORUM:
President Bushy announced the Month of March has been designated Tornado
Awareness Month. As an important part of our Emergency Services and
Disaster Planning, our Village employees will participate in drills during the
month. The wam1 jg sirens will occur at 10:00 a.m. rather than the designated
10:30 a.m. time during this month.
Resident, Joe Fullan, expressed his concern of the Village's ambulance and
paramedic fee of $350. Th.) amount covers only 25% of the cost of services.
He noted a DOINGS article regarding Clarendon Hills' proposition of a rate
increase with similar services from Westmont. Their fee is $313 as compared
to the Village's $35C~ He requested an explanation of our higher fee rate.
President Bushy suggested Chief Nielsen will contact Mr. Fullan with the
proper information.
Trustee Kenny offered to speak with Chief Nielsen and will contact Mr. Fullan
directly. He explained a percentage of the service fee is non - collectible.
Trustee McInerney suggested Westmont would have a higher response rate
than the Village of Oak Brook due to Mayslake and the Americana Nursing
Home. A higher response rate will lessen the cost o services.
Village Manager Veitch stated our ambulance and paramedic fee structure is
VILLAGE OF OAX BROOK Minutes Page I of 9 February 28, 1995
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only a result of responses requiring transportation to a hospital.
Trustee Shumate stated he has spoken with a physician from Good Samaritan
Hospital of possible ambulance service to the west end of Oak Brook. He will
forward this information to Village Manager Witch.
4. APPRC , /AL OF MINUTES:
Motion by Trustee McInerney, seconded by Trustee Kenny, to approve the
minutes of the Committee -of- the -Whole Meeting of February 13, 1995, as
presented and waive the full reading thereof. VOICE V *)TE: Motion carried.
Motion by Trustee McInerney, seconded by Trustee Calzaretta, to approve the
minutes of the Regular Meeting of February 14, 1995, as presented and waive
the full reading thereof. VOICE VOTE: Motion carried.
S. ,QM IBUS AGENDA:
Motion by Trustee McInerney, seconded by Trustee Calzaretta, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 5 - Trustees Calzaretta, Kenny, McInerney, Payovich and
Shumate.
;'iciys: 0 - None.
Absent: 1 - Trustee Bartecki. Motion carried.
A. APPROVAL OF BILLS: Approved Omnibus Vote.
B. APPROVAL OF PAYROLL: Approved Omnibus Vote.
C. PAYOUTS:
1. 9-U.-PAGE WATER COMMISS ON PAYOUT PM-- FIRE® COSTS
AND O M - $199-,38 1 02: Approved Omnibus Vote.
2. C._IVILTECH ENGINEERING P,AYO(T #19 - YOOK ROAD BIK,,
TRAIL - PRE iMINARY Approved
Omnibus Vote.
D. REFERRALS:
1. ASCHER (171 TWIN OAKS DRIVRI _ 7C)NII&I. n12n1NeKjr%c
XOT6 � _ 6
2.
Approved-O�M—nibuq Vote.
3. w • r - _
�ALLAGE OF OAX BROOK Minutes Page 2 of 9 February 28, 1995
V-3
MINUTES
APPROVAL OF:
BILLS _._
$270,984.43
PAYROLL -
SI88,543.04
PAYOLrrS :
DWC -.
FIXED COSTS
YORK ROAD
AIDE TRAIL
REVERRAL.S :
ASCUER .. icy -% .
VAR. (171 Turin
Oaks Dr.)
DIEPSTRA - 2-
LOT ;SUB.
(2437 35th 8t.)
SEARS, R0W!CX-.
Irpstl & %.W."BAR.
a
3
3
i
i
Y
s
r
7.
- E
E. AMERICAN CANCER SOCIETY - 12TL ANNUAL BIKE- A -TMON:
Approved Omnibus Vote.
AMER. CAXER
SOC. _ BIKE-A-
F. CHICAGO COLLEGE OF OSTEOPATHIC MEDICINE AND
i�DN
MIDWESTERN UNIVERSITY — r--- --
ANNUAL 5K RUNIRACE WALK: Approved
cxcu. COLLECP
OF OSTEOPATHIC
Omnibus Vote.
MEDICINE -5R
RUN
G. AUTHORIZATION TO N1= l.nT1A-rc
ITEMS REMOVED FROM OMNIBUS AGENDA: None.
ORDINANCES AND RESOLUTIONS:
93
A
: Approved Omnibus
Village Board Objective 1305 -3 for 1995 requests an update of the
Village's ordinances and resolutions pertaining to emergency
management, pursuant to the Illinois Emergency Management Agency
Act. Ordinance 95- ESDA -G -552 updates Articles VI and VII of Chapter 2
of the Code of Ordinances in order to conform to the 1I1inois Emergency
Management Agency Act of 1992, as amended.
Motion by Trustee McInerney, seconded by Trustee Kenny, to pass
Ordinance 95- ESDA -G -552 amending Chapter 2, Article VI, Emergency
Services and Disaster Agency, and Article VII, Continuity of Government,
of the Code of Ordinances of the Village and waive the full reading
thereof, ROLL CALL VOTE:
Ayes: 5 - Trustees Calzaretta, Kenny, McInerney, Payovich and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Bartecki. Motion carried.
The resolution revises the order of succession to the Viiiage President for
purnases of disaster declaration and emergency management which
would abandon the seniority method in favor of an order established by
the Presido►nt on the basis of availability and expressers willingness to
VILLAGE OF OAK BROOK Minutes Page •
22
t313T - ENGINEER -
ING SERV. CON -
TRACT
ORD. 95-ESDA-
G--552
AMM CHAPTER
2 -ESDA &
CONT1NUITV OF
GOVERNMENT
RIBS. 95-ESD-
R -64I
ORDER OF
SUCCESSION
77;-
� a r
� F r
Lo
10
serve.
Motion by Trustee McInerney, seconded by Trustee Calzaretta, to pass
Resolution 95 -ESD -R -641 as presented and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 5 - Trustees Calzaretta, Kenny, McInerney, Payovich and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Bartecki. Motion carried.
The resolution constitutes the Village's agreement to participate in the
DuPage County On -Site Assistance Program during the period beginning
March 1, 1995 and ending May 31, 1996.
Motion by Trustee Kenny, seconded by Trustee Calzaretta, to pass
Resolution 95- ESD -R -642 s 3 presented and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 5 - Trustees Calzaretta, Kenny, McInerney, Payovich and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Bartecki. Motion carried.
According to Sectiun 5/11 -19 -5 of the Illinois Municipal Code being
Chapter 65 of the Illinois Compiled Statutes status, in part, the "Method of
disposition: Every city, village or incorporated town may provide such
method or methods as shall be approved by the corporate authorities for
the disposition of garbage, refuse and ashes. Any municipality may
provide by ordinance that such method or methods shall be the exclusive
method or methods for the disposition of garbage, refuse and ashes tv be
allowed within that municipality. Such ordinance may be enacted
notwithstanding the fact that competition may be displaced or that such
ordinance may have an anti - competitive effect...."
Lotion by Trustee Calzaretta, seconded by Trustee Kenny, to pass
Ordinance 9643WS -798 as presen od and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 5 - Trustees Calzaretta, Kenny, McInerney, Payovich and
Shumate.
Nays: 0 - None.
Absent: 1 - Truster Bartecki. Motion carried.
Page of Febrijary 28, 1995
RES. 95 -ESD-
R -542
PARTICIPATE IN
COUNTY ON --SITE
ASSISTANCE
PROGRAM
ORD. 95 -SW-
S -798
SCAVENGER/
GARBAGE
COLLECTION
LICENSES
E.
F.
t •
1994 has been completed and all of the year end adjustments have been
entered. Some categories exceeded the budget in total. In cases where
there were funds available in other categories within an activity, funds
were transferred between line items to make the necessary adjustments.
After reallocating budget amounts within activities, some activities were
over budget. The ordinance approves the necessary transfers. In all
cases, funds were moved from one activity to another within the same
fund to achieve budgetary compliance. At the end of 1994, all funds were
under budget in total, which is the level at which legal budgetary
compliance is established.
Motion by Trustee McInerney, seconded by Trustee Calzaretta, to pass
Ordinance 95- BU -EXI -S -799 as presented and waive the full reading
thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Caiza�etta, Kenny, McInerney, Payovich and
Shumate.
Nays: g - None.
Absent: 1 - Trustee Bartecki. Motion carried.
Resolution 95- SAP- EXI -R-643 would amend the 1995 Salary Plan for
Non -Union Employees to change the title of the Bath & Tennis Club Chef
position to Executive Chef and reclassify the position from Grade 5 to
Grade 8.
Motion by Trustee Kenny, seconded by Trustee McInerney, to pass
Resolution 95- SAP -EX1 -R -643 as presented and waive the full reading
thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Calzaretta, Kenny, McInerney, Payovich and
Shumate.
Nays: o - None.
Absent: 1 - Trustee Bartecki. Motion carried.
UL.D « 95—BU -
AA
1rlXI —S -7 f J
TRANSFERS
AMONG BUDGET
LINE IT04S
RES. 95-SAP --
EYI- R- „64Y�3
e
Fes. Y SA Y
PLAN (Chef)
G. RUOLUTIC►N 9,§; FLSA -8-544 A ES LIIT_„�l Q_AMENCING TIME FAIR REs. qs- sA-
NR STANiARDS ACT POL�C`IES FOR TI°�E 1 E K -644
A PAIR
LABOR STA
Resolution 95- FLEA -R -644 amends the Fair Labor Standards Act Policy to ACT POLICIES
reflect the title change from Bath & Tennis Club Chef to Executive Chef, (Chef)
Motion by Trustee Kenny, seconded by Trustee McInerney, to pass
Resolution 95- FLSA -R -644 as presented and waive the full reading
thereof. ROLL CALL VOTE:
VILLAGE OF OAK BROOK Minutes Page 5 of 9 February 29, 1996
711
y, 1 777 -
E
Ayes: 5 - Trustees Calzaretta, Kenny, McInerney, Payovich and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Bartecki. Motion carried.
8. DEPARTMENTAL REPS: No Business.
9. IJNFINISHED BUSINESS: No Business.
10. NFW BUSINESS:
A. REQUEST TO WADE BIDDING PROCEDURE FOR PURCHASE QE
GOLF COURSE MERCHANDISE:
It is the recommendation that the Village Board authorize staff to issue
Purchase Orders as needed, throughout the year, in amounts which are
consistent with the approved Budget (or as modified during the year
based on stronger than projected sales). The Oak Brook Golf Club has
budgeted for the purchase of $140,000 of materials for resale this year
(this includes stock and special orders). Current plans are to purchase
items from approximately 30 different manufacturers, at an annual dollar
range of $500 to $17,000 per manufacturer.
Motion by Trustee McInerney, seconded by Trustee Calzaretta, to waive
bidding and authorize staff to issue Purchase Orders for the purchase of
Golf Material for Resale, on the basis that the items being ordered are
"Sole Source ". ROLL CALL VOTE:
Ayes: 5 - Trustees Calzaretta, Kenny, McInerney, Payovich and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Bartecki. Motion carried.
B. OAK BROOK CENTER EXPANSIONS II A III -
During the construction of the second and third expansions of the Oak
Brook Shopping Center, existing water mains were abandoned and new
water mains were constructed due to the new buildings. The Village has
water main easements throughop it the Oak Brook Center by virtue of an
Easement Agreement in 1986. This First Amendment to Easement
revises the water main easement locations to account for the new water
main and the abandoning of other sections of water main. The Bill of
Sale accomplishes the transfer of ownership of the water mains to the
Village.
Motion by Trustee Flayovich, seconded by Trustee McInerney, to apt
the E1111 of Sale from Teachers' Retirement System of the Mate of Illinois,
and the First Amendment to Easement concerning water main relocations
VILLAGE OF OAK BROOK Minutes Page 6 of 9
i
..
PDRCP.ASE OF
GOLF COURSE
MERCHANDISE
OAK BROOK
C TITER -
ACCEPT BILL OF
SALE & AMEND-
MT TO EASE -
MENT (Water
Main Locations)
Y
C.
0 9
in the Shopping Center from Teachers' Retirement System of the State of
Illinois for the Oak Brook Center Expansions II and III. VOICE VOTE:
Motion carried.
The subject property has an existing approved special use heliport which
permits 12 usages per year. The objective of the petition is to allow a
tenant (ChicagoLand TV) of an adjoining property to make use of the
heliport. No increase in the permitted number of uses is anticipated or
proposed.
The Plan Commission, by a vote of 4 to 1, and the Zoning Board of
Appeals, by a vote of 4 to 0, recommended approval of the request
subject to the following conditions:
1. The number of permitted uses shall confinue at twelve (12) per year;
2. The extension of usage privileges is limited to ChicagoLand TV
3. The text amendment to the ORA -1 heliport special use provisions
limits the extension of usage to an off -site user of a tenanVowner of
properties immediately adjacent to the heliport site property;
4. Any and all conditions in the ordinance that must be satisfied by (teed
Elsevier /O.A.G. are also to be satisfied by ChicagoLand TV; and
5. The sharing user shall satisfy the insurance requirements of item 9 of
the zoning ordinance special use provisions pertaining to heliports in
ORA -1 Districts.
Trustee Calzaretta asked for a clarification of flight patterns for the
helicopters and any restrictions of their flight course. Trustee Shumate
requested the Village Consultant, Lohan Associates, address this issue.
Trustee McInerney suggested a copy of the flight plan, as filed, is
available upon request for the Village to ensure proper compliance of our
Village Code of Ordinances.
Motion by Trustee Shumate, seconded by Trustee McInerney, to authorize
the Village Attorney to draft the necessary ordinance for action at the
Regular Meeting of March 14, 1995 subject to the following conditions:
1. The number of permitted uses shall continue at twelve (12) per year;
2 The extension of usage privileges is limited to ChicagoLand TV;
3. The text amendment to the ORAM1 heliport spacial use provisions
limits the extension of usage to an off-site user of a tenant/owner of
properties immediately adjacent to the heliport site property;
4. Any and all conditions in the ordinance that must be satisfied by Reed
Elsevier /0,A.G. are also to be satisfied by ChicagoLand TV; and
S. The sharing user shall satisfy the insurance requirements of ftm g of
the zoning ordinance Special use provisions pertaining to heliport in
VIUAGE OF OAK BROOK Minutes Page 7 of 9 February 28, 1995
REM ELSEVIER/
O.A.G. � .
ZON. T.A. Ai & S.0
(2000 Clear-
water)
i
3
11.
10
]1r,
ORA -1 districts.
VOICE VOTE: Motion Gamed.
Motion by Trustee Calzaretta, seconded by Trustee McInerney, to enter
into an agreement between the Village of Oak Brook and the Naperville
Polo Club, Inc. for the Sunday use of Field 2 on Sports Core property for
the 1995 poio season.
Trustee Kenny requested page two (2) of the Agreement be amended to
read "reasonable use" and delete the words "first class`'
John T. Green of the Board of Directors, representing the Naperville Polo
Club, addressed the Village Board in response to the requested change in
the Agreement.
Motion was amended to read "reasonable use" and delete the words "first
class" in Section i, Utilization and Maintenance of Property, subsection B,
Landscaping and Maintenance, and subsection C, Irrigation, and enter
into the agreement between the Village of Oak Brook and the Naperville
Polo Club, Inc. for the Sunday use of Field 2 on Sports Core property for
the 1995 polo season. VOICE VOTE: Motion carne.
OTHER BUSINESS RERTAININ - 'i'Q VILLAGE OPERATIONS;
Trustee Payovich asked the Village Board to consider placing the Lohan
Associates Study on the April Committee-of-the-Whole agenda so that the
Sasaki Study could be completely reviewed at the March 13, 1995 Committev-
of- the -Whole meeting.
The Village Board concurred that the Sasaki Study be placed on the March
Committee -of -the -Whole meeting agenda and the Lohan Associates Study be
placed on the April Committee -of- the -Whole meeting agenda.
President Bushy stated a letter is being sent to all Village residents inviting
them to attend these meetings.
Trustee Payovich noted Village Manager Veitch will forward comments °end
information= from the residents who attended the Open Public Forum on
Saturday, February 25, 1995, to view the Lohan study.
Trustee Calzaretta asked that the Plan Commission and Zoning Board of
Appeals not base their decisions, for the McDonald's a nslon, on the Lohan
Associates Study, This Study has not been viewed by= Village Board.
President Bushy clarified that both of these Boards have n cautioned by
VILLAGE Page 8 of 9
It 6
NAPERVILLE
POLO C.U.
AGREEMENT
7177777777,17����
0
their Chairman and the Village Attorney of this.
Motion by Trustee Calzaretta, seconded by Trustee Shumate,, to adjourn the
meeting at 8:38 p.m. VOICE VOTE: Motion carried.
ATTEST:
Gonnella, CMC
Village Clerk
bot22895
VILLAGE OF OAIK BROO,$( MlnuW
0
ADJOURNMENT