Minutes - 03/08/1988 - Board of Trustees4
VILLAGE OF OAK BR*
I MINUTES OF THE REGULAR MEETING
March 8, 1988
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MEETING CALL
The Regular Meeting of the Board of Trustees was called to order by President
Cerne in the Samuel E. Dean Board Room of the Village Commons at 8 :00 P.M.
I. ROLL CALL:
PRESENT: President Wence F. Cerne
Trustees Karen M. Bushy
Walter C. Imrle
Ronald P. Maher
Joseph H. Rush
H. Richard Winters
ABSENT: Trustee Garry J. Bartecki
PLEDGE TO THE FLAG
II. APPROVAL OF MINUTES:
Trustee Imrie moved, seconded by Trustee Rush...
That the Minutes of the Regular Meeting of February 23, 1988 be approved as
presented and waive reading of same.
iVOICE VOTE: All present, in favor with Trustee Winters abstaining.
So ordered.
III. ORDINANCES AND RESOLUTIONS:
A. RESOLUTION NO. R -443 A RESOLUTION APPROVING MUNDER'S ASSESSMENT PLAT.
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Discussed and direction given at the Regular Meeting of February 23,
1988.
Trustee 'Minters moved, seconded by Trustee Imrie...
To pass Resolution No. R -443 as presented and waive the full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Bartecki So ordered.
B. RESOLUTIONS APPROVING THE MFT FUNDS FOR 1987 AND 1988:
1. RESOLUTION NO. R -444 A RESOLUTION FOR MAINTENANCE OF STREETS AND
HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE.
Proposed Resolution allows for the expenditure of 575,680 from the
Motor Fuel Tax Funds for 1987. The 1987 budget included $26,180 for
deicer salt and $49,500 for energy costs.
Trustee Imrie moved, seconded by Tustee Rush...
To pass Resolution No. R -444 which appropriates $75,680 in Motor Fuel
Tax Funds for the calandar year 1987.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Rush, Winters
and President Cerne
Nays: None
Absent: Trustee Bartecki So ordered.
VILLAGE OF OAK BROOK Qinutes -1- March 3, 1988
VILL E OF OAK BROOK Minutes -2- March 8 , 1989
2. RESOLUTION NO. R -445 RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS
BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE. '
Proposed Resolution allows for expenditure of $183,270 in Motor Fuel
Tax Funds to be used as budgeted in 1988 to defray cost of deicer salt
(28,270), energy costs for street lights and traffic signals ($55,000)
and for curb, gutter and pavement repair in Brook Forest ($100,000).
Trustee Imrie moved, seconded by Trustee Rush...
To pass Resolution No. R -445 in the amount of $183,270 in Motor Fuel
Tax Funds to be used in 1988.
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ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
i Nays: None
Absent: Trustee Bartecki So ordered.
C. RESOLUTION NO. R -446 A RESOLUTION AUTHORIZING CERTIFICATE OF AMENDMENT
TO VANTAGE PROPERTIES RESUBDIVISION 1606 16th Street).
Proposed resubdivision amends the plat of Vantage Properties
Resubdi.vlsion, Document Number R87- 156766, by 1) increasing the
southerly front yard setback from 50 feet to 60 feet; 2) eliminating
the 100 -foot building line adjacent to Route 83 and establishing a 60-
foot side yard in replacement thereof; and 3) placing a 60 -foot side
yard setback adjacent to Monterey Avenue.
Trustee Winters moved,'seconded by Trustee Imrie...
To pass Resolution No. R -446 as presented and waive the full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Bartecki So ordered.
D. ORDINANCE NO. S -628 AN ORDINANCE REZONING A CERTAIN PARCEL OF PROPERTY
FROM ORA -2 OFFICE RESEARCH ASSEMBLY DISTRICT TO B -1 LOCAL SHOPPING
CENTER DISTRICT Northwest Corner of 16th Street and Route 83T-(1-60-6
16th Street).
Discussed and direction given at the Regular Meeting of February 23,
1988.
Trustee Winters moved, seconded by Trustee Bushy...
To pass Ordinance No. S -628 as presented and waive the full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Rush, Winters
and President Cerne
Nays: None
Absent: Trustee Bartecki So ordered.
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VILLAGE OF OAK BROOK Minutes -3- March S, 19S�3
r E. ORDINANCE NO. 5 -629 AN ORDINANCE GRANTING VARIATIONS FROM THE
PROVISIONS OF SECTION XI E 4 d AND SECTION XI E 3 REGARDING
DRIVEWAY SPACING AND PARKING AISLE WIDTH Northwest Corner of 16th
Street and Route 83 1606 16th Street).
Discussed and direction given at the Regular Meeting of February 23,
1988. Mr. Gooder, attorney for the applicant, for the record, withdrew
the previously submitted application for a variation from the
provisions of Section VIII(C)(5)(f) in light of the recognition that
based upon the specialized circumstances of this case, the frontage
along Route 83 would be utilized in the determination of permissible
sign area for this particular project.
Trustee Winters moved, seconded by Trustee Bushy...
To pass Ordinance No. S -629 as presented and waive the full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
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Absent: Trustee Bartecki So ordered.
IV. FINANCIAL:
A. Proposal from Ernst & Whinney for 1987/88 Audit:
Trustee Imrie moved, seconded by Trustee Rush...
To accept the Ernst & lfhinney audit proposal for fiscal year 1987/88 in
the amount of $10,000.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Bartecki So ordered.
B. Approval of Bills:
Warrant Register By Fund dated February 29, 1988 presented to reflect
payment from the following funds:
General Fund $279,094.06
Water Fund 37,649.74
Sports Core Fund 22,340.04
Trustee Bushy moved, seconded by Trustee Rush...
To approve payment of Warrant Register By Fund in the total amount of
$339,083.84 and authorize the Village President to affix his signature
thereon.
President Cerne abstained from voting on the bill from Pepsi Cola due
to corporate ownership by his employer of Pepsi Cola General Bottlers,
Inc.
Trustee ,linters abstained from voting on the bills from :11inois Sell
due to employment by same.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher and Rush.
Nays- None
Absent: Trustee Bartecki
Abstain: Trustee Winters and President Cerne. So ordered.
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C. Investments:
Trustee Imrie moved, seconded by Trustee Bushy...
To approve and ratify the following investment from the Corporate rund•
One (1) federally secured Certificate of Deposit in the amount of
$296,182.79 to mature at Pathway Financial on May 23, 1988 at the rate
of 6.8p.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Rush, !Minters
and President Cerne.
Nays: None
Absent: Trustee Bartecki So ordered.
Trustee Imrie moved, seconded by Trustee Bushy...
To approve and ratify the following investment from the Water Fund:
One (1) federally- secured Certificate of Deposit in the amount of
$654,162.52 to mature at Pathway Financial on May 23, 1988 at the rate
of 6.8p.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Bartecki So ordered.
V. OLD BUSINESS:
A. Volpendesto - Side Yard Variation (3016 Lincoln Road):
Tabled at the Regular Meeting of February 23, 1988.
Trustee Winters moved, seconded by Trustee Bushy...
To deny the request for a variation to permit construction of an
addition to an existing non - conforming structure that would encroach
9'6" into the side yard and that any construction completed without a
permit be razed and that the foundation be removed.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Bartecki So ordered.
B. Policy Regarding Berm Standards:
Referred to the Plan Commission for review and recommendation.
C. Report of Activities:
1. Finance: Trustee Bartecki - Absent.
2. Personnel: Trustee Bushy - Health insurance costs have increased 31
percent.
3. Public Safety & Traffic: Trustee Rush - No report.
4. Public Works & Library: Trustee Imrie - Library survey will begin this
week.
5. Sports Core: Trustee Maher - Applications were mailed out for Bath and
Tennis membership.
6. Zoning, °r Planning: Trustee Winters - Easements for Salt Creek dredging
have been received.
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VI. NEW BUSINESS:
A. Town & Country Homes (Southwest Corner of Route 83 and 16th Street)
1603 16th Street):
Property involved are Lots 1, 2 and 3 of Block One of Town Development
Companies, Elmhurst Countryside Unit 3. Lot 1 is now within the
Village limits, Lot 2 is unincorporated and Lot 3 is in Oakbrook
Terrace.
1. Annexation:
A petition has been filed by the contract purchaser, Town & Country
Homes, to annex Lot 2 to the Village of Oak Brook.
�r 2. Rezoning from Residential to B -1, Local Shopping Center District:
Both the Plan Commission, on January 18, 1988, and the Zoning Board of
Appeals, on February 2, 1988, unanimously recommended approval of the
requested rezoning. The Plan Commission attached the following
conditions to its recommendation:
,(a) Construction of a berm with landscaping between Route 83 and the
proposed parking area to serve as screening.
(b) Retail uses be prohibited.
(c) Access to Monterey Avenue be prohibited.
(d) All three lots be bound by a covenant running with the land
restricting future sales to the sale of the entire property as a
whole.
(e) Lot 3 be limited to use for landscaping and storm water detention.
3. Variations Regarding:
Loading Berth:
The Zoning Board of Appeals, on February 2, 1988, unanimously
recommended approval of the request to eliminate the need to construct
a loading berth.
Side Yard:
The Zoning Board of Appeals, on February 2, 1988, unanimously
recommended approval of the side yard setback variation based on the
condition that the three properties be bound by a covenant restricting
the sale of all three properties as a whole.
Parking Setback:
The Zoning Board of Appeals, on February 2, 1988, unanimously
recommended approval of the parking setback variation based on the
condition that the three properties be bound by a covenant restricting
the sale of all three properties as a whole.
4. Final Plat of Subdivision:
The Plan Commission, on February 15, 1988, unanimously recommended
approval of the Town & Country Resubdivision creating one (1) lot of
Lots 1 and 2, subject to the following conditions:
(a) The outstanding items within Engineer Durfey's memo of
February 10, 1988 be completed.
(b) Wairer of public utility easements along both the east and south
lot line.
(c) A no- access strip be added along the westerly lot line.
Trustee `rlintors moved, seconded by Trustee Bushy...
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To concur with the recommendations of the Plan Commission and Zoning
Board of Appeals and direct the Village Attorney to draft an ordinance
for annexation and prepare the necessary documents for rezoning,
parkin; and loading berth variations and final plat of subdivision
including a 60 foot setback from Route 83 and reduction of height of
the penthouse.
VOICE VOTE: All present, in favor. So ordered.
B. 1988 Special Census:
Trustee Imrie moved, seconded by Trustee Maher...
That the Village enter into a formal agreement with the Department of
Commerce, Bureau of the Census, to conduct a Special Census in the
summer of 1988 and to forward a check for $5,000 with the Agreement to
the Bureau of the Census.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Bartecki So ordered.
C. Purchase of Cellular Phones for ESDA Program:
The performance and specifications of seventeen (17) different cellular
phones were studied to determine which model would best suit the needs
of the Village.
Trustee Rush moved, seconded by Trustee Bushy...
To approve the purchase of two (2) portable Motorola 8100L single
channel phones In the total amount of $2,900 for use by the Police and
Fire Departments and waive the bidding requirements as this is the only
truly waterproof unit available.
ROLL CALL 'DOTE: Ayes: Trustees Bushy, Imrie, Maher, Rush
and President Cerne.
Nays: None
Absent: Trustee Bartecki
Abstain: Trustee Winters So ordered. '
D. Bath and Tennis Club Swimming Pool Start -Up Costs:
Trustee Maher moved, seconded by Trustee Rush...
To authorize issuance of a purchase order in the amount of $3,400 to
McGoo's Pool Service for the annual start -up of the swimming pool's
filtration system and ;naive the bidding requirements due to the
specialized nature of the labor.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Bartecki So ordered.
E. Replacement of Heating and Cooling Unit at the Golf Building:
Following discussion, a re- evaluation of the system was requested and a
new program to be presented to the Board.
F. Amendment to Sports Core Open Field Ordinance:
Trustee Maher moved, seconded by Trustee Imrie...
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To direct the Village Attorney to prepare the necessary ordinance to
approve the following recommended revision in the Sports Core
Ordinance- Chapter 1*, Section 14 -11 "Sports Core Open Fields;
Utilization ".
VOICE VOTE: All present, in favor. So ordered.
G. Tree Pruning and Maintenance - Sports Core:
Quotes were received from two (2) companies for prices on pruning,
fertilization, pest :management and tree removal.
Trustee Maher moved, seconded by Trustee Rush...
To approve the hiring of Davey Tree and Lawn Care Service to prune
trees in the 10th Tee, 18th Tee, 16th Fairway, 18th Green, Clubhouse
entrance and other back nine areas at a cost not to exceed $8,143,
which are the remaining funds left in this years budget and waive
bidding requirements due to the specialized service provided.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Bartecki So ordered.
H. Elmhurst Flood Mitigation - Proposed Salt Creek Improvements:
Trustee Rush reviewed the preliminary Flood Mitigation proposed for
Salt Creek in Elmhurst and advised that he and Village Manager Stephen
- Berley and Village Engineer Dale Durfey would attend a meeting
Saturday, March 12, 1988 in Elmhurst.
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I. Referrals:
With no objections, President Cerne made the following referrals:
Tall Oaks Subdivision - Final Plat -- Referred to Plan Commission
Meeting of March 21, 1988.
i Beto - Side Yard Variation (3 Meadowood) -- Referred to Zoning Board of
Appeals Meeting of April 5, 1988.
Fogarty - Rear Yard Variation (3814 Washington) -- Referred to Zoning
Board of Appeals Meeting of April 5, 1988.
VII. ADJOURNMENT:
Trustee Imrie moved, seconded by Trustee Winters...
To adjourn this meeting. TIME: 10:45 P.M.
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VOICE VOTE: All present, in favor. So ordered.
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ATTEST:
Marianne Lakosil, CMC V~
Village Clerk
Gc Le..e..cll
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Approved
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