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Minutes - 03/09/1993 - Board of Trustees} 2BT°' WA) L VILLAGE OF OAK BILK Minutes Mar. 9 1993 UNOFFICIAL UNTIL APPROVED DD OR APPROVED APPROVED AS MRITTEi'� A ]�W , BY VILLAGE BOARD ON /M • 1. MEETING CALL The Regular Meeting of the Board of `trustees was called to order by President Bushy in the Samuel E. 'Dean Board Rocm of the Village ins at 7 :38 p.m. Pledge of Allegiance was given. 2. ROLL CALL: The clerk called the roll with the following persons PRESENT: President Dishy, Trustees Bartecki, Mayer, Payovich, Shumate, Skinner and Minters. ABSENT: gone. Richard A. IN ATTENDANCE: Bruce F. Kapf, f , Acting Village Manager; Martens, Village Attorney; Maggie Powers, Finance officer /Treasurer; James Fleming, Chief of Police; Dale L. DurfeY• jr., Village Engineer; chuck McAdams, Sports Core Manager; Sean Creeeedde. if club Greens Superintendent; and Doug Patchin, Public 3. 90 TS & OPEN FaRT1M: President Bushy addressed Governor 8dgar's speech on the r.c thetax surcharge. President Bushy will. draft a letter Board requesting that any State mandates such as the remediation. teot�g for leaking underground storage tanks and bloodborne pathogens include State funding for ccanunities to help defray he for the said. mandates. The State program that refunds municipals t remediation of leaking storage tanks is sheer b fundsS and delays any reimbursement. The pathogen testing set Y method for commmity to recapture the expenditures of the program. Resident Joan Philip, 3412 York Road, voiced her disapproval of the construction of the Tennis Bubble and stated the costly expenditure will not be prof i - able for the Village. Trustee Shumate, Sports Core Liaison Trustee, explained the Tennis Bubble concept as part of the Sports Core Mission Statement of initiating a year -round facility. Trustee Shumate stated if the project is not fiscally sound, there is a depreciation schedule from Yeadon to buy back the Bubble and there still will be four more clay tennis courts available. He further stated the concept is different from the Park District, as a daily user fee is charged and not a menbership fee. The $300,000 loan will be paid in 9 years from the Enterprise Fund by the user and membership fees. VILLAGE OF OAK BROOK Minutes I March 9, 1993 4 MEETING CALL ROLL CALL AID NOUPICE -MENTS AND ®PrAT FoP.UM OF MINUTES q. APPROVAL OF MINUTES: APFROMINUTES Trustee Skinner moved to approve the minutes of the Special Meeting of February 20, 1993 as presented and waive the full reading thereof. Seconded by Trustee Winters. VOICE VOTE: Motion carried. Trustee Skinner mooted to approve the minutes of the e Continued f Special thereof of February y Trustee Pa ovich. VOICE VOTE: Motion carried. thereof. Seconded by Y Trustee Skinner moved to approve the minutes of the Regular Meeti 9 of February 23, 1993 as presented and waive the full reading Seconded by Trustee Minters. VOICE VOTE: motion carried. 5, OMNIBUS AGENDA: Trustee Skinner moved to approve the Omnibus Agenda. Seconded by Trustee Bartecki. ROLL CALL VOTE: Ayes: 6- Trustees Bartecki, Mayer, Payovich, Shumate, Skinner and Hinters. Nays: 0 -None. Absent: 0 -None. Motion carried. A. RE ULST FOR REIFast' OF FUNDS - OAK BROOK NOTEY+ OflNVENTION & RELEASE 0V VISITORS ITTEE: FUNDS ION 1 } RL VEST TO RELF.M IiM TAX RECEIP'TY 1 92 THROUGH DECEMBER & VISITORS BUREAU FOR THE PERIOD JUL 1992: Approved Omnibus Vote 2) y2uxwx -IV x&&al.EM- ILLINOIS Ci�MPAIGN : Vote. 3) I2L _VEST TO APPROVE MAR T AOTIVITIES TO PROMOTE 1993 ST. ANDREW HIG_ _ R : Approved Omnibus Vote- B. AHERICAN HEART ASSOCIATION - DU PAGE jMUNTY DIVISION - 5K RUN: Approved Omnibus Vote. 6. ITEMS MOVED FROM OMNIBUS AGENDA: None. 7. FINANCIAL: A. APPROVAL OF BIDS: Voucher List of Bills Presented for Approval March 9, 1993 to reflect payment from the following funds: General Corporate Fund $127,360.24 Hotel /Hotel Tax Fund 16,021.20 Motor Fuel Tax Fund 14,532.99 Water Fund 25,150.71 VILLAGE OF OAK BROOK Minutes 2 March 9, 1993 0 AMER. HEART ASSOC . - 5K RUN APPROVAL OF BILLS Sports Core Fund V06-° S6T -Mi W 3-4 -q3 16,650.65 Trustee Bartecki moved to approve Voucher ]List of Bills in the total amount of $199,715.79 and authorize the Village President to affix her signature thereon. Seconded by Trustee Skinner. Trustee Winters abstained from voting on the bills from Illinois Bell due to emp2o -Invent on contract basis by same. ROLL CALL MOTE: Ayes: 6- Trustees Bartecki, Mayer, Fayovich, Shumate, Skinner and Winters. Nags: 0 -Non?. Absent- 0 -None. Abstain: 1- Trustee Winters as noted above. Lotion carried. 8. ORDINANCES AND RESOLUTIONS: A. ORDINANCE CIO. G -503 AN ORDINANCE AMENDING ARTICLE XIV OF THE CODE ORD . G-503 OF ORDINANCES OF THE TILLAGE OF OAK BROOK RELATING TO VILTAGE SPORTS CORE RECREATIONAL FACILITIES (S22rts C re): Sports Core Liaison Trustee Shumate gave a brief outline of the Sports Core fee structure. Trustee Winters requested the Board to reconsider the rates in the proposed Ordinance and voiced his disapproval of the fee structure. Trustee Payovich stated her disapproval of the concept of the initiation fee. Resident Harold Scott stated he concurred with Trustee Winters and requested the Village float another bond issue to improve infrastructure of the facility. Trustee Shumate moved to pass Ordinance No. G -503 as amended on page 5 to include Section 10(j), "No alcoholic beverages may be brought onto the Bath and Tennis Club or Sports Core property other than those purchased from the golf course or Bath and Tennis Club refreshment areas ", and waive the full reading thereof Seconded by Trustee Skinner. ROLL CALL VOTE: Ayes: 4- Trustees Bartecki, Mayer, Shumate and Skinner. Nays: 2- Trustees Fayovich and Winters. Absent: 0 -None. Motion carried. B. ORDINANCE NO. S -749 AN ORDINANCE REPEALING ORDINANCES NOS. S -494, S-499, S 515, S -536A S -596 {FAILED R LVE %OPMENT OF THE ST. JOSEPH SEMINARY IN THE WHITEHALL PARK SUBDIVISIONI: James McMahon, President of M'dwest.Bank and Trust CaWanY of Hinsdale, addressed the Board on the requirement of a $100 million Letter of Credit. Mr. McMahon requested the Board to consider a $20 million Letter of Credit by Midwest Bank and Trust Company of VILLAGE OF OAK BROOK Minutes 3 March 9, 1993 ORD. S -749 FAILED RE- DEVELOPMENT WHITEHALL PARK SUB. V015- edrwv M id Hinsdale. Attorney Walter O'Brien, representing the property owners, requested that the ordinance specifically include the property owner as well as the zoning petitioner. attorney Slansky noted► that the property owner had not joined in the zoning application. Attorney Doug Slansky, representing the petitioner, noted the petitioner has accepted the terms of the Letter of Credit as proposed. Trustee Skinner moved to pass Ordinance Igo. 5-749 as presented and waive the full reading thereof. Seconded by Trustee Bartecki. ROLE. CALL VOTE: Ayes: 6-Trustees Bartecki, Mayer, Payovich, Shumate, Skinner and Minters. Nays: O -None. Absent: 0 -None. Notion carried. • B.I. WHITEHALL PARK COVINGTON COURT - PRELIMINARY PLAT OF RESUBDIVISloN: Trustee Skinner moved to remove fr= table the item of the Preliminary Plat of Resubdivision of Covington Court. Seconded by Trustee Wia . %rs. VOICE VOTE: Motion carried. The Plan Commission, at its Special Meeting of February 3, 1993, by a vote of 5 to 0, recommnded approval of the Preliminary Plat of Resubdivision of Covington Court subject to the following conditions: 1. That Lot 1 (Mr. Bayles, owner) be. incorporated into the plat of resubdivision. 2. That pedestrian/bicycle paths be provided for per the submitted plan. 3. That easement access to Mayslake be included 4. That the building be boarded up and secure for safety reasons until the demolition is complete. 5. That the petitioner enter into an agreement with Mr. Banes of Lot 1 regarding his concerns. 6. That fences along Trinity Lane be construc_ed as approved by Mr. Bailes and the Trinity Lakes Homeowners Association. 7. That minimal grading and landscaping be allowed in the area of mature oak trees at the southeast corner of the site. 8. That the revised lot lines for Juts 31 and 34 insure adequate buildable area be incorporated into the plat. 9. That the front lot line of Lot 34 be relocated to exclude the street improvements. 10. That the front yards of Lots 34, 35, 37, 38 and 39 be designated and located to the southwest. 11. That the emergency egress for fire and police vehicles be designated as common ownership property. The design may VILLAGE OF OAK BROOK Minutes /_ C,.- 4 March 9, 1993 PRE]LIMIT'ARY PLAT OF RL-- Si.T'�DWISION OF COVINGTON COURT need modification to accommodate the turning radius of Fire Department vehicles. 12. That all plat details requested by Village Engineer Durfey be incorporated into the plat. 13. Drainage vays and unaccessible areas to be covered by easements with the Homeowners Association responsible for maintenance. Trustee Skinner moved to approve the Preliminary plat of Resubdivision of Covington Court subject to the following conditions: 1. That Lot 1 (Mr. Bailes, owner) be incorporated into the plat of resubdivision. 2. That pedestrian/bicycle paths be provided for per the submitted plan. 3. That easement access to Mayslake be included. 4. That the building be board up and secure for safety reasons until the demolition is complete. 5. That the petitioner enter into an agreement with Mr. Bailes of Lot 1 regarding his concerns. 6. That fences along Trinity Lane be constructed as approved by Mr. Bailes and the Trinity rakes Homeowners Association. 7. That minimal grading and landscaping be allowed in the area of mature oak trees at the southeast corner of the site. 8. That the revised lot lines for Lots 31 and 34 insure adequate buildable area be incorporated into the plat. 9. That the front lot lime of Lot 34 be relocated to exclude the street improvements. 10. That the front yards of Lots 34, 35, 37, 38 and 39 be designated and located to the southwest. 11. That the emergency egress for fire and police vehicles be designated as common ownership property. The design may need modification to accomodate the turning radius of Fire Department vehicles. 12. That all plat details requested by Village Engineer Durfey be incorporated into the plat. 13. Drainage ways and unaccessible areas to be covered by easements with the Miners Association responsible for maintenance. Seconded by Trustee Payovich. Trustee Skinner amended the motion to include: 14. The expanded Lot 1 (Mr. Bailes owner) be incorporated into the resubdivision for the final plat. 15. All overhead utilities be buried in front of the property and direct the Village Engineer to investigate the requirements with the petitioner and Trinity Lakes. Seconded by Trustee Payovich. VOICE VOTE: Motion carried. VILLAGE OF OAK BROOK Minutes 5 March 9, 1993 zz� v0s " BOT-0 M W 3 -R -q3 C. RESOLUTION N0. R -579 A gywitST10V APFRCVING �UMli MS TO THE EMPLOYEE PAY PLAN FOR 1993 AND = S TO THE SALARY ADMINiSTRATIOI PIS: Trustee Mayer moved to pass Resolution No. R -579 as presented and waive the full reading thereof. Zsconded by Trustee Skinner. ROIL CAUL VOTE: Ayes: 6- Trustees Bartecki, Msyer, Payovich, Shumate,, skinner and hinters. Nays: 0 -None. Absent: 0 -None. Motion carried. 9. DEPARTt#TA1, REPORTS - SPECIALTY AREAS-. Environmental Concerns & Public hocks: Trustee Payovich - Requested the Village not proceed with the metric conversion without some form Of governmental funding. She further noted the St Commission wishes to institute a user fee for its service. The Board should contact Staff if they have any questions. Finance; Purchasin • and Hotel Convention and Visitors C Mittee: Trustee Bartecki - No report. Personnel & Library: Trustee Mayer - No report. Planning & Zoni.ng: Trustee Skinner - No report. public Safety: Trustee hinters - The Police Department has installed operational security cameras in the Village moons. A buzzer system will be installed at the east doors after closing hours. A sign at the west door will indicate to enter at the east entrance. The 22nd Street /Butterfield Road corridor has been gamed a designated driver area" with present liquor license holders encouraging patrons to participate in the designated driver program. Free soft drinks are given to the designated driver. Officer Nugent is overseeing the project. Sports: Trustee Shumate - No report- Village President: President Bushy - Participated in discussion with Ace Hardware relocating. Their office will remain within the the Village of Oak Brook to the year 2009. Trustee hinters extended appreciation and the Village of Oak Brook for her diligence in having our crcial tenants remain within the unity -- 10. UNFINISHED BUSINESS: C. INEE%ING QUARTERLY REPORT - OCTOBER- DECEIBER, 1992: Discussed and accepted as presented. VILLAGE OF OAK BROOK Minutes 6 March 9, 1993 RES. R -579 19 9 3 FIVLOYEE PAY PLAN & SALARY ADMINISTRATION PLAN DEPARTMENTAL REPORTS ENGINEERING QUARTERLY REPORT A. DISCUSSION REGARDING E ERGROtiNO STORE TANKS: Doug Patchin, Public Morxs JourneYmnp presented Vie discovery and procedure of the leakage of the underground storagtankswto out Village Board, as Superintendent of public er of town. Crawford, Murphy & Tilly, Inc. representative, Allen Oretel, discussed the product removal procedures to the Board. Doug Patchin requested the Board's approval for Crawford, MurphY & Tilly, Inc. to prepare proposals fro® qualified contractors for the remediation procedures. These operations are reimbursable items. Trustee Payovich moved to authorize Staff to request proposals for the in wdiate removal of the underground storage tank. Seconded by Trustee Skinner. VOICE VOTE: motion carried. The remediation process will be on hold until the removal of the tank. Trustee Minters irxpuired into the replacement of the tank. Crawford. Murphy & Tilly "s representative Oretel advised the possibility of a new location for the tank and reinstall the gas island with approval fa the Fire Marshall. Finance Officer Powers stated arrangements have been made with Amoco and Shell stations in Oak Brook to purchase gasoline for the Village's fleet of vehicles. Acting Village Manager Kapff stated the ar w members may with a telephone call for confirmation to proceed final ratification at the next ]Board meeting. President Bushy thanked Doug Patchin for his diligent effort. President Bushy recessed the meeting at 9:58 p.m. The meeting resumed at 10 :07 P.M. B. YORK ROAD Big��FSTRIAK_, P IMINA�tX. L".ilG..,._++_"._°__ ° . Trustee Pa^e: Bch noted. the Village has received a Surface Transpr:- tation Program-transportation control measures 4STP° � Fe3r�al./IDOT grant for 75% of the $255,000 for the York Road Bike Path project to include design, construction and installation of a bicycle path on York Road including a bridge over Salt Creek. village Engineer Durfey stated the money has been appropriated and is available. The grant would fund one side of the road, as we have various easements on both sides of the road. Engineer Durfey stated the feasibility of building a pathway from 31st to Robin Hood and proceed through the Forest Preserve between Robin Hood Ranch and the York Tavern. The current proposal will study both sides of York Read and will recommend one side. VILLAGE OF OAK BROOK Minutes 7 March 9, 1993 4 UNDERGROUND $TOR.AGE TANKS YORK ROAD BICYCLE/ PEDESTRIAN PATH vDS�goT�MtA� � 3- Q-93 Trustee Payovich moved to authorize Staff to negotiate a contract for Preliminary Engineering Services with Civiltech Engineering, Inc. Seconded by Trustee Skinner. VOICE VOTE. Motion carried. ENGINEERING C. ENGINEERING ARTERLY REPQ4tT - OCTOBER -DEE4t 1992 ; QtrARTERLY , Discussed and accepted as presented as first item Of Unfinished REPORT Business. D. 193_ 3 FIa 1993 FIREWORKS Trustee Skinner requested mutual fire and police assistance from the Village of Hinwdaie. President Bushy stated they will furnish the Village with a ,cire engine and an ambulance. Trustee Skinner requested Sports Core Manager madams to investigate this further. Trustee Mayer reiterated his concern of $50,0000.00 to Mbe spent for this event. Trustee Bartecki concurred with Trustee President Bushy acknowledged both communities together on this project and felt it is an excellent idea and thanked r Mueller and Mike Martin for their perseverance n bringing all parties together for the special event. Police Chief Fleming stated the 3insdal.e Police Department is not committed to assisting the Village at this point. President Bushy requested the two Police Chiefs to work together on some type of commitment for safety procedures for the July 4th celebration. Trustee Shumate moved to authorize Staff to hire Village Qsireworks C�any, Inc. at an amount of $25,000.00 for Independence Day celebration on July 3, 1993; and waive competitive bidding due to the specialized nature of the event. Seconded by Trustee payovich. RDLL GAIL VOTE: Ayes S-- Trustees Mayer, PayoRvich, Shumate, Skinner and Minters. Nays: i- Trustee Bartecki- Absent: O -None. lotion carried. E. REGOI EI'1DATION 4iE0ABDIMG IM0 `S. LITTLE ITALY RESTAtW Li tiOR '!"�AGG7AN© S BAKERY= LICENSE TO INCLUDE LITTLE ITAiY- LIQUOR Representative Terry Aerbig from Lettuce Entertain You, LICENSE Enterprises, Inc., requested approval of the liquor license requesting expanded dining seating of its patrons. Trustee Skinner moved to concur with the Local Liquor czmmissioner to amend the Maggiano's Little Italy Restaurant Liquor License to include service in the Corner Bakery. Seconded by Trustee Payovich. VOICE VOTE: Notion carried. VILLAGE OF OAK BROOK Minutes N. March 9, 1993 aoTv #A %)J nC1 3 11. NEW BUSINESS: A. RE UEST FOR NEW POSITION - ASSISTANT GROUNDS SUPERINTENDENT: Trustee Payovich requested Sports Core Manager -� Golf Club Grounds Superintendent Creed and Superintendent to assist Meranda to formulate a workable solution for an employes the Public Works Department as a plowman and as a Sports Core maintenance man with said position commencing May 1, 1993, Grade 2 at $22,500.00 annually. President Bushy requested the Board to table this matter and direct Staff to examine this matter upon Superintendent Meranda's return. Trustee Payovich moved to table this matter and direct rect Sports Core Manager McAdams, Golf Club Grounds Super and Superintendent of Public Works Meranda formulate a workable solution for an employee as a Public Works employee and Sports Core maintenance Haan. Seconded by Trustee Winters. VOICE VOTE: Motion carried. B. DISCUSSION REG2�DING YILIAGE' S SEEM HARASSMENT PQLICY Village Attorney Martens presented the Village Board with the Village's Sexual. Harassment Policy. Trustee Mayer moved to direct the Village Attorney to draft the necessary Ordinance relating to the Village's Sexual harassment Policy. Seconded by Trustee Skinner. VOICE VOTE: Motion carried. THE C. ONE DAY LIQUOR LICENSE REQUEST WILLBROOK LIQUORS• INC. fA OAK BROOD NETT l s Trustee Skinner proved to concur with the Local Liquor Commissioner in the issuance of a Class "D" One -Day Liquor License to Willowbrook Liquors, Inc. for an Annual Spring Wine Tasting to be held April 3, 1993 at the Oak Brook Hyatt. SeConded by Trustee Payovich. VOICE VOTE: Motion carried. 12. ADJOURN TO CLOSED MEETING: Trustee Skinner moved to adjourn to a closed meeting at 11 :12 p.m. to discuss the appointment, employment or dismissal of an officer or an employee and Collective Bargaining. Seconded by Trustee Payovich. ROLL CALL VOTE: Ayes: 6- Trustees Bartecki, Mayer, Payovich, Shumate, Skinner and Winters. Nays: 0 -None. Absent: O -None. Motion carried. VILLAGE OF OAK BROOK Minutes E March 9, 1993 ASSISTANT GRROUNDS SUPERINTENDENT SEXUAL HARASSMENT POLICY WILT,OWRROOK LIQUORS, INC. ONE -DAY LIQUOR LICENST-? ADJOURN TO CLOSED 1,1EET INIO -*q3 13 . AD►JOU— R- NMF..�T : Trustee Skinner moved to adjourn the meeting at 1:28 a.m. • seconded by Trustee Mayer. VOICE yam: Motion carried. ATTEST: nd K. Gonnella village Clerk btmn3993 e, viLTAGE of OAK -*O0K mutes Lo „ �_. 9 10 March 9, 1993 ADJovP,rvEr,T