Minutes - 03/09/1999 - Board of TrusteesF
VILLAGE OF OAK BROOK Minutes of the
PUBLIC HEARING MARCH 9, 1999
UNOFFICIAL UNTIL APPROVED AS
WRITTEN 4-"" OR AS AMENDED
BY VILLAGE BOARD ON /gqZ,
Due to the delay of President Bushy to the Public Hearing, Village Clerk Gonnella asked for a
motion from the floor to appoint Trustee McInerney as Chairman of the Public Hearing.
Motion by Trustee . Savino, seconded by Trustee Bartecki, to appoint Trustee McInerney as
Chairman in the absence of President Bushy. VOICE VOTE: Motion carried.
1. MEETING CALL:
The Public Hearing was called to order by Chairman McInerney at 7:15 p.m. in the
Samuel E. Dean Board Room of the Village Commons. The meeting was call pursuant to
Notice given by law, copy of which is attached.
2. ROLL CALL:
The Clerk called the roll with the following persons
PRESENT: Trustees Bartecki, McInerney, Savino and Shumate.
ABSENT: President Bushy, Trustees Caleel and Kenny.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty, Assistant
Village Manager; Dale L. Durfey, Jr., Village Engineer. Debra J. Jarvis, Fire
Chief/Building Commissioner; Darrell J. Langlois, Finance Director/Treasurer; and Trey
VanDyke, Golf Club Manager.
3. PUBLIC HEARING - VACATION OF SURREY ROAD - FOREST GATE
SUBDIVISION:
Daniel Callaghan, petitioner, and Robert Claes, attorney for the petitioner, were in
attendance at the meeting.
The IIlinois Statutes require a public hearing before the Village Board prior to the
Vacation of a street. The Vacation of Surrey Drive has been part of the petitions for the
Forest Gate - Callaghan development of the Village Greens property since the original
petitions were filed in January of 1998. During the hearing process, no issues or
questions were raised regarding this proposed Vacation.
Robert Claes, representing the petitioner, stated the Forest Gate Subdivision Plan
incorporates a ring road of a private road system with cul -de -sacs. It will provide all the
necessary egress and ingress to the Subdivision. It is necessary in the development of the
property to ask for a Vacation of Surrey Drive which bisects the parcel from 31" Street to
Forest Gate Road. A letter previously was given to the Village indicating the justification
VILLAGE OF OAK BROOK
PUBLIC HEARING Minutes Page 1 of 2 March 9, 1999
�o
for the Vacation according to State Statute, and a letter to Village Attorney Martens has
been submitted which included a copy of the deed that will convey Lot 82 to the Village
of Oak Brook. The original deed and supporting documentation for conveyance of title
will be submitted upon the execution of the ordinance, President's signature and a Plat of
Forest Gate.
Trustee Shumate noted the petitioner reserved in the deed the right for an emergency
ingress and egress from Gate Circle. He asked if a gate would be installed there. Daniel
Callaghan, petitioner, indicated the gate would not be available to the general public only
for emergency vehicles. He indicated that the existing driveway to the DuPage Mayors
and Managers Conference will have 20 to 40 feet of grass block pavers that would be
acceptable in supporting emergency vehicles.
Trustee Shumate inquired if the existing asphalt entrance is in adequate condition to
accommodate emergency vehicles. Village Manager Veitch stated it is in adequate
condition now but, upon temporary access during construction, it will need repair. Part of
the subdivision engineering involves requiring the road to be in good condition upon
completion of the project.
4. ADJOURNMENT:
Motion by Trustee Bartecki, seconded by Trustee Shumate, to adjourn the Public Hearing
at 7:23 p.m. VOICE VOTE: Motion carried.
ATTEST:
-- C�4"-
Linda . Gonnella, CMC /AAE
Village Clerk
pubhear3999SURREY
VILLAGE OF OAK BROOK
PUBLIC HEARING Minutes Page 2 of 2 March 9, 1999
G
Public Nearing
NOTICE IS HEREB GIVEN
that a public hea before the
Board of Trustees oy the village
of Oak Brook, Dupage and
Cook Counties. Igirwxs. wig be
held on March 9. 1999. at 7:15
pp m. in the Oak Brook V 1200 Oak Brook jr oad.
Oak Brook, Ipinors 6055823 for the the Purpose LIL'aboon of David n & Daniel
. 8055221. or vaca-
tion of a street as provided in
Sn 65 1LC ;Vj 1- 9s1 a. tutes
The applicant is seekmq the
vacation of Sun Drive lrom
Forest Gate Roar Oak Brook
Road.
Surrey proved dedicated right of wl y
ttnhaat runs in a north/skK th direc-
bon and Is located approxi-
mately 800 feet west of .brie
Boulevard and extends from
the west end of Forest Gate
Road to Oak Brook Road
heard pew "9 ro bs
hea to in ssu� of or in oppose
any Provls proposed V will be al-
an
forded opportunity ro do so
and may aubrM their state -
t�Ti s hear�w�lomay bye ree--
cessed to another date if notice
of time and place thereof is pub -
gdp announced at the hearing
COW by cation not a 5) m
pnor to tM date of the recessed
heIn a�oo
ord with the proviaions
of the Amsrcan with Disabilities
Act. any individual who is in
need of a reasonable accon�
irtwdation in order to participate
'in or benefit from attendance at
,tact 6 lo the
VVtl�ags's ADA Coordinator, at
30►�990 -5738 as soon as pos-
sible before the meeting date.
The peb for e s application is
on file with the Village Clerk and
with the Director of Communrty
Dsvebprrient Persons westing
to examine the petition door
menu may arrange to do so
with the Duector of Community
Development. Brook, Thomas Oak
Brook t45� re 630
IL
40523.
LINDA GONNELLA lerk
I P bl� C tat the direction of
tthe Corporate Authorities and
� I gt
:the of OakBra
age and Cook Cotmtres. II-
Published in the Daily Herald
Feb 19.1999 r 1 ana7m i c
CERTIFICATE OF PUBLICATION
Paddock Publications, Inc.
Daily Herald
Daily Herald Values
A- Corporation organized and existing under and by virtue of the laws of the
State of Illinois, DOES HEREBY CERTIFY that it is the publisher of the
DAILY HERALD. That said DAILY HERALD is a secular newspaper
and has been published daily in the Village(s) of
Oak Brook
County(ies) of DuPage
and State of Illinois, continuously for more than one year prior to the date
of the first publication of the notice hereinafter referred to and is of general
circulation throughout said Village(s), County(ies) and State.
I further certify that the DAILY HERALD is a newspaper as defined in "an
Act to revise the law in relation to notices" as amended in 1992 Illinois
Compiled Statutes, Chapter 715, Act 5, Section I and 5.
That a notice of which the annexed printed slip is a true copy, was
published February 19, 1999
in said DAILY HERALD.
IN WITNESS WHEREOF, the undersigned, -the said PADDOCK
PUBLICATIONS, Inc., has caused this certificate to be signed by
KENT JOHNSON, its Treasurer, at Arlington Heights, Illinois.
PADDOCK PUBLICATIONS, INC.
DAILY HERALD NEWSPAPERS
BY j�� (::��
Treasurer
Control # 1404701
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VILLAGE OF
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VILLAGE OF OAK BROOK Minutes MARCH 9. 1999
UNOFFICIAL UNTIL APPROVED AS WRITTEN
OR AS AMENDED _ BY VILLAGE BOARD ON
Due to the delay of President Bushy, Village Clerk Gonnella asked for a motion from
the floor to appoint Trustee McInerney as Chairman for the Village Board meeting.
Motion by Trustee Shumate, seconded by Trustee Savino, to appoint Trustee TEMPORARY
McInerney as Chairman of the Village Board meeting. VOICE VOTE: Motion CHAIRMAN
carried.
1.
2.
3.
4.
MEETING CALL:
MEETING CALL
The Regular Meeting of the Board of Trustees was called to order by Chairman
McInerney in the Samuel E. Dean Board Room of the Village Commons at
7:24 p.m. Pledge of Allegiance was given.
ROLL CALL: ROLL CALL
The Clerk called the roll with the following persons
PRESENT: Trustees Bartecki, McInerney, Savino and Shumate.
President Bushy arrived at 8:10 p.m.
Trustee Kenny arrived at 8:25 p.m.
ABSENT: Trustee Caleel.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Debra J.
Jarvis, Fire Chief/Building Commissioner; Darrell J. Langlois, Finance
Director/Treasurer; Richard A. Martens, Village Attorney; Ruth A. Martin,
Library Director; Bonnie Sartore, Bath and Tennis Club Manager; and Trey
VanDyke, Golf Club Manager.
ANNOUNCEMENTS : OPEN FORUM: No one appeared. ANNOUNCEMENTS
APPROVAL OF MINUTES: AN OPEN FORUM
MINUTES
Motion by Trustee Bartecki, seconded by Trustee Shumate, to approve the
minutes of the Regular Meeting of February 23, 1999 as presented and waive
the full reading thereof. VOICE VOTE: Motion carried with Trustees
McInerney and Savino abstaining.
Motion by Trustee Bartecki, seconded by Trustee Shumate, to approve the
minutes of the Special Meeting of March 1, 1999 as presented and waive the
VILLAGE OF OAK BROOK Minutes 1 of 22
Zb
March 9, 1999
full reading thereof. VOICE VOTE: Motion carried with Trustees McInerney
and Savino abstaining.
5. OMNIBUS AGENDA:
Due to the absence of President Bushy, Chairman McInerney changed the order of the
printed agenda. The official minutes will indicate the change in the sequence of
agenda items as directed by Chairman McInerney.
Motion by Trustee Savino, seconded by Trustee Bartecki, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 4 - Trustees Bartecki, McInerney, Savino and Shumate.
Nays: 0 - None.
Absent: 2 - Trustees Caleel and Kenny. Motion carried.
A. APPROVAL OF BILLS: Approved Omnibus Vote.
APPROVAL OF:
BILLS -
$227,778.47
B. APPROVAL OF PAYROLL FOR PAY PERIOD FEBRUARY 20 PAYROLL -
1999: Approved Omnibus Vote. $327,734.10(gro!
C. CHANGE ORDERS: None.
D. PAYOUTS:
E.
F.
G.
PAYOUTS:
1) WEBSTER MC GRATH & AHLBERG LTD. - PAYOUT #5 - SPORTS CORE/
SPORTS CORE/WESTCHESTER PARK SUBDIVISION - WESTCHESTER PARK
FINAL PLAT - $1,507.00: Approved Omnibus Vote. SUB. - FINAL PLA
2) PETER J. HARTMAN COMPANY - PAYOUT #I & FINAL - UST UPGRADE -
UNDERGROUND STORAGE TANK UPGRADE - RESERVOIR RESERVOIR A
A --$19.500.00: Approved Omnibus Vote.
REFERRALS:
REFERRALS:
1) SPRIESER (3423 SPRING ROAD) VARIATION REAR SPRIESER -
YARD SETBACK - REFER TO ZONING BOARD OF VARIATION - REAR
APPEALS MEETING OF APRIL 6 1999: Approved Omnibus YARD SETBACK
Vote. (3423 Spring Rd.
AUTHORIZATION TO SEEK BIDS OR PROPOSALS:
1) 1999 CRACK SEALING PROJECT: Approved Omnibus Vote. 1999 CRACK
SEALING PROJECT
AMENDMENT TO SECTION 125 FLEXIBLE BENEFITS PLAN: SECTION 125
Approved Omnibus Vote. FLEXIBLE BENEFIT-
PLAN
VILLAGE OF OAK BROOK Minutes
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2 of 22
March 9, 1999
Ci
8.
H. AUTHORIZATION TO NEGOTIATE AGREEMENT FOR AGREEMENT FOR
PROSECUTION OF TRAFFIC AND MUNICIPAL ORDINANCE PROSECUTION OF
VIOLATIONS: Approved Omnibus Vote. TRAFFIC AND
MUNICIPAL On.
I. REQUEST FOR WAIVER OF FEES - FOREST PRESERVE FULLERSBURG
DISTRICT OF DU PAGE COUNTY - FULLERSBURG VISITORS VISITORS CENTER
CENTER RENOVATION: Approved Omnibus Vote. RENOVATION
ITEMS REMOVED FROM OMNIBUS AGENDA: None.
DEPARTMENTAL REPORTS - LIAISON ASSIGNMENTS:
Engineering: Trustee Bartecki - Village Engineer Durfey stated the new
Illinois Department of Transportation project on Illinois Route 83 (551, Street -
58 Street) includes reconstructing and widening the pavement to three (3)
lanes in each direction, but will be temporarily striped for only two (2) lanes in
each direction. The full three- (3) lane configuration will happen at some
future time as part of a larger Route 83 project. Work is scheduled to finish by
October 1, 1999. Harry W. Kuhn, Inc. has the $4,693,324 contract.
Finance and Hotel Committee: Trustee McInerney - Most of the Finance
Department staffs time during February was spent preparing the schedules and
workpapers for the 1998 Audit. Final fieldwork started on March 1, 1999.
The Village has' submitted its application to FEMA for reimbursement of the
costs associated with the snow emergency on January 2 and January 3, 1999.
The Village is eligible to be reimbursed up to 75% of the cost of overtime,
benefits, materials, contractual costs and equipment usage during this 48 -hour
period. If funded up to the full 75 %, the Village's reimbursement would be
approximately $31,000.
Fire: Trustee Kenny - Trustee Shumate reported Fire Department fire calls for
the Month of February totaled seventy -three (73), with Mutual Aid given four
(4) times and received five (5) times. Ambulance calls totaled seventy -seven
(77), with Mutual Aid given three (3) times and received four (4) times.
On February 5, 1999, fire units responded to a car and van crash on 22 "d Street
just west of Midwest Road. The van had rolled over on its side with the car on
the side of the road. The van was stabilized, the battery cables disconnected,
and a charged hose line was used to protect the patients during extrication and
assisted with washing the roadway down. Both drivers were extricated from
their vehicles and transported to Good Samaritan Hospital.
On February 20, 1999, fire units responded to a rollover with entrapment on
Northbound I -294. The vehicle was stabilized, a hose line pulled as a
precaution and the patient was then extricated from his vehicle.
VILLAGE OF OAK BROOK Minutes
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3 of 22
March 9, 1999
DEPARTMENTAL
REPORTS
On February 6, 1999, fire units responded to a five (S) car accident on
Eastbound I -88. Eight (8) patients were treated for injuries.
The technical rescue team participated in a simulated confined space accident
in Addison. The dive rescue team conducted a dive at Hidden Lake in Lisle.
Although there was no ice, they were able to successfully perform cold water
diving operations. There was a hazardous material team drill hosted by our fire
department covering communication and detection equipment. As always,
these classes were in addition to the weekly fire and EMS training sessions.
Eight (8) people attended a CPR class. The fire department gave a fire safety
talk at Border's Bookstore with fifty (50) people in attendance. The fire station
tour, as well as first -aid instruction was given to four (4) Boy Scouts seeking to
earn their first -aid merit badge. Staff is in the process of purchasing a first -aid
curriculum package in order to begin providing certified basic first -aid training
programs for residents and businesses, in addition to CPR classes. Anyone
interested should contact the Department's education coordinator, Bob
Robertson, at 990 -3040.
Libra : Trustee Caleel - Library Director Martin reported the Oak Brook
Library joins with the DuPage Library System in welcoming the new State
Librarian, Jesse White, and the new director of the State Library, Jean Wilkins.
Staff has begun working with Carow Architects Planners as part of the final
design phase of the new Library project. All department heads have met with
Mr. Carow.
Additional audiobook shelving was installed in the Juvenile fiction room as
staff continues to squeeze materials into the current building while developing
the collection with new Library space in mind.
Spring and Summer programming is proceeding with a Spring theme of
"Down on the Farm" highlighting new growth in plants and animals and with
the statewide Summer Reading theme of "Time Trek Readers ".
Circulation staff' attended seminars at Skokie Public Library on providing
assistive technology for physically - challenged persons.
Staff continues to work on refinements in the acquisitions and serials modules.
Po._ lice: Trustee Shumate Detective Tamie Shuey received a Department
Commendation for her police work on a deceptive practice at a securities
investment company in Oak Brook. The loss to the company totaled $812,800.
Detective Shuey determined that the offender had purchased large amounts of
stocks with closed account checks in order to manipulate it for a profit.
On January 21, 1999, Officer Robert Mudra received a suspicious vehicle call
and upon investigation revealed that the driver of the vehicle had two (2) active
warrants out for his arrest and identified the front seat passenger as a gang
member. Officer Mudra also revealed that the female subject in the back seat
was in possession of crack cocaine and the suspicious vehicle was stolen.
On Saturday, February 27, 1999, five (5) local police departments sponsored
the annual DARE Lock -In which was held at Hinsdale Central. These
VILLAGE OF OAK BROOK Minutes 4 of 22 March 9, 1999
16
departments included Clarendon Hills, Burr Ridge, Willowbrook, Hinsdale and
Oak Brook. The event went from 9:30 p.m. to 6:30 a.m., the next morning.
Games were played such as relay races, basketball, volleyball, hockey, soccer
and Jell -O eating contests. Pizza and soda was served through the evening.
Breakfast was available in the morning, and at the conclusion of the event was
the DARE Balloon Lift Off where each student had a balloon and put an anti-
drug message in their balloons along with a return address and let it go. To
date there have been two messages returned, one from Lansing, Illinois and the
other from Gary, Indiana.
Public Works and Planning & Zonine: Trustee Savino - Snow and ice control
activities have been rather few and far between over the past several weeks,
therefore, Street division crews have been busy with the annual sign inventory
and maintenance program, winter time equipment cleanup and maintenance,
spoil hauling, pothole repair and the repair of five (5) storm sewer inlets.
Additionally, two (2) employees have been assisting the Building and Grounds
maintenance employee with interior painting in several buildings, and the
Village's street sweeper was even out for six (6) days due to the relatively mild
weather.
Water division crews have started the annual distribution valve -turnip
program. They continue with the residential water meter replacement ro g ram
and have repaired five (5) water main breaks over the past several weeks.
The endloader that was awarded by the Board should be delivered during the
week of March 15, 1999, and Public Works Director Meranda was asked to
have it available for the Village Board to view at their next Village Board
meeting.
Permitting activity remains at strong levels and at the same pace as 1998. Over
800 permits were issued in 1998. In the first two (2) months of 1999, the Code
Enforcement Department has received approximately 120 permit applications.
Planning and Zoning petitions are as follows:
Barbara - 25 Breakenridge Farm - an Appeal of a Building Inspector
Determination — A tentative solution to modify the masonry wall to bring it
into compliance with the Ordinance has been worked out. In the meantime, the
Appeal has been continued to the June 1, 1999 Zoning Board of Appeals
meeting.
Oak Brook Park District - Variation - Waive Requirement for Curbing — The
Zoning Board of Appeals recommendation for approval will be on the Village
Board March 23, 1999 agenda.
Village of Oak Brook - Yorkshire Woods Subdivision - Flood Plain Special
Use - 1999 Paving and Water Main Project — The hearings have been
concluded. The Ordinance granting approval is on this evenings Village Board
agenda.
Village. of Oak Brook - Sports Core/Westchester Park Subdivision -
Preliminary and Final Plat Approval — The Plan Commission and Zoning
Board of Appeals have concluded their hearings on this issue and their
VILLAGE OF OAK BROOK Minutes 5 of 22 March 9, 1999
recommendations for approval will be on the Village Board March 23, 1999
agenda.
Village of Oak Brook Text Amendment - Restrictions on Parking of Certain
Commercial Vehicles in Residential Districts — The Plan Commission will
review this request at their March 22, 1999 meeting, and the Zoning Board of
Appeals will hold the required public hearing at their April 6, 1999 meeting.
Village Clerk: Clerk Gonnella - Voter registration is available at the Village
Hall from 8:30 a.m. to 4:30 p.m. until Monday, March 15, 1999.
Absentee voting for the April 13, 1999 Consolidated Election begins March
22, 1999 through April 10, 1999 in the Village Clerk's office. The hours for
voting are from 8:30 a.m. to 4:30 p.m., Monday through Friday and Saturday
from 9:00 a.m. to noon.
Village President: President Bushy - Village Manager Veitch indicated
President Bushy, upon her arrival, will wish to speak this evening on her
CHICAGO TONIGHT Channel 11 televised panel discussion of the
Metropolis Project 2020 Report.
Village Manager Veitch reported that Information Services Department staff
plans to complete any remaining Year 2000 testing and evaluation, and to
initiate appropriate system upgrades this quarter for all Information Services
equipment.
Village Manager Veitch reported that 1999 Bath and Tennis Club brochures
were sent out the last week of February. As of March 3, 1999, approximately
80 applications have been processed. About one half of these are social
memberships; the remaining memberships are widely distributed in the other
categories.
The first 1999 member event, a Friday Fish Fry scheduled for March 12, 19991,
has been canceled.
The dance floor and carpet have now been replaced in the Bath and Tennis
Clubhouse.
Village Manager Veitch reported that the golf course was closed during the
month of February and will open, weather permitting, some time during the
month of March. The following dates have been established for golf course
activities which may be of interest to Village residents. Residents having
questions about any of these programs or activities may call Golf Club
Manager VanDyke at (630) 990 -3032 for information:
March 2, 1999: All residents should have received an information packet from
the golf course. Any resident that did not receive a mailing should call the golf
course at 630- 990 -3032 and a packet will be sent to them at once.
March 8, 1999: Begin accepting memberships for the golf course.
April 2, 1999: Permanent Tee Time applications are due.
April 7, 1999: Permanent Tee Time drawing.
April 10, 1999: Tournament programs begins.
April 20, 1999: Group lessons begin.
VILLAGE OF OAK BROOK Minutes 6 of 22 March 9, 1999
April 24, 1999: Permanent Tee Times begin.
7. ACTIVE AGENDA (Items For Final Action):
C. AWARD OF CONTRACTS:
1) 1999 PAVING AND WATER MAIN PROJECT:
Seven (7) competitive sealed bids were received on February 24,
1999. The low bid is approximately 8.4% or $195,874 below the
engineer's estimate of $2,331,373.70.
Areas included in this project are Yorkshire Woods Subdivision
streets, 35'b ,Street (Meyers Road -Cass Avenue), Avenue Loire, Bliss
Drive, Cass Court, Charleton Place, Clearwater Drive, Commerce
Drive, Golf Drive, Hamilton Lane, Kimberley Circle, Kimberley
Lane, Kingsbury Court, McDonald's Drive, Natoma Court, Natoma
Drive, Pembroke Lane, Shelburne Drive, St. Stephens Green, and
Victoria Court. Funds in the amount of $2,494,000 have been
budgeted in the Roadway Improvements Program (46 1) for this work.
Motion by Trustee Bartecki, seconded by Trustee Savino, to award a
contract, subject to staff review, to Callaghan Paving, Burr Ridge, the
lowest responsible bidder, based on the unit prices submitted, for a
total 1999 Paving and Water Main Project price of $2,135,499.38.
Trustee Shumate noted Saddlebrook Subdivision is on the Crack
Sealing list, and he voiced his concern of the cracks in their newly
rejuvenated streets in that Subdivision. He asked if something can be
done to correct this. Village Engineer Durfey explained that a certain
procedure was done on the eastern portion of the Subdivision in
which small, cracks are occurring. In the western portion of that
Subdivision, another technique was used and the cracking appears to
be less. This technique was more difficult to construct, but it appears
to be more cost effective. The two approaches were somewhat
experimental, and some crack sealing will occur in 1999 in that
Subdivision to address the cracks.
ROLL CALL VOTE:
Ayes: 4 - Trustees Bartecki, McInerney, Savino and Shumate.
Nays: 0 - None.
Absent: 2 - Trustees Caleel and Kenny. Motion carried.
VILLAGE OF OAK BROOK Minutes
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7 of 22
March 9, 1999
1999 PAVING AND
WATER MAIN
PROJECT
2) GOLF COURSE COMMODITIES:
Bid packages were sent to eighteen (18) firms. Competitive sealed
bids were received on March 3, 1999 from ten (10) companies (two
(2) which submitted letters, saying they were not submitting bids).
As indicated on the bid tabulation attached to Purchasing Clerk
Murphy's memorandum dated March 5, 1999, staff is recommending
acceptance of some bids which were not the lowest submitted price
(items #13, 24, 429 43, 44, 45, 46, 47, 49, 61 and 62). The lower
priced items were for proposed substitutions which did not meet the
Village's specifications.
Contracts with these firms will operate as Requirements Contracts,
i.e. orders will only be placed when and if the Golf Course has such
needs. Bid prices are firm for the entire year. There is no
requirement ,that the Village purchase a set quantity (the Village
retains the right to either increase or decrease quantities at its sole
option). The Village also has the option to purchase these same items
through other sources, e.g. in an emergency when an item is needed
sooner than it can be supplied by the low bidder. Approximately
$114,200 has been budgeted in various accounts for the purchase of
these and other items.
Chairman McInerney recessed the meeting at 8:07 p.m. The meeting convened at 8:12
p.m.
Motion by Trustee McInerney, seconded by Trustee Savino, to award
Requirements Contracts to the following six (6) companies, subject to
staff review: based on unit prices bid by the lowest responsive
bidders, as indicated on the bid tabulation attached to Purchasing
Clerk Murphy's memorandum dated March 5, 1999:
Bojo Turf Supply, Frankfort, Illinois
Consery FS, Tinley Park, Illinois
H & E Sod Nursery, Markham, Illinois
Lesco, Rocky River, Ohio
Arthur Clesen, Tinley Park, Illinois
Turf Partners, West Chicago, Illinois
ROLL CALL VOTE:
Ayes: 4 - Trustees Bartecki, McInerney, Savino and Shumate.
Nays: 0 - None.
Absent: 2 - Trustees Caleel and Kenny. Motion carried.
At 8:13 p.m., President Bushy presided the meeting.
VILLAGE OF OAK BROOK Minutes 8 of 22 March 9, 1999
R
GOLF COURSE
COMMODITIES
3) 1999 PAVEMENT REJUVENATION:
The Village Board, at its January 26, 1999 meeting, waived bidding
due to sole source, and authorized staff to negotiate a contract with
Boecker Road Maintenance to perform the Village's 1999 Pavement
Rejuvenation Project.
Staff has successfully negotiated unit pricing which is competitive
with that provided by Boecker to surrounding municipalities for
similar services. The Village's project will include an estimated area
of 123,152 square yards. Services to be provided include the supply
and application of Reclamite preservative seal (unit cost of
$.43 /square yard), sand ($.02/square yard), distribution of resident
notification letters ($.015 /square yard) and traffic control
($.015 /square yard) as required. This year's pricing is the same as
1998 for the same level of service. Village personnel will again
perform the street sweeping activities, saving approximately $8,400.
A review of the unit prices submitted indicated a large disparity
between the amount budgeted and the proposal submitted. Reasons
for this include removing 56,050 square yards from the project (Jorie
Boulevard and York Road), and the unit prices remained the same as
1998.
Streets to be treated are located in the Saddle Brook, Timber Trails,
Brook Forest subdivisions, and other Village streets that are indicated
on the street listing and map attached to Purchasing Clerk Murphy's
memorandum dated March 4, 1999.
Funds in the amount of $108,000 are contained in the Roadway
Improvements Program (41461) to cover this project.
Motion by Trustee Bartecki, seconded by Trustee Savino, to approve
a negotiated contract with Boecker Road Maintenance, Naperville, at
a total unit price of $.48 per square yard of Reclamite for a total
estimated 1999 Pavement Rejuvenation Project price of $59,112.96.
ROLL CALL VOTE:
Ayes: 4 - Trustees Bartecki, McInerney, Savino and Shumate.
Nays: 0 - None.
Absent: 2 - Trustees Caleel and Kenny. Motion carried.
VILLAGE OF OAK BROOK Minutes
9 of 22
March 9, 1999
1999 PAVEMENT
REJUVENATION
B. ORDINANCES & RESOLUTIONS:
5) ORDINANCE 99 -BU -EX 1 -S -929 ORDINANCE
AUTHORIZING TRANSFERS AMONG BUDGET LINE
ITEMS:
Now that all of the year -end accounting adjustments have been made,
several budget accounts, categories, and programs have been
determined to have ended 1998 over budget. The Village Board's
policy on Finance, Taxation, and Budget outlines the following
procedures for budget administration and how these variances are * to
be addressed:
1. That the Budget Officer, with the approval of the Village
Manager, may authorize transfers of budgeted funds between
accounts or between account categories within 'a single budget
program.
2. That any transfer of budgeted funds from one budget program to
another shall be subject to approval by the Board of Trustees
upon the recommendation of the Village Manager.
3. That any transfer from contingency shall be subject to approval
by the Board of Trustees upon the recommendation of the
Village Manager.
4. That any increase in the total appropriation within any fund
shall be subject to approval by the Board of Trustees upon the
recommendation of the Village Manager.
In order to make as few changes to the budget as possible, formal
budgetary control has been established at the category level, i.e.
personnel, materials and supplies, operation and contractual, and
capital.
The following is a brief explanation of the causes of the more
material budget transfers:
Proeram 121- Legal: This variance resulted from the costs associated
with litigation and outside attorney fees exceeding the amount
budgeted for this activity.
Prouram 721 -Fire Suppression: The overtime variance was caused by
the delay in filling two firefighter /paramedic positions due to the
unfair labor practice charge regarding contract personnel. This
VILLAGE OF OAK BROOK Minutes
0
10 of 22
March 9, 1999
ORD.99- BU -EX1-
S -929
TRANSFERS AMONG
BUDGET LINE ITEJ
variance is mostly offset in the EMS program since there are
substantial unspent funds for contract paramedics in line item 731 -
7700 - Other Services. The Salaries Full Time variance was due to an
audit requirement that a provision for retroactive pay be recorded for
represented personnel.
Program 971 - Community Events: Most of this variance is in the
account budgeted for Ethnic Fest. For budget purposes, this line item
is shown net of revenue for the event. For accounting purposes we
are required to show revenues separate from the expenses. Revenue
account number 10 -4463 has a balance of $7,476 from Ethnic Fest
which somewhat offsets this variance. The remainder of the variance
is due to the event not meeting its revenue targets..
Programs 811.812, 813, &-814-Bath & Tennis Club: These transfers
are due mainly to increased activity at the facility in 1998. For
program 814- Tennis Operation - Indoor, the 1998 budget was prepared
assuming operations of the Tennis Dome only through May, 1998.
Since the facility was operated during the Fall of 1998, these transfers
are needed to offset variances caused by twelve months of expenses
compared to a five month budget. Indoor tennis revenues were over
budget by $47,753, offsetting most of this transfer.
Programs 821. 822, & 823 -Food & Beverage: These programs were
all over budget due to substantially increased activity over 1997.
While the Banquet program budget transfer is $184,750, revenues
from Food & Beverage operations were over budget by $196,237,
more than offsetting these variances.
Programs 831 -Golf Club General Operations: The variance in cost of
sales was due to the reduction in gross profit margin on inventory
during the second half in 1998 in order to increase sales, thus
reducing inventory levels prior to the clubhouse expansion project.
Account 7700 -Other Services was over budget because $15,000 for
the clubhouse architect and irrigation consultant were not rebudgeted
in 1998. These amounts were not spent in the 1997 budget.
At the fund level, total expenditures were under the 1998
appropriation in all cases. Thus, no fund appropriation amendments
are required this year.
Motion by Trustee McInerney, seconded by Trustee Bartecki, to pass
Ordinance 99- BU -EXI -S -929, "Ordinance Authorizing Transfers
Among Budget Line Items" for the year ended December 31, 1998, as
presented and waive the full reading thereof. ROLL CALL VOTE:
VILLAGE OF OAK BROOK Minutes 11 of 22 March 9, 1999
Ayes: 4 - Trustees Bartecki, McInerney, Savino and Shumate.
Nays: 0 - None.
Absent: 2 - Trustees Caleel and Kenny. Motion carried.
4) RESOLUTION 99 -BD- AFC -R -720 A RESOLUTION RES.99- BD -AFC-
CHANGING THE NAME AND ESTABLISHING AN AD HOC R -720
COMMITTEE FOR THE PURPOSE OF PLANNING AND CHANGE NAME AND
COORDINATING THE 1999 OAK BROOK AUTUMN ESTABLISH AD HO(
FESTIVAL: COMMITTEE FOR
1999 OAK BROOK
FESTIVAL
Pursuant to Village Board direction at the Regular meeting of AUTUMN
February 23, 1999, the Village Attorney has drafted a resolution
which changes the name from Oak Brook Ethnic Fest to Oak Brook
Autumn Festival and establishes an ad hoc committee for the 1999
Oak Brook Autumn Festival.
Motion by Trustee McInerney, seconded by Trustee Bartecki, to pass
Resolution 99 -BD- AFC -R -720, "A Resolution Changing The Name
And Establishing An Ad Hoc Committee For The Purpose Of
Planning And Coordinating The 1999 Oak Brook Autumn Festival ",
as presented and waive the full reading thereof. ROLL CALL VOTE:
Ayes: 4 - Trustees Bartecki, McInerney, Savino and Shumate.
Nays: 0 - None.
Absent: 2 - Trustees Caleel and Kenny. Motion carried.
Trustee Kenny arrived at 8:25 p.m.
3) ORDINANCE 99- ZO- SU -FP -S -928 AN ORDINANCE ORD . 99- zO- SU -FP-
GRANTING A FLOOD PLAIN SPECIAL USE PERMIT S -928
PURSUANT TO SECTION 10 -34 OF THE CODE OF GRANTING A FLOOI
ORDINANCES OF THE VILLAGE OF OAK BROOK PLAIN SPECIAL U.-
ILLINOIS (Yorkshire Woods Subdivision): PERMIT
(Yorkshire Woodz
Discussed and direction given at the Regular meeting of February 23, PAVINGi AND nWATEF
1999. The ordinance grants a flood plain special use to permit the MAIN PROJECT
Paving and Water Main Project in Yorkshire- Woods subject to the
following conditions:
During construction, an effort will be made to preserve as many trees
as possible; and final engineering approval.
Motion by Trustee Savino, seconded by Trustee Bartecki, to pass
Ordinance 99- ZO- SU -FP -S -928, "An Ordinance Granting A Flood
Plain Special Use Permit Pursuant To Section 10 -34 Of The Code Of
Ordinances Of The Village Of Oak Brook, Illinois (Yorkshire Woods
VILLAGE OF OAK BROOK Minutes 12 of 22 March 9, 1999
�,6
Subdivision) ", as presented and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: I,- Trustee Caleel. Motion carried.
1) ORDINANCE 99- ST -V -EX 1 -S -927 AN ORDINANCE
VACATING SURREY DRIVE AND CERTAIN EASEMENTS
IN THE VILLAGE OF OAK BROOK DU PAGE COUNTY
LLINOIS:
The ordinance vacates Surrey Drive and certain easements. The
proposed vacation of Surrey Drive hearing was held prior to the
Regular Board of Trustees' meeting this evening.
Motion by Trustee Savino, seconded by Trustee McInerney, to pass
Ordinance 99- ST- V -EX1 -S -927, "An Ordinance Vacating Surrey
Drive And Certain Easements In The Village Of Oak Brook, DuPage
County, Illinois ", as presented and waive the full reading thereof.
Trustee Savino indicated that Village Attorney Martens has drafted an
ordinance vacating Surrey Drive in the Oak Brook Village Green
Subdivision for which the Village of Oak Brook will receive, as fair
market compensation, Lot 82 of the Forest Gate Subdivision. Lot 82
will be conveyed in fee simple to the Village of Oak Brook thus
creating a legal access to the west side of the Village's property at the
corner of 3V Street and Jorie Boulevard now leased to DuPage
Mayors and Managers Conference.
Village Attorney Martens explained that the ordinance, under
consideration, contains the eleven (11) findings in the preamble to the
ordinance.
ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carved.
VILLAGE OF OAK BROOK Minutes
13 of 22
March 9, 1999
ORD.99- ST -V -EX1
S -927
VACATING
SURREY DRIVE AN
CERTAIN EASEMEN
2) RESOLUTION 99- SD -FP -R -719 A RESOLUTION
APPROVING THE FINAL PLAT OF SUBDIVISION KNOWN
AS FOREST GATE (NE ROUTE 83 AND OAK BROOK ROAD,
OAK BROOK, IL 60523):
Tabled at the Regular meetings of February 9 and February 23, 1999.
Mr. Callaghan's consultants presented a concept of an on -site wetland
mitigation plan to Village Engineer Durfey. After the presentation
and discussion, it appears that wetland mitigation for the subdivision
may be accomplished on -site. The developer's consultants will now
submit a formal and detailed package to the Village for review as part
of the subdivision submittals.
Regarding the proposed retaining wall at the southwest corner of
Jorie/Forest Gate, the current concept is that the wall will be about
11.6 feet high at its highest point. This is substantially lower than the
original 18.5 feet and is in general conformity with other retaining
walls around the Village.
The wetland issue was the final remaining major item before the
Village Board could approve the subdivision resolution. The Village
Board is now free to' approve that resolution, since remaining
unfinished items relate to finalizing the details and documentation.
The resolution approves the Final Plat of Subdivision known as Forest
Gate. This Final Plat is subject to the following nine (9) conditions
set forth in Section 4 of the resolution:
(a) That the Variations from the Subdivision Ordinance set forth
above are incorporated herein by reference.
(b) That all sidewalk requirements are waived.
(c) That the final plat and final engineering be revised and
approved by the Village Engineer.
(d) That Article VII, Section 3(J)(1)(b) requirements of permanent
monuments are waived along the interior streets.
(e) That Article VII, Section 3(J)(2)(c) requirements of steel pipe or
bars are waived in lieu of the developer providing %2" x 24"
steel rebar to so designate all lot corners after construction of
each residential unit.
VILLAGE OF OAK BROOK Minutes
6
14 of 22
March 9, 1999
RES- 99- SD -FP-
R -719
APPROVING FINAL
PLAT OF SUBDIVIS
KNOWN AS FOREST
GATE
(NE Route 83 and
Oak Brook Road)
(fl That the developer either grant an easement for access or
convey Lot 82 to the Village in recordable form no later than
thirty (30) days following' recordation of the Final Plat of
Subdivision.
(g) That Article VII, Section 3(F) requirements are waived to allow
the developer to install decorative street lights.
(h) That Article VII, Section 3(I)(2) requirements are waived in lieu
of the landscaping plan which is comprised of the following
documents prepared by Ives/Ryan Group, Inc.: (1) a sheet
entitled, "R.O. W. , Landscape Plan" which is dated January 21,
1999; (2) an entrance plan dated January 6, 1999; and (3) a
sheet entitled, "Parking Tree Plan", as last revised, December
15, 1998.
(i) That all other requirements, conditions and standards of the
Subdivision Regulations of the Village of Oak Brook, except as
waived or limited by this Resolution, shall be applicable to the
development of said Forest Gate.
Motion by Trustee Savino, seconded by Trustee Bartecki, to pass
Resolution 99- SD -FP -R -719, "A Resolution Approving The Final
Plat Of Subdivision Known As Forest Gate (NE Route 83 And Oak
Brook Road, Oak Brook, IL 60523) ", as presented and waive the full
reading thereof.
Trustee Savino clarified his motion to state that condition (0
language be stricken to read: That the developer convey Lot 82 to the
Village in recordable form no later than thirty (30) days following
recordation of the Final Plat of Subdivision and change (h) to read
"Parkway Tree Plan".
ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
VILLAGE OF OAK BROOK Minutes 15 of 22 March 9, 1999
A. APPOINTMENTS: 1999 OAK BROOK AUTUMN FESTIVAL
COMMITTEE:
President Bushy recommended the following appointments to the
1999 Oak Brook Autumn Festival Committee, with their terms
expiring December 31, 1999:
1. Al Savino - Village of Oak Brook (Trustee)
2. Joan Philip - Oak Brook Civic Association
3. Sherry Mazda - Butler School PTA
4. Nuha Dabbouseh - Brook Forest School PTA
S. Marci Hanzlik - Oak Brook Women's Club
6. Doreen Barrett - Resident - Residing in'Downers Grove School
Districts #58 & #99
7. Ralph Maxson - Resident - Residing in Elmhurst Unit School
District #205
8. Nelly Naguib - Resident - Residing in Salt Creek School
District #48 and Willowbrook High School District #88
9. Susan Santefort - At Large Member
10. Adam Butler - At Large Member
11. John Craig - At Large Member
12. Barbara Nasharr - At Large Member
13. Denise Tennison - At Large Member
14. Michelle Butler - At Large Member
15. Carolyn Link - At Large Member
Motion by Trustee Shumate, seconded by Trustee Kenny, to concur
with the recommendation of President Bushy and appoint the
following to the 1999 Oak Brook Autumn Festival Committee, with
their terms expiring December 31, 1999:
1. Al. Savino - Village of Oak Brook (Trustee)
2. Joan Philip - Oak Brook Civic Association
3. Sherry Mazda - Butler School PTA
4. Nuha Dabbouseh - Brook Forest School PTA
5. Marci Hanzlik - Oak Brook Women's Club
6. Doreen Barrett - Resident - Residing in Downers Grove School
Districts #58 & #99
7. Ralph Maxson - Resident - Residing in Elmhurst Unit School
District #205
8. Nelly Naguib - Resident - Residing in Salt Creek School
District #48 and Willowbrook High School District #88
9. Susan Santefort - At Large Member
10. Adam Butler - At Large Member
11. John Craig - At Large Member
12. Barbara Nasharr - At Large Member
13. Denise Tennison - At Large Member
VILLAGE OF OAK BROOK Minutes 16 of 22 March 9, 1999
1999 OAK BROOK
AUTUMN FESTIVAL
COMMITTEE
14. Michelle Butler - At Large Member
15. Carolyn Link - At Large Member
VOICE VOTE: Motion carried. -
Trustee McInerney stated his disappointment that the Oak Brook Park
District has opted not to participate in the event nor grant any
financial assistance to it. - President Bushy expressed her hopes that
the Park District may reconsider this at some point in time.
D. APPROVAL OF AGREEMENT FOR FINANCIAL ADVISORY
SERVICES - R.V.NORENE & ASSOCIATES INC.:
AGREEMENT FOR
FINANCIAL
' I " .1 .' I *
E. PPOINTMENT OF BO D COUNSEL - FINANCING OF
ADVISORY SERVIC')
CAPITAL IMPROVEMENT PROGRAM:
APPOINTMENT OF
'
BOND COUNSEL -
Pursuant to" authorization given on February 9, 1999, staff negotiated
FINANCING OF
CAPITAL IMPROVE -
an agreement for financial advisory services and secured ro osals
MENT PROGRAM
from bond counsel in connection with issuance of
alternate revenue
source general obligation bonds to finance a portion of the Village's
capital improvement program. On February 23, 1999, the Board
tabled the recommendation to the March 9, 1999 meeting.
Financial Advisory Services Agreement - The scope of services is as
discussed previously and the agreement is in the typical form for such
agreements. The fee for a $5,000,000 issue would be $15,500. The
fee is based on a flat fee of $4,500 plus $2.75 per $1,000 for all bonds
issued in excess of $1,000,000. Thus, if the Board should decide not
to proceed with the sale, the base fee would be due.
Letter Confirming Fee for Services of Bond Counsel - Katten Muchin
& Zavis proposes to serve as Bond Counsel for a fixed fee of $7,500.
Quotes were received from two (2) qualified firms. Katten Muchin's
quote is the lower of the two. If the project is abandoned at or before
the expiration of the backdoor referendum petition period, there will
be no fee. If the project proceeds beyond that point, the Village will
be charged for the firm's time, with the full fee coming due when the
bonds are sold.
The timetable prepared by Ron Norene and provided to the Board
with the February 23, 1999 agenda packet has slipped by two weeks.
Whereas the original version led to a bond sale on Tuesday, April 27,
1999 with receipt of proceeds on Tuesday, May 18, 1999, it now
appears that the earliest date for the bond sale would be May 11, 1999
with delivery on or about June 1, 1999.
VILLAGE OF OAK BROOK Minutes 17 of 22 March 9, 1999
6
Trustee McInerney, as Finance Trustee, expressed his regret in not
attending the last two meetings due to the illness of his mother who
then passed away. He thanked all of those who attended the wake
and -sent condolences.
Trustee McInerney explained that the General Fund has fifteen (1 S)
months of operating income in which the Village has an opportunity
to borrow at a given interest rate and reinvest at a higher rate of
interest. If a change in interest rates occur that is unfavorable, the
Village has the revenue in the bank to pay off the bonds without
penalty. Part of the requirement is an alternate revenue bond source
of income. Future Village Boards could use the revenue in the
General Fund; sales tax revenue, utility tax revenue, enact a
telecommunication tax or real estate taxes. Future Village Boards
would be required to abate the real estate taxes annually. There is a
provision in legislation to allow interested parties or residents to sue
future Boards if they choose not to abate the real estate taxes. He
spoke of the Board's fiduciary responsibility to our residents when
there is an opportunity to enhance the financial aspect of the Village.
Motion by Trustee McInerney, seconded by Trustee Bartecki, to place
this item on the table. VOICE VOTE: Motion carried with Trustee
Shumate voting nay.
Motion by Trustee McInerney, seconded by Trustee Bartecki, to
appoint R.V. Norene & Associates, Inc. as Financial Advisor to the
Village and authorize execution of the agreement for financial
advisory services; and appoint Katten Muchin & Zavis as bond
counsel; and consider placing the Sales Tax Alternate Revenue Bond
Ordinance on the Board's March 23, 1999 Active Agenda.
Trustee Shumate commented that the capital project of the Library
has been incorporated in the Five -Year Financial Plan, and there is
enough funding set aside so that borrowing to fund the project is not
needed.
Village Manager Veitch stated the purpose of the bond issue is to
finance one or both of the capital projects, the new Library or
renovation of the Village Hall and Fire Station #l, and maintain
higher reserves against fluctuation in the sales tax than you would
have if you used the reserves to build the projects. The current
interest rate environment makes it possible to do this at no net interest
cost and maybe some net interest earnings if the funds in the bank are
VILLAGE OF OAK BROOK Minutes 18 of 22 March 9, 1999
not needed. This will keep the Village more liquid in the years to
come.
Trustee Shumate 'commented on the risk the Village takes' in
borrowing funds to pay for capital projects. He stated that since the
Village does not pay income tax, even though limited on the
investment, it seems the Village will pay the real cost of capital,
which may be ° a percent at any time the Village borrows no ' matter
what the interest rate. The Village will be able to take the
compensating balances and invest them at the then high rate, because
we are paying a high rate. The rates all go with each other. The real
cost of capital is 14 U2 %.
Trustee Bartecki remarked that if , he thought there was an
meaningful ;risk attached to this, he would not support it.- He
suggested the Village try this and see if it works. As Trustee
Shumate had stated, the other projects have not been approved,
therefore the Village only borrows $5,000,000 for the Library and
takes advantage of the financial conditions.
ROLL CALL VOTE:
Ayes: 4 - Trustees Bartecki, Kenny, McInerney and Savino.
Nays: 1 - - Trustee Shumate.
Absent: 1 - Trustee Caleel. Motion carried.
President Bushy explained that this is another step in this process and
that this will appear on the March 23, 1999 agenda. A period of time
will open after that meeting for a backdoor referendum where 10% of
the registered voters in Oak Brook sign a petition requesting the
Village not to proceed with borrowing the funds. The Village Board
may then decide to abandon this or place it on a referendum to the
voters in Oak Brook. A minimal financial fee to the Village from
R.V. Norene & Associates will occur if the Village does not proceed
with the financing proposal and there will be no cost to Katten
Muchin & Zavis.
9. UNFINISHED_ AND NEW BUSINESS (Final Action Not Anticipated): No
Business.
10. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS:
President Bushy noted that a homeowner association Presidents' meeting will CHICAGO
be held to discuss the Y2K topic. They had asked that another meeting be held 'METROPOLIS
to discuss their public safety concerns for our residents. The Emergency 2020
Management Team has been discussing Y2K and how the Village will handle
VILLAGE OF OAK BROOK Minutes 19 of 22 March 9, 1999
any situations that may occur. The Team now meets twice a month to address
this issue. The Village newsletter will have a section on the Y2K issue and
how a resident may be prepared for it. The Village suggests that our residents
be prepared as if a snowstorm were to occur where you depend on your own
resources for two or three days.
President Bushy commented that this " evening she participated in a panel
discussion of the Commercial Club of Chicago's project called Chicago
Metropolis 2020 on Channel II's program, CHICAGO TONIGHT. She
indicated the Commercial Club of Chicago has seven (7) staff members
handling this project with funding of $4,000,000. The areas of concern to our
Village is the proposal for a regional coordinating council of fifteen (15)
appointed members who would have bonding power and control over the
municipalities in the six (6) county area in planning, zoning, wastewater,
stormwater, roads and transportation. One avenue of funding this project is
through sales tax revenue sharing applicable -only to this region. The amount
returned to any one municipality would not exceed in any year a specified sum.
They suggest $200 per resident plus 50% of any receipts over that amount,
thereby preserving an important incentive to pursue local economic
development. This would give the Village of Oak Brook under $2,000,000 in
sales tax revenue. Fifty percent (50 %) of the receipts would give the Village
only another $4,500,000. The Village would have a 28% decrease in the
General Fund, while our Police and Fire budgets alone total $7,700,000. The
proposal would cause a 40% loss in sales tax revenue. The other 50% of the
excess revenue would go to the regional council to be used for funding their
programs. For example, if a municipality received $1,200 per capita under the
present system, it would only receive $700 under the new system with the
other $500 going to the regional pool. In order to develop a definitive
proposal, it will be necessary to prepare a forecast of revenue needs. They also
suggest that a municipality shift to other forms of taxation which the Village
does not have the right to levy being a non -home rule municipality.
It has been suggested that the fifteen (15) individuals on the council could be
appointed by the Governor, Mayor of Chicago and the six (6) County Boards.
Another alternative, which they recommend, is a federation giving one (1) vote
to each of the 270 municipalities in accordance with their relative population.
The appointed blue ribbon nominating commission would select forty -five (45)
candidates for the fifteen (15) offices. This would drastically change the way
government operates in the northeast portion of Illinois.
Some advantages to the program worthy of discussion is improved
coordination between Northern Illinois Planning Commission (NIPC), Chicago
Area Transportation Study (CATS), Regional Transportation Authority (RTA),
Metropolitan Planning Council, etc. They want to review the Cook County
assessment practices, discuss the feasibility of a third airport, remove the
VILLAGE OF OAK BROOK Minutes 20 of 22 March 9, 1999
distinction between home rule and - non -home rule municipalities, major
'transportation center to combine trucking and rail, accuracy and consistency of
assessment across the six (6) county metropolitan area, examination of the
duplicate roles of local governments, educational funding, universities assist in
technology transfers and economic promotion of the region throughout the
nation of public relations with the Department of Economic Community
Affairs (DECA) and tax increment financing (TIF) programs.,
President Bushy indicated the first State statutes will be proposed in May that
Will address the transportation issue to increase spending by $500,000,000 in
this region and will determine later where the funding of these projects would
occur. She proposed that this subject be a Committee -of -the -Whole topic once
each Trustee receives the Plan. She asked that the Board then discuss the
facets of the program that would affect the Village so that she represents the
viewpoints of the Board when she attends the meetings of the 2020 Plan.
Trustee Kenny asked if our State representatives are aware of this Plan.
President Bushy indicated that four (4) State legislators were at a meeting in
Kohler, Wisconsin for a discussion of this Plan. There are 400 Chicago
businessmen who are 'members of the Commercial Club of Chicago who
support this proposal. President Bushy suggested she will meet with some of
our Village's business executives to discuss the affects this Plan will have on
our municipality and municipal government as an entity. One chapter of the
Plan discusses streamlining local government and makes the assumption that
effective and efficient government is undermined by a system of 1,246 local
governments. They state these exist because reforms efforts are ignored by the
public and resisted by office holders. She clarified that government must serve
everyone and is obligated to do so equally and fairly. The Plan does not
indicate that service to the people is what government is required to perform.
Village Manager Veitch announced that the deadline for introduction of
substantive bills has passed and in excess of 2,000 substantive bills have been
introduced in Springfield this session as well as almost 2,000 non - substantive
bills. One of these non - substantive or shell bills may include language from
this Plan that could occur in May. It will be difficult to monitor this process
since there are so many bills introduced.
President Bushy commented their reasoning for this project is the inequity of
the sales tax system. They complain of the unfairness of sales tax in the
densely populated regions stems from the radical differences among
municipalities and our ability to generate retail sales tax. They state the super
malls cause a concentration of sales tax producers. Communities that would
share in the sales tax revenue would be those who have larger populations and
who have chosen to have relatively little or no sales tax base. Under this Plan,
VILLAGE OF OAK BROOK Minutes 21 of 22 March 9, 1999
a municipality would only be able to zone or rezone in their community if it
would benefit the region.
Trustee Shumate remarked that the Oak Brook PRESS published an article on
sales tax revenue in the six (6) collar county region denoting that all these
municipalities rely on their sales tax revenue to operate their Village
governments. Oak Brook is not unique to this, as all the suburbs operate in this
manner.
11. ADJOURNMENT: ADJOURNMENT
Motion by Trustee Bartecki, seconded by Trustee Savino, to adjourn the
meeting at 9:31 p.m. VOICE VOTE: Motion carried.
ATTEST:
L-z�"
Linda K. Gonnella, CMC/AAE
Village Clerk
bot03999
VILLAGE OF OAK BROOK Minutes 22 of 22 March 9, 1999