Minutes - 03/09/2004 - Board of TrusteesMINUTES OF THE MARCH 9, 2004 REGULAR MEETING OF
THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON
MARCH 23, 2004.
1. CALL TO ORDER:
The Regular Meeting of the Village Board of Trustees was called to order by President
Quinlan in the Samuel E. Dean Board Room of the Butler Government Center at 8:35
p.m. The Pledge of Allegiance was given.
2. ROLL CALL:
Village Clerk Linda Gonnella called the roll with the following persons
PRESENT: President Kevin M. Quinlan, Trustees Stelios Aktipis, John W. Craig,
Susan Chase Korin, Elaine Miologos and Asif Yusuf.
ABSENT: Trustee George T. Caleel
IN ATTENDANCE: Richard B. Boehm, Village Manager; Jeffrey P Moline, Assistant
Village Manager; Dale L. Durfey, Jr., Village Engineer; Bruce F. Kapff,
Director of Information Services & Purchasing; Darrell J. Langlois,
Finance Director; Kenneth T. Kubiesa, Village Attorney; Sue Madorin,
Acting Library Director; Nelson Patras, Acting Bath & Tennis Club
Manager and Trey VanDyke, Golf Club Manager.
3. RESIDENTNISITOR COMMENT
President Quinlan thanked the audience for their patience with the rescheduling of the
time of this meeting, an hour later than usual. He explained that several Trustees wished
to attend a local Homeowner's Association Board Meeting. He also urged the public to
go to the polls to vote so that the Board can hear the voice of the residents.
Mr. Gerald L. Murphy of Gingerbrook addressed the Board to ask them to consider
annexation of properties west of the current Oak Brook boundaries.
Ms. Margaret Anderson of Chambord also addressed the Board related to annexation of
their area into the Village of Oak Brook.
4. APPROVAL OF MINUTES:
Regular Board of Trustees Meeting of February 24, 2004
Motion by Trustee Aktipis, seconded by Trustee Craig, to approve the minutes of the
February 24, 2004 Regular Board of Trustees meeting. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes Page 1 of 5 March 9, 2004
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5. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be
enacted in one motion.
Motion by Trustee Yusuf, seconded by Trustee Aktipis, to approve the Consent Agenda
and authorize expenditures as presented or amended. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Craig, Korin, Miologos and Yusuf.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
A. ACCOUNTS PAYABLE FOR PERIOD ENDING MARCH 5, 2004 - $386,597.48
Significant items included in above:
1) Meccon Industries, Inc. - Payout 41 — Reservoir A Pumping Equipment
Replacement Project $149,073.03
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING FEBRUARY 28, 2004 -
$771,178.26
C. COMMUNITY DEVELOPMENT REFERRALS
1) VINCI — 3025 LINCOLN AVENUE — VARIATION - FRONT YARD
SETBACK
2) GVA WILLIAMS - 814 COMMERCE - OFF STREET PARKING
D. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE
CONTRACTS:
E. MAYSLAKE FOREST PRESERVE — VACATION OF EXISTING WATER MAIN
EASEMENTS
F. AN ORDINANCE ADOPTING A COMPREHENSIVE AMENDMENT TO TITLE
12 ENTITLED, "VILLAGE RECREATIONAL FACILITIES" OF THE VILLAGE
CODE OF THE VILLAGE OF OAK BROOK, ILLINOIS
G. AN ORDINANCE AUTHORIZING THE SALE OF CERTAIN PERSONAL
PROPERTY OWNED BY THE VILLAGE OF OAK BROOK
6. ITEMS REMOVED FROM CONSENT AGENDA: - None.
7. BOARD & COMMISSION RECOMMENDATIONS: - None.
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8. UNFINISHED BUSINESS:
A. CONFIRMATION OF APPOINTMENTS - None.
B. ORDINANCES & RESOLUTIONS - None.
C. AWARD OF CONTRACTS - None.
9. NEW BUSINESS:
President Quinlan announced that there would be no Closed Meeting due to the lack of
new information on the topic.
A. CONFIRMATION OF APPOINTMENTS - None.
B. ORDINANCES & RESOLUTIONS
1) ORDINANCE 2004- LC -AL -G -743, "AN ORDINANCE AMENDING TITLE
4 CHAPTER 1, SECTION 8A OF THE VILLAGE CODE OF THE VILLAGE
OF OAK BROOK, ILLINOIS RELATIVE TO THE NUMBER OF
AUTHORIZED LIQUOR LICENSES"
Mediterranean Partners, Inc. has made application to the Village for a Class A -3
liquor license for their new restaurant, York Tavern, located at 3702 York Road.
Documentation requirements have been fulfilled and approved by the Village
Attorney. A criminal background check is being processed at this time of the
owner and Liquor Manager. Their Liquor Manager, Pasquale Moreci will be
attending the Village's BASSET training session on Monday, March 8, 2004 as
required by Village Code.
Motion by Trustee Craig, seconded by Trustee Korin, for passage of Ordinance
2004- LC -AL -G -743, "An Ordinance Amending Title 4, Chapter 1, Section 8A of
the Village Code of the Village of Oak Brook, Illinois Relative to the Number of
Authorized Liquor Licenses." ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Craig, Korin, Miologos and Yusuf.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
C. AWARD OF CONTRACTS
1) 2004 PAVING PROJECT
Eight sealed bids were opened on Wednesday, February 18, 2004. The bid
submitted by James D. Fiala Paving Co., in the amount of $926,645.80 is
approximately 19% lower than the Engineer's estimate of $1,149,259.00.
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9 C. 1) Project work includes bituminous milling and resurfacing, bituminous patching,
curb removal and replacement, structure adjustment/replacement, pavement
striping and landscape restoration. Impacted roadways include Cambridge Drive,
Canterberry Lane, Carlisle Drive, Enterprise Drive, Heather Lane, St. Paschal
Drive, Trinity Lane, and the Public Works Parking Lot.
Motion by Trustee Miologos, seconded by Trustee Korin, to award a contract to
James D. Fiala Paving Co., Bolingbrook, Illinois or the 2004 Paving Project in the
amount of $926,645.80 ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Craig, Korin, Miologos and Yusuf.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
2) SUNGARD PENTAMATION — ANNUAL FINANCIAL SOFTWARE
MAINTENANCE
The Village uses a financial software package supplied by Sungard Pentamation,
Inc. In order to obtain user and system support throughout the year and to stay
current with software patches, it is necessary to annually contract with them for
such support.
Motion by Trustee Craig, seconded by Trustee Aktipis, to waive bidding, due to
sole source, and award the annual contract for maintenance of our financial
software to Sungard Pentamation, Inc., Bethlehem, Pennsylvania, for the total
amount of $28,026.41 subject to staff review. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Craig, Korin, Miologos and Yusu£
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
3) GOLF COURSE COMMODITIES
Bid packages were sent out to eleven companies. Eight sealed bids were opened
on Wednesday, February 18, 2004.
Contracts with these companies will operate as requirements contracts (orders
will only be placed when and if the Golf Course has such needs). Bid prices are
firm for the entire calendar year. There is no requirement that the Village
purchase a set quantity (the Village retains the right to either increase or decrease
quantities at our sole option). The Village also has the option to purchase the
same items through other sources (e.g. in an emergency when an item is needed
sooner than it can be supplied by the low bidder).
Motion by Trustee Craig, seconded by Trustee Aktipis, that the Village Board
award requirements contracts to Bojo Turf Supply, Frankfort, Illinois;
Chicagoland Turf, Addison, Illinois; Lesco, Rocky River, Ohio; Simplot Partners,
Butler, Pennsylvania;
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C. 3)
Eagle One, Chicago, Illinois and Growing Solutions, New Lenox, Illinois subject
to staff review, based on unit prices bid by the lowest responsive and responsible
bidders, as indicated on the attached bid tabulation. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktpis, Craig, Korin, Miologos and Yusuf.
Nays: 0 - None.
Absent: 0 - Trustee Caleel. Motion carried.
INFORMATION & UPDATES
A. VILLAGE PRESIDENT:
President Quinlan again asked that residents vote because it matters.
B. VILLAGE MANAGER:
Village Manager Boehm announced that the new website has been launched and he
invited residents to visit the site and let staff know what they think of the site.
Manager Boehm also highlighted the streets that would be improved during the
current season.
Manager Boehm stated that the Board had just approved the ordinance setting rates
for the Bath and Tennis Club which he felt were favorable and encouraged residents
to look into membership.
C. VILLAGE CLERK:
Clerk Gonnella reminded residents that absentee voting is available in the Village
Clerk's office for the March 16th Primary Election.
ADJOURN TO CLOSED MEETING
President Quinlan announced earlier in the meeting that there would be no Closed
Meeting.
ADJOURNMENT:
Motion by Trustee Craig, seconded by Trustee Korin, to adjourn the meeting at 9:00 p.m.
VOICE VOTE: Motion carried.
ATTES
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Linda K. Gonnella, CMC
Village Clerk
VILLAGE OF OAK BROOK Minutes Page 5 of 5
March 9, 2004