Minutes - 03/09/2010 - Board of TrusteesMINUTES OF THE MARCH 9, 2010 REGULAR MEETING OF
THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS WRITTEN OR AS
AMENDED ON JUNE 8, 2010.
CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Craig in the Samuel E. Dean Board Room of the Butler Government Center at 7:04 p.m.
The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President John W. Craig, Trustees Stelios Aktipis, Mark Moy, Moin Saiyed,
Gerald Wolin and Elaine Zannis.
ABSENT: Trustee James Carson
IN ATTENDANCE: David Niemeyer, Village Manager; Blaine Wing, Assistant Village
Manager; Mark Sterk, Village Attorney; Robert L. Kallien, Jr., Director of Community
Development; Sharon Dangles, Acting Finance Director; Jeffrey Marciniak, Fire Battalion
Chief; Sue Madorin, Acting Library Director; Michael Hullihan, Public Works Director;
Thomas Sheahan, Chief of Police and Sean Creed, Golf Course Superintendent.
3. PRESIDENT'S OPENING COMMENTS
Item #6.K, the Rasmussen College Agreement, is being removed to review developer
comments. Item #8.A, the 10 Kingston variation is being removed to give the Board more
time to review the request. Item #6.M Intergovernmental Agreement for Fire Department
Communications Network is being removed so more information can be gathered.
A. GFOA AWARD
President Craig presented the GFOA Award to Sharon Dangles, Acting Finance Director and
congratulated her and the Finance Department for the excellent work they do.
B. RESOLUTION OF APPRECIATION — Richard Knitter
Clerk Pruss read the Resolution of Appreciation R -1070.
Motion by Trustee Aktipis, seconded by Trustee Wolin, for Passage of Resolution R -1070, A
Resolution of Appreciation. VOICE VOTE: Motion carried.
C. RESOLUTION OF APPRECIATION — Vivek Singhal
Clerk Pruss read the Resolution of Appreciation R -1071.
Motion by Trustee Wolin, seconded by Trustee Zannis, for Passage of Resolution R -1071, A
Resolution of Appreciation. VOICE VOTE: Motion carried.
D. RESOLUTION OF APPRECIATION — Barbara A. (Lexi) Payovich
Clerk Pruss read the Resolution of Appreciation R -1069.
Motion by Trustee Moy, seconded by Trustee Saiyed, for Passage of Resolution R -1069, A
Resolution of Appreciation. VOICE VOTE: Motion carried.
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RESIDENTNISITOR COMMENT —None
APPROVAL OF MINUTES — None
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted
in one motion. There will be no separate discussion of these items unless a Board member
so requests, in which event, the item will be removed from the Consent Agenda and
considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Periods Ending February 19, 2010 - $615,580.03
Significant Items included in Above:
1) DuPage Water Commission —January 2010 - $126,594.46
B. Accounts Payable for Periods Ending March 5, 2010 - $255,547.43
Significant Items included in Above:
1) Legal Bills
a. Odelson & Sterk, Ltd. — Legal Services — January, 2010 - $33,001.08
b. Seyfarth Shaw, LLP —Legal Services— January, 2010 - $8,332.57
2) DuPage County Division of Transportation — Midwest Rd - Final Payment -
$20,069.47
C. Approval of Payroll for:
1) Pay Period Ending February 6, 2010 - $ 713,881.10
2) Pay Period Ending February 20, 2010 - $710,381.41
D. Community Development Referrals
E. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Deicer Salt
2) Sports Core Administration Building Rental
3) Bath & Tennis Club Poolside Grill Operator
F. Budget Adjustments
G. Ordinances & Resolutions
1) RESOLUTION 2010 - DUMM -LP -R -1066, A Resolution adopting the 2010
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Legislative Positions of the DuPage Mayors and Managers Conference
2) RESOLUTION 2010- EASE -V -EXI -R -1067, A Resolution Approving a Vacation
of Easement Plat for Utilities
3) Ordinance 2010 -BU -EXI -S -1279, An Ordinance Authorizing Transfers Among
Budget Line Items
4) Resolution 2010- BD -CL- MIN-EXI -R -1068 , A Resolution for the Approval and
Release of Closed Meeting Minutes
5) Ordinance 2010- TC -RR -G -919, An Ordinance Amending Chapters 1 (Traffic Code)
and 2 (Traffic Schedules) of Title 7 (Motor Vehicles and Traffic) of the Village
Code of the Village of Oak Brook
6) Ordinance 2010- PD -OF -G -920, An Ordinance G -875 Relative to Chapter 5
(Impoundment of Vehicles) of Title 6 (Police Regulations) of the Village Code of
the Village of Oak Brook
H. Award of Contracts
1) Bath & Tennis Club Pool Heater
2) 2010 Crack Sealing Project
3) 2010 Micro - Surfacing Project
4) 2010 Paving Project
5) 2010 Water Main Replacement Project
6) Lockbox Service for Water Payments
7) Energy Grants & Energy Savings
8) Soccer Field Irrigation Supplies
9) Professional Services Agreement with Globetrotters Engineering Corporation for
Engineering Services Required for the Water Pump Stations Rehabilitation Project
10) Aerial Mapping Services — Ayres Associates, Inc.
I. Approval of 2010 Cook County Data Request Agreement for Access to Geographical
Information System
J. Monthly Treasurer's Report — January 31, 2010
K. Rasmussen College Development Agreement - Removed
L. Intergovernmental Agreement Between the Emergency Telephone System Board
(ETSB) of Cook County and the Village of Oak Brook
M. Intergovernmental Agreement for Fire Department Communications Network —
REMOVED
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N. Mosquito Abatement Services Contract held by Clarke Mosquito Control
Motion by Trustee Saiyed, seconded by Trustee Wolin, to approve the Consent Agenda and
authorize expenditures as presented or amended. ROLL CALL VOTE:
Ayes: 5 — Trustee Aktipis, Moy, Saiyed, Wolin and Zannis.
Nays: 0 —None
Abstain: 0 — None
Absent: 1 — Trustee Carson.
Motion carried.
7. ITEMS REMOVED FROM CONSENT AGENDA
Item #6.K, Rasmussen College Development Agreement.
Item #6.M, Intergovernmental Agreement for Fire Department Communications Network.
No discussion.
8. BOARD &COMMISSION RECOMMENDATIONS
A. Akhtar — 10 Kingston —Variations -To Allow Roof Overhangs in the Required Front,
Side and Rear Yard Setbacks Requirements — REMOVED
9. UNFINISHED BUSINESS
A. Communication Center Update
Trustee Aktipis updated the Board. Employees proposed a 10% decrease in salary in order
to keep the Communications Center operating as is and to help reduce costs. Many Trustees
thanked the employees for the gesture but decided that there are still too many outstanding
issues in regards to this matter and a decision cannot be made today. The subcommittee will
have a number of options to present to the Board in the near future. Discussion ensued.
Trustee Zannis motioned to begin the 10% decrease in salary for Communications Center
employees starting April 1, 2010 and Trustee Saiyed seconded the motion. Trustees Moy
and Wolin stated that there are too many opened questions to institute the salary decrease.
Trustee Zannis withdrew the motion.
10. ACTIVE BUSINESS
A. Confirmation of Appointments
1) Treasurer /Finance Director — Sharon Dangles
President Craig recommended the appointment of Sharon Dangles to Village Treasurer and
Finance Director. Sharon has done an excellent job handling all the budget challenges the
Village has faced over the past year.
Motion by Trustee Aktipis, seconded by Trustee Wolin, to appoint Acting Village
Treasurer /Finance Director Sharon Dangles to the position of Village Treasurer and Village
Finance Director. ROLL CALL VOTE:
Ayes: 5 — Trustee Aktipis, Moy, Saiyed, Wolin and Zannis.
Nays: 0 —None
Abstain: 0 —None
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Absent: 1 —Trustee Carson.
Motion carried.
B. Ordinances & Resolutions — None
C. Award of Contracts — None
D. Sports Core Field and Building Usage — Chicago Red Stars
Trustee Zannis stated that the Chicago Red Stars' permanent rental of the Sports Core field
and administrative building will not interfere with Village operations or any other
commitments we have for usage of the fields with any other soccer organizations. The new
revenue to the Village from rental fees will be $21,100.
Motion by Trustee Zannis, seconded by Trustee Aktipis, to waive bidding and approve the
letter of understanding with the Chicago Red Stars, pending approval of the Village
Attorney, for the usage of one soccer field and the usage of the Sports Core administration
building for period beginning March 10, 2010 and ending October 31, 2010. Discussion
ensued. ROLL CALL VOTE:
Ayes: 5 — Trustee Aktipis, Moy, Saiyed, Wolin and Zannis.
Nays: 0 —None
Abstain: 0 — None
Absent: 1 — Trustee Carson.
Motion carried.
E. Police and Firefighters' Pension Fund Actuarial Studies
Motion by Trustee Aktipis, seconded by Trustee Saiyed, to table the Police and Firefighters'
Pension Fund Actuarial Studies until the Finance Committee has a chance to review. ROLL
CALL VOTE:
Ayes: 5 — Trustee Aktipis, Moy, Saiyed, Wolin and Zannis.
Nays: 0 —None
Abstain: 0 —None
Absent: 1 — Trustee Carson.
Motion carried.
F. New Pension Fairness for Illinois Communities Coalition
Trustee Aktipis stated that a new Pension Fairness for Illinois Communities Coalition has
been formed to develop long term solutions to the pension crisis. All Municipalities who
join this coalition are asked to contribute $1,000 in a membership fee. The Villages' pension
cost has increased 764% for police, 814% for fire and 61 % for IMRF in the last 10 years.
Motion by Trustee Aktipis, seconded by Trustee Wolin, to approve the Village of Oak
Brook's membership in the Pension Fairness for Illinois Communities Coalition and a
contribution of $1,000 for this membership. Discussion ensued. ROLL CALL VOTE:
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Ayes: 5 — Trustee Aktipis, Moy, Saiyed, Wolin and Zannis.
Nays: 0 — None
Abstain: 0 —None
Absent: 1 — Trustee Carson.
Motion carried.
11. INFORMATION & UPDATES
A. VILLAGE MANAGER
Manager Niemeyer has invited McGrath to the March 23`d meeting to present the Fire
Department Study and he congratulated Sharon Dangles on her appointment.
B. VILLAGE CLERK
1. Clerk Pruss stated that someone from the Census Bureau will be at the Oak Brook Public
Library March 19 — April 19 approximately 15 hours per week to help and answer any
questions about the form.
2. The Autumn Fest Committee has three open seats so if interested please fill out an
application. Applications are available at Village Hall or on our website.
3. An Easter Brunch will be held at the Bath & Tennis Club from 11:30 am — 2:30 pm on
April 4`h. The cost is $24.95 for adults and $14.95 for children.
C. TRUSTEES —None
D. VILLAGE PRESIDENT
President Craig announced the Village's December 2009 sales tax receipts were up 4% from
the previous year.
12. ADJOURN TO CLOSED MEETING to discuss collective negotiating matters between the
public body and its employees or their representatives, or deliberations concerning salary
schedules for one or more classes of employees (2c2) and to consider litigation, when an
action against, affecting or on behalf of the Village has been filed and is pending before a
court or administrative tribunal, or when the public body finds that an action is probable or
imminent (2c11).
Motion by Trustee Zannis, seconded by Trustee Moy, to adjourn to Closed Meeting to
discuss collective negotiating matters between the public body and its employees or their
representatives, or deliberations concerning salary schedules for one or more classes of
employees (2c2) and to consider litigation, when an action against, affecting or on behalf of
the Village has been filed and is pending before a court or administrative tribunal, or when
the public body finds that an action is probable or imminent (2c11). VOICE VOTE: Motion
Carried.
The meeting was adjourned to Closed Meeting at 8:32 p.m.
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13. ADJOURNMENT
Motion by Trustee Zannis, seconded by Trustee Saiyed, to reconvene from closed session
and adjourn the Regular Meeting of the Board of Trustees at 9:43 pm. VOICE VOTE:
Motion Carried.
ATTEST:
Charlotte Pruss /s/
Charlotte Pruss
Village Clerk
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