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Minutes - 03/10/1981 - Board of TrusteesEll I. CALL MEETING TO ORDER VILLAGE OF OAK BROOK MINUTES OF REGULAR MEETIN March 10, 1981 The Regular Meeting of the Board of Trustees was called to order at 7:30 P.M. by President Cerne in the Samuel E. Dean Board Room of the Village Commons. A. Roll call Present: Trustees George Congreve Arthur W. Philip Barbara F. Reynolds Joseph H. Rush Willaim R. Watson President Wence F. Cerne Absent: Trustee Walter C. Imrie II. APPROVAL OF MINUTES Trustee Philip moved - seconded by Trustee Congreve.... That the minutes of the Regular Meeting of February 17, 1981 be approved as corrected and waive reading of same. Voice vote: all in favor So ordered Trustee Philip moved - seconded by Trustee Congreve... That the minutes of the Regular Meeting of February 24, 1981 be approved and waive reading of same. Voice vote: all in favor III. ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC. So ordered A. ORDINANCE NO. S -470: AN ORDINANCE GRANTING A SPECIAL USE PERMIT FOR CERTAIN WORK AND CONSTRUCTION WITHIN THE FLOOD PLAIN PURSUANT TO SECTION 10 -34 OF THE CODE OF ORDINANCES OF THE VILLAGE OF OAK BROOK (Ben Fuller Museum) Tabled from regular meeting of February 17, 1981. Trustee Reynolds moved - seconded by Trustee Congreve.... To approve Ordinance No. S -470 as presented & waive reading of same. Roll call vote: Ayes: Trustees Congreve, Reynolds, Rush and Watson Nays: Trustee Philip Absent: Trustee Imrie President Cerne indicated approval of the motion. So ordered B. ORDINANCE NO. G -280: AN ORDINANCE AMENDING SECTION 12 -87 OF THE CODE OF URDINANUtb OF THE VILLAGE OF OAK BROOK, ILLINOIS AND ADJUSTING WATER SUPPLY AND INSPECTION FEES, CONNECTION FEES AND WATER CONSUMPTION CHARGES Trustee Congreve moved - seconded by Trustee Rush... To approve Ordinance G -280 as presented and waive reading of same. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, Rush and Watson Nays: none Absent: Trustee Imrie C. RESOLUTION NO. R -297: RESOLUTION AUTHORIZING SUBMISSION OF APPLICATION FOR PERMIT FOR SALT CREEK /MERRY LANE WATERMAIN REPLACEMENT Trustee Congreve moved - seconded by Trustee Watson.... To authorize the President and the Clerk to execute an Application for Permit to the State of Illinois. Village of Oak Brook Minutes -1- March 10, 1981 Village of Oak Brook Minutes -2- March 10, 1981 Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, Rush and Watson Nays: none Absent: Trustee Imrie President Cerne indicated approval of the motion. So ordered IV. FINANCIAL A. Treasurer's Report Trustee Rush moved - seconded by Trustee Congreve.... That the Treasurer's Cash and Investment Report for the month of February, 1981 be accepted as presented. Corporate Fund Motor Fuel Tax Fund Revenue Sharing Fund Water Fund 1976 Revenue Bond Fund Sports Core Bond Fund Sports Core Operating Fund Revenue Fund Balance $4403897.49 $2,914,150.58 52198.90 79,960.64 93718.76 33,612.84 893980.35 139053381.34 -0- .07 141874.95 384,561.83 801755.07 1922172.33 Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, Rush and Watson Nays: None Absent: Trustee Imrie President Cerne indicated approval of the motion. So ordered B. Payout #2 - Martam Construction - Culvert Replacement Spring & Adams Roads Trustee Congreve moved - seconded by Trustee Rush.... That we approve the payment to Martam Construction for Culvert Replacement at Spring & Adams in the amount of $500.00 Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, Rush and Watson Nays: none Absent: Trustee Imrie President Cerne indicated approval of the motion. So ordered C. Approval of Bills Accounts payable dated March 10, 1981, presented to reflect payment from the the following funds: Corporate Fund $220,820.08 Motor Fuel Tax Fund 102419.97 Water System Funds 372053.82 Sports Core Fund 22855.89 Sports Core Operational Fund 181899.34 TOTAL $2902049.10 Trustee Rush Moved - seconded by Trustee Philip.... To approve the payment of these bills and authorize the President and Treasurer to sign the approval. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, Rush and Watson Nays: none Absent: Trustee Imrie President Cerne indicated approval of the motion. So ordered D. Authority to purchase - Split rail fence Trustee Philip moved - seconded by Trustee Watson.... To authorize the purchase of a full truckload of fencing for the Sports Core not to exceed $4,594.69 and waive the bidding requirement due to uniqueness of purchasing by truckload quantity. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, Rush and Watson Nays: none Absent: Trustee Imrie President Cerne indicated approval of the motion. So ordered Village of Oak Brook Minutes -2- March 10, 1981 y _. - 'i 0 6 E. Authority to purehase - Golf Balls for Driving Range Trustee Philip moved - seconded by Trustee Congreve.... To authorize the purchase of 500 dozen Spaulding Range Balls at a cost of $2,750 and waive the bidding due to uniqueness of only company able to supply high quality ball at best price. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, Rush and Watson Nays: none Absent: Trustee Imrie President Cerne indicated approval of the motion. So ordered F. Authority to purchase - Electric Golf Ball Ran?e Dispenser Trustee Philip moved - seconded by Trustee Congreve.... To authorize the purchase of the Teutonix Inc. Ball- O -Matic 2E -03 Electric golf ball range dispenser from Teutonix Company, South Bend, Indiana including delivery and set -up for the price of $2,895.00, and waive the bidding requirement due to the close proximity of the company for service, freight & set -up arrangements, and the security offered by the use of tokens. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, Rush and Watson Nays: none Absent: Trustee Imrie President Cerne indicated approval of the motion. So ordered G. Authority to Bid - Electric Cart Charger Stands Trustee Philip moved - seconded by Trustee Congreve.... To authorize the advertising for bids for the service outlets and installation of 36 electric cart charger stands, furnishing and installing all necessary wiring and equiptment and expansion of the cart storage area. - Voice vote: all in favor So ordered V. OLD BUSINESS A. Jorie Blvd. Pavement Improvement Trustee Congreve moved - seconded by Trustee Philip.... To authorize the consultant to proceed with Phase II of the design plans for the rehabilitation of Jorie Blvd. between 22nd Street and the G.E. Building (3500' +), 1120 Jorie Blvd. Roll call vote: Ayes: 'Trustees Congreve and Philip Nays: Trustees Reynolds,Rush, Watson and President Cerne Motion fails Trustee Congreve moved - seconded by Trustee Rush.... To accept the consultants preliminary design report (Phase I) for this section of Jorie Blvd. Voice vote: all in favor Motion carries B. Disposal Rate Adjustment Trustee Congreve moved - seconded by Trustee Rush.... To approve the increase in the monthly rates of Elmhurst Trucking, Oak Brook Disposal and Van Der Molen Disposal Co., effective January 1, 1981 for refuse collection service as follows: Village of Oak Brook Minutes -3- March 10, 1981 Village. of Oak Brook Minutes -4- March 10, 1981 Type of Service Existing Rate Proposed Rate Once per week /material to be collected at curb $ 5.00 $ 5.50 Pick up twice per week/ to be collected at curb $ 6.50 $ 7.50 Once per week /to be collected at rear of customer's house $ 7.00 $ 8.00 Twice per week /to be collected at rear of customer's house $11.50 $13.00 Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, Rush and Watson Nays: none Absent: Trustee Imrie President Cerne indicated approval of the motion So ordered Trustee Congreve moved - seconded by Trustee Rush.... To authorize the Village payment of the i,ncr -wised rate of $ 5.50 for residential customers only. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, Rush and Watson Nays: none Absent: Trustee Imrie President Cerne indicated approval of the motion So ordered C. Butterfield Office Venture - Variations & Special Use - Heliport _ _ On 2/16/81 the Plan Commission recommended the Special Use be granted, and on 3/3/81 the Zoning Board of Appeals recommended denial of the Special Use and three (3) variations as requested. Trustee Reynolds moved - seconded by Trustee Watson.... To table until such time as the possibility of a community heliport or other alternatives can be studied by the Plan Commission Roll call vote: Ayes: Trustees Philip, Reynolds, and Watson Nays: Trustees Congreve and Rush Absent: Trustee Imrie So ordered President-Cerne indicated approval of the motion. D. Craig LaCrosse - Structure Height Variation On 3/3/81, the Zoning Board of Appeals recommended the granting of a variation to the Structure Height as measured from natural ground elevation. Trustee Reynolds moved - seconded by Trustee Philip..,. To grant relief from the 30 foot structure height limitation as measured from natural ground elevation, and that the Village Attorney prepare an ordinance creating a new natural ground elevation of 687.24:. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, Rush and Watson Nays: none Absent: Trustee Imrie President Cerne indicated approval of the motion. So ordered E. Bid Recommendation - American LaFrance Aerial Ladder Truck Two bids were received and opened on March 4, 1981. Trustee Watson moved - seconded by Trustee Rush.... To accept the high bid of $30,185.00 for the 1955 American LaFrance 85 foot Aerial Ladder Truck from Saegertown Volunteer Fire Department. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, Rush and Watson Nays: none Absent:_ Trustee Imrie President Cerne indicated approval of the motion. So ordered Village of Oak Brook Minutes -4- March 10, 1981 Village of Oak Brook Minutes -5- March 10, 1981 F. Heliport Special Use located at 2221 Camden Court Informational only, do action. G. Bath & Tennis Club Parking Lot & Tennis Court Expansion Trustee Philip moved - seconded by Trustee Watson.... With all Trustees not present, that this matter be tabled until April 14, 1981. Voice vote: all in favor VI. NEW BUSINESS A. Western Open Informational only, no action. B. James Miller (8 Carlisle Drive) - Structure Height Variation - Refer to Zoning Board of Appeals Meeting of 4/7/81 C. John Richards (3620 Madison)- Structure Height Variation Refer to Zoning Board of Appeals Meeting of 4/7/81 D. Adjournment- Time: 9:20 P.M. Trustee Congreve moved - seconded by Trustee Philip.... To adjourn this meeting. Voice vote: all in favor Approved as corrected. So ordered So ordered Respectfully submitted, Marianne Lakosil Village Clerk