Minutes - 03/11/1980 - Board of Trustees• - • VILLAGE OF OAK BROOK • /�e
MIMITES OF REGULAR MEETING
March 11, 1980
I CALL MEETING TO ORDER
The Regular Meeting of the Board of Trustees was called to order at 7:30 P.M.
by President Cerne in the Samuel E. Dean Board Room of the Village Commons.
A. Roll Call
Present: Trustees George Congreve
John R. Lavery
Arthur W. Philip
Joseph H. Rush
President Wence F. Cerne
Absent: Trustee Barbara F. Reynolds
Trustee Reynolds entered the meeting at 7:35 P.M..
II APPROVAL OF MINUTES
Trustee Philip moved - seconded by Trustee Congreve...
That the minutes of the Regular Meeting of February 26, 1980, be
approved as submitted and waive reading of same.
Voice vote: all in favor So ordered
III ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC.
A. ORDINANCE NO. S -446: AN ORDINANCE PROVIDING FOR THE JOINING OF THE VILLAGE
OF -07T-BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS AS A MEMBER OF THE DU PAGE
WATER COiNINIISSION FOR THE PURPOSE OF IMPLEMENTING THE PROVISIONS OF A COM1%,ION
SOURCE OF WATER SUPPLY IN CONJUNCTION WITH OTHER MUNICIPALITIES
Trustee Congreve moved - seconded by Trustee Philip...
To approve Ordinance No. S -446 as presented and waive reading of same.
Roll call vote: Ayes: Trustees Congreve, Lavery, Philip,
Reynolds, and Rush
Nays: none
President Cerne indicated approval of the motion.
So ordered
Trustee Philip moved - seconded by Trustee Rush...
To appoint Trustee Congreve as commissioner to serve as -the Village's
representative to the DuPage Water Commission.
Roll call vote: Ayes: Trustees Lavery, Philip, Reynolds,
and Rush
Nays: none
Abstain: Trustee Congreve
President Cerne indicated approval of the motion.
So ordered
B. • ORDINANCE NO.-R-267: 1980 PEWIT RESOLUTION
Annual resolution for improvement permit on State Highways within the municipalities.
Trustee Congreve moved - seconded by Trustee Philip...
To approve
Resolution No.
R -267 as presented
and waive reading of same.
VILLAGE OF OAK
BROOK MINUTES
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March 11, 1980 "'
VILLAGE OF OAK BROOK MINUTES Z
Roll call vote: Ayes: Trustees Congreve, Lavery, Philip,
Reynolds, and Rush
Nays: none
President Cerne indicated approval of the motion.
March 11, 1980
0
So ordered
IV FINANCIAL
A. Treasurer's Report
The Treasurer's Cash and Investment Report for the month of February, 1980
reflected the following:
Revenue Balance
Corporate Fund $ 458,968.75
Motor Fuel Tax Fund 11,123.16
Revenue Sharing Fund 393.77
Water Fund 82,750.86
1976 Revenue Bond Fund - 0 -
Sports Core Fund 11163.72
Sports Core Operating Fund 69286.67
Trustee Rush moved - seconded by Trustee Lavery...
$2,919,683.Z2
60,824.97
25,237.24
1,702,791.22
.07
410491856.31
101.00
To approve the Treasurer's Cash and Investment Report for the month of
February, 1980 as submitted.
Roll call vote: Ayes: Trustees Congreve, Lavery, Philip,
Reynolds, and Rush
Nays: none
President Cerne indicated approval of the motion.
So ordered
B. Payout s
Rl - Rendels Inc. - Snow Plow /Spreader
Trustee Congreve moved - seconded by Trustee Rush...
To approve payment to Rendels Inc., for the snow plow /spreader in the
amount of $8,358.60.
Roll call vote: Ayes: Trustees Congreve, Lavery, Philip,
Reynolds, and Rush
Nays: none
President Cerne indicated approval of the motion.
So ordered
B2 - Rendels Inc. - 6 -11heel Diesel Dump Truck
Trustee Congreve moved - seconded by Trustee Rush...
To approve payment to Rendels Inc., for the 6 -wheel diesel dump truck
in the amount of $32,751.00.
Roll call, vote: Ayes: Trustees Congreve, Lavery, Philip,
Reynolds., and Rush
Nays: none
President Cerne indicated approval of the motion.
So ordered
B3 - Associated Building _Contractors, Inc. - Phase II Fire Station
i Remodelling -.Payment #2 & Final
Trustee Lavery moved - seconded by Trustee Rush...
To approve payment to Associated Building Contractors, Inc., for the re-
modelling of Fire Station I in the amount of $10,874.00.
VILLAGE OF OAK BROOK MINUTES 2 March 11. 1y A?
VILLAGE OF OAK BROOK MINUTES 3 March 11, 1980
Roll call vote: Ayes: Trustees Congreve, Lavery, Philip,
Reynolds, and Rush
Nays: none
President Cerne indicated approval of the motion.
So ordered
B4 - Mangan Builders, Inc. - Golf Course Clubhouse Construction
Payment #2
Trustee Philip moved - seconded by Trustee Congreve...
To approve payment to Mangan Builders, Inc., for the construction of
the Oak Brook Golf Course Clubhouse in the amount of $35,073.00,sub-
ject to the receipt of waivers.
Roll call vote: Ayes: Trustees Congreve, Lavery, Philip,
Reynolds, and Rush
Nays: none
President Cerne indicated approval of the motion.
So ordered
C. Approval of Bills
Accounts Payable dated March 11, 1980, presented to reflect payment from
the following funds as follows:
Corporate Fund
$213,609.86
Motor Fuel Tax Fund
4,640.33
Revenue Sharing Fund
32286.07
Water System Funds
30,620.72
Sports Core Fund
402986.27
Sports Core Operating Fund
71794.18
GRAND TOTAL
$300.9937.43
Trustee Rush moved - seconded by Trustee Congreve...
To approve for payment in the sums listed for the various accounts
as set forth in the Accounts Payable Summary Sheet in the amount
of $300,937.43
Roll call vote: Ayes: Trustees Congreve, Lavery, Philip,
Reynolds, and Rush
Nays: none
President Cerne indicated approval of the motion.
So ordered
D. Award of Contract - Open Field Maintenance
Trustee Philip moved - seconded by Trustee Lavery...
To authorize a contract with Oak Brook Landscaping for the maintenance
of the balance of the Sports Core, including the Bath & Tennis Club,
Show Field, Open Fields and miscellaneous &real and services for 1980,
for the total sun of $53,715.92. As landscaping is a contractual item,
bidding is not required.
- Ro -11 -- call vote_:_ --Ay-es: _ _ Trustees _ Congreve, Lavery, Philip,-_
Reynolds, and Rush
Nays: none
President Cerne indicated approval of the motion.
So ordered
E. Can opy - Bath & 'Tennis Club Tennis Pavillion
Due to the high cost of repairing the existing canopy, four (4) awning
companies were requested to submit proposals for a replacement canopy,
and three (3) proposals were received.
VILLAGE OF OAK BROOK MINUTES 3 March 11, 1980
VILLAGE OF OAK BROOK MINUTES
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4 March 11, 1980
Trustee Philip moved - seconded by Trustee Lavery...
To accept the proposal from Williams Awning Company for the in-
stallation of a new canopy at the Tennis Pavillion at a total
cost of $21646.00, and due to the favorable price submitted by
the low bidder, Williams Awning Company, that the bidding
requirement be waived.
Roll call vote: Ayes: Trustees Congreve, Lavery, Philip,
Reynolds, and Rush
Nays: none
President Cerne indicated approval of the motion.
F. 16th & Spring Road Engineering - Extension of Agreement
On February 12, 1980, the Board deferred action on this matter to allow
the Village Attorney to review the "Agreement for Consultant Services ".
Trustee Congreve moved - seconded by Trustee Philip...
1) To approve payout #8 dated January 7, 1980, to James J. Benes
& Associates, Inc., in the amount of $9,724.93, for professional
services between November 26, and December 25, 1979.
2) To approve payout #9 dated February 6, 1980, to James J. Benes
& Associates, Inc., in the amount of $3,112.50, for professional
services between December 26, 1979 and January 25, 1980.
3) That the Agreement with James J. Benes & Associates, Inc., be
extended under the same cost plus fixed fee conditions as finan-
cially enumerated within said Agreement, to include the remaining
portions of any construction services required to complete this
project for the additional sum of $12,500 plus $275.00 for Testing
Service.
Roll call vote: Ayes: Trustees Congreve, Lavery, Philip,
Reynolds, and Rush
Nays: none
President Cerne indicated approval of the motion.
Discussion followed on the possibilty of the Village being reimbursed for
the costs ensued due to changes initiated by the utility companies.
G. Investments
Water 'PI mcl
Trustee Rush moved - seconded by Trustee Reynolds..
To approve and ratify the following investment from the Water Fund:
One federally secured certificate of deposit in the amount of
$169,948.,28 to mature at Great American Savings and Loan on
April 30, 1980 at a rate of 15.40. (54 days)
This certificate is drawn on the following accounts:
Bond $ Interest $105,189.00
Bond Reserve 49500.00
D.I.E. 609259.28
TOTAL --$169,948.28
Roll call vote: Ayes: Trustees Congreve, Lavery, Philip,
Reynolds, and Rush
Nays: none
President Cerne indicated approval of the motion.
So ordered
So ordered
So ordered
VILLAGE OF OAK BROOK-MINUTES 4 March 11, 1980
VILLAGE OF OAK BROOK MINUTES 5
V OLD BUSINESS
A. Recommendation - Water Main Extensions
March Ii, 1980
Bids were opened for the Water Main Extensions: Adams Road, Merry Lane,
and Oak Brook Hills Road, Project No. 79 -1202, at 10:00 A.M., March 5, 1980.
Trustee Congreve moved - seconded by Trustee Philip...
That the contract be awarded to the lowest qualified bidder, Carlo V.
Santucci, Inc., in the amount of $103, %56.00.
Roll call vote: Ayes: Trustees Congreve, Lavery, Philip,
Reynolds, and Rush
Nays: none
President Cerne indicated approval of the motion.
Staff is to investigate extending the service south along Adams Road to
the existing Hinsdale water line at Cheval Drive.
B. Recommendation - Golf Course Equipment $ Furnishings.
Four (4) bids were received on March 4, 1980 for Golf Course equipment
and furnishings, excluding the two (2) stationary golf bag holding
racks and only one (1) bid included the twenty -four (24) hand rental
carts.
Trustee Philip moved - seconded by Trustee Rush...
To award the bid to the low bidder, Illinois Lawn Equipment, Inc.,
in the amount of $6,682.56, excluding the hand carts and the
golf bag storage racks.
Roll call vote: Ayes: Trustees Congreve, Lavery, Philip,
Reynolds, and Rush
Nays: none
President Cerne indicated approval of the motion.
C. Trinity Lakes Unit IV - Bicycle Path Easements
bwissco, Inc., the developers of Trinity Lakes, requested vacation of the
ten (10') foot Pedestrian/Bicycle Path easements that are on the north side
of Lots 197, 198, and 199 because the construction of the bicycle path is
anticipated to be wholly within the right -of -way of Oak Brook Road, and for
which DuPage County has issued a permit.
Trustee Reynolds moved - seconded by Trustee Philip...
To deny the request to vacate the ten (101) foot wide easements
so that the Village has greater latitude in the future regarding
bicycle path alignments, paving and drainage considerations, and
other unforeseen problems.
Voice vote: all in favor
bo ordered
So ordered
So ordered
VILLAGE OF OAK BROOK MINUTES 5 March 11, 1980
VILLAGE OF OAK BROOK ?1IN[TFFS 6 _ March 11, 1980
D. Midwest Road /35th Street Water Main By -Pass - Acceptance of Easement
Trustee Congreve moved - seconded by Trustee Philip...
To accept the easement for said project and authorize the President
to affix his signature on the Certificate.
Roll call vote: Ayes: Trustees Congreve, Lavery, Philip,
Reynolds,and Rush
Nays: none
President Cerne indicated approval of the motion.
E. Merry Lane Subdivision - Special Use Flood Plain
On January 7, 1980, the Village Board continued this matter until the flood
plain maps could be certified by the Village Engineer, and then referred
back to the Zoning Board of Appeals. On March 5, 1980, the Zoning Board of
Appeals recommended the granting of a Special Use to build in Flood Plain
with certain stipulations.
Trustee Reynolds moved - seconded by Trustee Philip...
To continue this matter Lentil the Regular Meeting of March 18, 1980,
due to the Village Engineer being on vacation and that the Staff be
directed to research the prior request for Special Use on subject
lots and the subsequent withdrawal of same.
Voice vote: all in favor
F. McDonald's Corporation - Special Use - "Drive -In" Establishment
At the request of the petitioner, this matter was deferred until the
petitioner is available.
G. Graue Mill Gateway Area
Discussion was held on the proposed Historic Graue Mill Gateway Ordinance and
the recommendations of the Intergovernmental Committee made at their meeting
of February 27, 1980; particularly, the propriety of the inclusion of single -
family residential, and the subject of vagueness in the ordinance. It was the
recommendation of Trustees Reynolds and Rush that the provisions regaryyding single
f fra'iOarClSdI notbconncur. 4e °A orn�ywasedi°ree4ednto preparee� her ?UAodra�� .
Trustee Reynolds absented herself at 9:10 P.M.
VI NEW BUSINESS
So ordered
So ordered
A. Report - E. Otto Groner,- Flood Plain - Special, Use Application - 470 Forest Trail
Each Trustee was jarovided with a letter from Mr. E. Otto Groner relative to
his application made for a Special Use in Flood Plaim on Lets 2, 3, and 4 in
Gruner's Subdivision. Village, Manager was directed. to address a letter to
Mr. Groner to clarify ,.the situation.
B. Modification Personnel Rules & Regulations
Senate Bill 123, Public Act 81 -593 approved September 14, 1979, and effective
January 1, 1980, requires the Village to modify the Personnel Rules and Re-
gulations regarding unused vacation related to dismissal for dishonesty,
drunkedness and conviction of crimes.
Trustee Rush moved - seconded by Trustee Congreve...
To amend the Village of Oak Brook Code of Ordinances Section 8
(b) - Personnel Rules and Regulations to provide for this modi-
fication, and that the Village Attorney prepare the required
ordinance.
VILLAGE OF .OAK BROOK MINUTES 6 March 11, 1980
VILLAGE OF OAK BROOK MINUTES
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Voice vote: all in favor
C. DuPage County Highway Plan
7
f
Each Trustee was provided with a memo from the DuPage County Regional
Planning Commission relative to major highway improvements: Route 83
from I -190 to I -55; Fairview Avenue /Meyers Road from 39th Street to
Ogden Avenue; Roosevelt Road from Route 83 to West Street (Wheaton);
22nd Street from Tower Drive to Route 83; 22nd Street Street from
Salt Creek to I -294; Butterfield Road from FAP 431 to Fairfield Avenue;
Butterfield Road from 22nd Street to I -294; Cass Avenue /Meyers Road
from south of 39th Street to 35th Street; and Fairview Avenue /Meyers
Road from 35th Street to 38th Street. It was noted that the iden-
tification of Meyers Road as a prinicipal arterial road and Highland
Avenue as a minor arterial road should be reversed.
Trustee Lavery moved - seconded by Trustee Congreve...
March 11, 1980
'1'o acknowledge cooperation of the DuPage Regional Planning Uommission
for incorporating the suggestion submitted by the Board as per the
Regular Meeting of February 16, 1980; and that the reversed iden-
tification of Meyers Road and Highland Avenue be brought to their
attention.
Voice vote: all in favor
D. Templeton Estates - Preliminary Plat of Subdivision
Due to insufficient information submitted by the petitioner, this matter
was not referred.
E. Adjournment Time - 9:30 P.M.
Trustee Congreve moved - seconded by Trustee Philip...
To adjourn this meeting.
Voice vote: all in favor
Respectfully submitted,
w
Marianne Lakosil, Village Clerk
...� --16F - apt)
Approve
So ordered
So ordered
So ordered
VILLAGE OF OAK BROOK MINUTES 7 March 11, 1980