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Minutes - 03/12/1985 - Board of TrusteesVILLAGE OF OAK BROOK w MINUTES OF THE REGULAR MEETING March 12, 1985 MEETING CALL The Regular Meeting of the Board of Trustees was called to order by President Cerne in the Samuel E. Dean Board Room of the Village Commons at 7:30 P.M. I ROLL CALL: II III PRESENT: Trustees Walter C. Imrie Ronald P. Maher Arthur W. Philip Joseph H. Rush William R. Watson President Wence F. Cerne ABSENT: Trustee Rdbert F. Listecki APPROVAL OF MINUTES: As copies of the minutes were not distributed prior to this meeting, this matter will be on the agenda of the Regular Meeting of March 26, 1985. ORDINANCES RESOLUTIONS VARIATIONS PLATS ETC.: A. RESOLUTION NO. R -381 - A RESOLUTION APPROVING THE NATOMA ASSESSMENT PLAT: As directed at the Regular Meeting of February 26, 1985. Trustee Maher moved, seconded by Trustee Watson... To pass and approve Resolution No. R -381 as presented and waive reading of same. ROLL CALL VOTE: Ayes: Trustees Imrie, Maher, Philip, Rush, Watson and President Cerne. Nays: None Absent: Trustee Listecki So ordered. B. ORDINANCE NO. G -353 - AN ORDINANCE RENAMING A PREVIOUSLY NAMED STREET WITHIN THE VILLAGE OF OAK BROOK DU PAGE AND COOK COUNTIES ILLINOIS: The street commonly known as Adams Road had been recorded as Adams Street. Trustee Watson moved, seconded by Trustee Rush... To pass and approve Ordinance No. G -353 as presented and waive reading of same. ROLL CALL VOTE: Ayes: Trustees Imrie, Maher, Philip, Rush, Watson and President Cerne. Nays: Nbne Absent: Trustee Listecki So ordered. IV j ANCIALs_ A. Public W6rks Unit #505 - Re nest fdr Re air: I Trustee Imrie moved, seconded by Trustee Rush... To table this matter to the next Regular Meeting of March 26, 1985. i VOICE VOTE: All present, in favor. So ordered. VILLAGE OF OAK BROOK Minutes -1- March 12, 1985 to � i i i VILLAGE OF OAK BROOK Minutes -2- March 12, 1985 B. Pay+�uts i 1. Small Car Parking Studer: r.uiur.r vu Study authorized at the Regular Meeting of November 13, 1984. Trustee Rush moved, seconded by Trustee Watson... To authorize payment to Richard S. Beebe & Associates for services i performed in the study 6f small car parking at various locations in the total amount of $2,180.00. ROLL CALL VOTE: Ayes: Trustees Imrie, Maher, Philip, Rush, Watson and President Cerne. Nays: None Absent: Trustee Listecki So ordered. 2. Spd�ts C�Yre - Agrt�nomic Consultant: ������y��.� Fdr expenses and services rendered from December 19, 1984 through January 24, 1985. Trustee Philip moved, seconded by Trustee Rush... Td authorize payment to R. D. Cottingham, Agronomic Consultants, in the total amount of $2,800.00. ROLL CALL VOTE: Ayes: Trustees Imrie, Maher, Philip, Rush, Watson and President Cerne. Nays: None Absent: Trustee Listecki S6 drdered. C. Appraval bf Bills: Warrant Register By Fund dated March 6, 1985 presented to reflect payment from the following funds: General Fund $2969159.50 Water Fund 559571.06 Spirts Care Fund 369571.45 i Trustee Rush moved, seconded by Trustee Maher... To approve payment of Warrant Register By Fund in the total amount of $388,302.01 and authorize the President and Treasurer to affix their signatures thereon. ROLL CALL VOTE: Ayes: Trustees ,Imrie, Maher, Philip, Rush, Watson and President Cerne. i Nays: None Absent: Trustee Listecki So ordered. I V OLD BUSINESS: 1�. S drts Cbre - ASr8 .ndmic Consultant Proposal: i Discussed at the Regular Meeting of November 13, 1984. Trustee Philip moved, seconded by Trustee Imrie... To table this matter to a future date. VOICE VOTE: All present, in favor. So ordered. VILLAGE OF OAK BROOK Minutes -2- March 12, 1985 vil �- VILLAGE OF OAK BROOK Minutes -3- ` r B. Sports Cdre - Irrigation Study :_ Study authorized at the Regular Meeting df August 28, 1984. Trustee Philip moved, seconded by Trustee Rush... March 12, 1985 Td accept the report "Irrigation Study of the Oak Rrd6k Sports Care" dated January 1985, prepared by Edwin Hancock Engineering Company, and continue this matter to the Committee -bf- the -Whdle Meeting df April 8, 1985. VOICE VOTE: All present, in favor. C. Auditor - Fiscal Year 1984 /85: So ordered. Based do qualifications, cdntract was awarded to Peat, Marwick, Mitchell at the Regular Meeting of February 26, 1985. Trustee Watson moved, seconded by Trustee Rush... To reconsider the action taken at the Regular Meeting of February 26, 1985. ROLL CALL VOTE: Ayes: Trustees Imrie, Maher, Philip, Rush, Watson and President Cerne. Nays: None Absent: Trustee Listecki Trustee Watson moved, seconded by Trustee Rush... T6 table this matter to a future meeting. VOICE VOTE: All present, in favor. VI NEW BUSINESS: A. EpArts ^ Cd re - Ordingnde Amendments: So ordered. So ordered. Considerable discussion was held on the proposed amendments to Chapter 14, Article II - Sports Core, Golf Club, Bath and Tennis Club, as outlined in memo from Bennie J. Westerdahl, Sports Care Manager, dated March 7, 1985. Trustee Philip moved, seconded by Trustee Rush ... To approve amending Article II of Chapter 14 of the Code of Ordinances, with said amendments to incorporate the recommendations detailed in the memd from Sports Core Manager Westerdahl with the following exceptions: Page 823 - Add "for any position within the Sports Core" after the word "hire ", and Pages 827 and 833 - Strike recommendations related to any monies owed to Village, and that the Village Attorney prepare the necessary ordinance to effectuate these amendments. VOICE VOTE: All present, in favor. So ordered. Staff was directed td develop a format to identify deli_quent bills i-n all Departments. B. Linddln Center - Phase I - Water Service Re uest (Oakbrook Terrace): Request for water service to serve Phase I of a Five (5) Phase development on an eleven (11) acre parcel consisting df a sixteen (16) story office building of 311,426 square feet and a thirteen (13) story hotel with 358 rodms. The parcel is both outside the Village limits and the certificated area of the Oak Brook Utility Company, but within the Oak Rrbok Service Area. As phases of the develpment are nest within the certificated areas of the Oak Brook Utility Company, and the Warren Van Praag report of 1975 cdntempl aced this area td be residential, Staff was directed to calculate the total water demand of the development. Trustee Watson moved, seconded by Trustee Maher... To table this matter to the next Regular Meeting of March 26, 1985. 2 8 VILLAGE OF OAK BROOK Minutes -3- March 12, 19 5 VILLAGE OF OAK BROOK Minutes VOICE VOTE: All present, in favor. -4- • March 12, 1985 96 drdered. C. Institute in Basic Youth Conflicts Assessment Plat Nd. 1 (8 Pine Hill 04 0. Lane): Previously discussed at the Regular Meeting of N6vember 27, 1984. Trustee Maher moved, seconded by Trustee Watson... To approve the Assessment Plat as presented and direct the Village Attorney to prepare the necessary resolution. VOICE VOTE: All present, in favor. D. SpLrts Cdre - Tennis Courts Report: So ordered. Discussion was held on the cracking at the edges and movement of the cracking into the playing area do the eastern portion of the three (3) asphalt tennis courts on the s6utheast side of the complex. Staff was directed to review the specifics of the contract. B. Lebbin's Resubdivison - Fldidd Plain S ecial Use (Northeast Corner - Glendale Avenue and Washingt6n Street: 1. Final Plat: On February 18, 1985, the Plan Commission recommended approval of a three (3) lot subdivision subject to conditions outlined in a letter from Plan Commission Chairman Reynolds dated February 25, 1985. Trustee Maher moved, seconded by Trustee Rush... To approve the Final Plat of Lebbin's Resubdivision as received by Administration on February 28, 1985, subject to recommendations made by the Plan Commission with the execption that there be no modification to the r Plat to provide an additional sixteen (16) feet of right -of -way on the Glendale Avenue side of the property, and that the Village Attorney prepare the necessary ordinance to effectuate same. VOICE VOTE: All present, in favor. 2. Flood Plain Special Use: So ordered. On February 18, 1985, the Plan Commission recommended approval of the Flood Plain Special Use subject to conditions outlined in letter from Plan Commission Chairman Reynolds dated February 25, 1985. On March 5, 1985, the Zoning Board of Appeals also recommended approval of same, subject to jconditions outlined in letter frdm Zoning Board of Appeals Chairman Baroni dated March 8, 1985. Trustee Maher moved, seconded by Trustee Rush... Based upon the recommendations of the Plan Commission and Zoning Board of Appeals, that the Flood Plain Special Use Permit be granted for the subject property of Dr. and Mrs. Dennis Lebbin, subject to the conditions of both the Plan Commission and Zoning Board of Appeals, and that the Village Attorney prepare the necessary documents to effectuate same. VOICE VOTE: All present, in favor. So ordered. F. Sun flak rties - PaKKJng Variations (2001 Ydrk Rdad) : To concur with the request of the petitioner and continue this matter to the next Regular Meeting of March 26, 1985. VOICE VOTE: All present, in favor. So ordered. G. Cure - Damage: v - Ice storm of March 3, 1985 caused considerable damage to trees at a loss of approximately $15,000.00 to $20,000.00. VILLAGE OF OAK BROOK Minutes -4- Marctl 12, 1985 � VILLAGE OF OAK BROOK Minutes _5_ March 12, 1985 Trustee Philip moved, seconded by Trustee Rush... To authorize the expenditure of $3,000.00 to Hendrickson Tree Service to clean -up the damage caused by the ice storm, and waive the bidding requirement due to the urgency of this matter. j ROLL CALL VOTE: Ayes: Trustees Imrie, Maher, Philip, Rush, Watson and President Cerne. Nays: None Absent: Trustee Listecki Sd ordered. H. C661idge Street - Sanitar Sewer: Trustee Imrie moved, seconded by Trustee Rush... T6 authorize the issuance of a permit to Hinsdale Sanitary District for a sanitary sewer line to be constructed in the right -of -way of Coolidge Street and the North side of Oak Brodk Road from Coolidge Street to York Road, due to an existing water main being located in the ten (10) foot easement parallel to Oak Brook Road, conditioned to the excess spoil being removed. ROLL CALL VOTE: Ayes: Trustees Imrie, Maher, Philip, Rush, Watson and President Cerne. Nays: None Absent: Trustee Listecki So ordered. I. Cd ensation - Elected Officials: Trustee Watson mbved... After the Consolidated Election 6f April 2, 1985, that the elected officials and members of all appointed commissions be offered a complimentary membership to the Golf Club and a Social Membership to the Bath and Tennis Club. Motion dies for lack of a second. Trustee Watson moved... To offer a S6cia1 Membership td the Bath and Tennis Club to the members of all appointed commissions. Motion dies for lack of a second. Trustee Watson moved, seconded by Trustee Imrie... That all persons elected and qualified subsequent to the Consolidated Election of April 2, 1985 shall receive compensation fdr their services as Trustee, the sum of $50.00 per meeting, and that compensation fbr the person elected and qualified to serve as president shall receive the sum df $5,000.00, and that the Village Attorney prepare the necessary ordinance to amend the Code. ROLL CALL VOTE: Ayes: Trustees Imrie, Rush, Watson and President Cerne. Nays: Trustees Maher and Philip. Absent: Trustee Listecki. V ADJOURNMENT: Trustee Rush moved, seconded by Trustee Watson... To adjourn this meeting. TIME: 10:22 P.M. VOICE VOTE: All present, in favor. VILLAGE OF OAK BROOK Minutes -5- So ordered. So ordered. March 12, 1985 1 'r 0 VILLAGE OF OAK BROOK Minutes -6- March 12, 1985 ATTEST: i Mari nne Lakosi , CMC Village Clerk Appr ved 0 I i i I VILLAGE OF OAK BROOK Minutes -6- March 12, 1985 fyA