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Minutes - 03/13/1990 - Board of TrusteesVag. 80T-d Mi `_ - -- - VILLAGE OF OAK BROOK MINUTES OF THE REGULAR MEETING March 13, 1990 I. MEETING CALL: The Regular Meeting of the Board of Trustees was called to order by President Cerne in the Samuel E. Dean Board Room of the Village Commons at 7:33 P.M. A. ROLL CALL: \ PRESENT: President Vence F. Cerne Trustees Garry J. Bartecki Karen M. Bushy Ronald P. Maher Barbara A. Payovich Joseph H. Rush H. Richard Winters ABSENT: None PLEDGE TO THE FLAG i B. RELEASE OF EXECUTIVE SESSION MINUTES: In conformance with the Open Meetings Act, President Cerne announced the release of portions of Executive Session minutes from July to December, 1989. i II. APPROVAL OF !MINUTES: Trustee Maher moved, seconded by Trustee Winters... That the Minutes of the Regular Meeting of February 27, 1990 be approved as presented and waive the full reading thereof. VOICE VOTE: All present, in favor with Trustee Bushy abstaining. So ordered. III. ORDINANCES AND RESOLUTIONS: A. RESOLUTION NO. R-492- A RESOLUTION APPOINTING AN ALTERNATE FOR THE IM I3GOVERNMENTAL RISK MANAGEMENT AGENCY: Proposed resolution appoints Vincent L. Long, Assistant to the Village Manager, as the Alternate Representative to the Intergovernmental Risk Management Agency (IRMA) Board. Trustee Bushy moved, seconded by Trustee Barteeki... To pass Resiiation No. R -492 as presented and waive the full reading thereof. VOICE VOTE: All present, in favor. So ordered. B. RESOLUTION NO._.R- 493-__RESOLUTION FOR MAXETBNANCE OF STREETS AND Proposed resolution is required by the State of Illinois to Appropriate Hotor Fuel Tax Funds for Deicer Salt, construction of Deicer Salt Dome, Energy costs for traffic signals and street lighting and street improvements under the applicable provisions of the Illinois Highway Code from January 1, 1990 to December 31, 1990. Bid Authorization - 1220 Crack Sealing Pro ect (Brook Forest Unite Har er Road Camden Court )(Listed an Agenda Item VI. A.): Trustee Rush moved, seconded by Trustee Bartecki... To pass Resolution No. R -493 appropriating $272,650.00 in MFT funds for the calendar year 1990; and To authorize the advertising for bids for the 1990 Crook Sealing Project; bids to be received Tuesday, April 17o 1990 at 10:00 a.m. VILLAGE OF OAK BROOK Minutes -1- Mroh 13v 1990 YOM SOT -W.4i 36-1.3-90 VILLAGE OF OAK BROOK Hints -2- � March 13, 1990 ROLL CALL VOTE: Ayes: Trustees Barteeki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. Nays: None % m Absent: None IV. FINANCIAL: A. Pa outa: I. Janes J. Bones A Associates Inc. - Payout #2 - IMineering Services for Gi er Cr Irve : y Trustee Rush moved, seconded by Trustee Payovich... To authorize payment of Payout #2 to James J. Benes A Associates, Inc. for professional engineering design services for the Ginger Creek Subdivision street improvements in the total amount of $20,075.49. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. Nays: None Absent: None So ordered. 2. Christo her B. Burke Rgineering, Ltdl. - P& out #6 - Lower Salt Ur-"k Study: , Trustee Payovich moved, seconded by Trustee Maher... To authorize payment of Payout #6 to Christopher B. Burke Engineering, Ltd. for preliminary engineering analysis for the storimwater management planning of Lower Salt Creek from Roosevelt Road to the Tri- State Tollway in the total amount of $12,422.74. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. j Nays: None Absent: None So ordered. 3. Marino Construction C n Inc, - Pa out #5 - Reservoir H Construction 2710 Meyers load): �.r....r.. s.rai.rcrartir.rwsa— r r.r ■ Trustee Rush moved, seconded by Trustee Bushy... To authorize payment of Payout #5 to Marino Construction Company, Inc. for construction of Reservoir B and all appurtenant items in the total amount of #36,359.84. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Hinters and President Cerne. Nays: None Absent: None So ordered. 4, Illinois draulio Construction C2RM - !"out #1 - Pressure Adjusting stations-41915 York Road A 5th Street /Route 8 : Trustee Rush moved, seconded by Trustee Bushy... To authorise payment of Payout #1 to Illinois Hydraulic Construction Company for pressure adjusting stations for DuPage Water Commission Lake Michigan Water in the total amount of $76,635.00, subject to approval of waivern by the Village Attorney, VILLAO9 OF OAK BROOK Minutes -2- March 13, 1990 WWI) w0$ -5dr- mil 0i VILLAGE OF OAK BROOK Minutes -3- March 13, 1990 ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Mahler, Payovich, Rush, Winters and President Cerne. Nays: Hone Absent: None So ordered. 5. DuF a hater Commission Fixed Coats - Fa out #14: Trustee Rush moved, seconded by Trustee Maher... To authorize payment of Payout #14 to the DuPage Water Commission for the Village's portion of the fixed cost requirement for the month of February in the total amount of $72,500.00. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovieh, Rush, Winters and President Cerne. Hays; None Absent: Hone So ordered. B. A roval of Bills: Voucher List of Bills Presented for Approval on March 13, 1990 to reflect payment from the following funds: General Corporate Fund $262,$13.89 Motor Fuel Tax Fund 19,576.04 Water Fund 287,854.80 Sports Core Fund 3 7,001.97 Trustee Bartecki moved, seconded by Trustee Bushy... To approve Voucher List of Bills in the total amount of $606,818.70 and authorize the Village President to affix his signature thereon. Trustee Winters abstained from voting on the bills from Illinois Bell due to employment by same. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, !Maher, Payovich, Rush, Winters and President Carne. Nays: Hone Absent: None Abstain: Trustee Winters as noted above. So ordered. V. OLD BUSI11ESS: A. discussion of ftiolee Merit Bonus Piam: Discussed at the Committee- of -the -Whole meeting of January 8, 1990 to implement a merit bonus plan for long -term employees of the Village who have served for ten (10) or more years of full -time service, are at top of their grade, and who are rated as "Above Standards" or *Exceeding Standards" by their Department Head. This change to the Merit Bonus Plan will allow for the bonus to be paid in January in a lump sum to employees and also ensure that a retirement credit be received for retiring employees for service during the year they retire. Trustee Rush awed, seconded by Trustee Bushy... To concur with Staff's recommendation and amend the Merit Bonus Plan Policy to allow for a merit bonus which will be prorated for retiring employees during the year they retire. VOICE VOTE: All present, in favor. So ordered. VILLAGE OF OAK BROOK Minutes -3- Maroh 13, 1990 VO4-BOT -Mid 3-43^0 VILLAGE OF OAK BROOK Hinu es -4- March 13, 1990 B. M©Donald's - Kensington Road Development: I. ORA -3 Rezoning 2. Development Plan Amendment 3. ORA -3 Text Amendment 4. Phase 2 Improvement Plan 5. Autumn Oaks Subdivision - Final Plat Discussion ensued relative to the March 6, 1990 memo from Village Manager Berley, Village Engineer Durfey, Public Works Superintendent Meranda and Building Coanissioner Niel--en requiring applicant to loop an 8" watermain on the proposed site for area fire protection. Mr. Michael Lach, from Bollinger, Lach A Associates, Inc. presented the Board with a letter stating reasons why the proposed 8N watermain was not beneficial to the fire safety of the area. It was the consensus of the Board: 1. lu request Staff to respond to Bollinger, Lach & Associates, Inc. letter of March 13, 1990 on the requested watermain so a Board decision can be made at the next Regular Meeting. 2. To tentatively approve two wall signages; one free standing located on Kensington Drive and the other, a retaining wall sign on the corner of Jorie Boulevard and Kensington. 3. If the proposed site is approved, to direct the Village Attorney to prepare a covenant protecting against any parking decks. 4. To direct the Village Attorney to prepare the necessary ordinance and resolution for the proposed site, subject to resolution of watermain issue. President Cerne requested Staff to notify Dalip Bammi, Director, DuPage Regional Planning Commission, of the 0.14 FAR on the proposed site. He further requested the applicant's Attorney, David Gooder, to establish whether the day care facility needed to be written into the text amendment. Trustee Winters moved, seconded by Trustee Bartecki.., To grant a continuation of this matter to the next Regular Meeting of March 2T, 1990. VOICE VOTE: All present, in favor. So ordered. C. Reao=mendation - Oak Brook Partners - SPOcisa Use Re: Clinic OQ 3�ter rise Drive : At the Regular Meeting of February 27, 1990, applicant requested continuation to the Regular Keating of March 13, 1990. Trustee Winters moved, seconded by Trustee Barteeki... To concur with the Zoning Board of Appeals and Plan Commission's recommendations and direct the Village Attorney to prepare the necessary documentation to issue a Special Use Permit to the applicant to allow a medical clinic at 800 Enterprise Drive to occupy approximately 18,000 square feet of the building. VOICE VOTE: All present, in favor. So ordered. D. Recommendation - Shell Oil - Text Ammmemadmmment Re: Mini -Nart Acoessoll Doe tu 1 22nd Street : At the Regular Heating of February 27, 1990, applicant requested continuation to the March 13, 1990 Regular Meeting. Trustee Bushy moved, seconded by Trustee Rush... To direot the Village Attorney to prepare a Text Amendment to add an automotive mini -mart as a Special Use and grant a Special Use Permit VILLAGE OF OAK BROOK Minutes _4- March 13, 1990 Vte - SOT— MW 3 -03 —410 0 VILLAGE OF OAR BROOK Minutes -5- March 13, 1990 for said mini -mart. VOICE VOTE: All present, in favor With Trustee Winters voting nay. So ordered. E. Bid Authorization - Gi or Creek Curb A utter Pav Project: l Direction given at the Regular Meeting of October 10, 1989. Trustee Rush moved, seconded by Trustee Bartecki... To authorize the advertising of bids for the Ginger Cree, Curb and Gutter Paving Project to be received on Friday, May 4, 1190 at 11:00 a.m. VOICE VOTE: All present, in favor. So ordered. F. Bid Recommendation - Pesticides A Fertilizer for 2ports Core: Authorization given at the Regular Meeting of January 23, 1990; seven (7) bids were received on Mach 5, 1990. Trustee Maher moved, seconded by Trustee Bushy... To authorize purchase of pesticides and fertilizers from Lesco, Inc. for $3,515.10, Lake -Cook Turf A Specialty Products for $7,414.80, Paarlberg Chemicals for #3,037.00, O.M. Scotts and Sons for $3,673.92, Arthur Clesen, Inc. for $6,224.10, Turf Products, Ltd. for $708.60 and Bojo Turf Supply Co. for $285.00 for a total of $24,858.52. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Hinters and President Corns. Kays: None Absent: None So ordered. G. Harza Engineering C ume Order Reservoir., Project (2710 leers Road) : Direction given at the Regular feting of February 13, 1990 to table the request of $28,350.00 in construction services with Harza Environmental Services, Inc. regarding their providing a higher level resident engineer for the project than originally planned and direct Staff to renegotiate this with engineer. Trustee Winters moved, seconded by Trustee Payovich... To direct the Village Attorney to review with Staff and Harza Environmental Services, Inc. the additional $20,000.00 in construction services so that the Board can come to a decision on this matter at the`Regular Meeting of March 27, 1990. VOICE VOTE: All present, in favor. So ordered. H. Bid Reeo=endation - 8levated Tank C1 A Paint (221 Tower Drive 2011 Windsor Drive : Authorization given at the Regular Meeting of February 13, 1990; five (5) bids were received on March 2, 1990. Trustee Rush moved, seconded by Trustee Maher... To award a contract with Jetco, Ltd., the lowest responsible bidder, for exterior cleaning and painting of the two elevated water tanks at the subject locations in the total amount of $61,689.00. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. Kays: None Absent: None So ordered. VILLAGE OF OAK BROOK Minutes -5- March 13, 1990 � -13-R 0 VILLAGL OF OAK BROOK minutes -6- March 13, 1990 I. Renewal of School District #53 Temma Shelter Affinment: Trustee Bushy moved, seconded by Trustee Minters... That the Village Board approve and execute the renewed Village of Oak -a Brook - Emergency Services and Disaster Agency (ESDA) Temporary Shelter Agreement with Elementary S&.00l District #53. VOICE VOTE: All present, in favor. So ordered. J. Report of activities: 1. Finance & Libra !Z1; Trustee Bartecki - No repa_Z. 2. Public Sa, II: Trustee Bushy - The Fire Department is offering CPR. classes through the Park District and the Fire Department for residents and Village employees. The Police Department purchased a finger print facsimile machine. The State of Illinois has reimbursed the Police Department ;1,350.00 in salary for the Police Officer teaching the DARE programme. 3. Public storks A Personnel: onnel�: Trustee hush - Dien slog, Chairman of the County Impact Fee Committee, has asked the DuPage Mayors A Managers Conference to provide Sys the Impact fees should be ! spent, such an designated road UWrovements and traffic lights. The recommendations are to be in by April 4, 1990. Contact Village Manager Barley with any recommendations. 4. art re: Trustee Maher - The packets for Sports Core membership has been sent to the Village residents. Trustee Bushy noted to Staff grater and spelling errors in packet. 5. Storm ter MaEmements. Trustee Payovich -'the Salt Creek Citizens ! for Flood Control met with County and State officials for support in funding for continuation of area flood control projects. 6. ZoniEs A Planni . Trustee Winters - No report. VI. NEW DDSIDB33: B. Bid Authorization - Roof Replacement - §Ports Core Administration (f TES► Oak &-ook No"): f Trustee Maher moved, seconded by Trustee Rush... To authorise the advertising for bids for the Sports Core Administration building roof replacement. VOICE VOTE: All present, in favor. So ordered. C. imuest to Purchase Front Cut fttm Mower - ts Cores j Trustee Maher moved, seconded by Trustee Winters... To waive competitive bidding due to the special nature of the equipment and authorize purchase of a new Jacobsen Turfeat II Model T422D front cut rotary mower from Illinois Lawn Equipment Company in the total amount of $12,492.10. ROLL CALL VOTE: Ayes: Trustees 3lartecki, Bushy, Maher, Payavich, Rush, Hinters and President Cerne. Mays: None Absant: None So ordered. D. Authorization for Police Chief to Attend F.B.I. National Acade : Trustee Bushy moved, seconded by Trustee Winters... To approve the request for Police Chief Fleeing to attend the F.B,I. National Academy from September 30, 1990 through December 14, 1990. VOICE VOTES All present, in favor. So ordered. VILLAOS OF OAK BROOK Minutes -6- March 15, 1990 Vdf�- C�T�Mra -13- 10 VILLAGE OF OAK BROOK Minu es -7- � March 73, 1990 E. Deferrals: With no objeutioi. , President Cerne made %,he following referrals: 1. Hoch - Side Yard "ariation (3315 Spring Road) -- Referred to the o Zoning Board of Appeals Meeting of April 3, 1990. 2. Servicemaster - Text Amendment and Special Use Re: Child Care Center (1520 Kensington) -- Referred to the I-lan Commission Meeting of Larch 19, 1990 and the Zoning Board of Appeals Meeting of April 3, 1990. VII. ADJOURNMENT: Trustee Bushy moved, seconded by Trustee Rush... To adjourn this meeting. TIME: 1+0:16 p.m. VOICE VOTE: All present, in favor. So ordered. ATTEST: March 2i, 1990 Approved VILLAGE Of OAK BROOK Minutes -7- March 13, 1990