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Minutes - 03/13/2007 - Board of Trustees1 2 3. if 5 MINUTES OF THE MARCH 13, 2007 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS AMENDED ON APRIL 10, 2007. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Quinlan in the Samuel E. Dean Board Room of the Butler Government Center at 7:33 p.m. The Pledge of Allegiance was given. ROLL CALL Deputy Village Clerk Carol Harty called the roll with the following persons PRESENT: President Kevin M. Quinlan, Trustees Stelios Aktipis, John W. Craig, Jeffrey J. Kennedy, Kathryn F. Manofsky, Robert G. Sanford and Asif Yusuf. ABSENT: None. IN ATTENDANCE: Jeffrey P. Moline, Acting Village Manager; James Bodony, Fire Chief, Dale L. Durfey, Jr., Village Engineer; Robert L. Kallien, Jr., Director of Community Development; Bruce F. Kapff, Director of Information Services & Purchasing; Kenneth T. Kubiesa, Village Attorney Darrell J. Langlois, Finance Director; Nelson Patras, Bath & Tennis Club Operations Manager and Trey VanDyke, Golf Club Manager. PRESIDENT'S OPENING COMMENTS President Quinlan reminded the residents of the upcoming Vision Workshop which residents are invited to attend for their input for the Commercial Redevelopment Project. He indicated that information was available online on the Village website. RESIDENT /VISITOR COMMENT - None presented APPROVAL OF MINUTES A. SPECIAL BOARD OF TRUSTEES MEETING OF JANUARY 31, 2007 Motion by Trustee Kennedy, seconded by Trustee Sanford, to approve the Minutes of the January 31, 2007 Regular Board of Trustees Meeting as presented. VOICE VOTE: Motion carried. B. SPECIAL BOARD OF TRUSTEES MEETING OF FEBRUARY 27, 2007 Motion by Trustee Kennedy, seconded by Trustee Sanford, to approve the Minutes of the February 27, 2007 Special Board of Trustees Meeting as presented. VOICE VOTE: Motion carried. VILLAGE OF OAK BROOK Minutes Page 1 of 13 MARCH 13, 2007 5. C. REGULAR BOARD OF TRUSTEES MEETING OF FEBRUARY 27, 2007 Motion by Trustee Aktipis, seconded by Trustee Kennedy, to approve the Minutes of the February 27, 2007 Regular Board of Trustees Meeting as presented. VOICE VOTE: Motion carried. 6. CONSENT AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. A. Accounts Payable for Period Ending March 9, 2007 - $277,075.74 B. Approval of Payroll for Pay Period Ending February 24, 2007 - $666,137.73 C. Community Development Referrals 1) Oak Brook Properties LLC - 111 Windsor and 2010 Swift - Variations - Parking Requirements D. Authorization to Seek Bids or Proposals or Negotiate Contracts: 1) Sports Core Open Fields Competitive Proposals 2) Golf Course and Sports Core Software Replacement E. Budget Adjustments - None presented. G. Resolution 2007- GL- MUN -CB -R -971 - A Resolution In Opposition To Legislation Relative To Municipal Cable Franchising Authority H. Extension of Agreement for Board of Fire and Police Commissioners Legal Representation Trustee Kennedy asked to have Agenda Item 6.A.1) Significant Items included in Accounts Payable for Period Ending March 9, 2007: Klein, Thorpe & Jenkins - Legal Services - $40,083.87 continued from February 27, 2007 to be removed from the Consent Agenda for further discussion. Trustee Aktipis asked to have Agenda Item 6.F. to be removed from the Consent Agenda for further discussion. Motion by Trustee Aktipis, seconded by Trustee Kennedy, to approve the Consent Agenda and authorize expenditures as amended. ROLL CALL VOTE: Ayes: 6 - Trustees Aktipis,-Craig, Kennedy, Manofsky, Sanford and Yusuf. Nays: 0 - None. Absent: 0 - None. Motion carried. 7. ITEMS REMOVED FROM CONSENT AGENDA 6. A. Significant Items Included In Accounts Payable For Period Ending March 9, 2007: 1) Klein, Thorpe & Jenkins - Legal Services - $40,083.87 Continued From February 27, 2007 VILLAGE OF OAK BROOK Minutes Page 2 of 13 MARCH 13, 2007 7. 6. A. 1) Trustee Kennedy asked to have this legal bill of some $40,000 removed from the Consent Agenda because of his careful review of the bill as legal liaison. He expressed serious concerns relative to the bill because of situations such as two partners of the law firm were at the same meeting and both billed at different rates and different timeframes. In addition, there were also activities described that did not appear to relate to the purposes for which the law firm was hired. Motion by Trustee Kennedy, seconded by Trustee Aktipis, to continue this matter until a future meeting and direct the Acting Village Manager to investigate and determine the nature of the charges to determine if the bill is accurate. ROLL CALL VOTE: Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf. Nays: 0 - None. Absent: 0 - None. Motion carried. 6. F. RESOLUTION R -972 - A RESOLUTION IN OPPOSITION TO LEGISLATION RELATIVE TO FREEDOM OF INFORMATION DISCLOSURES OF SETTLEMENT AGREEMENTS ENTERED INTO BY A PUBLIC BODY Trustee Aktipis asked to have this item removed from the Consent Agenda for further discussion. He explained that this legislation would require that Municipalities be subject to disclosure of certain agreements that they may enter into outside of the public domain for settlement purposes. He expressed his concern for actions the Board takes in Closed Meetings and felt that this Board should oppose the legislation since he believed that the Board should act in the open as much as possible. Trustee Manofsky and Trustee Craig concurred with Trustee Aktipis because they felt that when public money is used it should be disclosed to the public. Trustee Manofsky also had concern for addressing legislation in this manner. She was reminded that this had been done before. Trustee Kennedy expressed a different interpretation, although he agrees with transparency in government, indicating that there were situations where disclosure of a settlement becomes a deterrent to other settlements and he would support opposition under the premise that the Illinois General Assembly would be taking away more of the minimal powers of the Village Board. He felt that it should be a decision by the Board in each individual case. Trustee Sanford objected to the inference that the Board was doing things behind closed doors. He reminded the group that the only items discussed in Closed Meetings were personnel issues and legal issues where confidentiality must be maintained and that the Board should have the ability to make the determination as to what should remain confidential even though he agrees with transparency in government. He was concerned about problems with releasing information in matters of litigation. VILLAGE OF OAK BROOK Minutes Page 3 of 13 MARCH 13, 2007 7.6. F. Acting Village Manager Jeff Moline explained that sometimes municipalities were asked by counsels of government to put forth a position as a Village to maintain the powers of municipalities. He reminded the Board that there is nothing that forces the Village to maintain confidentiality, but the municipality, not the State Legislature, still has the power to make that decision, which is exactly the position the municipalities would like to maintain. Motion by Trustee Yusuf, seconded by Trustee Sanford, for Passage of Resolution R- 972 A Resolution in Opposition to Legislation Relative to Freedom of Information Disclosures of Settlement Agreements Entered Into by a Public Body. ROLL CALL VOTE: Ayes: 4 - Trustees, Kennedy, Sanford, Yusuf and President Quinlan. Nays: 3 - Trustees Aktipis, Craig and Manofsky. Absent: 0 - None. Motion carried. 8. BOARD & COMMISSION RECOMMENDATIONS A. CHRIST CHURCH OF OAK BROOK - 501 OAK BROOK ROAD - SPECIAL USE AMENDMENT The Plan Commission, at its meeting on February 19, 2007 and the Zoning Board of Appeals, at its meeting on March 6, 2007 completed their review and deliberations on a petition from Christ Church of Oak Brook, the owner of the property at 501 Oak Brook Road seeking approval of an amendment to their existing special use to permit the construction of a building addition. Specific features of this 4,000 square foot building addition are summarized by the petitioner in the case file and are both external and internal improvements. Building modifications /improvements outside of the current building foot -print include: 1. Construct four safety exits in the sanctuary; 2. Build the Oak Tree Discovery Center for children; and 3. Construct new outdoor playground equipment. The other improvements relate to internal modifications to the building which are all consistent with the approved special use for the Church. Recommendation The Plan Commission, by a vote of 6 to 0, and the Zoning Board of Appeals, by a vote of 4 to 0, recommended approval of the special use amendment for Christ Church of Oak Brook to accommodate a 4,000 square foot addition to the existing church building and amends the existing site plan, subject to the following conditions: 1. Development is to be in substantial conformance with the plans as submitted. 2. All other provisions of the existing special uses for the Christ Church property shall continue. VILLAGE OF OAK BROOK Minutes Page 4 of 13 MARCH 13, 2007 8.A. 3. The applicant shall meet all Village ordinance requirements at the time of building permit application except as specifically varied or waived. Motion by Trustee Kennedy, seconded by Trustee Yusuf, to concur with the recommendations from the Plan Commission and Zoning Board of Appeals and approve the requested special use amendment for the Christ Church of Oak Brook located at 501 Oak Brook Road to permit the construction of a 4,000 square foot building addition as well as amend their site plan and authorize the Village Attorney to draft the necessary ordinance for final consideration at the March 27, 2007 Village Board of Trustees meeting. VOICE VOTE: Motion carried. 9. UNFINISHED BUSINESS A. CONFIRMATION OF APPOINTMENTS - None presented. B. ORDINANCES & RESOLUTIONS 1) A RESOLUTION AUTHORIZING THE DESTRUCTION OF AUDIO RECORDINGS OF CLOSED MEETINGS CONTINUED FROM FEBRUARY 27, 2007 On behalf of Village Clerk Linda Gonnella, Deputy Village Clerk Carol Harty read into the record her statements as follows: "As the Village Clerk of Oak Brook for the last eighteen years, I feel it incumbent upon me to respond to the Editorial of The Doings newspaper that meeting minutes need to reflect what happened in closed meetings. In accordance with the Open Meetings Act, closed meeting minutes are to reflect a summary of the discussion of the Board, any consensus made, the date, time, location and those in attendance. Five of the six Trustees concurred that the closed meeting minutes approved at the February 27, 2007 Board meeting, reflected appropriately what occurred, while Trustee Aktipis requested that minutes be more detailed as to his comments at each closed meeting, even though his comments did not change the consensus of the Board. Trustee Aktipis further stated that the Board was only given the minutes within the past few weeks and implied that the minutes hadn't been typed immediately following the meeting. In point in fact, and to clarify for the record, the following actions were taken by the Board of Trustees: In the closed Board meeting of September 12, 2006 Trustee Kennedy requested that both sets of minutes of May 23, 2006 and June 27, 2006 be continued to the next scheduled closed meeting for further review. At the October 10, 2006 closed Board meeting, Trustee Aktipis asked that these minutes again be continued so that he may listen to the audio recordings to insure they reflect his comments. VILLAGE OF OAK BROOK Minutes Page 5 of 13 MARCH 13, 2007 9. B. 1) At the January 23, 2007 closed Board meeting, Trustee Aktipis requested changes to both sets of minutes of the May 23, 2006 closed meetings. He then requested further time to review the remaining closed meeting minutes for June 27, 2006, September 12, 2006, September 20, 2006, October 10, 2006 and October 24, 2006. The February 13, 1007 Board meeting was canceled due to inclement weather and the minutes were finally approved, as originally presented, at the February 27, 2007 Board meeting. From this chronology, it is clear that the minutes in question had been prepared and were before the Board long before they were finally approved, and that the Clerk's office was not the cause of any delay in consideration of the minutes. Furthermore, as previously stated, the purpose for closed meeting minutes is to reflect a summary of the consensus and intentions of the Village Board as a whole, and not to play to one voice. As always, the Clerk's office works diligently to be conscientious in preparing closed meeting minutes and presenting them to the Board for approval. I am careful to keep up to date concerning the requirements of the Open Meetings Act, and I use my best efforts at all times to comply with those requirements. If there has been a misunderstanding concerning the minutes, I trust that this will correct the record and confirm the events leading to the approval of closed meeting minutes on February 27, 2007, for the Board, the press and the public, and further confirm that the minutes were prepared in conformance with the Open Meetings Act and the wishes of the majority of the Board." Trustee Aktipis contested comments made in the previous statement. He believed that Minutes had not been prepared every time immediately following a Closed Meeting. He also felt that there were essential aspects that were discussed and were not reflected in the minutes received. President Quinlan commented that the Village of Oak Brook had been fortunate to have the services of Linda Gonnella over the last 18 years and that she has done an outstanding job. She is an outstanding clerk with statewide recognition, extraordinary talent and has given forty hours a week and more to this Village. He felt that the Village owes her a great debt of gratitude and he would accept her opinion and her judgment because she does a great deal of research and checks with as many officials as possible on any issue. This agenda item was continued from the February 27, 2007 Board meeting due to the subpoena received by the Village. None of the listed audio recordings refers to any of the subject matter requested in that subpoena. I have further clarified the exact matter that was discussed in all of the closed meetings as listed in Exhibit A. The State of Illinois requires the verbatim recordings of closed meetings to assure the enforcement of the Open Meetings Act. Actions to enforce the Open Meetings Act must be brought within either 60 days of the challenged meeting or within 60 days of discovery of the violation. Therefore destruction of VILLAGE OF OAK BROOK Minutes Page 6 of 13 MARCH 13, 2007 9. B. 1) the recordings after 18 months more than provides time for any requirement to provide the recordings to a court for an in camera examination of the verbatim record as it finds appropriate in order to determine whether there has been a violation of this Act. Motion by Trustee Manofsky, seconded by Trustee Aktipis, for passage of Resolution R -964, A Resolution Authorizing the Destruction of Audio Recordings of Closed Meetings ROLL CALL VOTE: Ayes: 5 - Trustees Aktipis, Craig, Manofsky, Sanford and Yusuf. Nays: 1 - Trustee Kennedy. Absent: 0 - None. Motion carried. 2) CONTINUE AN ORDINANCE AMENDING TITLE 1, CHAPTER 4, ARTICLE B, SECTION 6 OF THE VILLAGE CODE OF THE VILLAGE OF OAK BROOK, ILLINOIS TO ESTABLISH PROCEDURES TO AUTHORIZE THE DESTRUCTION OF THE VERBATIM RECORD OF CLOSED MEETINGS OF THE VILLAGE OF OAK BROOK BOARD OF TRUSTEES CONTINUED FROM FEBRUARY 27, 2007. Trustee Kennedy agreed with the general procedures set forth, but because of the outstanding subpoena, he felt continuing this Agenda Item was a good idea. Trustee Aktipis concurred. Motion by Trustee Kennedy, seconded by Trustee Aktipis, to continue the Ordinance Amending Title 1, Chapter 4, Article B, Section 6 of the Village Code of the Village of Oak Brook, Illinois to Establish Procedures to Authorize the Destruction of the Verbatim Record of Closed Meetings of the Village of Oak Brook Board of Trustees continued to this meeting from February 27, 2007 for further attorney review. VOICE VOTE: Motion carried. 3) AN ORDINANCE AMENDING THE PERSONNEL MANUAL OF THE VILLAGE OF OAK BROOK, ILLINOIS Each year, Village staff develops a Salary Plan and Salary Administration Policy for Village Board and an Ordinance amending the Personnel Manual for any necessary amendments or clarifications to the manual. At the February 27, 2007 Village Board Meeting, the Board approved the Salary Plan and Salary Administration Policy. Along with this approval, the Village Board directed staff to draft the necessary changes to the Personnel Manual in ordinance form for approval. As such, the following two (2) changes have been incorporated into the ordinance for review and approval. A. Promotional Pay Increase: As approved with the Salary Plan on February 27, 2007, an amendment from a flat 5% pay increase for promotions to a range of 5% to 12% to be proposed by the department head and approved by the Village Manager. VILLAGE OF OAK BROOK Minutes Page 7 of 13 MARCH 13, 2007 9. B.3) "A promotion occurs when a current employee is advanced to a position with greater responsibility and a higher pay grade. Full time employees that earn promotion from one full time position to another full time position shall be entitled to a five (5) to twelve (12) percent increase to their base salary based on a recommendation from their department head and approval of the Village Manager. Employees are encouraged to discuss opportunities for promotion with their supervisor or Department Head. They are also encouraged to indicate their interests in career advancement within the Village on their performance appraisal forms, and to ask their supervisors for guidance on how they may achieve promotion." B. Overtime, Paid Holiday: The text of this item and the pay remains the same, however, for clarification, the section was broken out according to overtime paid for employees "scheduled to work on the Holiday" and those employees that are "called back to work on a holiday." Again, the compensation is not affected by this ordinance Motion by Trustee Kennedy, seconded by Trustee Sanford, for passage of Ordinance 2007 -5 1188, An Ordinance Amending the Personnel Manual of the Village of Oak Brook, Illinois. ROLL CALL VOTE: Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf. Nays: 0 - None. Absent: 0 - None. Motion carried. C. AWARD OF CONTRACTS 1) 2007 CRACK SEAL PROJECT The sole bid received from SKC Construction was opened on Tuesday, March 6th. The bid received is lower than the engineer's estimate by $4,940.67. SKC Construction has been awarded the contract for the past six years and has performed adequately. Comparisons of the bid price to the engineer's estimates showing the $4,940.67 difference. The contractor is responsible for providing any necessary traffic control to direct motorists around the work zones. Disruption is minimal with this process. All work is scheduled to be completed during the month of May. Motion by Trustee Yusuf, seconded by Trustee Kennedy, that the Village Board award a contract to SKC Construction, West Dundee, subject to staff review based on unit prices as indicated on the attached bid tabulation, for an estimated total project cost of $51,788.73. ROLL CALL VOTE: VILLAGE OF OAK BROOK Minutes Page 8 of 13 MARCH 13, 2007 9. C. 1) Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf. Nays: 0 - None. Absent: 0 - None. Motion carried. 2) 2007 PAVING PROJECT - JAMES J. BENES AND ASSOCIATES, INC. At the Board meeting of March 14, 2006, the Village Board approved an agreement with James J. Benes and Associates, Inc. for Professional Engineering Design Services for the 2007 Paving Project. The project was designed in 2006 and will be constructed in 2007 (the Board awarded the construction contract on February 27th). Staff has been working with the consultant on an inspection services agreement and the attached contract is the culmination of those efforts. This agreement utilizes the format previously approved by the Village Attorney and Purchasing Director Kapff. Trustee Kennedy again questioned whether the insurance coverage required for these projects was sufficient. President Quinlan and Acting Village Manager Moline responded that the concern was that by requiring too high coverage would prohibit good, smaller contractors from bidding on the projects and therefore could cost the Village more. Acting Village Manager Moline added that on the construction side it could be increased for the larger projects. He would work with Trustee Kennedy and our risk carrier, IRMA, to propose changes. Motion by Trustee Aktipis, seconded by Trustee Kennedy, that the Village Board approve an agreement with James J. Benes and Associates, Inc. for Professional Engineering Inspection Services regarding the 2007 Paving Project in the not -to- exceed amount of $40,624.00. ROLL CALL VOTE: Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf. Nays: 0 - None. Absent: 0 - None. Motion carried. 3) 2007 PAVING PROJECT - TEBRUGGE ENGINEERING At the Board meeting of March 14, 2006, the Village Board approved an agreement with Tebrugge Engineering for Professional Engineering Design Services regarding the Baybrook Lane bridge portion of the 2007 Paving Project. The project was designed in 2006 and will be constructed in 2007 (the Board awarded the construction contract on February 27th). Staff has been working with the consultant on an inspection services agreement and the attached contract is the culmination of those efforts. This agreement utilizes the format previously approved by the Village Attorney and Purchasing Director Kapff. Trustee Aktipis asked the cost of the bridge construction and whether the Village Engineer felt that the cost of engineering was in line. Village Engineer Durfey responded that he felt it was appropriate. VILLAGE OF OAK BROOK Minutes Page 9 of 13 MARCH 13, 2007 X 10. C. 3) Motion by Trustee Aktipis, seconded by Trustee Kennedy, that the Village Board approve the attached agreement with Tebrugge Engineering for Professional Engineering Inspection Services regarding the Baybrook Lane bridge portion of the 2007 Paving Project in the not -to- exceed amount of $29,386.00. ROLL CALL VOTE: Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf. Nays: 0 - None. Absent: 0 - None. Motion carried. NEW BUSINESS A. CONFIRMATION OF APPOINTMENTS 1) COMMERCIAL REVITALIZATION TASK FORCE Currently the Commercial Revitalization Task Force consist of seven (7) members; two (2) are appointed from the Village Board of Trustees; one (1) Village President, one (1) member who is the Chair of the Plan Commission and one (1) member who is the Chair of the Zoning Board, one (1) member who is the Director of the Greater Oak Brook Chamber of Commerce and one (1) staff member. This committee has been charged with executing and implementing a master plan for the revitalization of the commercial corridor. There is a lot of work to be done which would need additional focus and Trustee Kennedy has indicated his willingness to take on the task as the Committee Chairman. It is also necessary that these meetings have an official record of meeting minutes due to the nature of business being conducted. Secretary, Linda Gonnella has agreed to become the Secretary to continue taking meeting minutes for the Commercial Revitalization Task Force meeting. Since the recommendation of Trustee Kennedy as Chairman of the Commercial Revitalization Task Force is in place I would also recommend the Village President spot on the Committee be replaced with a Secretary. Further, I recommend that Linda Gonnella be appointed to this spot. The Village President would be added as a member -at- large. Motion by Trustee Manofsky, seconded by Trustee Yusuf, to concur with the appointment of Trustee Kennedy as Chairman of the Commercial Revitalization Task Force, replace the Village President spot with Linda Gonnella as a Secretary, and add the Village President as a member -at -large as recommended by President Quinlan. VOICE VOTE: Motion carried. 2) ACTING VILLAGE MANAGER VILLAGE OF OAK BROOK Minutes Page 10 of 13 MARCH 13, 2007 10. A. 2) In accordance with the discussion by the Village Board on January 31, 2007 due to the resignation of Village Manager Boehm, the Resolution was drafted in order to meet the legal requirements for Assistant Manager Moline to perform the responsibilities of the Village Manager including those duties established in section 1 -5A -3 of the Village Code. This appointment will remain in affect at the discretion of the Village Board and until such time as a new Village Manager is selected and takes his /her post. Additionally, Mr. Moline will be compensated based on total salary of $110,185 for the combined responsibilities of Assistant Manager and Village Manager prorated for the time he serves as Acting Manager. Motion by Trustee Aktipis, seconded by Trustee Sanford, for passage of Resolution 2007 -R -973 Appointing Jeff Moline as Acting Village Manager of the Village of Oak Brook, Illinois. ROLL CALL VOTE: Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf. Nays: 0 - None. Absent: 0 - None. Motion carried. 3) HISTORICAL SOCIETY'S 50"' ANNIVERSARY CELEBRATION The Historical Society has put together a Committee to plan and implement Oak Brook's 50"' Anniversary Celebration. It would be in the best interest of the Village of Oak Brook to participate by appointing a Trustee Liaison as an active participant on this Committee. Kathy Manofsky has agreed to participate on this Committee. Motion by Trustee Craig, seconded by Trustee Kennedy, to approve the appointment of Trustee Manofsky as the Board of Trustees Liaison to the Historical Society's 50th Anniversary Celebration Committee. VOICE VOTE: Motion carried. B. ORDINANCES & RESOLUTIONS - None presented. C. AWARD OF CONTRACTS 1) 2007 FIREWORKS DISPLAY The Village of Oak Brook has a tentative date for the 2007 Independence Day Celebration for July 3`d, 2007. However, the Village Budget was approved with the understanding that funding would need to be identified for the fireworks to proceed; monies were not budgeted in the 2007 budget. Therefore, the respective department staff has been directed to prepare for the tentative date with the understanding that no agreements can be approved without the Village Board reviewing the feasibility of the event. VILLAGE OF OAK BROOK Minutes Page 11 of 13 MARCH 13, 2007 10. B. 1) As such, staff has requested a date from Melrose Pyrotechnics, Inc., that would stand as a drop dead date to enter into an agreement for the fireworks display. As stated in the letter, that date is May 1, 2007. Staff recommends that the Village forward a letter to request the date be held with Melrose Pyrotechnics for the 2007 event. In addition, if so directed, staff will further itemize the event as a means for the Board to determine if some or all aspects of the event should be planned. Motion by Trustee Craig, seconded by Trustee Manofsky, to waive competitive bidding due to the safety sensitive nature and length of experience with said vendor and direct staff to request a non - binding reservation with Melrose Pyrotechnics, Inc., to expire on May 1, 2007 for the July 3rd 2007 Fire Works Display. ROLL CALL VOTE: Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf. Nays: 0 - None. Absent: 0 - None. Motion carried. President Quinlan asked whether Trustee Manofsky would be willing to find funding for this project. She agreed to work on this project. President Quinlan asked for a consensus of the Board to appoint Trustee Manofsky to spearhead the search for outside funding to defray the cost of the Independence Day Celebration. A consensus was reached. President Quinlan asked whether the Board was willing to cancel the Closed Meeting and approve the minutes that were the reason for the meeting in open session. He asked individually whether anyone had any issues with the minutes. Each Board Member indicated that there were none. Motion by Trustee Craig, seconded by Trustee Kennedy, to approve the Closed Meeting Minutes of January 31, 2007 and February 27, 2007. ROLL CALL VOTE: Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf. Nays: 0 - None. Absent: 0 - None. Motion carried. 11. INFORMATION & UPDATES A. VILLAGE PRESIDENT - President Quinlan reminded residents of the Easter Brunch at the Bath and Tennis Club, Sunday, April 8 and suggested that if residents had not taken part in any event at the Bath & Tennis Club, they should because of the excellent job done by staff and the great activities for family B. VILLAGE MANAGER - None presented. VILLAGE OF OAK BROOK Minutes Page 12 of 13 MARCH 13, 2007 11. C. VILLAGE CLERK - Deputy Village Clerk Carol Harty read a letter from Village Clerk Linda Gonnella clarifying the action of the Village of Oak Brook Electoral Board because of misleading information in a Doings Editorial. Trustee Aktipis disagreed with her comments. 12. ADJOURN TO CLOSED MEETING to discuss minutes of meetings lawfully closed under the Open Meetings Act, whether for the purpose of approval by the body of the minutes, or for semi - annual review of the minutes as required by the Open Meetings Act. Previously the Board unanimously agreed not to go into Closed Meeting. 13. ADJOURNMENT Motion by Trustee Craig, seconded by Trustee Aktipis, to adjourn the Regular Meeting of the Board of Trustees at 8:35 p.m. VOICE VOTE: Motion carried. ATTEST: s /Carol L. Harty Carol L. Harty Deputy Village Clerk VILLAGE OF OAK BROOK Minutes Page 13 of 13 MARCH 13, 2007