Minutes - 03/14/1989 - Board of Trustees3- 14084
VILLAGE OF OAK BROOK
MINUTES OF THE REGULAR MEET111G
March 14, 1989
I It MEETING CALL:
04 The Regular Meeting of the Board of Trustees was called to order by President
Cerne in the Samuel E. Dean Board Room of the Village Commons at 7:52 P.M.
I. ROLL CALL:
PRES-ENT: President Wence F. Cerne
Trustees Garry J. Bartecki
Karen 11. Bushy
Walter C. Imrie
Ronald P. Maher
Joseph H. Rush
H. Richard Winters
ABSENT: None
PLEDGE TO THE FLAG
II. APPROVAL OF MINUTES:
Trustee Imrie moved, seconded by Trustee Winters...
That the Minutes of the Regular Meeting of February 28, 1989 be approved as
presented and waive reading of same.
VOICE VOTE: All present, in favor with Trustee Bushy abstaining.
So ordered.
III. ORDINANCES AND REJ'OLUTIONS:
A.
Discussed and direction given at the Regular Meeting of February -,8,
1989.
Trustee Winters moved, seconded by Trustee Rush...
To pass Ordinance No. S -664 as presented and waive the full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
B.
Absent: None So ordered.
Discussed and direction given at the Regular Meeting of February 28,
1989.
Trustee Winters moved, seconded by Trustee Bartecki...
To pasa Ordinance No. S -665 as presented and waive the full reading
thereof.
VILLAGE OF OAK BROOK Minutes -1- March 14, 1989
V OS- GOT- ,A i d
VILLAGE OF OAK BROOK Minutes -2- March 14, 1989
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None
So ordered.
C. ORDINANCE NO. G -426 AN ORDINANCE AMENDING CHAPTER 5 OF THE CODE OF
ORDINANCES OF THE V.TLLAGE OF OAK BROOK REGARDING BUILDING PERMIT FEES:
Discussed and directioi, given at the Regular Meeting of February 28,
1989.
Tr-iLtee Rush moved, seconded by Trustee Imrie...
To pass Ordinance No. G -426 as presented and waive the full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None
D. RESOLUTION NO. R -469 RESOL
HIGHWAYS BY MUNICIPALITY UN
Fuel Tax (MFT) Resolution):
,; Tom: � j
So ordered.
Proposed resolution is required by the State of Illinois to appropriate
Motor Fuel Tax Funds for Deicer Salt, Energy costs for traffic signals
and street lighting and street improvements under the applicable
provisions of the Illinois Highway Code frai Dune 1, 1989 to December
31, 1989.
Trustee Imrie moved, seconded by Trustee Rush...
To pass Resolution No. R -469 appropriating $182,300 -00 in MFT funds for
the calendar year 1989.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
E. RESOLUTION NO. R -470 A RESOLUTION APPROVING ANDUENTS TO THE EMPLOYEE
PAY PLAN FOR 1989:
Proposed resolution reclassifies the position of Assistant Finance
Officer and formally classifies the position of Building Maintenance
Man I.
Trustee Bushy moved, seconded by Trustee Rush...
To pass Resolution No. R -470 as presented and waive the full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Barteeki, Bushy, Imrie, Daher, Rush, Winters
and President Cerne.
Nays: bone
Absent: None
So ordered.
IV. FINANCIAL:
A. Payouts:
I. 7CS_Traffio Signal Controller lel!1aeemat Project #87 -1703 -
PaLout •
Trustee Imris moved, seconded by Trustee Barteoki...
VILLAGE OF OAK BROOK Minutes -2- March 140 1989
VILLAGE OF OAK BROOK Minutes _3_ Harch 14, 1989
To authorize payment of Payout #4 to A. A. Electric Company for
replacement cf traffic signal controllers on 22nd Street at
Oakbrook Center West, Oakbrook Center East„ Spring Road, McDonald's
Drive, and Spring /Commerce Roads, Spring /Harger °oads and Jorie
Boulevard /Kensington Road in the total amount of
POLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
.Hays: None
I
Absent: alone So ordered.
2. DuPMe slater Commission - Payout #2 - Fixed Cats:
Trustee Imrie moved, seconded by Trustee Rush...
To authorize payment of Payout #2 t the DuPage Water Commission
for the Village's portion of the fixed cost requirement for the
month of February in the total amount of $134,773.33.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None
So ordered.
3. 1989 Watermain Extension Project #89-1202- rgout #2:
Trustee Imrie moved, seconded by Trustee Bartecki...
To authorize payment of Payout #2 to Trine Construction Corporation
for construction of transmission /distribution mains at Roosevelt
Read South Frontage Road, Forest Trail to Euclid Extended, and
Stafford Lane Water Main Extension, including appurtenant services
and structures in the total amount of $7 :720.20.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, larie, Maher, Rush, Winters
and President Cerne.
Nays: bone
Absent: None
So ordered.
B. !Rproval of Bills:
Warrant Register by Fund dated March 4, 1989 presented to reflect
payment from the following funds:
General Fund $313, 417.63
Water Fund 68,674.69
Sports Core Fund 77,027.22
Trustee Bartecki m<aved, seconded by Trustee Rush...
To approve payment of Warrant Register by Fund in the total amount of
$457,119.54 and authorize the Village President to affix his signature
thereon.
Trustee Winters abstained from voting on the bills from Illinois Bell
due to employment by same.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush
and President Cerne.
Nays: None
Absent: None
Abstain: Trustee Winters
So ordered.
VILLAGE OF OAK BROOK Minutes -3- March 14, 1989
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VILLAGE OF OAK BROOK Minu 03 -4- March 14, 1989
V. OLD BUSINESS:
A. Ernie Pyle Development - Request to Defer Full Engineering Plans:
The John Buck Company and their partners, as developers of the Ernie
Pyle Subdivision, have filed a three -lot subdivision application for
final plat approval which will be heard by the Plan Commission at its
March 20th meeting and subsequently by the Village Board in April. The
applicant is required to submit full engineering construction drawings.
The applicant is requesting that the Village not require full
engineering documents at this time based on the understanding that the
developer will supply such Flans and other engineering documents prior
to the issuance of any permit covering construction work on the
property.
Trustee Winters moved, seconded by Trustee Rush...
That due to the unique development of the property, the request of the
developer be granted and waive submittal of full engineering plans at
this time and authorize the Village Attorney to prepare any necessary
documentation.
VOICE VOTE: All present, in favor.
B. Coan (3900 York Road):
So ordered.
Tabled at the Regular Meeting of February 28, 1989 for staff to review
alternatives available for access to subject property.
1. Access:
Trustee Rush moved, seconded by Trustee Bushy...
To authorize the Village Attorney to prepare the necessary
documentation allowing access to the subject property by means of
unimproved dedicated Glendale Avenue from York Read within the Village
limits, and waive the requirement for street lights and curb and gutter
with the understanding that the property owner, be responsible for
installation of the access drive to serve the subject property only as
well as be responsible for the maintaining of the entire right -of -way
of said section of Glendale Avenue.
VOICE VOTE: All present, in favor. So ordered.
2. Flood Plain Special Use:
Trustee Winters moved, seconded by Trustee Rush...
To direct the Village Attorney to prepare the necessary documentation
relative to granting a Flood Plain Special Use Permit as requested for
the subject property.
VOICE VOTE: All present, in favor. So ordered.
3, Graue Certificate of Appropriateness:
Trustee Winters moved, seconded by Trustee Maher...
To approve the requested Historic Graue Mill Gateway Area Certificate
of Appropriateness based on the findings that the proposed structure
will be consistent with the historic area and authorize the Village
President and Clerk to affix their signatures thereon.
VOICE VOTE: All present, in favor.
So ordered.
C. Golf Clubhouse (2616 York Road) - Wallpaper, Pttintinj A Woodwork
Projeot - Change Order fl:
Bid accepted at the Regular Meeting of January 10, 1989. All window
frames and sills, Snack Bar, floor moulding, decorative trim, doors
were refinished resulting in 75 additional man hours at $30.00 per hour
for a total over run of $2,272.38.
Trustee Maher moved, seconded by Trustee Rush...
VILLAGE OF OAK BROOK Minutes -4- Maroh 14, 1989
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VILLAGE OF OAK BROOK Minuts -5- March 14, 1989
To authorize an additional $2,272.38 to Chivas Decorating for the
refinishing of all wood work in the Golf Clubhouse.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
�L jl Nays: None
Absent: None
So ordered.
D. New Ladder Truck Expenses -- Change Order #1:
New Emergency 1 95 -foot aerial platform (Unit 914) authorized for
purchase at the Regular Meeting of April 12, 1988.
Trustee Rush moved, seconded by Trustee Imrie...
To approve a Change Order with Able Fire & Safety Company increasing
the Contract Price of $469,000.00 by $3,661.50.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie,'Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
i
E. Report of Activities:
i
1. Finance: Trustee Bartecki - No report.
2. Personnel: Trustee Bushy - Public Works Superintendent Wilson retires
June 30, 1989.
3. Public Safety & Traffic: Trustee Rush - Fingerprint and document FAX
machine installed in Police Department. Information on 911 will be
mailed to all residents.
4. Public Works & Library: Trustee Imrie - No report.
5. orts Core
• Trustee Maher - Maintenance building to be operational by
end of May. :
6. Zoning & Planning: Trustee Winters - Comprehensive Plan will be on the
agenda of the April Committee -of- the -Whole meeting.
VI. NEW BUSINESS:
A. Discussion - 1989 DuPage Count; 10 -Year Roadwork Is!eroveuent Program -
Preliminarl Draft:
Preliminary draft calks for road improvements as follows:
1. Oak Brook Road - Jorie Boulevard to York Road - widen to four lanes
in 1992;
2. Midwest Road - 39th Street to I -88 - widen to four lanes in 1993;
and
3. York Road south of Oak Brook Road is not shown for improvement in
the proposed plan and is slated to stay as a two -lane cross - section
through at least 1994.
Discussion followed.
Trustee Rush moved, feconded by Trustee Imrie...
That DuPage County Division of Transportation be advised of the
consensus of objections of the Board that current traffic patterns and
usage do not necessitate the widening of Oak Brook Road and Midwest
Road and that to do so would diminish the residential character of the
roadways and to send a draft copy of this portion of the Minutes to
DuPage County Division of Transportation.
VOICE VOTE: All present, in favor. So ordered.
VILLAGE OF OAK BROOK Minutes -5- March 14, 1989
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VILLAGE OF OAK BROOK Minufs -6-- March 14, 1989
B. Additions to Bicxcle and Pedestrian Pathway► Systems (22nd Street /York
Road Roadway Imraovements):
Trustee Imrie moved, seconded by Trustee Winters...
To authorize the following additional areas to be placed on the
LM -a Village's bicycle and pedestrian pathway map=
1. North side of 22nd Street - Clearwater Drive to Windsor Drive;
2. South side of 22nd Street -York Road to Windsor Drive;
3. East side of York Road -22nd Street to Opposite Clearwater Drive;
and
4. West side of York Road -22nd Street to Clearwater Drive.
VOICE VOTE: All present, in favor. So ordered.
C. Request for Authorization to Bid Street Stripin Material:
Trustee Imrie moved, seconded by Trustee Winters...
To authorize the bidding for 9,800 feet of 4 -inch while and 4,900 feet
of 4 -inch yellow preformed pavement marking tape for the marking of
35th Street from St. Pascal Drive to Midwest Road; bids to be received
Monday, April 3, 1989 at 10:00 A.M.
VOICE VOTE: All present, in favor. So ordered.
D. Re uest for Authorization to Bid - 1989 Crack Sealing Pro et (Timber
Traildivision, Merry :aanetT,imber Court, 35th Street - Fairview
Avenue to Midwest Road Fairview Avenue Forest Gate goad 22nd Street
T L! -A ,!m-4he 9^ad_4And ntreet to Aaraer Road):
Trustee Imrie moved, seconded by Trustee Minters...
To authorize the advertising for bids for the above stated project;
bids to be received on Monday, April 3, 1989 at 10 :00 A.M.
VOICE VOTE: All present, in favor. So ordered.
E. Request for Authorisation to Bid - 1989 Pavement Rejuvenation Proj�
Timber Trails Subdivision, !ferry Lane, Timber Court, -35th Street -
_ a.— vi Avsa* ge%aA rAwn r-nurt- and Fairview Avenue) :
Trustee Imrie moved, seconded by Trustee Winters...
To authorize the advertising for bids for the above stated project;
bids to be received on Monday, April 3, 1989 at 10;30 A.M. and to allow
road closures for one (1) day periods when alternative means of access
are available.
VOICE VOTE: All present, in favor. So ordered.
F. Request for Authorization to Bid - unmarked Police Vehicle:
Trustee Rush moved, seconded by Trustee Bartecki.,..
To waive bidding and negotiate proposals for a 1989 mini -van type
vehicle meeting Oak Brook Police Department specifications as a
replacement vehicle to replace a 1978 Pontiac Grand Prix to be used for
tactical and surveillance patrol.
VOICE VOTE: All present, in favor. So ordered.
G. Re nest to Approve ote - H.V.A.C. - Bath A Tennis Club Clubhouse (800
Oafs Brook Road):
Air conditioning for the Bath A Tennis Club Clubhouse has been a major
problem for the Dining Room during the summer months.
Trustee Maher moved, seconded by Trustee Barteoki...
VILLAGE OF OAK BROOK Minutes -6- March 14, 1989
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VILLAGE OF OAK BROOK Minu s 3� `�7-�q March 14, 1989
To authorize the expenditure of $5,700.00 to Walsh Environmental
Services to upgrade the present H.V.A.C. system at the Bath & Tennis
Clua llubhoase and to waive competitive bidding due to immediate nature
of repair.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President, Cerne.
Nays: None
Absent: None So ordered.
H. Request to Obtain Quotes - Pre -Fab & Installation of Gazebos - Golf
Course and Bath & Tennis:
Trustee Maher moved, seconded by Trustee Winters...
To authorize the purchase of a 25 -foot diameter pressure treated
Southern Pine Gazebo for the Bath & Tennis Club and a 20 -foot Gazebo
for the Municipal Golf Course from Unit Structures, Inc. for a total
cost of $9,434.00 and to allow staff to obtain quotations for the
installation estimated at a cost of $16,000.00 and waive competitive
bidding due to these being specialized items.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Rush, Winters
and President Cerne.
Nays: Trustee Imrie
Absent: None So ordered.
1. Liquor License Request - The Communiq House:
Trustee Vinters moved, seconded by Trustee Bartecki...
To concur with President Cerne, Local Liquor Control Commissioner, and
authorize the issuance of a One -Day Class "D* Liquor License at a cost
of $100.00 to The Community House, Hinsdale, for their fund raising
z event to support activities for senior /youth of the seven (7)
surrounding communities, at the McDonald *s Lodge, 2815 Jorge Boulevard,
on July 9, 1989.
VOICE VOTE: All present, in favor. So ordered.
J. Referrals:
With no objections, President Cerne made the following referrals:
1. Old Oak Brook Resubdivision - Final Plat -- Referred to Plan
Commission Meeting of March 20, 1989.
2. Buck -Ernie Pyle - 2nd Resubdivision - Final. Plat -- Referred to
Plan Commission Meeting of March 20, 1989.
3. Jorge's 2nd Subdivision - Preliminary Plat -- Referred to Plan
Commission Meeting of March 20, 1989.
4. Jorge - Rezone from R -1 to R -3 (3300, 3304 Roslyn Road) -- Referred
to Plan Commission Meeting of March 20, 1989 and Zoning Board of
Appeals Meeting of April 4, 1989.
VII. ADJOURNMUT:
Trustee Bushy moved, seconded by Trusteb Rush..
To adjourn this meeting. TIME: 9:59 P.M.
VOICE VOTE: All present, in favor. So ordered.
ATTEST:
Mari n e Lakosil, Cl4C
Village Cleric
March 28, 1989
TILWS W, OAX BROOK Minutes -7- Cara X40 1989