Minutes - 03/23/1999 - Board of Trustees2.
3.
VILLAGE OF OAK BROOK Minutes MARCH 23, 1999
UNOFFICIAL UNTIL APPROVED AS WRITTEN _✓
OR AS AMENDED _ BY VILLAGE BOARD ON
/3
MEETING CALL: MEETING CALL
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:30
p.m. Pledge of Allegiance was given.
ROLL CALL. ROLL CALL
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Caleel, Kenny, McInerney and Savino.
ABSENT: Trustees Bartecki and Shumate.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Dale L. Durfey, Jr.,
Village Engineer; Tom Hawk, Director of Community Development; Debra J.
Jarvis, Fire Chief/Building Commissioner; Bruce F. Kapff, Director of
Information Services & Purchasing; Trey VanDyke, Golf Club Manager; and
Sean Creed, Golf Course Superintendent.
ANNOUNCEMENTS & OPEN FORUM: ANNOUNCEMENTS
AND
Trustee Caleel announced that the Library Foundation has * received a OPEN FORUM
confirmation letter from the Internal Revenue Service indicating the
Foundation is a tax- exempt organization.
Trustee McInerney commented that the Oak Brook Civic Association recently
had a Candidates Night and, again, School District 53 scheduled their Open
House that evening. He asked, if the Board concurred, that the Village
communicate with School District 53 to address resolving a scheduling conflict
of events. - Trustee Savino concurred with Trustee McInerney and
recommended drafting a letter to the Park District, School District and other
community organizations to address resolving any scheduling conflicts of
community events.
President Bushy suggested a letter to each organization indicating the Village's
concern of meeting conflicts and if there could be a joint effort to resolve this
issue. A draft letter will be given to the Board members for their approval
before being sent.
President Bushy noted that the Village President of Schaumburg, through the
Northwest Municipal Conference, has tried to obtain a list of officers of the
Commercial Club of Chicago so that the Metropolitan Area Mayors Caucus
VILLAGE OF OAK BROOK Minutes 1 of 17 March 23, 1999
W
could address some of their concerns of the 2020 Report, but the Club will not
disclose that information. The Club asked that correspondence be sent to
"Dear Sir" of the Commercial Club of Chicago's office with a note requesting
that the correspondence be sent to their officers.
President Bushy indicated that the American Lung Association has asked for
the Village's support of HB2031 and SB896 which allows emission testing of
large diesel trucks in the State of Illinois including out -of -state trucks on any of
our roadways. The Clean Air Act is a major issue for the Metropolitan Mayors
Caucus that will impact the major roadways in Oak Brook.
Trustee Caleel commented on an article from the DOINGS last year citing
firms in Willowbrook and Burr Ridge rating in the top ten polluters in the State
of Illinois. We should also address firms that are polluters and what steps they
have taken to correct their polluting oer air. President Bushy indicated that
these Bills do not .address these types of polluters, but it could be a companion
question that the Village could ask and pursue. Trustee Caleel will bring the
article for the Village Board members to view.
Trustee Kenny noted a Chicago* TRIBUNE article drawing the distinction
between controls on emissions of automobiles but not similar controls on
trucks. President Bushy suggested that these materials could be presented on
the Consent Agenda of the next Village Board meeting.
4. APPROVAL OF MINUTES:
Motion by Trustee McInerney, seconded by Trustee Savino, to approve the
minutes of the Surrey Drive Vacation Public Hearing of March 9, 1999 as
presented and waive the full reading thereof. VOICE VOTE: Motion carried.
Motion by Trustee McInerney, seconded by Trustee Savino, to approve the
minutes of the Regular Meeting of March 9, 1999 as presented and waive the
full reading thereof. VOICE VOTE: Motion carried.
President Bushy thanked Trustee McInerney for presiding as Chairman,
without prior notice, at the Public Hearing and Board meeting on March 9,
1999.
5. OMNIBUS AGENDA:
Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 2 - Trustees Bartecki and Shumate. Motion carried.
VILLAGE OF OAK BROOK Minutes 2 of 17 March 23, 1999
MINUTES
A.
B.
C.
D.
E.
F.
G.
APPROVAL OF BILLS: Approved Omnibus Vote.
APPROVAL OF PAYROLL FOR PAY PERIOD ENDING
MARCH 6,1999: Approved Omnibus Vote.
CHANGE ORDERS: None.
PAYOUTS:
APPROVAL OF:
BILLS -
$391,187.14
PAYROLL -
$325,833.70(gros
PAYOUTS:
1) JAMES J. BENES & ASSOCIATES INC. - PAYOUT # 17 - 1998 1998 PAVING
PAVING PROJECT - $289-94: Approved Omnibus Vote. PROJECT
2) JAMES J. BENES & ASSOCIATES INC. - PAYOUT #21 - 22ND 22ND STREET /YORK
STREET/YORK ROAD CONSTRUCTION $1,717.54: ROAD CONSTRUCTIO?
Approved Omnibus Vote.
3) NICHOLAS & ASSOCIATES - PAYOUT #3 - GOLF GOLF CLUBHOUSE EXPANSION - $89-829-00: Approved Omnibus EXPANSION
HOUSE
Vote.
4) CAROW ARCHITECTS PLANNERS - PAYOUT #1 - LIBRARY DESIGN
LIBRARY DESIGN - $4.488.75: Approved Omnibus Vote.
REFERRALS: None.
AUTHORIZATION TO SEEK BIDS OR PROPOSALS:
1) BANKING SERVICES: Approved Omnibus Vote.
BANKING SERVICES
ACCEPT AND PLACE ON FILE - TREASURER'S REPORT OF TREASURER'S REPOR
FEBRUARY, 1999: Approved Omnibus Vote. FEBRUARY, 1999
H. ORDINANCE 99 -PL -G -628 AN ORDINANCE AMENDING oRD, 99 -PL -G -628
ARTICLE VI OF THE PERSONNEL RULES AND PERSONNEL RULES -
REGULATIONS OF THE VILLAGE OF OAK BROOK (Unused Sick Leav
(PERTAINING TO UNUSED SICK LEAVE UPON Upon Retirement)
RETIREMENT): Approved Omnibus Vote.
I• AWARD OF CONTRACT CONFIRMATION - FIRE STATION FIRE STATION TWO
TWO VEHICLE EXHAUST CAPTURE SYSTEM: Approved VEHICLE EXHAUST
Omnibus Vote. CAPTURE SYSTEM
6. ITEMS REMOVED FROM OMNIBUS AGENDA: None.
VILLAGE OF OAK BROOK Minutes
3 of 17 March 23, 1999
7. ACTIVE AGENDA (Items For Final Action):
A. APPOINTMENTS: No Business.
B. ORDINANCES & RESOLUTIONS:
1) AN ORDINANCE AUTHORIZING GENERAL OBLIGATION GENERAL OBLIGATIO1
ALTERNATE BONDS: ALTERNATE BONDS
At the Regular meeting of March 9, 1999, the Village Board acted to
place the ordinance authorizing issuance of general obligation
alternate bonds on the March 23, 1999 Active Agenda in order to
keep the process moving toward a possible bond sale in the early part
of May. The Village Attorney (acting as issuer's counsel) and bond
counsel have not been able to consult with one another on the content
of the ordinance and the Village Attorney has requested that the
ordinance be tabled until ready for Board consideration.
The publication of the authorizing ordinance begins the 30 -day
backdoor referendum period. The time period involved from the date
of ordinance adoption to actual bond sale is approximately 50 days.
Village Attorney Martens indicated that the bond counsel is on
vacation and will not return until early April before any
communications can be held.
Motion by Trustee McInerney, seconded by Trustee Caleel, to table
consideration of the Ordinance Authorizing General Obligation
Alternate Bonds. VOICE VOTE: Motion carried.
2) RESOLUTION 99 -AG -EX 1 -R -721
AUTHORIZING EXECUTION OF
PROSECUTION OF TRAFFIC
ORDINANCE VIOLATIONS:
Discussed and direction given at the RegL
1999.
RESOLUTION RES . 99- AG- Exi -R -7:
AGREEMENT FOR AGREEMENT FOR
AND MUNICIPAL PROSECUTION OF
TRAFFIC & MUNICIPi
ORDINANCE VIOLA-
filar meeting of March 9, TIONS
The resolution authorizes execution of a new agreement with Linda
Pieczynski to prosecute traffic and municipal ordinance violations.
The Village initially retained Ms. Pieczynski as of March 1, 1995.
The arrangement was renewed, with a moderate adjustment in rates,
in 1996 and again in 1997. The new agreement would run through
April 30, 2001.
VILLAGE OF OAK BROOK Minutes 4 of 17 March 23, 1999
The new agreement reflects an increase in the charge per. court
session from $130 to $138 and an increase in the hourly rate for
consultation, research and trial preparation, and any field court
session exceeding three hours in length from $95 to $98. Although
the amount of such service can vary widely, the Village uses an
average of 2.5 to 3 hours per month.
Ms. Pieczynski has been received extremely well by our police
officers. In a survey of police personnel completed during the first
year of her service to us, it was the unanimous opinion of the
respondents that her overall performance as Village prosecutor had
been excellent. In addition, she has been complimented consistently
on the information, guidance and training she has provided above and
beyond her work in court. A recent survey of Village personnel
confirms their high regard for her services.
Financially, the results have been as anticipated when the relationship
was instituted. The incremental cost of Ms. Pieczynski's services
(over and above what was previously being paid to the State's
Attorney's office) have been more than offset by new revenue
resulting from her work.
Motion by Trustee McInerney, seconded by Trustee Caleel, to pass
Resolution 99 -AG -EX 1 -R -721, "Resolution Authorizing Execution
Of Agreement For Prosecution Of Traffic And Municipal Ordinance
Violations ", as presented and waive the full reading thereof; and
authorize the Village President and Clerk to affix their signatures
upon the Agreement between the Village of Oak Brook and Linda S.
Pieczynski, Attorney at Law. ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 2 - Trustees Bartecki and Shumate. Motion carried.
3) ORDINANCE 99- LC -TA -G -629 AN ORDINANCE Off, 99_LC- Ta -c -62'
AMENDING CHAPTER 8 ARTICLE II ENTITLED VEHICLES FOR HIRE
"VEHICLES FOR HIRE" OF THE CODE OF ORDINANCES
OF THE VILLAGE OF OAK BROOK ILLINOIS:
With concurrence of the Taxi Commissioner, the Village Clerk has
requested an amendment to the Vehicles for Hire ordinance to
provide for placement of the cab vehicle registration decal on the left
corner of the rear window rather than the right. This change enables
Village police officers to more easily verify cab registration at the
designated taxi stands.
VILLAGE OF OAK BROOK Minutes 5 of 17 March 23, 1999
Motion by Trustee Savino, seconded by Trustee Kenny, to pass
Ordinance 99- LC -TA -G -629, "An Ordinance Amending Chapter 8,
Article II Entitled, "Vehicles For Hire" Of The Code Of Ordinances
Of The Village Of Oak Brook, Illinois ", amending Section 8 -42(d) of
Chapter 8, as presented and waive the full reading thereof. ROLL
CALL VOTE:
Ayes: 4 - Trustees Caleel, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 2 - Trustees Bartecki and Shumate. Motion carried.
4) ORDINANCE 99- AL -RR -G -630 AN ORDINANCE ORD.99- AL- RR -G -63(
AMENDING CHAPTER 3 ENTITLED "ALCOHOLIC ALCOHOLIC BEVERAG)
LIQUOR" OF THE CODE OF ORDINANCES OF THE
VILLAGE OF OAK BROOK ILLINOIS:
With the recommendation of the Liquor Commissioner, the Village
Clerk has requested an amendment to the liquor ordinance which
requires that the display of the Village liquor license and the two
required warning signs be displayed together by the licensee at all
times in a conspicuous place where they are readily visible to an
inspection officer. The same requirement shall apply for any license
issued by the Illinois State Liquor Control Commission.
Motion by Trustee McInerney, seconded by Trustee Savino, to pass
Ordinance 99- AL -RR -G -630, "An Ordinance Amending Chapter 3
Entitled, "Alcoholic Liquor" Of The Code Of Ordinances Of The
Village Of Oak Brook, Illinois ", amending Section 3 -42 and Section
349, as presented and waive the full reading thereof. ROLL CALL
VOTE:
Ayes: 4 - Trustees Caleel, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 2 - Trustees Bartecki and Shumate. Motion carried.
C. AWARD OF CONTRACTS:
1) GOLF COURSE MAINTENANCE EQUIPMENT
REPLACEMENT:
Bid packages were sent to four (4) companies. Four (4) sealed bids
were received on March 17, 1999. Funds in the amount of $73,000
have been budgeted in the Golf Course Maintenance Program (52-
834) for the net cost of these purchases. Staff will be retaining one
(1) fairway mower (Unit D -7) as originally planned, and one (1) trap
rake (Unit D -10) to be used as back -ups.
VILLAGE OF OAK BROOK Minutes 6 of 17 March 23, 1999
GOLF COURSE
MAINTENANCE
EQUIPMENT REPLACE-
MENT
Motion by Trustee Caleel, seconded by Trustee Savino; to award
contracts, subject to staff review, to Illinois Lawn Equipment, Inc.
Orland Park, and Chicago Turf & Irrigation, Itasca, the lowest
responsive bidders, for equipment as indicated in Purchasing Clerk
Murphy's memorandum dated March 19, 1999, for a total award
(includes trade -ins) of $66,180; and declare the existing Unit D -6 as
surplus and accept the trade -in value as indicated on Purchasing Clerk
Murphy's memorandum dated March 19, 1999. ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 2 - Trustees Bartecki and Shumate. Motion carried.
D. PURCHASE AUTHORIZATION - EMERGENCY HEAT AND EMERGENCY HEAT
POWER - Y2K PREPAREDNESS: AND POWER -
Y2K PREPAREDNESS
Although there are those who predict serious complications from the
"Millennium Bug" in the form of multiple computer crashes and
long -term utility disruptions, the Oak Brook Emergency Management
(EM)- Team is not forecasting such a bleak outlook for Y2K. The
Team does, however, recognize that the potential for service
disruption exists, and believes it prudent for the Village to be
prepared for a situation somewhat more serious than a normal
weather - related power outage scenario.
For a municipality, Y2K planning involves not only internal systems
and vendor compliance, but also emergency preparedness and disaster
mitigation planning similar to what the Village practices in
connection with a wide range of natural and man -made disasters.
Y2K is a special case; it is a unique and unprecedented disaster risk
for which municipalities everywhere are attempting to prepare. In
Oak Brook, the EM Team has been working on the Y2K problem
since early 1998. It did not take long to realize that electric power is
at the center of gravity of the Y2K issue from a community
emergency preparedness perspective; i.e., if electric service is not
seriously interrupted, other critical community services will function
adequately, provided that essential computerized systems are Y2K
compliant.
Concern over a major power interruption took center stage at a time
when the Village's overall concerns about electric service were at a
peak and confidence in Commonwealth Edison (as was widely
reported) was at its lowest. Against that backdrop the EM Team,
through the considerable efforts of Public Works Director Meranda
and Fire Chief Jarvis, began to plan for the continuation of Village
operations based on a 7 -day power outage scenario. Information was
VILLAGE OF OAK BROOK Minutes 7 of 17 March 23, 1999
6
developed regarding the steps needed to be taken in order to fully
power the .Village Hall, Public Works Building, Bath and Tennis
Clubhouse (for shelter use) and two Village wells. (The fire stations
and reservoirs already have standby power generation. The generator
at Fire Station 1 provides power to Village Hall for essential
equipment and sufficient lighting, but not for the building's electric
heating system.) They learned that the costs of equipping these
facilities for backup generators and procuring the generators in the
current sellers market would come to well over $500,000.
Over the last several months staff has gained confidence that there
will not be a significant interruption in electric service. They have
had a detailed briefing from Commonwealth Edison's technical
people who are devoting full time to the problem, and they state with
assurance that the probability of an interruption at the Y2K rollover is
no greater than at any other time. On March 17, 1999 Unicorn
Chairman John Rowe addressed the DuPage Mayors and Managers
Conference and expressed his confidence that Commonwealth Edison
and the nation's other major utilities will come through the rollover
without difficulty. A brochure on Y2K very recently made available
by Commonwealth Edison was attached to Village Manager Veitch's
memorandum dated March 19, 1999.
Nevertheless, the EM Team believes it is prudent to take certain steps
to be prepared for a Y2K event of some significance and, in the case
of the water utility, to enhance the Village's preparedness beyond
Y2K. Specifically, staff proposes to do the following:
Equip one of the Village's wells (tentatively Well No. 6 at Meyers
Road) to accept backup power from temporary portable generator and
transformer equipment, and secure the necessary rental equipment for
the Y2K period. Estimated Cost: $91,500 to $160,000 depending on
equipment rental prices.
Secure several "Maxi- Heat" units on a rental basis to supply heated
air to certain spaces that would be needed for emergency operation;
specifically, the Emergency Operating Center, the Communications
Center, portions of the Police Department, Public Works, Well No. 6,
and Reservoir A (York Road). Estimated Cost: $18,000.
Secure a standby supply of fuel (in addition to the existing
underground tanks) and auxiliary tanks on a rental basis in order to
extend the available operating period of generators at the Village
Commons, Well No. 6, Reservoir A and Reservoir B (Meyers Road).
Estimated Cost: $20,000.
VILLAGE OF OAK BROOK Minutes 8 of 17 March 23, 1999
The well and reservoir site costs would be borne by the Water Fund
(maximum $182,200), and the Village Hall and Public Works costs
by the General Corporate Fund ($15,800). Funds are not specifically
budgeted for these purposes, but staff anticipates no difficulty
covering the actual costs from the existing 1999 appropriations within
the two funds. At this time, staff is confident that the generator and
transformer rental costs will be closer to the lower end of the range if
the Village proceeds very quickly. Electrical contractors and
equipment suppliers already have numerous businesses and
municipalities seeking these same services and equipment.
Availability is becoming more limited each day, and costs are rising
rapidly.
President Bushy acknowledged the following: that the Oak Brook
Homeowner Association Presidents will be meeting March 25, 1999
to discuss Y2K; the Emergency Management Team meets twice a
month to discuss this issue; and the new issue of the Village's
newsletter addresses Y2K preparedness. It recaps what the Village is
doing and suggests what homeowners can do for themselves and their
home computers. Additional information will be given to the Village
employees, direct mailings and asking the news media for notifying
the public of this issue.
President Bushy asked the Village Board to consider additional costs
of a temporary heater for the Bath and Tennis Club as a warming
center or receiving center for residents. Also, to give food service to
our emergency operating personnel. This was not part of the
memorandum, but it would be nice to offer this facility to our
residents and staff. Village Manager Veitch noted that a range of
estimated costs are from $37,000 to $58,000 to actually power the
Clubhouse with temporary generator equipment. Like Well No. 6,
the bulk of the money is to secure the generator equipment. The
electrical work will remain, but the generator equipment is temporary.
Trustee Kenny acknowledged that the Village would want to have
adequate facilities for our Public Works, Fire and Police department
personnel but questioned whether residents would seek shelter at our
facility. He suggested the Village needs to research this carefully to
determine spending the additional amount of funds for the Bath and
Tennis Club. President Bushy commented since staff needs to be
here to work, the Village would want to keep them here to be fed so
they could go back to duty as soon as possible.
VILLAGE OF OAK BROOK Minutes 9 of 17 March 23, 1999
Trustee Caleel asked with such high rental fees would it be more
effective to spend a little more funds for permanent installation of this
equipment. Public Works Director Meranda indicated the cost of
purchase for equipment at Well No. 6 is $350,000 as compared to
only $4,000 for rental of the equipment. The vendors want a
commitment of a four -month rental due to the high demand of this
type of equipment.
Village Manager Veitch explained that the main service pumps at
Reservoirs A and B have backup generators, but the Village wishes to
supply additional fuel supply. If the Village does not receive water
from the DuPage Water Commission, this will be the Village's source
of additional water. There are eight million gallons of water in our
two (2) underground storage tanks. Public Works Director Meranda
indicated the Village could service water to the residents for two (2)
days with the two (2) reservoirs. With the additional well in service,
the Village could service the residents water for six and one half (6
1/2) days depending if consumption is the same. If a power outage
occurs, the commercial sector of our Village would not be in
operation, then the Village could service water to our residents
approximately thirteen to fourteen (13 -14) days.
Motion by Trustee Caleel, seconded by Trustee McInerney, to waive
competitive bidding and authorize staff to procure certain products
and services for potential emergency needs relating to Y2K
preparedness in a total amount not to exceed $198,000 (General
Corporate Fund - $15,800; Water Fund - $182,200).
The Board members discussed the use of the Bath and Tennis Club
for emergency operating personnel and residents. Staff will
investigate the cost of providing power to the Clubhouse and provide
this information for further review by the Village Board.
ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 2 - Trustees Bartecki and Shumate. Motion carried.
8. DEPARTMENTAL REPORTS: No Business.
VILLAGE OF OAK BROOK Minutes 10 of 17 March 23, 1999
1 Z4�
9. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated):
A. RECOMMENDATION - VILLAGE OF OAK BROOK - SPORTS VILLAGE OF OAK
CORE/WESTCHESTER PARK SUBDIVISION - MAP BROOK- SPORTS CORF
AMENDMENT AND PRELIMINARY AND FINAL PLAT: WESTCHESTER PARK
SUBDIVISION -MAP
The "Westchester Park" area is located at the northwest corner of AMENDMENT AND
York and Oak Brook Roads in the east central section of the Village- PRELIMINARY AND
FINAL PLAT
The Westchester Park Subdivision was platted in 1925 and consisted
of 126 lots, ranging in size from 2,500 to 7,100 square feet, arranged
in four (4) city blocks served by a system of local streets and alleys.
The total area of the original subdivision was approximately 17.5
acres.
The Village's holdings in the subdivision, amounting to about 7.7
acres, were purchased from the Butler Company at the same time and
as a part of the same transaction as the larger tract now commonly
known as the Sports Core. The deed contains restrictions requiring
that the voters, through a referendum, authorize the sale of any real
estate conveyed in the deed.
The Westchester Park property was included in the Sports Core
purchase with the intent of beginning a further land acquisition
program that would eventually see the entire Westchester Park
Subdivision incorporated into the Sports Core. That plan soon
proved financially unrealistic and the Village and several residential
property owners joined together in the early 1980's to consolidate
their respective holdings into larger lots (the Westchester Park
Resubdivision). The Village's lots, which had been zoned for
residential use since annexation in 1962, were rezoned to CR
Conservation/Recreation in 1984.
In the years that followed, there was 'significant new residential
investment in the neighborhood. In 1995, the Village began to
seriously consider divesting some of its holdings in Westchester Park
in order to improve public facilities in the Sports Core. In late 1995,
the concept of selling property first appeared in the Village's Five -
Year Financial Plan. In October of 1996, the Village retained
consulting engineers to begin to address the possibilities from a
technical standpoint. Also in 1996, after several years of discussion,
the Village finally agreed to sell a small portion of former alley right -
of -way (not subject to the deed restriction) to Stephen and Lisa
Becker, 3025 Lincoln Road. The Becker Resubdivision of Lots 7 and
8 of the Westchester Park Resubdivision was recorded, and the sale of
1,300 square feet of property completed, in 1997.
VILLAGE OF OAK BROOK Minutes 11 of 17 March 23, 1999
`z
In March of 1997, an open meeting was held with Westchester Park
residents to review and discuss preliminary subdivision ideas for
other Village -owned property in the neighborhood. Based on the
results of that meeting, the number of proposed lots was reduced from
seven (7) to three (3), the size of the individual lots increased, and the
concept of retaining open space along Oak Brook Road was
proposed.
After the concept was revised, owners of property adjacent to Village
property were given a prolonged opportunity to consider purchasing
Village property in order to increase the size of their own lots.
Ultimately, owners of two (2) properties indicated potential interest:
Those properties are located at 3020 Coolidge and 3025 Lincoln.
After having an opportunity to consider the appraised value of the
additional property, only Mr. and Mrs. Becker, 3025 Lincoln, elected
to participate in the project. They are co- petitioners with the Village
in the subject petition insofar as the subdivision is concerned.
The Plan Commission reviewed the subdivision concept plan in
September of 1998, and forwarded a generally favorable comment
accompanied by several questions and concerns.
On November 3, 1998 the voters authorized the Village to sell not
more than 3 acres of vacant real estate in the Westchester Park area.
The current petition involves rezoning from CR to R -3 of
approximately 2.86 acres proposed to be sold, and further subdivision
of Becker's Resubdivision into five (5) lots: Three (3) new single
family residential lots, the CR zoned open space (to be retained), and
a larger lot at 3025 Lincoln (the Becker property).
A prominent feature of the overall plan is the retention of a wide band
of open space around the perimeter of the Westchester Park area,
along Oak Brook Road (31 st Street) and along York Road.
The petition for map amendment seeks rezoning from CR
Conservation/Recreation to R -3 Single Family Detached Residence
for lots 1, 2 and 3 of the proposed subdivision plus a small amount of
additional property to be added to the existing 3025 Lincoln Road to
create lot 5 of the proposed subdivision. Lot 4 of the proposed
subdivision, which is the largest lot in the subdivision at
approximately 1.2 acres, is proposed to retain its CR zoning and
remain open space.
VILLAGE OF OAK BROOK Minutes 12 of 17 March 23, 1999
If the requested rezoning is ultimately approved, over 30 percent of
the original Westchester Park Subdivision, net of street right -of -way,
will remain as open space. All of the property proposed to be rezoned
was previously zoned for residential use from the time of its
annexation to the Village in 1962 until 1984.
Section 8.3 of the Rules of Procedure of the Oak Brook Plan
Commission provides that the Commission shall consider certain
factors in its consideration of requests for zoning amendment. The
Village's assertions relative to the Section 8.3 factors (the so- called
"LaSalle Factors "), and suggested findings pertaining to same, are as
follows:
(a) The character of the neighborhood.
(b)The extent to which property values are diminished by the
. particular zoning restrictions.
(c)The extent to which the removal of the existing limitations
would depreciate the value of other property in the area.
(d)The suitability of the property for zoned purposes.
(e) The existing uses and zoning of nearby property.
(f) The length of time "under the existing zoning that the property
has remained unimproved considered in the context of land
development.
(g)The relative gain to the public as compared to the hardship
imposed on the individual property owner.
(h)The extent to which the proposal promotes the health, safety,
morals or general welfare of the public.
(i) The relationship of the proposed use to the Comprehensive
Plan.
(j) The community need for the use proposed by the property
owner.
The Sports Core/Westchester Park Subdivision (a subdivision of
Becker's Resubdivision of Lots 7 and 8 of the Westchester Park
Resubdivision) consists of a total of five (5) lots occupying a total of
approximately 4.25 acres. Lot sizes are as follows:
Lot 1 New SF lot
Lot 2 New SF lot
Lot 3 New SF lot
Lot 4 Open Space/
Detention
VILLAGE OF OAK BROOK Minutes
41,537 square feet 0.954 acres
38,700 square feet 0.888 acres
40,691 square feet 0.934 acres
- 51,043 square feet 1.172 acres
13 of 17 March 23, 1999
Lot 5 Existing SF lot 13,316 square feet 0.306 acres
All of the new residential lots meet or exceed lot width and area
requirements in the R -3 District. Lot 5 was previously granted lot
width and area variations. The addition of both lot area and width
through this new subdivision will reduce the nonconformity of this
property (3025 Lincoln Road).
Existing public improvements include semi - improved rural section
roadways (Lincoln Road and Coolidge Street), sanitary sewer
(Hinsdale Sanitary District), potable water (Village of Oak, Brook)
and street signs. Electric and telecommunications utilities are
generally located over head.
Pursuant to the Subdivision Regulations, it will be necessary to
relocate and bury over head utilities and install a rear yard storm
drainage system terminating at a shallow dry-bottom stormwater
detention area on Lot 4. (Lot 4 is to be encumbered by a detention
and conservation easement.)
Pursuant to Section 3(A)(3) of the Subdivision Regulations, waiver of
the requirement for curb and gutter is requested, such improvements
being inconsistent with the semi -rural character of the existing
neighborhood. Similar waivers were apparently granted in the past in
connection with the Westchester Park Resubdivision and Becker's
Resubdivision.
Pursuant to Section 3(E) of the Subdivision Regulations, waiver of
the requirement for sidewalks is requested. There are no sidewalks in
the Westchester Park neighborhood. In 1997 the Village, at the
request of adjacent property owners, removed isolated segments of
deteriorated sidewalk dating to the original Westchester Park
Subdivision.
Pursuant to Section 3(F) of the Subdivision Regulations, waiver of
the requirement for street lighting is requested. There are no
streetlights within the Westchester Park neighborhood. There is a
single Commonwealth Edison -owned intersection light at Oak Brook
Road and Coolidge Street.
In summary, the Village of Oak Brook seeks rezoning and
subdivision of a small portion of property acquired in 1977 with the
Oak Brook Sports Core, but detached from the Sports Core and never
used for recreational purposes, in order to enhance the facilities
VILLAGE OF OAK BROOK Minutes 14 of 17 March 23, 1999
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available for public use and enjoyment on the Sports Core proper.
The 2.86 acres for which rezoning is requested were zoned for
residential use from 1962 to 1984. This rezoning will simply square
off the residentially zoned portion of, the Westchester Park
neighborhood. The proposed subdivision will enhance the overall
quality and value of the Westchester Park residential neighborhood
and provide resources to accomplish needed improvements at the Oak
Brook Sports Core.
The Plan Commission, at its meeting of February 15, 1999, by a vote
of 6 to 1, passed a motion recommending approval of the Map
Amendment (CR to R -3) and the Plat approval. The dissenting
member felt that a larger number of lots would be more economically
beneficial to the Village.
The Zoning Board of Appeals, at its meeting of March 2, 1999, by a
vote of 5 to 0, passed a motion recommending approval of the Map
Amendment rezoning the subject property from CR
Conservation/Recreation to R -3 Single - Family Detached Residence
District.
President Bushy acknowledged that Trustee McInerney has to excuse
himself from the meeting due to his attendance at a School District
event. Trustee McInerney exited the meeting at 8:22 p.m.
Motion by Trustee Savino, seconded by Trustee Kenny, to direct the
Village Attorney to draft the necessary ordinance and resolution for
final consideration at the Regular meeting of April 13, 1999.
President Bushy acknowledged that the property to be sold, 2.86
acres, was approved by the Village residents in a public referendum.
VOICE VOTE: Motion carried.
B. RECOMMENDATION-- OAK BROOK PARK DISTRICT -
VARIATION - WAIVE REQUIREMENT FOR CURBING:
Roy Cripe, Executive Director of the Oak Brook Park District,
representing the applicant, was in attendance at the meeting.
The Park District is requesting a Variation to waive the requirement
for curbing along a portion of the service drive that circles the Family
Recreation Center. This driveway is required to provide emergency
vehicle access to the building perimeter and for limited deliveries of
supplies.
VILLAGE OF OAK BROOK Minutes
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15 of 17 March 23, 1999
OAK BROOK PARK
DISTRICT- VARIATIOP
WAIVE REQUIREMENT
FOR CURBING
The requirement for curbing dates back to the adoption of Ordinance
G -141 in 1972. Since that time, the Village has consistently required
such curbing for all non single - family residential properties.
Much of the existing Central Park paving does not have curbing. As
far as can be determine, these areas are either legal existing
nonconforming or built at a time when the Zoning Ordinance did not
apply to Park District facilities. All recent Park District
improvements have included curbing.
Based on Director of Community Development Hawk's review, the
following elements are significant and should be included in the
Board's consideration:
1) The subject service driveway is primarily being placed to
provide emergency access to the perimeter of the building.
Secondarily, the driveway will be used for infrequent delivery
of pool chemicals and other needs of the facility. These
delivery needs could have been accomplished with much less
paving.
2) The estimated $60,000 cost is substantial in light of the limited
use anticipated.
3) Due to separation distances and topography, it does not appear
that there are any erosion control risks for adjacent properties.
4) Curbing along driveways has the positive effect of keeping
vehicular traffic from wandering off of the pavement.
Inspection of the uncurbed areas in Central Park indicates that
this has occurred and landscaped areas have been damaged.
5) With respect to stormwater management requirements, these
can be handled effectively either way, with or without curbing.
6) Granting of this request may be considered precedent setting in
that the circumstances may not be unusual enough to establish a
unique circumstance or hardship.
The Zoning Board of Appeals, on March 2, 1999, held the required
public hearing for the Park District's request and passed a motion, by
a vote of 5 to 0, recommending approval and including a condition
that signage be placed indicating that the driveway is for service use
VILLAGE OF OAK BROOK Minutes 16 of 17 March 23, 1999
e
only and, in the event that actual experience indicates the need, gates
or some other approved barrier will be installed to discourage use by
the general public.
Motion by Trustee Savino, seconded by Trustee Caleel, to direct the
Village Attorney to draft the necessary ordinance for final
consideration at the Regular meeting of April 13, 1999.
President Bushy asked that staff review the ten -foot (10') slope on the
west side of the road and if there is a need for a guard rail. Village
Engineer Durfey indicated that the item does not meet guard rail
warrants, but he will review this further.
VOICE VOTE: Motion carried.
10. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS:
Village Manager Veitch announced that the Committee -of -the -Whole meeting COMMITTEE -OF -THE
for Monday, April 12, 1999 was scheduled to discuss the Chicago Metropolis WHOLE
2020 Report. Due to some Village Board members having a conflict with that CANCEL 4 -12 -99
date and that the Village received a notice of a program scheduled for April 19, SPECIAL 4 -26 -99
1999 sponsored by the Urban Land Institute and the Metropolitan Planning
Council that would be discussing the 2020 Report; he asked if the Village
Board members would consider rescheduling the Committee -of- the -Whole f
meeting to Monday, April 26, 1999. The Board concurred to hold a special
Committee -of- the -Whole meeting on Monday, April 26, 1999.
11. ADJOURNMENT: ADJOURNMENT
Motion by Trustee Caleel, seconded by Trustee Kenny, to adjourn the meeting
at 8:33 p.m. VOICE VOTE: Motion carried.
ATTEST:
Linda K. Gonnella, CMC /AAE
Village Clerk
bot032399
VILLAGE OF OAK BROOK Minutes 17 of 17 March 23, 1999
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