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Minutes - 03/24/1992 - Board of TrusteesVILLAGE OF OAK BROOK Minutes Mar. 24, 1992 UNOFFICIAL UNTIL APPROVED BY BOARD APPROVED AS WRITTEN OR APPROVED WITH CORRECTIONS, By VILLAGE BOARD ON CALL TO ORDER 1. MEETING CALL: The Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:30 p.m. Pledge of Allegiance was given. ROLL CALL 2. ROLL CALL: The Clerk called the roll with the fo'towing persons PRESENT: President Bushy, Trustees Bartecki, Krafthefer, Payovich, Skinner and Winters. Trustee Shumate arrived at 7:45 p.m. ABSENT: None. IN ATTENDANCE: Stephen Berley, Village Manager; Vince Long, Assistant to Village Manager; Richard A. Martens, Village Attorney; Maggie Powees, Finance Officer /Treasurer; James Fleming, Chief of Police; Robert Nielsen, Fire Chief /Building Commissioner; Dale L. Durfey, Jr., Village Engineer; and Michael J. Meranda, Superintendent of Public Works. 3. ANNOUNCEMENTS & OPEN FORUM: None. 4. APPROVAL OF MINUTES: MINUTES Trustee Skinner moved to approve the Minutes of the Regular Meeting of March 10, 1992 as presented and waive the,full reading thereof. Seconded by Trustee Bartecki. VOICE VO'L'E: Motion carried. 5. CONSEAGENDA: Trustee Winters requested Item S.B., "Bid Recommendation - Emergency Warning Siren System" be removed from the Consent Agenda for di�:cussion. Trustee Skinner moved to approve the Consent Agenda. Seconded by Trustee Payovich. Roll Call Vote: Ayes: 5- Trustees Bartecki, Krafthefer, Payovich, Skinner and Winters. Nays: 0 -None Absent: 1•- Trustee Shumate. Motion carried. A. Bid Recommendation - Brid a Reconstruction - Windsorp Ham er and BUbr� x BID RECOMM. Bra: Approved Omnibus Vote. BRIDGES C. Recommendation from the Oak Brook Hotel,onv_ention and Visitors Committee OIjCVC for Release of funds to the DuPa a Count Convention and Visitors Bureau: FUNDS Approved Omnibus Vote. VILLAGE Op OAK BROOK Minutes -1M March 240 1992 Le V o P.,w 130 T I-M 1'N r 3 -A14 -4;k 0 D. Payouts: PAYOUTS., 1. DuPa a Water Commission - Pa out #38 - Fixed Costs and O & M: DWC - FIXED Approved Omiiibus Vote. COSTS, 0 & M 2. James J. Benes & Associates Inc. - Payout #5 - Jorie Boulevard - JORIE BL`1D.FA FADS- Professional En ©esign Services: Approved Omnibus Vote.$12,128.52 3. Lindley & Sons, Inc. Payout #2 - „Old Oak Brook Dam - Consultin OLD OAK BROOK - ---r -- ----- --°---°--�r' Engineer Services: Approved Omnibus Vote. DAM $2,285.70 E. 22ote Recommendation - 1992 S its Core Landsca a Maintenance - Pesticides SPORTS CORE & Fertilizer: Approved Omnibus Vote. PESTICIDES & FERTILIZER 6. ITEMS REMOVED FROM CONSENT AGENDA: B. Bid Recommendation - EmeEgency Emergency Warninq Siren System: BID RECOMM. -tl -- EMERGENCY Trustee Winters noted Mark Fleishman, Assistant ESDA Coordinator, WARNING SIREN requested in a memo dated March 16, 1992 that additional monies in a not SYSTEM to exceed amount of $7,500.00 is necessary for completion of the CEWS system. Trustee Winters moved to award the contract for installation of an Outdoor Emergency Warning Siren System to Braniff Communications, Inc. and Federal Signal Corporation, the lowest responsible bidder, in the amount of $57,422.60. Seconded by Trustee Payovich. Roll Call Vote: Ayes: 5- Trustees Bartecki, Krafthefer, Payovich, Skinner and Winters. Nays: 0 -None. Absent: 1- Trustee Shumate. Motion carried. Trustee Winters moved to authorize staff to work directly with Commonwealth Edison and authorize an amount not to exceed $,500.00 for installation of electrical service and for site restoration by the Village's current landscaping contractor, which was not part of the aforementioned bid recommendation. Seconded by Trustee Payovich. Roll Call Vote: Ayes: 5- Trustees Bartecki, Krafthefer, Payovich, Skinner and Winters. Nays: 0 -None. Absent: 1- Trustee Shumate. Motion carried. 7. ORDINANCES AND RESOLUTIONS: A. ORDINANCE NO. S -733 AN ORDINANCE GRANTING A FLOOD PLAIN SPECIAL USE ORD. S - 733 PERMIT PURSUANT TO SECTION-10-34 OF THE CODE OF ORDINANCES OF THE VIidAAGE FPSU OF OAK BROOK, ILLINOIS (15 Yorkshire Woods - Rood [Dudek]): 15 Yorkshire °--- -° Woods Trustee Skinner moved that Section 4 of the ordinance be amended to read as follows: That the special use permit herein granted in Section 2 of the proposed ordinance be further expressly subject to the condition that all land modifications on the subject property he aforementioned Site December 31, 1995, in substantial conformity with t Plat. If the property owner fails to meet the conditions in this section, this special use permit shall automatically terminate and be of no further VILLAGE OF OAK BROOK Minutes -2- March 24, 1992 k J force ox effect. The fore oin co letion date ma be exte�d�dcwit ouof ublic hearin s b the President and Board of Trustees assu4 Ordinance NO�� necessity b the property owner; and that the Bo p waive full reading thereof. seconded by Trustee 5 -733 as amended and Payovich. Roll Call Vote: Trustee Shumate arrived at 7:45 p.m. Ayes: Nays: Absent: Abstain: 5- Trustees Bartecki, Krafthefer, payovich, Skinner and Winters. 0 -None. 0 -None. 1- Trustee Shumate. Motion carried. 8. DEPARTMENTAL REPORTS - SPECIALTY AREAS: Trustee Payovich stated the Dupage County Storimw►ater Management omitaee has approved Oak Brook's full waiver request. The Village is now common ity . 11. FINANCIAL_: A. Xrov 11 of Bills: V oucher List of Bills Presented for Approval March 24, 1992 to reflect payment from the following funds: Gene ►al Corporate Fund $ 77,180.22 Hotel /Motel Tax Fund 9,167.70 Motor Fuel Tax Fund 4:376.30 Water Fund 91,694.78 Sports Core Fund 31,856.33 Trustee Bartecki moved to approve Voucher List of Bills in the total a.nount of $214,275.33 and authorize the Tillage President to affix her signature thereon. Seconded by Trustee Skinner. Trustee Winters abstained from voting on the blls from Illinois Bell due to employment by same. Roll Call Vote: Ayes: 6- Trustees Bartecki, Krafthefer, Payovich, Shumate, Skinner and Winters. Nays: 0 -None Absent: 0 -None. Abstain: 1- Trustee Winters as noted above. motion carried. 9. UNFINISHED BUSINESS: A. Continued Discussion of Draft 1992 93 Co rate Fund Bud et: President Bushy commended Staff for their diligent work inclopingithe proposed budget. She noted the draft denotes a $200,000 expenditures than previously proposed. APPROVAL OF BILLS 1992/93 CORPORATE FUND BUDGET Village Manager Berley presented a recommendation for theBoard3requesting the midpoints be adjusted 3.8% for empl.oY®a's salary ranges VILLAGE OF OAK BROOK Minutes 0,3_ March 24, 1992 4 a further recommended the current policy be amended that an NWinleleven performing at a satisfactory level progress through the (11) years rather than seven (7) years. Village manager Barley requested Board direction by April 14. Trustee insurance stated that employees' salaries include medical lwand is dental. and pension contributions. These above the national average. We must look at the entire wage packaget not just salaries. Trustee Shumate added that a compromisa wage plan is essential. Trustee Krafthefer cautioned the Board to look closely at revenue projections. He noted that measures can be taken a few months at a time rather than making major changes of a permanent nature. President Bushy stated that a third of the employees should not be penalized. Any changes should benefit or impact all and that the merit increases should be kept the same. Trustee Winters stated the Village should keep parity with the rest of the region and offer choices to employees regarding nsurancce. He ben fits to requested the Board to move cautiously in the n of residents. President Bushy pointed out that garbage collection fees could be phased in and later phased out for residents. The following Village employees addressed the Board: Hark DeLise, Police officer - objected to the salary proposal. He requested the Board not to penalize young officers who make up are third of the force and to maintain the present salary structure. ways of increasing Village revenue as opposed to a decrease in salary. Vince Artl, police officer - stated the Village Board should provide incentives for employees to advance in rank. Dave Fawkes, a representative from the Oak Brook Association of commerce and Industry (OBACI), read a unanimous recommendation from OBAcI not to increase the Utility Tax. It suggested theBoa dbwaitfuntil the first rd quarter Sales Tax revenue is received, the final construction project are received` and then study the Utility Tax. Mr. Fawkes stated that the Utility Tax was established for capital improvements and feared that the commitment is going astray. President Bushy clearly stated that the existing Utility Tax revenue is for capital improvements only. After much discussion, the Board reached the following consensus: 1. The current employee Salary Plan remain in place. VILLAGE OF OAK BROOK Minutes -4- March 24, 1992 4 w+• 4 ".q 2. The Utility Tax will continue as is at this time. 3. Residents will not be required to pay for garbage pick up. 4. The Village will increase parking and false alarm fines, and will institute a $4.00 per month charge for each police /fire alarm subscriber as suggested in draft. 1. Above items #2 and #3 will be reviewed after the first quarter Sales Tax and bids for the Jorie Boulevard construction project are received. It was a consensus of the Village Board to direct Staff to prepare the tentative budget for the April 28, 1992 Regular Board meeting and prepare the necessary ordinances for salaries, alarm fees and fine increases. 10. NEW BUSINESS: None. 12. EXECUTIVE SESSION: Trustee Skinner moved to adjourn to Zxecutive Session at 10 :55 P.M. for discussion of litigation. Seconded by Trustee Payovich. Roll Call Vote: Ayes: 6- Trustees Bartecki, Krafthefer, Payovich, Shumate, Skinner and Winters. ways: 0 -None. Absent: 0 -None. Notion carried. P 13. ADJOURNMENT: Trustee Winters moved to adjourn the meeting at 11:05 p.m. Seconded by Trustee Skinner. VOICE VOTE: Lotion carried. ATTEST: f?nda n nella Village Clerk a:btmn324 VILLAGS Op OAK BROOK Minutes i1fL!1 EXECUTIVE SESSION ADJOUR- WENT March 24, 1992