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Minutes - 03/24/1998 - Board of Trustees2. VILLAGE OF OAK BROOK Minutes MARCH 24 1998 UNOFFICIAL UNTIL APPROVED AS WRITTEN _ OR AS AMENDED t,.--By ILLAGE BOARD ON ­ G C&LL: The Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:29 p.m. Pledge of Allegiance was given. The Deputy Clerk called the roll with the foa.owing persons PRESENT: President Bushy, Trustees Bartecki, Caleel, McInerney, Savino and Shumate. Trustee Kenny arrived at 7:35 p.m. ABSENT: None. IN ATTENDANCE: Stephen B. Veitch, Village Manager; Tom Hawk, Director of Community Development; Debra J. Jarvis, Fire Chief/Builduig Commissioner; Bruce F. Kapff, Director of Information Services & Purchasing; Richard A. Martens, Village Attorney; Michael J. Meranda, Public Works Director; Allen W. Pisarek, Chief of Police; Bonnie Sartore, Bath and Tennis Club Manager; and Trey VanDyke, Golf Club Manager. Trustee McInerney commented on Senate Bill 1628 which is currently under consideration in Springfield. The "Failure to Supervise" bill provides that local public entities and their employees are liable for the supervision of all activities on public property and can be held liable for the willful and wanton failure to supervise such property. Currently, local public entities and their employees are absolutely immune for failure to supervise public property except at public swimming pools. The ramifications for the Village of Oak Brook are of great concern, since the Bill does not distinguish between activities such as a swimming pool vs. a person just walking his dog through the Sports Core; it gives no consideration to the fact that Village streets are "public property ", and the Bill does not describe "willful and wanton ". Local Senator Kirk Dillard is a sponsor of the bill, and as such, he will be heartily lobbied by Village Manager Veitch when he goes to Springfield for the Illinois Municipal League Legislative Day, and by the entire delegation when the DuPage Mayors and Managers Conference participates in the annual drive down. VILLAGE OF OAK BROOK Minutes 1 of 13 March 24, 1998 MEETING CALL. ROLL CALL ANNOUNCEMENTS AND OPEN FORUM _7 7777 7-7, VILLAGE OF OAK BROOK Minutes MARCH 24 1998 UNOFFICIAL UNTIL APPROVED AS WRITTEN _ OR AS AMENDED t,.--By ILLAGE BOARD ON ­ G C&LL: The Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:29 p.m. Pledge of Allegiance was given. The Deputy Clerk called the roll with the foa.owing persons PRESENT: President Bushy, Trustees Bartecki, Caleel, McInerney, Savino and Shumate. Trustee Kenny arrived at 7:35 p.m. ABSENT: None. IN ATTENDANCE: Stephen B. Veitch, Village Manager; Tom Hawk, Director of Community Development; Debra J. Jarvis, Fire Chief/Builduig Commissioner; Bruce F. Kapff, Director of Information Services & Purchasing; Richard A. Martens, Village Attorney; Michael J. Meranda, Public Works Director; Allen W. Pisarek, Chief of Police; Bonnie Sartore, Bath and Tennis Club Manager; and Trey VanDyke, Golf Club Manager. Trustee McInerney commented on Senate Bill 1628 which is currently under consideration in Springfield. The "Failure to Supervise" bill provides that local public entities and their employees are liable for the supervision of all activities on public property and can be held liable for the willful and wanton failure to supervise such property. Currently, local public entities and their employees are absolutely immune for failure to supervise public property except at public swimming pools. The ramifications for the Village of Oak Brook are of great concern, since the Bill does not distinguish between activities such as a swimming pool vs. a person just walking his dog through the Sports Core; it gives no consideration to the fact that Village streets are "public property ", and the Bill does not describe "willful and wanton ". Local Senator Kirk Dillard is a sponsor of the bill, and as such, he will be heartily lobbied by Village Manager Veitch when he goes to Springfield for the Illinois Municipal League Legislative Day, and by the entire delegation when the DuPage Mayors and Managers Conference participates in the annual drive down. VILLAGE OF OAK BROOK Minutes 1 of 13 March 24, 1998 MEETING CALL. ROLL CALL ANNOUNCEMENTS AND OPEN FORUM President Bushy advised tie Trustees that Oak Brook has been invited to join the U.S. Conference of Mayors. The Village is already a member of the National League of Cities, but she indicated that the opportunity is a good one for Oak Brook, and an acknowledgment of the impact of our commercial presence even though our population is smaller than most members of the U.S. Conference. She is of the opinion that the networking opportunities and the opportunity to participate in some of the committee work would be valuable for Oak Brook, since we would have input into some of the policy statements being made by the U.S. Conference. The Village would not be a voting member because of its population. President Bushy displayed copies of membership materials received from the Conference for the Trustees' penzal. She suggested that the Village join for one year (at a cost of about $500) as a trial membership, and the Board can determine next year if there is vidue received for the membership fee. The Trustees concurred with the recommendation to join the U.S. Conference of Mayors for one year. Trustee Bartecki suggested 1,-e ;i* -wing the DARE program in light of a recently completed study which showed that there were some areas where it was felt DARE did not do a good job %eeping the children away from controlled substances. Since the Village does not know what schools were surveyed, nor does it know any of the other many variables, the Board asked Chief of Police Pisarek to work with Village Manager Veitch to obtain a copy of the study and to examine its relevance to Oak Brook and the Village's participation in the DARE program. • 4012511 �l Motion by Trustee McInerney, seconded by Trustee Shumate, to approve the minutes of the Regular Meeting of March 10, 1998 as presented and waive the full reading thereof. VOICE VOTE: Motion carried with Trustee Savino abstaining. • ul 004 Motion by Trustee Caleel, seconded by Trustee Bartecki, to approve the Omnibus Agenda. ROLL CALL VOTE: Ayes: 6 - Trustees Bartecki, Caleel, Kenny, McInerney, Savino and Shumate. Nays: 0 - None. Absent: 0 - None. Motion carried. A. AP� P —RQV,AL OE, HILLS: Approved Omnibus Vote. VILLAGE OF OAK BROOK. Minutes 2 of 13 March 24, 1998 MINUTES APPROVAL OF: BILLS - $199,843.37 B. , OF PAYROLL FOR PAY PEI I_OD ENDI„ PAYROLL - n9$: Approved Omnibus Vote. $341,741.02(gross) C. ORDERS: None. Ij. PAYQUTS: PAYOUTS: Omnibus Vote. E. REE S: REFVRRAT.S VA I) GOLF COURSE MAINTENANCE EQUIPMENT GOLF COURSE MAINT- REPL,ACEMENTIPURCHASE: Approved Omnibus Vote. ENANCE EQUIPMEMT 2) GOLF COURSE CART PATH PAYING: Approved Omnibus GOLF COURSE CART Vote. PATH PAVING G. ACCEPT AND PLACE ON FILE - TREASUREWS REPORT OF TREASURER'S FEBRUARY, 1998: Approved Omnibus Vote. REPORT-FEB., 1998 H. AUDIORIZABON TO NEGOTIATE CONTRAS FIREWORKS INDEPEN! CE DAY FIREWORKS DISPLAY: Approved DISPLAY Omnibus Vote. I. AUTHO IZABON TO NEGOTIATE CONTRACT - ARKING & PARKING & TRAFFIC TRAFFIC CONTROL- 1998 INDEPENDENCE DAY CONTROL -1998 CEELE,BRATION: Approved Omnibus Vote. INDEPENDENCE DAY J. VACATION OF UTILITY EASEMENTS - BETHANY I3IBLICAL BETHANY I3IB:iICAL SEMINARY RROPERTY: Approved Omnibus Vote. SEMINARY - VACATION OF UTTLITY EASE - 6. ITEMS REMOV ED FROM OMNIBUS A.QENDA: None. MENTS VILLAGE OF OAK BROOK Minutes 3 of 13 March 24, 1998 rj_ i- r'yt�; qrN r L As past president of the Oak Brook Area Association of Commerce and Industry (OBACI), Robert C. Strasser was appointed to the Oak Brook Hotel, Convention and Visitors Committee at the Regular meeting of February 24, 1998; term effective March 1, 1998. Mr. Strasser has since indicated that he will be unable to be vi active participant on the Committee and, as such, the Executive Director, Peggy Lucas, of OBACI has indicated an interest in serving. Motion by Trustee Bartecki, seconded by Trustee Caleel, to concur with the recommendation of President Bushy and appoint Peggy Lucas, Executive Director of the Oak Brook Area Association of Commerce and Industry to the Oak Brook Hotel, Convention and Visitors Committee replacing recently appointed Robert C. Strasser; term to expire February 28, 1999. VOICE VOTE: Motion carried. • �.f.1 "I'll ;. •. • NO wmtir I. Ini I • When the Sports Core Ordinance modifications were approved in late 1997, the Village Board agreed to revisit the 1998 swim team fees at a later date. Staff has met in an effort to prepare for the coming season and has recommended swim/dive team fees for the 1998 season as follows: 1 st child in family: $125.00 2nd child in family: $100.00 all additional children: $ 75.00 Motion by Trustee Savino, seconded by Trustee Shumate, to pass Ordinance 98 -SC -G -609, "An Ordinance Amending Article XIV Of The Code Of Ordinances Of The Village Of Oak Brook Relating To Village Recreational Facilities ", setting swim/dive team fees for the 1998 season and waive the full reading thereof. Trustee Bartecki suggested increasing the family fee of swine team members to $130 for the first child in order to defray expenses. Trustee Kenny offered that larger families should be given a tiered fee structure. Trustee McInerney suggested parent involvement with VILLAGE OF OAK BROOK Minutes 4 of 13 March 24, 1998 APPOINTMENTS: OBHCVC - LUCAS ORD.98 -SC -G -609 AMENDING RECREATIONAL FACILITIES (Swim /Dive Team Fees) `�.;:�i� _, :�' C�:.en �;.fi- ;E�,.ytS•F ,> , �.°.rrh ,�a ^C"- •''n^"c ;'.�•rT ,u_•,x-,�`7,77°'m'^2^ p t.a ='R'sP �^ =L`4 a dollar amount bound to be forfeited if there is no involvement. Trustee Caleel asked the motion maker amend his motion. The motion by Trustee Savino was amended to read $135 for the 1998 sNN im/dive team fee for the first child in the family and $100 for each additional child. 1101,1. CALL VOTE: Ayes: 6 - Trustees Bartecki, Caleel, Kenny. McInerney, Savino and Shumate. Nays: 0 - None. Absent: 0 - None. Motion carried. . , UZOLINN Bid packages were sent to fifteen (15) firms. Competitive sealed bids were received on March 4, 1998 from eight (8) companies. Staff is recommending accep,ance of some bids which were not the lowest submitted price, as the lower priced items were for proposed substitutions which did not meet the Village's specifications. Contracts with the awarded firms will operate as requirements contracts, i.e. orders will only be placed when and if the Golf Course has such needs. Bid prices are firm for the entire year. There is no requirement that the Village purchase a set quantity (the Village retains the right to either increase or decrease quantities at its sole option). The Village also has the option to purchase these same items through other sources, e.g. in an emergency when an item is needed sooner than it can be supplied by the low bidder. Approximately $92,400 has been budgeted in various accounts for the purchase of these and other items. Motion by Trustee Shumate, seconded by Trustee Savino, to award requirements contracts to the following eight (8) companies, subject to staff review, based on unit prices bid by the lowest responsive bidders: Bojo Turf Supply, Frankfort, Illinois Consery FS, Tinley Park, Illinois Eagle One Golf Products, Orange, California H & E Sod Nursery, Markham, Illinois Lesco, rocky River, Ohio Scotts Company, Marysville, Ohio Turf Products, West Chicago, Illinois VILLAGE OF OAK BROOK Minutes 5 of 13 March 24, 1998 116;7 GOLF COURSE COMMODITIES Tyler Enterprises, Elwoou, Illinois ROLL CALL VOTE: Ayes: 6 - Trustees Bartecki, Caleel, Kenny, McInerney, Savino and Shumate. Nays: 0 - None. Absent: 0 - None. Motion carried. 2) POLICE UNIFQRMS: POLICE UNIFORMS Bid packages were sent to nine (9) firms. Competitive sealed bids were received on March 4 from three (3) companies. Staff is recommending acceptance of some bids which were not the lowest submitted price, as the lower priced items did not meet the Village's specifications. Contracts with the awarded firms will operate as requirements contracts, i.e. orders will only be paced when and if the Police Department has such needs. Bid prices are firm for the entire calendar year and include shipping charges. There is no requirement that the Village purchase a set quantity (the Village retains the right to either increase or decrease quantities at its sole option). The Village also has the option to purchase these same items through other sources, e.g. in an emergency when an item is needed sooner than it can be supplied by the low bidder. Approximately $26,350 has been budgeted in various accounts for the purchase of these items. Motion by Trustee Shumate, seconded by Trustee Caleel, to award requirements contracts to the following three (3) companies, subject to staff review, based on unit prices bid by the lowest responsive bidders: Associated Supply Co., Inc., Chicago, Illinois Kale Uniforms, Chicago, Illinois Ray O'Herron Co. of Oakbrook 'terrace, Inc., Oakbrook Terrace, Illinois ROLL CALL VOTE: Ayes: 6 - Trustees Bartecki, Caleel, Kenny, McInerney, Savino and Shumate. Nays: 0 - None. Absent: 0 - None. Motion carried. 3) 1928 CRACK SEALING PRQJECT: 1998 CRACK SEALING PROJECT Bid packages were picked up by seven (7) companies. Prospective bidders were required to be Illinois Department of Transportation VILLAGE OF OAK BROOK Minutes 6 of 13 March 24, 1998 f Apw prequalified for this work. Three (3) sealed bids were received on March 18, 1998. Bids received are indicated on the bid tabulation attached to Purchasing Clerk Murphy's memo dated March 18, 1998 and the map and spreadsheet attached to this memo depicts estimated quantities xid areas which will be cracksealed. Unit prices for Midwest Tar Sealer are the same as last year's pricing. The contractor, is responsible for providing any necessary traffic control to direct motorists around the work zones. Disruption is minimal with this process, and all work is scheduled to be completed by June 15, i 998. Funds in the amount of $38,000 ha, c -- -4n budgeted in the Roadway Improvements Program (461 -9070) for this work. Motion by Trustee Barrtecki, seconded by Trustee Savino, to award a contract, subject to staff review-, to Midwest Tar Sealer Co., Inc., Itasca, the lowest responsible bidder, based on the unit prices of $.87 per pound of fiber - asphalt crack sealing material, $.25 per foot of rowdrig and rubberized sealant, and $.18 per foot of backer rod, for an estimated total project price of $25,535.03. ROLL CALL VOTE: Ayes: 6 - Trustees Bartecki, Caleel, Kenny, McInerney, Savir:o and Shumate. Nays: 0 - None. Absent: 0 - None. Motion carried. CAMPAIGN: At the Regular meeting of February 24, 1998, upon the recommendation of the Hotel, Convention and Visitors Committee, the Village Board authorized staff to negotiate a contract with BVK/McDonald for the development and implementation of the 1998 marketing campaign. The Committee recommends the resulting contract detailing the campaign which includes a not -to- exceed amount of $89,843.80 payable to BVK/McDonald for implementation and coordination services and $128,398.34 ($148.398.34 less $20,OOO.Go in matching funds from the DuPage Convention and Visitors Bureau) payable to various vendors for costs associated with the following projects: Summer Weekend Package Mailer $14,414.00 Summer Weekend Package News Ad $53,930.00 Winter/X -Mas Weekend Package Mailer $10,969.00 Winter/X -Mas Weekend Package News Ad $46,035.00 Meeting Planners/Travel Agents Direct Mail $11,423.34 VILLAGE OF OAK BROOK Minutes 7 of 13 March 24, 1998 4 y. �s"x SaxhNi` <�ti — i` `.tea r,�.f^'F`"i .._: •. �✓` , ..- ,. t S i . l� :'S. ' :i, M taS` A° A 'M1� �$'T £ 3,4t °- t RiS4 * o* $ 5,035.00 Midwest Meetings Advertisement $ 4,540.00 Chicagoland Travel Ideas Advertisement $11 ,963.80 800 Number Cortinuation - Service & Scripting $31,633.00 i Religious Conference Manager - Magazine Ad $17,725.00 General Video Promoting the Oak Brook Area $29,545.00 Ad Placement - 1998 AAA Guidebook $ 8,722.00 Trade Journal Public Relations $ 5,035.00 Midwest Meetings Advertisement $ 4,540.00 Chicagoland Travel Ideas Advertisement $11 ,963.80 800 Number Cortinuation - Service & Scripting $31,633.00 Agency planning /coordination outside of specific projects $23,940.00 Advertisement in the DuPage Visitors Guide $1 1,000.00 Sub -Total 1998 Campaign $280,875.14 Less Anticipated DCVB Matching Funds (S 2+000.00) TOTAL, 1998 Campaign (not -to- exceed) $260,875.14 Motion by Trustee McInerney, seconded by Trustee Bartecki, to approve the Oak Brook Hotel, Convention and Visitors Committee 1998 Marketing Campaign totaling $260,875.14, and authorize the Village Manager to execute the necessary agreements after review by the Village Attorney. ROLL CALL VOTE: Ayes: 6 - Trustees Bartecki, Caleel, Kenny, McInerney, Savino and Shumate. Nays: 0 - None. Absent: 0 - None. Motion carried. 4. \ Bids packages were sent to eighteen (18) firms. Competitive sealed bids were received on March 18, 1998 from eight (8) companies. Bids received are shown on the bid tabulation attached to Purchasing Clerk Murphy's memo dated March 18, 1998. Staff has received adequate references as to the quality of work provided by Wingren's Landscape Maintenance. However, as with other contracts of this type, Village specifications allow for cancellation of the contract if the quality of work fails to meet the Village's expectations. Areas to be maintained include all Village properties, plus various cul -de -sacs and median strips along street rights -of -way, some sections of County right-of-way and the banks of Salt Creek (Roosevelt to 22" d Street). Funds in the amount of $72,455 have been budgeted in various programs to cover this work. Motion by 'Trustee Savino, seconded by Trustee Bartecki, to award a three -year contract, subject to staff review, to Wingren's Landscape Maintenance, Inc., Bolingbrook, the lowest responsible bidder, at the V1,1LAGE OF OAK BROOK Minutes r, 8 of 13 March 24, 1998 LANDSCAPE MAINTENANCE ,A„mfx.,�p ,2• -s.,•° �-;rr^ ems°:- Sa�,z-,. �' ?�'; =tea ,, °o' r-wia c r, tnm� y� Y �; h w e, ;�: _ -:. t s " "' -� a 9 £ ,�'v" t.3y r�_ ��, ; �, ., �f Cys v y1, tg : 4s a "� '„: - ��,° '.'4 �sr�, tK 3Z i�,P`��a�.k d_ <, u d a a %r .: z e°�-�rF -,� 'u^+i t�� air d1'7' Fax i "�s? r n _�,.` Y'��' annual lump sum prices indicated on the bid tabulation attached to Purchasing Clerk Murphy's memo dated March 18, 1998 for the various areas to be maintained (1998458,050, 1999 - $59,170 and 2000- $60,308) and that the unit costs for miscellaneous labor and equipment for other work as needed be accepted, as indicated on the bid sheets also attached to Purchasing Clerk Murphy's memo dated March 18, 1998. ROLL CALL VOTE: .Ayes: 6 - Trustees Bartecki, Caleel, Kenny, McInerney, Savino and Shumate. Nays: 0 - None. Absent: 0 - None. Motion carried. WJIF-111 "It • ► _. • U ._. ._ •� •.• 1 W •. .. \ Keith Olsen, architect for Clubhouse International, spoke to the construction of planters for the proposed outdoor dining area of the restaurant. He stated the planters would be metal structures anchored in concrete. President Bushy emphasized the serious stand the Village takes with regard to the consumption of alcohol at such establishments. This request is much like 'the requests previously approved for several other restaurants in Oakbrook Center. The conditions the petitioner has agreed to operate within are the same. The perimeter planting/barrie- is different in design in that it is constructed of welded steel t ;ing, and it does include the same ballast to increase its mass. In the designer's opinion, this design is structurally equivalent with the previously approved design. The Plan Commission by a vote of 5 to 0, at their February 16, 1998 meeting, and the Zoning Board of Appeals by a vote of 6 to 0, at their March 3, 1998 meeting, have recommended approval of Clubhouse International's request for Special Use approval for an "outdoor dining area adjacent to a restaurant" subject to the following conditions: 1. The dining area will be in substantial accordance to the floor plan as submitted. 2. The perimeter planter/barrier will be constructed in accordance with the plans submitted. VILLAGE OF OAK BROOK Minutes 9 of 13 March 24, 1998 CLUBHOUSE INTERNATIONAL - SPECIAL USE - OUTDOOR DINING (298 Oakbrook Center) 3 ` Yu'\ i �Li xi�P �i5h` �'k( N1 i� e � 'fir'' xvx . � a 5�V 5 ?��3�M r ter 1 � 6 t � i � ° � i\ r ` F a' z i�#� si nw � �"i rt "h„� 1 S*..:�.w.,'C f�'eA F'Yi- ., �'�'°i�'K?.�y'Y' 'fL`�.•'�`i. -� � Tix�„h`v�o � 1_"�! 3. The dining area will be operated in accordance with the rules of operations submitted, as follows: a. The dining area may be set up between April 1 and April 15, and may be removed between October 1 and October 15 of each year. b. No more than 40 seats may be provided. C. The barrier system will be of custom made copper and iron planter boxes (see sketches on pages 13 -13d of the petition file) that will be similar in design to the interior metal work and railings. They will meet or exceed the barricade standards approved by Village Ordinance. d. The emergency egress gate shall open out only and be 3 feet wide. e. No signage or banners will be placed in the outdoor dining area. f In October, all equipment, including the railing, will be removed and the sidewalk area will be restored to its original condition including patching or plugging any holes. g. The restaurant will b.-- responsible for maintaining and cleaning the outdoor area and shall comply with all applicable requirements of the DuPage County Health Department. h. A minimum six foot wide sidewalk adjacent to the outdoor dining area will be maintained at all times. i. There will be no live music. dancing or other entertainment in the area. j. Access to the outdoor dining area shall be through the restaurant only. k. A waiter station, similar in design to the barrier planter boxes, will be installed with self contained water and electricity to facilitate service to the outdoor tables. This station will be covered and locked during non -use. 1. The up lights in the sidewalk will be deactivated for the season and covered with metal plates in place of the glass lenses. No additional lighting, except for table candles, will be provided. M. The planters will be water tight with internal drainage to allow for live greenery and seasonal flowers. Motion by Trustee Caleel, seconded by Trustee Bartecki, to direct the Village Attorney to draft the necessary ordinance to include the following condi *,;ons to be brought for final action at the Village Board Regular meeting of April 14, 1998: VILLAGE OR OAK BROOK Minutes Ell 10 of 13 March 24, 1998 -77 +zH `$ r r-'t `.. h 1 7 i I. The dining area will be in substantial accordance to the floor plan as submitted. 2. The perimeter planter /barrier will be constructed in accordance with the plans submitted. 3. The dining area will be operated in accordance with the rules of operations submitted, as follows: a. The dining area may be set yip between April I and April 15, and may be removed between October 1 and October 15 of each year. b. No more than 40 seats may be provided. C. The barrier system will be of custom made copper and iron planter boxes (see sketches on pages 13 -13d of the petition file) that will be similar in design to the interior metalwork and railings. They will meet or exceed the barricade standards approved by Village Ordinance. d. The emergency egress gate shall open out only and be 3 feet wide. e. No signage or banners will be placed in the outdoor dining area. f In October, all equipment, including the railing, will be removed and the sidewalk area will be restored to its original condition including patching or plugging any holes. g. The restaurant will be responsible for maintaining and cleaning the outdoor area and shall comply with all applicable requirements of the DuPage County Health 'Department. h. A minimum six foot wide sidewalk adjacent to the outdoor dining area will be maintained at all times. i. There `trill be no live music, dancing or other entertainment in the area. j. Access to the outdoor dining area shall be through the restaurant only. k. A waiter station, similar in design to the barrier planter boxes. will be installed with self contained water and electricity to facilitate service to the outdoor tables. This station will be covered and locked during non -use. 1. The up lights in the sidewalk will be deactivated for the season and covered with metal plates in place of the glass lenses. No additional lighting. except for table candles, will be provided. M. The planters will be water tight with internal drainage to allow for live greenery and seasonal flowers. VOICE VOTE. Motion carried. VILLAGE OF OAK BROOK Minutes 11 of 13 March 24, 1998 �. i�� =„�`nx tx� � ^s ^ -?�^�• r` y �, _ �, 'T^- _ .. , M�*.��,.?r, -yrwS z;p'P�n'�4m �lij i'x�xra�n ,.,4d.,�r,. '�> r ,*,.o s.,^ry�r+�S�.;�d,�y+y rr z � <�*rr�'a�—, t� °.'c e�ca�x,�% TW .YIS< fat � F B. I'QLICY QRDINANCE - RESID • TIAL SEECIAL SERVICE RESIDENTIAL SPECIAL, SERVICE AREA Based on the Committee -of- the -Whole discussion on February 23, Village Manager Veitch has revised the proposed policy ordinance on residential Special Service Areas ( SBA's). The changes are as follows: As suggested by the Board, the minimum showing of interest for a resident - initiated application has been increased from 40 percent to 60 percent of the proposed area (Section 3). A new section (Section 4) has been added to require the staff to prepare a report, including appropriate estimates of costs, to assist the Board in its consideration of an application (and provide information for affected property owners should the application proceed to the ordinance stage). Although it has determined that advance definition of the geographic limits of SBA's in the Village would be inconsistent with the statute (and probably not very practical), language has been added to Section 5 to make it clear that the legal description of an SSA will be determined solely by the Board, whether or not it happens to be the same as the area proposed initially. A new section (Section h) has been added to indicate that the Board may set a limit on the costs that the Village will incur prior to the end of the objection period, the point at which an SSA becomes a legal reality. Motion by Trustee Caleel, seconded by Trustee Bartecki, to place the Policy Ordinance - Residential Special Service Area revisions on the April 28, 1998 Village Board agenda for discussion and direct the Village Manager to forward a copy of the proposed policy ordinance to the Homeowners' Association Presidents for their comments. VOICE VOTE: Motion carried. fell) NONNI MIN C►u Motion by Trustee Caleel, seconded by Trustee Bartecki, to adjourn the meeting at 8:52 p.m. VOICE VOTE: Motion carried. VILLAGE OF OAK BROOK Minutes 12 of 13 March 24, 1998 ATTEST: K. Gohnella, CMC Village Clerk bot32498 13 of 13 March 24, 1998