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Minutes - 03/25/1997 - Board of Trustees� W ",`dam -i ��� N rY t ; � 't �"' °` ik "ol^ s"'' � �" °ebi r'�� �i "� �✓t' -se?. �s iA!' �� ��' 9 v< va-. � x.� a. � � <.�.. � ,. �1 _ y,,` s• �^, .,mss r,, fPt..< Fl�,� ,a its.• r �r DA467w 4* VILLAGE OF OAK BROOK Minutes MARCH 25, 1997 UNOFFICIAL UNTIL APPROVED AS WRITTEN OR AS AMENDED _ BY VILLAGE BOARD ON � ?:7 1. MEETING CALL: MEETING CALL The Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:33 p.m. Pledge of Allegiance was given. 2. ROLL CALL: ROLL CALL The Clerk called the roll with the following persons PRESENT: President Bushy, Trustees Bartecki, McInerney, Payovich and Savino. ABSENT: Trustees Kenny and Shumate. IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty, Assistant to the Village Manger; Dale L. Durfey, Jr., Village Engineer; Tom Hawk, Director of Community Development; and Richard A. Martens, Village Attorney. 3. ANNQUNCEhIENIS & OEEN Ems: No one appeared. ANNOUNCEMENTS � OPEN FORUM 4. APPROVAL OF ES: MINUTES Motion by Trustee McInerney, seconded by Trustee Bartecki, to approve the minutes of the Committee -of -the -Whole Meeting March 10, 1 997 as presented and waive the full reading thereof. VOICE VOTE: Motion carried with Trustee Savino abstaining. Motion by Trustee McInerney, seconded by Trustee Bartecki, to approve the minutes of the Regular Meeting of March 11, 1997 as presented and waive the full reading thereof. VOICE VOTE: Motion carried. Motion by Trustee McInerney, seconded by Trustee Bartecki, to approve the Omnibus Agenda. ROLL CALL VOTE: Ayes: 4 - Trustees Bartecki, McInerney, Payovich and Savino. Nays: 0 - None. Absent: 2 - Trustees Kenny and Shumate. Motion carried. APPROVAL OF: A. APP&QyAL OF,BILLS; Approved Omnibus Vote. BILLS $259021.25 VILLAGE OF OAK BROOK Minutes 1 44110A1000, 1 of 7 March 25, 1997 F y� l03 C. AFP&QVAL QE F!AY&QLL: Approved Omnibus Vote. W.: � Gli z Lei *61 Z3 PAYROLL $291,558.80(gros ?AYOUTS: MT PAYING PROJECI - CONSIRUCTION INSPECIIQN - PROJECT S,3.342.22: Approved Omnibus Vote. 2. JAMES J. BENES & ASS!CIATES. INC. - PAYOUT #24 & 1995 PAVING FINAL - 1995 PAYING PROJECT - CONSTRUCTION 5250,61: PROJECT Approved Omnibus Vote. 3. JAMES J. BENES & ASSOCIATES, INC, - PAYOUT #5 - 1997 1997 PAVING PAYING PROJECT - DESIGN - $5.251,15: Approved Omnibus PROJECT Vote. 9 N N N N V-4 A -Toqk 11-11 X F. G. REFERRALS: I - PAPACLUS (270 OAKBRQOK CENTER) - SPECIAL I ISE - PAPAGUS, OUTDOOR DINING -- REFER To PLAN COMhESSM SPECIAL 'USE MEETING QF AML 21,1997 AND ZONING BOARD OF OUTDOOR DINING APPEALS MEETINQ OF MAY 6.1992: Approved Omnibus (270 Oakbrook Vote. Center) 2. MC DQNALD-5 (2215 JORIE HQUEVARD) - AMEND QRA-3 McDONALDS - DEVEWINENT PLAN, ETC, AND SPECIAL USE - AMEND ORA-3 HELIPORT -- REEER IQ PLAN COMMISSION MEEIING QE DEVELOPMENT PLANq APRIL 21,1997 AND ZONING BOARD OF APPEALS ETC. AND SPECIAL WEEIING OF MAY 6.1222: Approved Omnibus Vote. USE - HELIPORT (2915 Jorie Blvd.) AUTHORIZATION TO SEEK BIDS OR PROPQSALS: No Business. FWD Kai: I w W." I e 1011 ww., T-414 IQ z 1, a I Ra w 1 "13 *4 y3je 30 lk,413114:14291 "Age) I FEBRUARY, 1992: Approved Omnibus Vote. V Los t NJ 0 11•1H ••' 401,T11,911-yo ma$ M ELIU IIII till P-Wit- VILLAGE OF OAK BROOK Minutes 2 of 7 TREASURER'S REPORT - FEBRUARY, 1997 WATER MAIN EASEMENT (19 W 010 Ave.Chateaux North) - The Sanctuary Sub. Loop Main i March 25, 1997 -.. .+._,ww.,..,w, - ___ _.�.. a,. . i,,,... s.,. �s��awe, �.. v. �xwv. x. .n,rv.�.o...x.w.rwuca«..wamura4l % ^,'Y"';' 'iy`'€. 5 ;ice +A4'r '� y r'+•'i�t`• `":. "� ^�T T;RAt�P; F- 7. ACTI YE�.A.GENDA..119ms For Finial Acti nl: A. APPOINTMENTS: APPOINTMENTS: By Ordinance, the Committee dissolves June, 1998 unless an ordinance is passed to continue it. OAK BROOK Motion by Trustee McInerney, seconded by Tn.istee Be rtecki, to SAFETY PATHWAY concur with the recommendation of President Bushy and re- appoint COMMITTEE: the following to the Oak Brook Safety Pathway Committee, with their HUIZENGA terms expiring June, 1998: Heidi Huizen a - Northwest Quadrant DOYLE MCSHANE Tom Doyle - Southeast Quadrant Steve McShane - At Large. VOICE VOTE: Motion carried. Motion by Trustee Bartecki, seconded by Trustee McInerney, to OBHCVC : concur with the recommendation of President Bushy and appoint Michael C. Jorgensen, the new General Manager of The Drake Oak JORGENSEN Brook Hotel, to the Oak Brook Hotel, Convention and Visitors Committee to fill the term held by the previous Manager, Adrianne Beck, with his tern expiring February 28, 1998. VOICE VOTE: Motion carried. 1. ORDINANCE 97- ZO- V- DU- SWM &FP -S -873 AN ORD.97- ZO -V -DU- QRDINANCE GRANTINQ A VARIANCE FRQ,Vj THE DU SWM&FP -S -873 Ems,, BOUNTY COUNTYWIDE STORMWATER AND VARIANCE FROM FLQQD PLAIN ORDINANCE (3501 ADAMS_ &QAD): DU PAGE COUNTY COUNTYWIDE STORMWATER AND Discussed and direction�iven at the Regular Meeting of March 11, FLOOD PLAIN 1997. The ordinance grants a variance from the DuPage County ORDINANCE Countywide Stormwater and Flood Plain Ordinance requirements for ( 3501 Adams Rd . ) the Wegner Woods Resubdivision. Motion by Trustee McInerney, seconded by Trustee Bartecki, to pass Ordinance 97- ZO- V- DU -SWM& FP -S -873, "An Ordinance Granting A Variance From The DuPage County Countywide Stormwater And Flood Plain Ordinance (3501 Adams Road) ", as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 4 - Trustees Bartecki, McInerney, Payovich and Savino. Nays: 0 - None. Absent: 2 - Trustees Kenny and Shumate. Motion carried. VILLAGE OF OAK BROOK Minutes 3 of 7 7�,i� Mamh 25, 1997 .` ^N`Sr�t2'.i4s13 ^: is}�;"'�` , i � r 's; • . •:.• • i , x`s'i�i�i 5i','x" o�;y'•r.'; r,.Vx�: , « "�`"h.�a �. ^„ 4._�R i i� s 5� z ,` F ,i. . y.r . f .,fir` v, � Y'A 1 < " „ , r .a ,x�{,•_, r� r� .S..t 3"�,`v t -._th”' 3 l'hi,i4 n 9s3.r rti .� 7.,4.p`.N r,1 " •. . 'P M1/ `x d— i'!. ^`a — " „ F 2. QEDINANCE 92-HA- U85 AN ORDINANCE AMODING ORD.97-HA-G-585 ORDINANCE Q- 177, THE TRAFFIC CQDE OF THE YILLAQ HANDICAPPED OF OAK BROOK, ILLINQIS - HANDICAPPED PARKING: PARKING A recent amendment to the Illinois Vehicle Code increases the minimum fine for handicapped parking violations from $50 to $100. Motion by Trustee McInerney, seconded by Trustee Bartecki, to pass Ordinance 97 -HA -G -585, "An Ordinance Amending Ordinance G- 177, The Traffic Code Of The Village Of Oak Brook, Illinois - Handicapped Parking ", raising the minimum fine for handicapped parking violations from $50 to $100, as presented and waive the fu!' reading thereof. ROLL CALL VOTE. Ayes: 4 - Trustees Bartecki, McInerney, Payovich and Savino. Nays: 0 - None. Absent: 2 - Trustees Kenny and Shumate. Motion carried. • s \ I I i D. CQNSU TANTCONSTRU CTIO SERVICES A_- GUEMENT - CONSULTANT 22ND ST SET AND YORK ROAD PROJECT: CONSTRUCTION SER'V'ICES At the Regular meeting of February 27, 1997, authorization was given AGREEMENT 2 2ND STREET AND to negotiate a contract with James J. Benes and Associates, Inc, for YORK ROAD PROJECT Professional Engineering Construction Services for the 22nd Street/York Road project. The contract has been reviewed by Village Attorney Martens and approved as to form. The Village is obligated to fund 100% of the engineering construction services for this project. The 1997 and 1998 budgets have been and will be structured to include this expenditure. The current schedule calls for the Illinois Department of Transportation to open bids in June and construction to begin thereafter. Motion by Trustee Payovich, seconded by Trustee McInerney, to approve the agreement with James J. Benes and Associates, Inc., for Professional Engineering Construction Services for the 22' Street/York Road project in the not -to- exceed amount of $342,000.00. ROLL CALL VOTE. Ayes: 4 - Trustees Bartecki, McInerney, Payovich and Savino. Nays: 0 - None. Absent: 2 - Trustees Kenny and Shumate. Motion carried. 8. DFP RT ENT L REPORTS: No Business. VILLAGE OF OAK BROOK Minutes 4 of 7 March 25, 1997 j 'qty ta><^,il;�� i ° "W y R,",�i'`e�`�.'t: iL +P ' ^.r; ,. ^ . `.1'1 "iy "y�� „l:"„r`,`�,I Xi `3y ?, i��,yyt�,�.ri ,�,n ��.....�M,'tti ,' .Ta,bd. ! "� ".F� "�t'1'r�i, „v n•'. e�%"` e; � � �S � a e' • C gory, �'`I,� , „ ,� tFa �,!•5 t��?,�'IR 4')F ,�,"�;' ,v,C r,. � ,,iY�'� .�.�s�;�r',t.. A�t- t ^; q v i. ,.a L ��r � Vie; ^ `r n •,�, 5 ' � 1 9. UNFINISHED AND NE3Y B11SINESS (Fin 1.Actign Not Anticiaated�: ••t '. :.1 lcej The property is a flag lot southwest of 2914 Oak Brook Drive. "' kere was a house on the site, however, it was demolished after a fire last year. The property is not contiguous to Ginger Creek. However, the Creek's flood plain does extend on to it. The proposed new home for the property requires the reconfiguration of the flood plain. Based on the testimony of Village Engineer Durfey and the reports from the Village's consultant, RUST, the technical requirements of this proposal can be accomplished in accordance with all statutory requirements. The applicant was in attendance at the meeting. Both the Plan Commission and Zoning Board of Appeals have recommended approval of the requested Flood Plain Special Use to allow reconfiguration of the flood plain as part of the grading plan for a new home based on the following conditions: 1. Final Engineering approval by the Village Engineer; 2. The petitioner apply for a Letter of Map Revision (LOMB) from the Federal Emergency Management Agency (FEMA); and 3. A sunset provision of four (4) years for implementation of the grading plan. Motion by Trustee Bartecki, seconded by Trustee Savino, to direct the Village Attorney to draft the necessary ordinance to grant the requested Flood Plain Special Use based on the following conditions for final action at the Regular meeting of April 8, 1997: 1. Final Engineering approval by the Village Engineer; 2. The petitioner apply for a Letter of Map Revision (LOMR) from the Federal Emergency Management Agency (FEMA); and 3. A sunset provision of four (4) years for implementation of the grading plan. VOICE VOTE: Motion carried. •v WON 1: •W : .o• C :1 President Bushy recognized Roberta Arquilla, District 53 School Board President; Dennis Lonstine, Principal, Butler Junior High School and Judy Louthan, President, Butler School PTA, who were in attendance at the meeting. CHMURA - FLOOD PLAIN SPECIAL USE (2924 Oak Brook Drive) BUTLER SCHOOL DISTRICT #53 - TEXT AMENDMENT TO ALLOW IDENTIFICATION ANNOUNCEMENT BOARD SIGNS (2801 York Road) VILLAGE OF OAK BROOK Minutes 5 of 7 March 25, 1997 ;� The Butler School District feels there is a need for improved notification to the public regarding school events and activities. The present Zoning Ordinance text permits sixteen ( 16) square foot identification signs for non - residential uses located in residential zoning districts. It requires that they be placed at one -half (1/2) the required front yard setback from the front lot line which for Butler School would require the sign to be fifty (50') feet from the York Road lot line. Both the Plan Commission and Zoning Board of Appeals recommended approval of the requesied Zoning Ordinance Text Amendment which seeks to amend the sign regulations for nonresidential uses in residential zoning districts. The proposed text amendment will allow identificationtannouncement board signs for educational uses. The revised text will allow such signs to be placed to ten (10') feet from the front lot line. There was no comment from the general public or neighboring property owners on this request. The Butler PTA has actively supported this request and is providing funding. Trustee Savino inquired if revising the ordinance would set a precedent. Village Attorney Martens indicated that the provision is narrowly tailored for the request and that any one may request a variance subject to Village Board approval. Motion by Trustee Payovich, seconded by Trustee Bartecki, to direct the Village Attorney to draft the necessary ordinance for a Zoning Ordinance Text Amendment to allow identification/announcement board signs for educational uses to be placed to ten (10') feet from the front lot lime for final action at the Regular meeting of April S, 1997. VOICE VOTE: Motion carried. el, 1-7 • • ' :.. • \h Trustee Savino inquired as to what occurs to the Village -owned items that do DISPOSAL OF not receive bids. Village Manager Veitch explained that authorization is given VILLAGE - -OWNED so that items may be given away or disposed He will inquire as to what ITEMS occurs with these items with a follow -up report to the Village Board. Trustee Savino requested the status of the house on Midwest Road and 31s` HOUSE - MIDWEST ROAD and Street. Village Manager Veitch noted that the home was substantially ST STREET complete, He will check with the Building Department and report to the Village Board of his findings. VILLAGE OF OAK BROOK Minutes 6 of 7 March 25, 1997 1' g ,}'es� ' F" `= Y•k;,` .e , �_.^c�l msµ'^ •.+ -; .�, rti, ,.C„1"iy�` ,.� �i, yii �c'.j`i' "iii'r;?Y,;rXi'�,vsa'+i^r';t� 6rJ4' ;�# a'- �9 9'cg 4Vtt sttk'7a ;�{xju+x ' �wy,�r �1'ki �� rY S _ Sa` �" o �"s�- : � nn- ,ate., - _ c��3er ��ti ,.��, •fR��f _S � r i4 .��i'�. a "� •�° VV�'b:+ iy 6` , p%�^a` � �,f,�.,F.,�i �.�' -A'= 'R5 �, "v` "'� -raw,' t �V r', .+h��_✓ ��4" ^`°'i ?r x ��..tt•• il� :� Trustee Savino commented as to the status of the Tennis Dome and Valparaiso TIS DOME University's interest in its purchase. Village Manager Veitch explained the University is hosting fund raisers for revenue to help purchase the Dome. Trustee Savino noted that a resident inquired if the pathway in the Forest PATHWAY Preserve on 31 ' Street will be redirected at the point where it ends with widening of 3 V Street. President Bushy indicated that it could be repositioned with the new entrance to the Library on the Sports Core property. It will be reviewed further with the Forest Preserve. President Bushy advised the press that no action will be taken from the closed session, ar it is bring held to discuss litigation. 11. ADJOURN Tla CLO. FD 1V EETING: Motion b; Trustee Savino, seconded by Trustee Bartecki, to adjourn at 8:05 p.m. to a Closed Meeting to discuss litigation. ROLL. CALL VOTE: Ayes: , 4 - Trustees Bartecki, McInerney, Payovich and Savino. Nays: 0 - None. Absent: 2 - Trustees Kenny and Shumate. Motion carved. 12. D QURNMENT: Motion by Trustee Bartecki, seconded by Trustee Savino, to adjourn the meeting at 8:43 p.m. VOICE VOTE: Motion carried. ATTEST: Linda K. Gonnella, CM Village Clerk bot32597 1LLAGE OF OAK BROOK Minutes 7of7 March 25, 1997 CLOSED MEETING ADJOURNMENT ;I I s' i i d