Minutes - 03/28/1978 - Board of TrusteesVILLAGE OF OAK BROOK
MINUTES OF
MARCH 28, 1978
I CALL MEETING TO ORDER
1
The regular meeting of the Board of Trustees was called to order at 7:30 p.m.
by Clerk Lakosil in the Samuel E. Dean Board Room of the Village Commons.
A. Roll Call
Present: Trustees Frederick W. Brown
Eldon K. Glaves
Arthur W. Philip
Barbara F. Reynolds
Joseph H. Rush
Absent: Trustee Wence F. Cerne
President George B. Howell
B. A
ppoint President Pro tem.
Trustee Brown moved - seconded by Trustee Rush...
That Trustee Glaves serve as President Pro tem. in the absence of
President Howell.
Roll call vote - Ayes: Trustees Brown, Glaves, Philip, Reynolds, Rush
Nays: None
Absent: Trustee Cerne and President Howell So ordered
II APPROVAL OF MINUTES
Trustee Philip moved - seconded by Trustee Rush...
To suspend the reading of the minutes of the Special Meeting of March 9,
1978, and that they be accepted as submitted.
Voice vote - all in favor So ordered
Trustee Philip moved - seconded by Trustee Rush...
To suspend the reading of the minutes of the Regular Meeting of March 14,
1978, and that they be accepted as submitted.
Voice vote - all in favor So ordered
III ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC.
A. Buyer's Division
Trustee Brown commented on the Plan Commission meeting of March 20,
1978, _ at which this plat was reviewed and recommended for approval.
Trustee Brown moved - seconded by Trustee Reynolds...
Based upon the recommendation of the Plan Commission, that the Final
Plat of Buyer's Division be approved.
Roll call vote - Ayes: Trustees Brown, Glaves, Philip, Reynolds, Rush
Nays: None
Absent: Trustee Cerne and President Howell So ordered
VILLAGE OF OAK BROOK Minutes - 1 - March 28, 1978
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VILLAGE OF OAK BROOK Minutes - 2 -
IV FINANCIAL
A. Investments
Trustee Push moved - seconded by Trustee Philip...
March 28, 1978
To approve and ratify the following investment from the Water Fund:
One federally secured certificate of deposit in the amount of
$497,240 to mature in the Oak Brook Bank on June 15, 1978, at
the rate of 6.800.
This certificate of deposit is drawn on the following accounts:
1976 Revenue Bonds $297,240
Surplus Account 200,000
Total $497,240
Roll call vote - Ayes: Trustees Brown, Glaves, Philip, Reynolds, Rush
Nays: None
Absent: Trustee Cerne and President Howell So ordered
B. Fire Pension Fund Report
Trustee Philip moved - seconded by Trustee Brown...
To approve the report of Village contribution to Oak Brook Firemen's
Pension Fund for fiscal year ending April 30, 1979.
Roll call vote - Ayes: Trustees Brown, Glaves, Philip, Reynolds, Rush
Nays: None
Absent: Trustee Cerne and President Howell So ordered
C. Extension of Service Contract - Library
Proposals were solicited for quotations for a service contract, and the
Chicago Conditionaire Co. proposal was the most complete proposal for
the least cost to the Village.
Trustee Rush moved - seconded by Trustee Brown...
To approve the purchase order requisition in the amount of $1,848 for
a one -year service contract with Chicago Conditionaire Co. on the
heating and air - conditioning system for the Village Library beginning
April 1, 1978.
Roll call vote - Ayes: Trustees Brown, Glaves, Philip, Reynolds, Rush
Nays: None
Absent: Trustee Cerne and President Howell So ordered
V OLD BUSINESS
A. Bid Recommendation - Squad Cars
Three bids were opened at 11:00 a.m, on March 21, 1978.
Trustee Rush moved - seconded by Trustee Brown...
To accept the low bid of Borg Pontiac for two (2) replacement police
squad cars in the net amount of $8,300.16.
Roll call vote - Ayes: Trustees Brown, Glaves, Philip, Reynolds, Rush
Nays: None
Absent: Trustee Cerne and President Howell So ordered
VILLAGE OF OAK BROOK Minutes - 2 -
March 28, 1978
VILLAGE OF OAK BROOK Minutes - 3 - March 28, 1978
V OLD BUSINESS (continued)
B. Butterfield Rd. Office Venture - Off-street Parkin Request
r
On February 20, 1978, the Plan Commission recommended approval be granted
for the request to locate required parking on the Northern Ill. Gas Co.
property at Meyers Rd. and the Tollway.
Trustee Brown moved - seconded by Trustee Reynolds...
To approve the off - street parking request as approved by the Plan Commission.
Roll call-vote - Ayes: Trustees Brown, Glaves, Philip, Reynolds, Rush
Nays: None
Absent: Trustee Cerne and President Howell So ordered
Butterfield Rd. Office Venture - Special Use /Flood Plain
This subject was reviewed by the Plan Commission on February 20, 1978,
and the Zoning Board of Appeals on March 15, 1978, and both Boards
recommended approval for the office building to be built in the flood
plain at Butterfield and Meyers Roads.
Trustee Brown moved - seconded by Trustee Reynolds...
Based upon the recommendations of the Plan Commission and the Zoning
Board of Appeals, that the request to build on property designated as
flood plain be approved, and that the Village Attorney prepare the
required ordinance.
Roll call vote - Ayes: Trustees Brown, Glaves, Philip, Reynolds, Rush
Nays: None
Absent: Trustee Cerne and President Howell So ordered
Butterfield Rd. Office Venture - Variation /Structure Height
Mr. Bruno Conterato, architect of the office building, made a brief
presentation of the on -site water retention and of the proposed change
of grades to allow for fill on flood plain property and the establish-
ment of a new grade elevation from which to measure structure height.
This procedure would negate the need for a variation as had been requested.
Trustee Brown moved - seconded by Trustee Reynolds...
In accordance with Ordinance G -180, that the structure height be
measured from a new base elevation of 724 feet.
Roll call vote - Ayes: Trustees Brown, Glaves, Reynolds, Rush
Nays: Trustee Philip
Absent: Trustee Cerne and President Howell So ordered
C. Butler Co. /Rouse Co. - Zoning Amendment
At the request of the petitioner, this matter will be referred to the next
regular meeting of April 11, 1978.
D. Ronald S. Supena - Variation /Structure Height
On March 15, 1978, the Zoning Board of Appeals recommended that the varia-
tion be granted to measure structure height from a new grade elevation
established for this lot at 3 Heather Lane. The Brook Forest Homeowners
Association requested action be delayed, with the objection of Mr. Supena,
to allow for a mutual agreement to be reached.
Trustee Brown moved - seconded by Trustee Reynolds...
To defer action on this matter until the next regular meeting of April 11, 1978.
VILLAGE OF OAK BROOK Minutes - 3 - March 28, 1978
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VILLAGE OF OAK BROOK Minutes
V OLD BUSINESS
D. Ronald S. Supena (continued)
- 4 -
March 28, 1978
Roll call vote - Ayes: Trustees Brown,Glaves, Philip, Reynolds, Rush
Nays: None
Absent: Trustee Cerne and President Howell So ordered
E. Oakbrook Urban Venture - Zoning Amendment /F.A.R.
Mr. George Darrell, Vice President of Urban Investment Corp., made a brief
presentation of the development plans. On March 6, 1978, the Plan Commis-
sion recommended an amendment to the B -2 Regional Shopping District,
increasing the F.A.R. from .3 to .4, subject to six development conditions.
On March 7, 1978, the Zoning Board of Appeals recommended approval, request-
ing the Village to take action to limit the office space within the district.
Trustee Reynolds will abstain from voting because of employment in the Center.
Trustee Brown moved - seconded by Trustee Philip...
To approve the amendment to Section VIII (D) (3) increasing the Floor Area
Ratio from .3 to .4, and that the Village Attorney prepare the required
ordinance plus a covenant restricting the square footage of the proposed
office area.
Roll call vote - Ayes: Trustees Brown, Glaves, Philip, and Rush
Nays: None
Abstain: Trustee Reynolds
Absent: Trustee Cerne and President Howell So ordered
F. Windsor East Office Court - Variation /Off- street Loading
On March 15, 1978, the Zoning Board of Appeals recommended a variation be
granted to waive the off-street loading requirement for the building to be
located at 125 Windsor Drive.
Trustee Brown moved - seconded by Trustee Rush...
Based upon the recommendation of the Zoning Board of Appeals, that the
Off- street Loading requirement be waived and that the Village Attorney
prepare the required ordinance.
Roll call vote - Ayes: Trustees Brown, Glaves, Philip, Reynolds, Rush
Nays: None
Absent: Trustee Cerne and President Howell So ordered
G. Improvement of 16th Street & Spring Road
The possibility of improving 16th Street and Spring Road, with the partici-
pation of adjacent property owners, was discussed.
Trustee Rush moved - seconded by Trustee Reynolds...
To direct Staff and Village Attorney to draft an agreement for discussion
with Urban Investment Corp. for participation in the road improvement.
Roll call vote - Ayes: Trustees Brown, Glaves, Philip, Reynolds, Rush
Nays: None
Absent: Trustee Cerne and President Howell So ordered
VILLAGE OF OAK BROOK Minutes - 4 - March 28, 1978
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VILLAGE OF OAK BROOK Minutes
V OLD BUSINESS (continued)
H. Report of Activities
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March 28, 1978
Administration & Communication:
Trustee Philip reported that brochures and applications for membership
to the Bath & Tennis Club and the Golf Club have been mailed; the
golf course architect has been directed to prepare plans; the Oak Brook
Civic Association annual meeting will be held at 8 p.m. at the Bath &
Tennis Club on April 6, 1978.
Finance & Capital:
Trustee Cerne was absent - no report.
Public Safety:
Trustee Glaves reported that the Oak Brook Fire Department was
commended for its action on a propane fire at construction site for
Bliss & Laughlin.
Public Works:
Trustee Rush presented the operational report on the Water System.
Traffic:
Trustee Reynolds presented report on revised schedules for completion
of Rt. 83 Study, and the status of the State not having acquired access
rights along Rt. 83 through the Village of Westmont.
Zoning & Planning:
Trustee Brown reported that the Staff is preparing correlation of all
actions relative to the Butler Co. and Village petitions on the Village
Green and GHQ properties; and the Village Attorney's opinion will be
presented at the next regular meeting of April 11, 1978.
VI NEW BUSINESS
A. Authority to Bid - Public Works Trucks
Trustee Rush moved - seconded by Trustee Brown...
To authorize Staff to advertise for bids for the following; bids will be
received until April 27, 1978:
1 - 3/4 -ton four -wheel drive pickup truck with snow plow, to replace
Unit 502 which is a 1971 International -,-ton pickup truck.
1 - 3/4 -ton pickup truck with snow plow, to replace Unit 602 which is
a 1971 Chevrolet i 11-ton pickup.
1 - 3 -ton truck chassis.
Roll call vote - Ayes: Trustees Brown, Glaves, Philip, Reynolds, Rush
Nays: None
Absent: Trustee Cerne and President Howell So ordered
B. Open Forum
Mr. Robert Steinbock- Sinclair, 412 Fox Trail Lane, presented each trustee
with a copy of a letter dated March 21, 1978, and briefly stated its contents
as it related to the bicycle paths constructed for use by the general public
on private property in the Hunter Trails Subdivision. The letter was referred
to the Village Attorney, and will be on the Board Agenda for the April 24,
1978, meeting.
ADJOURNMENT Time - 11:00 p.m.
Trustee Reynolds moved - seconded by Trustee Philip...
To adjourn
Voice Vote - all in favor
Respectfully submitted,
Marianne Lakosil, Village Clerk
So ordered