Minutes - 03/28/1989 - Board of Trustees3- a.0 -99
VILLAG2 OF OAK BROOK
MINUTES OF THE REGULAR MEETING
March 28, 1989
MEETING CALL
The Regular Meeting of the Board of Trustees was called to order by President
Cerne in the Samuel E. Dean Board Room of the Village Commons at 7:42 P.M.
I. ROLL CALL:
PRESENT: President Vence F. Cerne
Trustees Garry J. Bartecki
Karen M. Bushy
Walter C. Imrie
Joseph H. Rush
H. Richard Winters
ABSENT: Trustee Ronald P. Maher
PLEDGE TO THE FLAG
II. APiPROVAL OFF MIS ES:
Trustee Imrie moved, seconded by Trustee Bartecki...
That the Minutes of the Committee-of-the-Whole Meeting of March 13, 1989 be
approved as amended and waive reading of same.
VOICE VOTE: All present, in favor. So ordered.
Trustee Imrie moved, seconded by Trustee Rush...
That the Minutes of the Regular Meeting of Larch 14, 1989 be approved as
presented and waive reading of same.
VOICE VOTE: All present, in favor. So ordered.
III. ORDINANCES AND RESOLUTIONS:
No Business.
IV. FINANCIAL:
A. Try r!s Report:
Trustee Bartecki moved, seconded by i'rustee Rush...
To approve the Trcasurer's Report for
the Month of February, 1989 as
presented.
Revenue
Expenses
Fund Balance
Corporate Fund
$804,063.40
$551,819.56
$4,363,941.44
Motor Fuel Tax Fund
15,649.76
-0-
354,270.13
459,411.63
Reserve for Capital Purchases
1,355.43
2,760.96
-0-
-0-
113,413.95
Debt Service Fund
Sports Core Fund
1,090.28
55,242.61
60,394.58
Water Fund
319,140.05
76,539.45
6,366,631.77
Fire Pension Fund
12,853.63
15,709.45
11,757.00
13,870.79
6,899,761.32
6,507,693.97
Police Pension Fund
VOICE VOTE: All present, in favor. So ordered.
W. OLD BUSINESS:
A. Buck -Ernie We 2nd Resubdivision - Site Flea heproval
(1400/1410/1420/1500 - 1 th -Street :
Trustee Winters moved, seconded by Trustee Bartecki...
To direct the Village Attorney to prepare the necearary documentation
relative to the site development on the subject property subject to the
following changes:
VILLAGE OF OAK BROOK Minutes -1- March 28, 1989
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VILLAGE OF OAK BROOK Minue -2-
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1) Adjust the separated berm on the east property line to a solid
berm; 2) Berm to be minimum of 910" high; aad 3) ConfiLuration of
garage wa'l height on east side of garage building be of such height as
to not allow headlights to shine in Oak Brook Club.
VOICE VOTE: All present, in favor.
So ordered.
B. Bid Recommendation -. Golf Course and Bath & Tennis Club Refrigeration
and Freezer Units:
Authorization given at the Regular Meeting of February 28, 1989. Five
(5) bids Were received on March 22, 1989.
Trustee Rush moved, seconded by Trustee Barteeki...
To accept the bid of Holleb & Company, the lowest responsible bidder,
for two Traulsen refrigerator units and two freezer units for the Golf
Course and Bath & Tennis Club in the total amount of $8,787.00.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Maher
So ordered.
C. Quote Recommendation - Unmarked Police Vehicle:
Authorization given at the Regular Meeting of March 14, 1989. Eight
(8) local automobile dealerships were contacted and four (4)
dealerships submitted quotations.
Trustee Rush moved, seconded by Trustee Imrie...
To authorize a purchase order for $13,157.32 to Celozzi- Ettleson for
the purchase of a 1989 Chevrolet Astro van to replace a 1978 Pontiac
Grand Prix.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Maher
So ordered.
VI. NEW BUSINESS:
A. Tes"rary Easement - lime of_Northerly Adjacent Property - Reservoir B
(2'710 fters Road ):
Trustee larie moved, seconded by Trustee Bushy...
To accept a temporary easement and to confirm and ratify the payment of
$4,500.00 for the use of the Westerly 5,000 square feet on the adjacent
property to the north of the Reservoir B site.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Maher So ordered.
B. Agreement Between. the V11 la8e of Oak Brook, DuEW and
Illinois a Huni2aal-Corporation, and the Vestern Gol
(1989-1990):
Proposed 1989/1990 Agreement recommends the following minor changes to
the previous agreement:
1. In lieu of the net loss revenue formula which had a 10% annual cap,
W-G.A. will pay Straight 10% increase from 1988 fee of $31,095.00.
1989 contract fee $34,205.00, 1990 contract fee $37,625.00.
Parking and Administrative fees are to remain the same.
VILLAGE OF OAK BROOK Minutes -2- !larch 28, 1989
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VILLAGE OF OAK BRMK Minu -3- March 28, 1989
2. Section VII "ENTRANCE IMPROVEMENTS AT 31ST STREET" (Oak Brook
Road). The entrance improvements at Oak Brook Road of the 1985-
1987 contract will change in the 1989 -1990 contract to the DRIVING
RANGE PROJECT Where the W.G.A. agrees to pay the Village $5,000 in
each of ,he years of 1989 and 1990.
Trustee Bushy moved, seconded by Trustee Rush...
To approve the Agreement between the Village of Oak Brook and the
Western Golf Association for 1989 and 1990 as presented and authorize
the Village President and Clerk Lo affix their signatures thereon.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Maher So ordered.
C. Reetz's Assessment Plat (3615 Madison Street):
Application made to create a "Lot of Record ".
Trustee Winters moved, seconded by Trustee Bushy...
To direct the village Attorney to prepare the necessary resolution to
approve the proposed assessment plat.
VOICE VOTE: All present, in favor.
So ordered.
D. Lebbin's Resubdivision - Acceptance of Subdivision Iaprovements and
Reduction in Subdivision Security (3801 -3823 Fftshin$ ton Street):
Trustee hinters moved, seconded by Trustee Rush...
To accept the subdivision improvements, subject to the Village
Attorney's approval of proof of payment for all work, and authorize a
reduction in Letter of Credit No. 0134 from $41,687.00 to $5,903.40 to
be held as a one (1) year maintenance bond.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Maher
So ordered.
E. Breakenridge Farm Unit I - ! royal of Plat of AbMSation and Plat of
Easewnt Gran Jreakenridge Farm & Adams Road):
Trustee Minters moved, seconded by Trustee Rush...
To approve the Plat of Abrogation and Plat of Easement and authorize
the Village President and Clerk to execute same.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Maher
So ordered.
F. Recommendation to Approve Purchase Order for Replacement Street Lights
and Purobase Procedures for Future Street Light Replacements:
Trustee Inrie moved, seconded by Trustee Bushy...
To approve purchase orders to Graybar Electric Co. for replacement
street fixtures for Spring Road at 16th Street (northwest corner) and
southbound at 1200 Jorie Boulevard in the total amount of $4,093.00 and
pre - authorize the Village Manager to approve future purchase orders for
street light replacement as needed.
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ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Idrie, Rush, Winters
and President Cerne.
Nays: i:one
Absent: Trustee Maher
So ordered.
G. Request to Approve Quote Water Reel for Golf Course:
Trustee Bushy moved, seconded by Trustee Winters...
To authorize the purchase of a KiFCO 130 Commercial Water Reel from
Chicago Turf and Irrigation for irrigating large areas of the golf
course not covered by the in- ground irrigation system in the total
amount of $3,032.00 and waive competitive bidding due to the
specialized nature of the equipment.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Maher
So ordered.
H. Reset, at to Accept Quotes for Modems for Sports Core Golf Facility and
to ..A!R a Purchasing of Personal Computers at Golf Facility:
Purchase authorized at the Regular Meeting of February 14, 1989.
Trustee Bushy moved, seconded by Trustee Bartecki...
To approve the quotation from Commercial Commminications for two (2)
Motorola 2362 Modems with 4 Port Multiplexers for the Sports Core Golf
facility in the total amount of $5,185.00; and to approve the
cancellation of one (1) IBM PC from Purchase Order #19493, since it was
not known at the time the order was approved by the Board that the
terminals do not have to be the same, and approve the purchase of one
(1) WYSE terminal in the total amount of $506.00 and waive competitive
bidding due to the specialized nature of the equipment.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Maher
So ordered.
I. Referral:
With no objection, President Cerne made the following referral:
Village of Oak Brook - Sign variation - Referred to Zoning Board of
Appeals Meeting of May 2, 1989.
J. Mien Forum:
The President and Board discussed the Intergovernmental Agreements
between Oak Brook and DuPage County relative to the Preliminary
Engineering Analysis for Stormeater Management Planning for Lower Salt
Creek and Ginger Creek and assured everyone that the Village and County
had always intended and will, in fact, study Salt Creek through the
entire Village.
The Village Attorney also explained the Village's Flood Plain
Ordinance.
President Cerne announced the Local Canvassing Board consisting of
Village President Csrne, Chairman; Village Clerk Lakt;sil and Senior
Village Trustee Rush Trill open and canvass the precincts and prepare
the abstract of votes received for each political office at 7:20 P.M.
before the next regularly scheduled Meeting of April 11, 1989.
VILLAGE OF OA[ BROOK Xioutes March 28, 1989
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VILLAGE OF OAK BROOK Hinut -5- larch 28, 1989
VII. ADJOUR :
Trustee Rush moved, seconded by Trustee Marie...
To adjourn this meeting. TIME: 10:40 F.H.
IS YOKE VOTE: All present, in favor.
ATTEST:
iVr-A,nne Lakosil, CHC
Village Clerk
Approv
So ordered.
VILLMS W OAS 82M HIMUS -3- March 28. 1909