Minutes - 03/28/1995 - Board of Trusteesu�4"� +e.. `�kV�r�t q� ' w 4 _ _ r; "_ , ' _ ""j °'* .. • � -- - .'" � "k9� sak �R'�t _ ^m'w's,?an_-"��gn �.+.�- a'is
VILLAGE OF OAK BROOK Minutes MAR. ,8. 1925 �
UNOFFIC;AL UNTIL APPROVED BY BOARD
APPROVED AS WRITTEN OR
AS AME ED �_, BY VILLAGE BOARD
ON
I
1. MEETING CALL:
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:30
p.m. Pledge of Allegiance was given.
2. ROLL CALL:
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki, Calzaretta, Kenny and
McInerney.
ABSENT: Trustees Payovich and Shumate.
IN ATTENDANCE: Stephen B. Veitch, Village Manager, Vince Long, Assistant
to Village Manager; Darrell J. Langlois, Finance Officer/Treasurer, Richard A.
Martens, Village Attorney; Michael J. Meranda, Superintendent of Public
Works; Robert Nielsen, Fire Chief /Building Commissioner; Bonnie Sartore,
Bath and Tennis Club Manager; Trey VanDyke, Golf Club Manager.
3. ANNOUNCEMENTS & OPEN FORUM.
Joe Rush, 3721 Spring Road, addressed the Village Board regarding the
reconstruction and widening of the York Road Bridge over Salt Creek proposed
by DuPage County. He requested that the Village Board ask the County to
reconsider the widening of the bridge to sixty -two (62') feet. The Fullersburg
residents are opposed to the expansion. These residents are concerned that
the bridge will become a four -lane bridge. He said that these concerns were
expressed to the Board previously.
Robert Waite, 3609 Madison Street, stated that widening the bridge will not
cure the traffic congestion. He expressed his opinion that the. congestion is
from the intersection of Ogden Avenue and York Road. Mr. Waite suggested
the third lane be eliminated and that the intersection be reconfigured.
Fullersburg Woods Homeowners President Mario Vescovi, 3625 Madison
Street, asked the Village Board to oppose the sixty -two (62') foot width of the
York Road Bridge.
President Bushy presented a summary of the information that had been sent to
the Village Board on this issue since May, 1994. The Board members were
asked numerous times to comment or express concerns about this project.
She noted) that Mr. Vescovi did not indicate that the Fullersburg Woods
residents were opposed to the expansion of the bridge at the July 29 meeting
among Village, County and Fullersburg representatives,
VILLAGE OF OAK BROOK Minutes Page 1 of 6
March 26, 1995
MEETING CALL
ROLL CALL
Ar:NOUNCEMENTS 1
AND
OPEN FORUM
President Bushy asked that, if the Village Board con:mrs, a letter could be sent
to the DuPage County Division of Transportation opposing the bridge as
proposed.
Mr. Vescovi requested the bridge remain at two lanes, in keeping with the
character of Graue Mill.
President Bushy suggested contacting the County for a presentation before ¢he
Village Board. Trustee Bartecki inquired into the time frame of the project to
date. Village Manager Veitch said he would contact the County for an update.
President Bushy stated the County could make a presentation at the April 11,
1995 Village Board meeting. Trustee,Kenny requested that a letter be sent
expressing the Village's current opposition to the proposed bridge as it is
presently configured. This opposition is based on the concerns of residents
that the bridge is excessKrely wide and that it could (and, in the residents'
view, will) become a four -lane bridge eventually.
Motion by Trustee Kenny, seconded by Trustee Calzaretta, to request the
DuPage County Division of Transportation to present their proposal of the York
Road Bridge renovation project to the Village Board.
Trustee Calzaretta amended the motion to include a letter be sent to the
DuPage County Division of Transportation stating the Village Board presently
opposes the proposed bridge as it is presently configured and request the
DuPage County Division of Transportation to present their proposal of the York
Road Bridge renovation project to the Village Board. Trustee Kenny concurred
with the amended motion. ROLL CALL. VOTE:
Ayes: 3 - Trustees Calzaretta, Kenny and McInerney.
Nays: 1 - Trustee Bartecki.
Absent: 2 - Trustees Payovich and Shumate. Motion carried.
President Bushy announced the Local Canvassing Board consisting of the
Village President; Village Clerk and :;-:nior Trustee will open and canvass the
precincts and prepare the abstract of, cotes received for each political office
from the April 4, 1995 Consolidated Election at 7:20 p.m. before the Village
Board meeting of April 11, 1995.
President Bushy announced a resident requested. a Proclamation be issued by
the Village designating April 28, 1995 as Arbor Day. A copy of said resolution
is available to the press and Board of Trustees.
4. _PPROY -61. OF MINQJ :
Motion by Trustee McInerney, seconded by Trustee Bartecki, to approve the
minutes of the Committee -of- the -Whole Meeting of-March 13, 1995 as
presented and waive the full reading thereof. VOICE VOTE: Motion carried.
Motion by Trustee McInerney, seconded by Trustee Bartecki, to approve the
minutes of the Regular Meeting of March 14, 1995 as presented and waive the
full reading thereof. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes
N
Page 2 of 6 March 28, 1996
'4I"'TES
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5. OMNIBUS AGENDA:
Motion by Trustee Calzaretta, seconded by Trustee Kenny, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 4 - Trustees Bartecki, Calzaretta, Kenny and McInerney.
Nays: 0 - None.
Absent: 2 - Trustees Payovich and Shumate. Motion carried. APPROVAL OF:
A. APPROVAL OF BILLS: Approved Omnibus Vote. BILLS -
$427,941.18
B. APPROVAL OF PAYROLL: Approved Omnibus Vote. PAYROLL -
$194,402.34
C. PAYOUTS: PAYOUTS:
1. DU PAGE WATER COMMISSION- PAYOU-: #74 - FIXED COSTS Dwc _
AND O & M - $183.7AR d7• Approved Omnibus Vat=
2. CIVILTECH ENGINEERII
14
• FIB coSTS
INC. - PAYOUT #11 - YORK ROAD YORK ROAD
ENGINEERING - 464.02: Approved BIKE TRAIL
0TING, INC. - PAYOUT #2 & FINAL - c -wAg.L
GOLF COURSE - $96�C98.26: CONSTR CTIM ' -
GvLF COURSE
REFERRALS:
,NDMENT - REFER TO THE $PEgIAL ; is ALD * s
NG OF APRIL 19, 1995 AN[), 7.QNIN-G TEXT ,AMEMMM
rING OF MAY 2,1995: Approved
sNWRatNAMOUi
.. .
omnibus vote.
6. F I - 19 -MOVE® FPOM .US..6QEHD9: None.
VILLAGE OF OAK BROOK Minutes Page 3 of 6 March 26, 1995
j_6 1
KATSIS -
ASSESSNENT PLAT
(11.24 35th s.)l
FOREST PRESERVE f
& ATELIER In. T ° L
REZONE & S . U
( 1717 Oak Brook
Rd. 4 3400 St.
Paschal tr.)
FOREST PREWME
WAIVER OF FEt S
BIKE TRAIL PRELIMINA!
Omnibus Vote.
3.
LAKES & RIVERS CONY
C -WALL CONSTRUCTIC
Approved Omnibus Vote.
D. REFERRALS:
1.
MC DONALD'S - TEXT A
PLAN COMMISSION ME
BOARD OF APPEALS M
Omnibus Vote.
2.
KATSIS 11124 35TH STF
PLAN COMMISSION M
Omnibus Vote.
3.
FOREST PRESERVE Di:
14
• FIB coSTS
INC. - PAYOUT #11 - YORK ROAD YORK ROAD
ENGINEERING - 464.02: Approved BIKE TRAIL
0TING, INC. - PAYOUT #2 & FINAL - c -wAg.L
GOLF COURSE - $96�C98.26: CONSTR CTIM ' -
GvLF COURSE
REFERRALS:
,NDMENT - REFER TO THE $PEgIAL ; is ALD * s
NG OF APRIL 19, 1995 AN[), 7.QNIN-G TEXT ,AMEMMM
rING OF MAY 2,1995: Approved
sNWRatNAMOUi
.. .
omnibus vote.
6. F I - 19 -MOVE® FPOM .US..6QEHD9: None.
VILLAGE OF OAK BROOK Minutes Page 3 of 6 March 26, 1995
j_6 1
KATSIS -
ASSESSNENT PLAT
(11.24 35th s.)l
FOREST PRESERVE f
& ATELIER In. T ° L
REZONE & S . U
( 1717 Oak Brook
Rd. 4 3400 St.
Paschal tr.)
FOREST PREWME
WAIVER OF FEt S
• s
7. ORDINANCES AND RESOLUTIONS: No Business.
B. DEPARTMENTAL REPORTS - SPECIALTY AREAS: No Business.
9. UNFINISHED BUSINESS:
A. AWARD OF CONTRACT - TREE PRUNING:
Bid packages were sent to five firms, all of who attended the required Pre -
Bid Meeting. Competitive sealed bids were received on March 15, 1995
from two companies.
The parkway tree pruning in this contract will be accomplished this Spring
in the Saddlebrook Subdivision (referred to as Zone A, completed by May
30), and in the Forest Glen Subdivision this Fall (refened to as Zone B.,
completed by November 30). Trees to be pruned are located within the
Village right -of -way and the work is to be directed by a Certified Arborist
provided by the Contractor. The Village will also be using the services of
its own arborist to provide overall review of the work as it progresses.
The Village will pay the Contractor based on unit prices contained in the
Bid. Funds in the amount of $33,500 have been budgeted in the Forestry
Program ( #3305) to cover this project.
During the off - season (approximately November - February), additional
pruning and other tree care activities will be conducted on both the Sports
Core and Village Commons properties, also utilizing the unit prices
contained in the Bid. Funds to cover these additional activities have been
budgeted within the Forestry Program ( #3305) - $17,200, the General
Operations Bath & Tennis Club Program (#8101) - $1,500, and in the Golf
Course Maintenance Program ( #8304) - $1,500.
Motion by Trustee Calzaretta, seconded by Trustee Bartecki, to award a
one -year contract, subject to staff review, to The Davey Tree Expert
Company, Kent, Ohio, the lowest responsible bidder. ROLL CALL VOTE:
Ayes: 4 - Trustees Bartecki, Calzaretta, Kenny and McInerney.
Nays: 0 - None.
Absent: 2 - Trustees Payovich and Shumate. Motion carried.
B. 1995 FIREWORKS DISPLAY:
Staff is in agreement that it is possible to present a fireworks display
within the NFPA standards, using a new launching site. Staff has
recommended Melrose Pyrotechnics, as their company offered the
greatest number of larger shells and included the sound system.
Motion by Trustee Calzaretta, seconded by Trustee Kenny, to authorize
staff to produce an independence Day celebration can July 3, 1995. ROLL
CALL VOTE:
Ayes: 4 - Trustees Bartecki, Calzaretta, Kenny and McInerney.
VILLAGE OF OAK BROOK Minutes Page 4 of 6
TREE PRUNING
1995 FIREWORKS
DISPLAY
10.
11,
s •
Nays: 0 - None.
Absent: 2 - Trustees Payovich and Shumate. Motion carried.
Motion by Trustee Calzaretta, seconded by Trustee Bartecki, to authorize
staff to negotiate a contract with Melrose Pyrotechnics in the amount of
$26,300 to produce a fireworks display on July 3, 1995, subject to the
Village Attorney's approval; and authorize the issuance of a purchase
order to Park USA in the amount of $14,375 for parking, security and
crowd control services; and to waive competitive bidding for both items
due to the time frame and unique nature of the services to be rendered
with projected costs for the 1995 Independence Day celebration as
follows:
Fireworks Show and Sound System $ 26,300
Park USA (parking, security) 14,375
Fire Department (personnel) 1,750
Police Department (personnel) 2,680
Sanitation (port-a- lets /refuse. containers/
service dumpster) 19500
Electrical requirements and rentals (generators) 4.000
TOTAL $50,605
ROLL CALL VOTE:
Ayes: 4 - Trustees Bartu -cki, Calzaretta, Kenny and McInerney.
Nays: 0 - None.
Absent: 2 - Trustees Payovich and Shumate. Motion carried.
Trustee McInerney pointed out that the cost includes the cost of clean -up,
fire and police personnel. Wherein prior years, these costs were not
included. Trustee Bartecki explained that the Village Board requested a
full accounting of the costs of a Fireworks Display.
Mr. Vescovi inquired as to the cost of parking. President Bushy explained
that personnel must cordon off areas on the golf course, install snow
fencing and direct traffic. Village Manager Veitch noted Downers Grove
has a similar fireworks display but is able to facilitate parking at four large
shopping centers at a lower cost.
E�W BUSINESS: No Business.
M Z ., r - r A � • ZILWISIZ NEIEMEO�_IMNQ
Trustee Calzarefta requested discussion and consensus of the Village Board to
direct' staff to include in their evaluation of financial data for the 1996 Budget
and the Five Year Plan, the feasibility of the Village incurring the cost of
residential garbage pickup. Trustee Calzaretta stated he did not wish to
eliminate any needed funding of Village needs for this.
Trustee Kenny asked the Village Attorney If this could be instituted fbr
residential garbage pickup only and not commercial? Trustee Calxarette
VILLAGE OF OAK BROOK Minutes Page 5 of 6 March 26, 1995
IVY
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1-77 77 77
77 77,77 -, 77
stated it would not include the commercial sector as it has not been done in
previous years.
It was a consensus of the Village Board that staff consider this proposal during
the planning process of the Five Year Plan and the 43996 Budget.
13. ADJOURNMENT: ADJOURNMEN"f
Motion by Trustee Bartecki, seconded by Trustee Calzaretta, to adjourn the
meeting at 8:33 p.m. VOICE VOTE: Motion carried,
ATTEST:
,V Gonnella, CMC
Village Clerk
bot32895