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Minutes - 03/28/2000 - Board of Trustees1 2. 3 VILLAGE OF OAK BROOK Minutes March 28, 2000 UNOFFICIAL UNTIL APPROVED AS WRITTEN x OR AS AMENDED _ BY VILLAGE BOARD ON April 11, 2000 MEETING CALL: MEETING CALL The Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:30 p.m. Pledge of Allegiance was given. ROLL, CALL: ROLL CALL The Deputy Clerk called the roll with the following persons PRESENT: President Bushy, Trustees Butler, Caleel, Craig, Kenny, McInerney and Savino. ABSENT: None. IN ATTENDANCE: Bruce Kapff, Acting Village Manager and Robert L. Kallien, Jr., Community Development Director. ANNOUNCEMENTS AND OPEN FORUM: ANNOUNCE. & OPEN FORUM Trustee McInerney announced that the Vietnam Wall Experience will be displayed at the Chapel Hills Garden West in Oakbrook Terrace. He indicated that this is a 250' replica of the Vietnam Wall located in Washington, D.C. The event will take place from June 9, 2000 at 8:00 a.m. through June 11, 2000 until dusk. He suggested that support would be appreciated from local Veterans in attending the experience. Trustee Caleel noted that a letter sent to DuPage Mayors and Managers Conference President Ron Ghilardi (Village President, Lisle) expressed the Board's feelings regarding Chicago Metropolis 2020. He requested that the letter should also be sent directly to Chicago Metropolis 2020 as a matter of record. The Board concurred with this suggestion. President Bushy called attention to a few particular articles that are printed in the "Nation's Cities Weekly" publication. She indicated that one article was in regards to the E- Commerce Panel which met in Texas. The article highlights some of the oppositions that governments and businesses have toward tax -free internet sales. Also included was a follow -up article regarding Senator McCain who has changed his bill in the Senate. Although he still feels that there should be a total moratorium on sales tax on the internet, he is recognizing that local governments need to be able to survive. These articles VILLAGE OF OAK BROOK Minutes Page I of 5 ra March 28, 2000 provide some insight into the committee's responsibilities in addressing Congress on behalf of local and state government. 4. APPROVAL OF MINUTES: MINUTES BOT 03/14/00 Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the minutes of the Regular Meeting of March 14, 2000 as presented and waive the full reading thereof. VOICE VOTE: Motion carried. 5. OMNIBUS AGENDA: All items on the Omnibus Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Omnibus Agenda and considered as the first item after approval of the Omnibus Agenda. Motion by Trustee Caleel, seconded by Trustee McInerney , to approve the Omnibus Agenda. ROLL CALL VOTE: Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and Savino. Nays: 0 - None. Absent: 0 - None. Motion carried. APPROVAL OF: A. APPROVAL OF BILLS: Approved Omnibus Vote. BILLS - $400,803.16 B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING PAYROLL- MARCH 18, 2000: Approved Omnibus Vote. $354,596.75 C. CHANGE ORDERS: None. D. PAYOUTS: 1) EARTH TECH INC. - PAYOUT #2 - MUNICIPAL BUILDING MUNICIPAL PROJECT - $57,758.30: Approved Omnibus Vote. BLDG. PROD. E. REFERRALS: None. F. AUTHORIZATION TO SEEK BIDS OR PROPOSALS: 1) 2000 -2001 STATE JOINT PURCHASE - DEICER SALT: SALT Approved Omnibus Vote. 2000 -2001 G. ACCEPT AND PLACE ON FILE - TREASURER'S REPORT OF TREAS. RPT. FEBRUARY, 2000: Approved Omnibus Vote. 02/2000 VILLAGE OF OAK BROOK Minutes Page 2 of 5 March 28, 2000 H. ACCEPTANCE OF STORM SEWER EASEMENTS - YORK WOODS LOT 178 - (44 BRADFORD LANE: Approved Omnibus Vote. I. 2000 MEMBERSHIP RENEWAL - UNITED STATES CONFERENCE OF MAYORS: Approved Omnibus Vote. 6. ITEMS REMOVED FROM OMNIBUS AGENDA: None. 7. ACTIVE AGENDA (Items for Final Action): A. APPOINTMENTS: No Business. B. ORDINANCES & RESOLUTIONS: No Business. C. AWARD OF CONTRACTS: No Business. 8. INFORMATION & UPDATES: A. VILLAGE PRESIDENT: President Bushy announced that she was in Springfield lust week, as she was asked to sit on the Illinois Municipal League's Task Force regarding E- Commerce. She provided packets of information regarding this issue that were distributed to the Illinois Municipal League and the members of the task force. Several Mayors have contacted her who wish to copy this informational format. They are trying to organize a session with local banks and include Senator Fitzgerald and Senator Durbin. She commented that local banks understand the gravity of the situation if municipalities' are unable to fund themselves. President Bushy recently spoke at a local group of Women in Planning & Development regarding E- commerce. Many of the attendees had changed their mind regarding sales tax -free internet sales after she had explained the consequences. B. VILLAGE MANAGER: No Business. 9. DEPARTMENTAL REPORTS: No Business. 10. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated): STORM SWR. EASEMENT YORK WOODS (44 BRADFORD) 2000 MEMB. US CONF. MAYORS A. RECOMMENDATION - O'DONNELL (344 FOREST TRAIL DRIVE) - VARIATION VARIATION - SIDE YARD: o'DONNELL VILLAGE OF OAK BROOK Minutes Page 3 of 5 March 28, 2000 The Zoning Board of Appeals, at its meeting on March 7, 2000, held the required public hearing for the O'Donnell variation request. Mrs. O'Donnell, 344 Forest Trail Drive, has requested a variation to reduce the required side yard from 12 ft. to 8 ft. 10 inches to expand the existing garage by less than 4 feet. The addition would align with the building line of the existing home. The existing home was annexed into Oak Brook with a non - conforming side yard setback. The side yard of the property abuts a residential property at 330 Forest Trail Drive to the north. Ms. O'Donnell has submitted a letter signed by the owner of this adjacent residential property indicating they do not object to this variance request. There was no public testimony in opposition to this request. For the record: • The O'Donnell home was built in 1951 prior to Oak Brook's incorporation, and is situated on the lot at an angle. The northwest corner of the home is located 7 ft. 8 inches from the north property line. • When annexed to Oak Brook, it was done so with a non- conforming side yard setback that was less than the 12 -ft. required in the R -3 Zoning District. • In 1989, the O'Donnell's added a garage but designed it so that it conformed to the required 12 -ft. setback. However, the width of the garage was reduced by over three feet and is inset from the rest of the structure. • The proposed addition will utilize the existing building line of the structure and therefore, should have a minimal visual impact from the adjacent property to the north and from the street. The Zoning Board of Appeals by a vote of 6 to 0 at their March 7, 2000 meeting, recommended approval of Mrs. O'Donnell's, 344 Forest Trail Drive, request for a variation to reduce the required side yard from 12 feet to approximately 8 ft. 10 inches to allow construction of an addition that increases the size of the existing garage by less than four feet to better accommodate two full -sized vehicles. Motion by Trustee Savino, seconded by Trustee Butler to authorize the Village Attorney to prepare the necessary ordinance for final action at the Regular Village Board of Trustee's Meeting of April 11, 2000. VOICE VOTE. Motion carried. President Bushy noted that the new addition would still be 100 feet behind the front building line, and does not appear to be a visual problem from the VILLAGE OF OAK BROOK Minutes Page 4 of 5 March 28, 2000 a street. She indicated that it's difficult for many residents to improve and update their properties and be in compliance with the zoning ordinance, as many homes were built prior to the establishment of the ordinance. 11. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: No Business. 12. ADJOURNMENT: Motion by Trustee Caleel, seconded by Trustee Craig, to adjourn the meeting at 7:51 p.m.. VOICE VOTE. Motion carried. ATTEST: r7L- Linda k. Gonnella, CMC /AAE Village Clerk min -032800 VILLAGE OF OAK BROOK Minutes Page 5 of 5 March 28, 2000 0