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Minutes - 04/08/1986 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES OF THE REGULAR MEETING April 8, 1986 VEHICLES INvTHE BRIARWOOD LAKES SUBDIVISION OF THE VILLAGE OF OAK BROOK.. - - Enabling ordinance required to ratify and confirm approval granted at -" • - f - the Regular Meeting of February 25, 1986. - Trustee Bushy moved, seconded by Trustee Winters... To pass and approve Ordinance No. S -579 as presented and waive reading r' -- - of same. ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Rush, Winters -w and President Cerne. Nays: Trustee Philip Absent: None So ordered. B. A RESOLUTION APPROVING THE FINAL PLAT OF SUBDIVISION KNOWN AS OLD MILL SUBDIVISION. Tabled at the Regular Meeting of March 25, 1986 for further engineering review. Trustee Imrie moved, seconded by Trustee Maher... To table to the next Regular Meeting of April 22, 1986 to allow time for staff to review additional engineering material. VOICE VOTE: All present, in favor. So ordered. VILLAGE OF OAK BROOK Minutes -1- April 8, 1986 YI11 L MEETING CALL: The Regular Meeting of the Board of Trustees was called to order by President Cerne in the Samuel E. Dean Board Room of the Village Commons at 7:30 P.M. I. ROLL CALL: PRESENT: President Wence F. Cerne Trustees Karen M. Bushy Walter C. Imrie _- Ronald P. Maher _ Arthur W. Philip Joseph H. Rush H. Richard Winters ABSENT: None II. APPROVAL OF MINUTES: y = Trustee Philip moved, seconded by Trustee Winters... That the Minutes of the Regular Meeting of March 25, 1986 be approved as presented and waive reading of same. VOICE VOTE: All present, in favor. So ordered. III. ORDINANCES. RESOLUTIONS, VARIATIONS, ETC.: A. ORDINANCE NO. S -579 AN ORDINANCE RATIFYING AND CONFIRMING EXECUTION VEHICLES INvTHE BRIARWOOD LAKES SUBDIVISION OF THE VILLAGE OF OAK BROOK.. - - Enabling ordinance required to ratify and confirm approval granted at -" • - f - the Regular Meeting of February 25, 1986. - Trustee Bushy moved, seconded by Trustee Winters... To pass and approve Ordinance No. S -579 as presented and waive reading r' -- - of same. ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Rush, Winters -w and President Cerne. Nays: Trustee Philip Absent: None So ordered. B. A RESOLUTION APPROVING THE FINAL PLAT OF SUBDIVISION KNOWN AS OLD MILL SUBDIVISION. Tabled at the Regular Meeting of March 25, 1986 for further engineering review. Trustee Imrie moved, seconded by Trustee Maher... To table to the next Regular Meeting of April 22, 1986 to allow time for staff to review additional engineering material. VOICE VOTE: All present, in favor. So ordered. VILLAGE OF OAK BROOK Minutes -1- April 8, 1986 YI11 L VILLAGE OF OAK BROOK-Minutes April 8, 1986 IV. FINANCIAL: 4P A. Approval of Bills: Warrant Register by Fund dated April 3, 1986 presented to reflect payment from the following funds: General Fund $ 258,718.60 Water Fund 118,916.39 Sports Core Fund 28,224.46 Trustee Imrie moved, seconded by Trustee Bushy... To approve payment of Warrant Register by Fund in the total amount of $405,859.45 and authorize the Village President to affix his signature thereon. Trustee Winters abstained from voting on the bills from Illinois Bell due to employment by same. ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush and President Cerne. Nays: None Absent: None Abstain: Trustee Winters So ordered. V. OLD BUSINESS: A. Oak Brook Sports Core - Sian Variation (2606 Tork Road and 800 Oak Brook Road): Tabled at the Regular Meeting of March 11, 1986. Further discussion was held. ` Trustee Philip moved, seconded by Trustee Bushy... To withdraw the request for sign variations at the subject locations. ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Philip, Rush and Winters. Nays: Trustee Maher and President Cerne. Absent: None So ordered. B. Janitorial Services - Golf Clubhouse and Bath & Tennis Club (260.6 York Road and 800 Oak Brook Road): Tabled at the Regular Meeting of March 11, 1986. Three (3) proposals were solicited and further discussion was held. Trustee Rush moved, seconded by Trustee Maher... To accept the bid of the lowest qualified bidder, World Office Cleaning Co., to perform the janitorial services at the Bath & Tennis Club and the Golf Clubhouse, in the amount of $15,070.00 for the season. ROLL CALL VOTE: Ayes: Trustees Imrie, Maher, Rush, Winters and President Cerne. Nays: Trustees Bushy and Philip. Absent: None So ordered. C. Fire Station Consolidation: Direction given at the Committee -of -the -Whole meeting of February 10, 1986 to further research a proposal to consolidate Fire Station 1, 1212 Oak Brook Road, and Fire Station 2, 725 Enterprise Drive, into one station. VILLAGE OF OAK BROOK Minutes -2- April 8, 1986 _r-% 1— VILLAGE OF OAK BROOK Minutes -3- April 8, 1986 Trustee Bushy moved, seconded by Trustee Imrie... To authorize the expenditure of $5,000.00 to secure the services of a design firm to provide a preliminary design and a development program. Discussion followed and with the consent of the seconder, the motion was withdrawn. Staff was directed to bring this matter before them at the next regular Committee -of- the - Whole meeting of May 12, 1986. D. Report of Activities: ■r. 1. Finance & Library: Trustee Imrie - Budget shows increase in salaries and benefits. 2. Personnel: Trustee Winters - No report. 3. Public Safety: Trustee Bushy - Police officer Richard Leck was commended by the FBI for his assistance in a case. New patrolmen will soon be put on. 4. Public Works & Traffic: Trustee Rush - Hardy -Cross Study is being impl emented . 5. Sports Core: Trustee Maher - Golf Course is now open. 6. Zoning & Planning: Trustee Philip - No report. VI. NEW BUSINESS• A. Golf Course Grounds Maintenance Consultant Contract: Trustee Maher moved, seconded by Trustee Winters... To approve "Agreement For Consulting Services" with Edward M. Smith, an independent contractor, to serve as grounds maintenance consultant for the maintenance of the golf course, at a cost of approximately $6,000.00 for calendar year 1986, based upon an anticipated 30 -creek season and eight (8) hours per week at $25.00 per hour, and authorize the Village President and Clerk to affix their signatures thereon. ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters and President Cerne. Nays: None Absent: None So ordered. B. Ball Machine for Range Number 2 - Purchase Order Request: Trustee Maher moved, seconded by Trustee Bushy... To authorize the purchase of a replacement golf ball dispensing machine from Golf -O-Matic Machine Co., in the amount of $2,995.00 plus freight. ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters and President Cerne. Nays: None Absent: None So ordered. C. 1986 Paving Project - Timber Trails Area: Discussion was held on establishing a policy in regard to stone shoulders being installed with the resurfacing of streets within the Subdivision. Trustee Rush moved, seconded by Trustee Winters... To table this matter for further consideration. VOICE VOTE: All present, in favor. So oraered. VILLAGE OF OAK BROOK Minutes -3- April 8, 1986 -m 1- VIrGE OF OAK BROOK Minutes - - 4 April 8, 1986 D. Liquor License Request - Oak Brook Polo Com an (2624 York Road): . Trustee Bushy moved, seconded by Trustee Rush... To concur with President Cerne, Local Liquor Control Commissioner, and authorize the issuance of a Class D liquor license to Oak Brook Polo Company for the 1986 polo season, for the annual fee of $2,000.00. VOICE VOTE: All present, in favor. So ordered. D. Rear Yard Variation - Robert Kramer (6 Robin Hood Ranch): On April 1, 1986, the Zoning Board of Appeals recommenaed that the request for a variation to reduce the rear yard requirement from sixty (60) feet to thirty -two (32) feet be granted to allow for an addition to the residence. Trustee Philip moved, seconded by Trustee Winters... To concur with the recommendation of the Zoning Board of Appeals and direct the Village Attorney to prepare the appropriate document to effectuate same. VOICE VOTE: All present, in favor. So ordered. E. Parking Variation -.Oak Brook Tech Center- (2000 York Road): - - -- .�......�..._ . .,....gi .r�.rr..._ _............ On April 1, 1986, the Zoning Board of Appeals recommended that the request for four (4) variations related to off- street parking spaces be granted. Trustee Philip moved, seconded by Trustee Imrie... To concur with the recommendation of the Zoning Board of Appeals that a variation be granted to allow for 100 off - street parking spaces to be located in front of the building (East side facing York Road) with the seven (7) conditions as outlined in the letter from Chairman Alfred P. - Savino, dated April 3, 1986, and directed the Village Attorney to prepare the appropriate document to effectuate same. VOICE VOTE: All present, in favor. So ordered. Trustee Philip moved, seconded by Trustee Imrie... To concur with the recommendation of the Zoning Board of Appeals that a variation be granted to allow for the off - street parking spaces to be constructed five (5) feet from the lot line, and that the Village Attorney prepare the appropriate document to effectuate same. VOICE VOTE: All present, in favor. So ordered. Trustee Philip moved, seconded by Trustee Imrie... To concur with the recommendation of the Zoning Board of Appeals that a variation be granted to allow all required spaces to be constructed by utilizing the "Office -Use" dimensions, and that the Village Attorney prepare the appropriate document to.effectuate sane. VOICE VOTE: All present, in favor. So ordered. Trustee Philip moved, seconded by Trustee Imrie... To concur with the recommendation of the Zoning Board of Appeals that a variation be granted to allow for the continued use of a 36 -foot driveway from York Road and that the Village Attorney prepare the appropriate document to effectuate same. VOICE VOTE: All present, favor. So ordered. VILLAGE OF OAK BROOK Minutes -4- April 8, 1986 �� L V — - & F VILLA E OF OAK BROOK Minutes -5- April 8, 1986 G. Christ-Church of Oak Brook - Special Use and Final Plat (501 Oak Brook Road and 202 York Road): I. Christ Church Resubdivision: On March 17, 1986, the Plan Commission recommenoed approval of the consolidation of two (2) parcels into one (1) lot. Trustee Philip moved, seconded by Trustee Rush... To approve the Final Plat of Christ Church Resubdivision waiving the dedication of York Road right -of -way and that a ten (10) foot wide Pedestrian /Bicycle Path Easement be added to the Plat to be constructed by Christ Church as a public improvement. VOICE VOTE: All present, in favor. So ordered. 2. Special Use and Yard Variation: On April 1, 1986, the Zoning Board of Appeals recommended approval of an amendment to the Special Use Permit that would allow for an addition to the existing church. Proposed plans showed no encroachment into the 100 -foot side yard abutting York Road, consequently the request for a variation was withdrawn. Trustee Philip moved, seconded by Trustee Winters... To concur with the recommendation of the Zoning Board of Appeals and direct the Village Attorney to prepare the necessary document to amend the Special Use Permit in accordance with plans prepared by C. Edward Ware Associates, Inc., Architects, Sheets S -7, S -8 and SD -1 dated as last revised March 24, 1986 and Job X85 -184, dated December 18,1985, prepared by Edmund M. Burke & Associates, Ltd., Consulting Engineers. VOICE VOTE: All present, in favor. So ordered. H. Referrals: ' With no objections President Cerne made the following referrals: 1. Malloy - Flood Plain Special Use (3823 York Road) - Refer to Plan Commission meeting of April 21, 1986 and Zoning Board of Appeals meeting of May 6, 1986. 2. Malloy - Parking Variation (3823 York Road) - Refer to Zoning Board of Appeals meeting of May 6, 1986. 3. Brinson - Rear Yard Variation (78 Baybrook Lane) - Refer to Zoning Board of Appeals meeting of May 6, 1986. 4. Stone Container Corporation - Parking Variation (2021 Swift Drive) - Refer to Zoning Board of Appeals meeting of May 6, 1986. 5. Stone Container Corporation - Loading Berth Text Amendment (2021 Swift Drive) - Refer to Plan Commission meeting of April 21, 1986 and Zoning Board of Appeals meeting of May 6, 1986. VII. ADJOURNMENT: Trustee Maher moved, seconded by Trustee Winters... To adjourn this meeting. TIME: 10 :05 P.M. VOICE VOTE: All present, in favor. So oroered. ATTEST: Marihnne Lakosil, CMC Village Clerk Approv d VILLAGE OF OAK BROOK Minutes -5- April 8, 1986 ern L