Minutes - 04/09/1991 - Board of TrusteesV�B t3aT —MteJ
MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF OAK BROOK, ILLINOIS HELD
APRIL 9, 1491
I. MEETING CALL:
The Regular Meeting of the Boa 1 of Trustees was called to order by President
Pro -Temp Minters in the Samuel. E. Dean Board Room of the Village Commons at
7:33 p.m.
ROLL CALL:
PRESENT: President Pro -Teen H. Richard Minters
Trustees Garry J. Bartecki
Karen M. Bushy
Ronald P. Daher
Barbara A. Payovich
Joseph H. Rush
ABSENT: President Mence F. Cerne
PLEDGE TO THE FLAG
II. APPROVAL OF MINUTES:
Trustee Rush moved, seconded by Trustee Bartecki to approve the Minutes
of the Public Hearing of March 26, 1991 regarding Proposed Annexation
Agreement as presented and waive the full reading thereof. Voice Vote:
all ayes, no nays except Trustee Daher who abstained. Motion carried.
Trustee Rush moored, seconded by Trustee Bartecki to approve the Minutes
of the Regular Meeting of March 26, 1991 as presented and waive the full
reading thereof. Voice Vote: all ayes, no nays except Trustee Maher who
abstained. Motion carried.
III. ORDINANCES AND RESOLUTIONS:
A. AN ORDINANCE APPROVING A CERTAIN ANNEXATION AGREEMENT AND AUTHORIZING
ITS EXECUTION (ISTHFi ):
B. AN �O�R�B INANCE ANNEXING CERTAIN TERRITORY TO THE VILLAGE OF OAK BROOK
ISJ HA :
G. AN ORDINANCE ZONING NEWLY ANNEXED TERRITORY 41STHA)
The Illinois state Toll Highway Authority (ISTHA) requested
postponement of the proposed annexation of territory to the Regular
Meeting of April 23, 1991.
Trustee Bartecki requested Staff to communicate with the ISTIHA the
Village's concern for proposed sound mitigation regarding expansion
of the Tri -State Tollway through the Village of Oak Brook.
Trustee Maher moved, seconded by Trustee Bushy to table Items III.A,
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B, C and V.A to the Regular Meeting of April 23, 1991. Voice Vote:
all ayes, no nays. Motion carried.
D. ORDINANCE NO. G -463 AN ORDINANCE AMENDING THE PERSONNEL RULES AND
REGULATIONS OF THE VILLAGM OF OAK BROOD RELATING TO REIMBURS'ENENT OF
TRAVEL EXPENSES:
Direction given at the Regular Meeting of March 26, 1991.
Trustee Rush moved, seconded by Trustee Bartecki to pass Ordinance
No. G -463 as presented and waive the full reading thereof. Roll Call
Vote:
Ayes: 6- Trustees Bartecki, Bushy, Maher, Payovich, Rush, and
President Pro -Tem Minters
Nays: 0 -None
Absent: 1- President Cerne
Motion carried.
E. RESOLUTION NO. R -522 AESLUTION APPROVING THE FINAL PLAT KNOWN AS
KEEHN'S RESUBDIVISION:
Direction given at the Regular Meeting of September 25, 1990.
President Pro -Tem Minters moved, seconded by Trustee Bushy to pass
Resolution Igo. R -522 as presented and waive the full reading thereof.
Roll Call Vote:
Ayes: 6- Trustees Bartecki, Bushy, Maher, Payovich, Rush and
President Pro -Tem Minters
Nays: O -None
Absent: 1- President Cerne
Motion carried.
F. RESOLUTION NO. R -523 A RESOLUTION AUTHORIZING AN APPLItyATION FOR A,
PERMIT TO USE TOLL HIGHWAY RIGHT -OF -WAY 1991 Water Main Project -
Lochinvar Lane Water Main Re lacement York Road JWennes Court to
Sprina Road). East -West Tollwtav (Harvard Street to Lexington
Street
Tinxstee Rush moved, seconded by Trustee Daher to pass Resolution No.
R -523 which authorizes the Village President and Clerk to sign the
"Application for Permit to Use Toll Highway Right -of -Way" and waive
the full reading thereof. Roll Call Vote:
Ayes: 6- Trustees Bartecki, Bushy, Maher, Payovich, Rush and
President Pro -Team minters
Nays: Q -None
Absent: 1- President Cerne
Notion carried.
Bids were opened for the above stated project at 11:00 a.m.,. Tuesday,
April 2, 1991. Of the six (6) contractors who took out plans, three
(3) submitted bids.
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Trustee Rush moved, seconded by Trustee Bushy to accept the bid of
and award a contract to Dominic Fiordirosa Construction Company,
Inc., in the amount of $261,148.00 subject to the receipt of one (1)
easement from a property owner on Harvard Street and subject to the
receipt of the Tollway permit and if these two (2) items are not
received, the amount of work within the contract will be reduced
accordingly. Roll Call Vote:
Ayes: 6- Trustees Bartecki, Bushy, Daher, Payovich, Rush and
President Pro -Tem minters
Nays: O -None
Absent: 1- President Cerne
Motion carried.
IV. FINANCIAL:
A. Payouts:
1. P & D Technologies - Payout #3 - Professional Service Design
Roosevelt /Frontage Road):
Trustee Rush moved, seconded by Trustee Payovich to authorize
payment of Payout #3 to P & D Technologies for professional
engineering services for Frontage Road /Roosevelt Road in the
total amount of $2,650.00. Roll Call Vote:
Ayes: 6- Trustees Bartecki., Bushy, Maher, Payovich, Rush and
President Pro -Tem Minters
Nays: 0 -Nome
Absent: i- President Cerne
Motion carried.
2. Motorola, Inc. - Mobile Data Terminals - Police Department:
Trustee Bushy moved, seconded by Trustee Bartecki to authorize
final payment to Motorola, Inc. for purchase of four (4) Mobile
Data Terminals for the Police Department in the total amount of
$17,948.00. Roll Call Vote:
Ayes: 6- Trustees Bartecki, Bushy, Maher, Payovich, Rush and
President Pro -Tem Minters
Nays: 0 -None
Absent: 1- President Cerne
Motion carried.
3. DuPaSe Water Commission - Payout #27 - Fixed Charges:
Trustee Rush moved, seconded by Trustee Bartacki to authorize
payment of Payout #27 to the DuPage Mater Commission for the
Village's portion of the total Commission's fixed cost
requirement for the month of March in the total amount of
$74,791.83. Roll Call Vote:
Ayes: 6- Trustees Bartecki, Bushy, Maher, Payovich, Rush and
President Pro -Tem minters
Nays: 0 -None
Absent: I- President Cerne
Motion carried.
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4. France Stowell Sons, Inc.-- P #youtt #5 & Final - Firing
Range Ventilation:
Trustee Bushy moved, seconded by Trustee Rush to authorize
payment of Payout #5 & Final to Frank H. Stowell and Sons, Inc.
for the installation of the Police firing range ventilation
system in the total amount of $17,519-00 subject to all final
waivers of lien being received, as built electrical wiring
diagrams being delivered to the Village, and one extra set of
ventilation filters, per specifications, being delivered to the
'pillage. Roll Call Vote:
Ayes: 6- Trustees Bartecki, Bushy, Maher, Payovich, Rush and
President Pro -Teen Winters
Nays: O -Alone
Absent: 1- President Cerne
Motion carried.
5. Illinois Hydraulic Construction Co. - Ya MUC *0 - rrerstsurr
Adiustina Stations (1915 York _Road and 35th Street /Route:
Trustee Rush moved, seconded by Trustee Bushy to authorize
payment of Payout #S to Illinois Hydraulic Construction Company
for pressure adjusting stations For DuPage Water Commission
Lake Michigan water in the total amount of $69,2$1.3.0 subject
to approval of waivers by the Village Attorney. Roll Call
Note:
Ayes: 6- Trustees Bartecki, Bushy, Maher,, Payovich, Rush and
President Pro -Tem Winters
Nays: O -None
Absent: I- President Cerne
Motion carried.
6. Illinois Hydraulic CA - Change Order #3 - Pressure AM
Stations (x.915 York Road, and 35th Street Route d3):
Trustee Rush moved, seconded by Trustee Payovich to approve
Change Order No. 3, which increases the contract amount by
$7,379.60 and authorize the Superintendent of Public Works to
sign said Change Order. Roll Call Vote:
Ayes: 6- Trustees Bartecki, Bushy, Maher Payovich, Rush and
President Pro -Tem Winters
Mays: 0 -None
Absent: 1- President Cerne
Motion carried.
7. Marino construction Cary - Payout #14 - Reservoir B [2710
Meyers Road):
Trustee Rush moved to authorize payment of Payout #14 to Marino
Construction Company, Inc. for construction of Reservoir B and
all appurtenant items in the total amount of $136,677.74
subject to receipt and approval of waivers by the Village
Attorney. Motion failed for lack of second.
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Trustee Rush moved to approve payment of a portion of the
invoice that has proper waivers, Hutley Paving for $43,200.00
and Marino Construction for $57,891.74, total $101,091.74 and
hold balances subject to receipt of proper waivers. Motion
failed for lack of second.
Trustee Maher moved, seconded by Trustee Rush to table to April
23, 1991 Regular Meeting. Moll Call Vote:
Ayes: 6- Trustees Bartecki-, Bushy, Maher, Payovich, hush and
President Fro -Tem Winters
Nays: O -None
Absent: I-President Cerne
Motion Carried.
B. Approval of Bills:
Voucher List of Bills Presented for Approval April 9, 1991 to reflect
payment from the following funds:
General Corporate Fund $271,470.06
Capital. Projects Fund 145.05
Hotel /Motel Tax Fund 8,535.32
Motor Fuel Tex Fund 13,617.16
Water Fund 1470452.90
Sports Gore Fund 91,860.43
Trustee Bartecki moved#, seconded by Trustee Rush to approve Voucher
List of Bills in the total amount of $533,080.92 and authorize the
Village President Fro -Tem to affix his signature thereon.
Trustee Winters abstained from voting on the bills from Illinois Bell
due to employment by same. Roll Call Vote:
Ayes: 6- Trustees Bartecki, Bushy, Maher, Payovich, Rush and
President Pro -Teen Winters
Nays: 0 -gone
Absent: 1- President Cerne
Abstain: 1- President Pro -Tem Winters as noted above
Motion carried.
V. UNFINISHED BUSINESS .e
A. Recommendation Illinois State Toll Highway Authority - Zoning
Request atWest of Meyers Road, North & South of 188
See III. A, B and C.
B. Cnity Early Warning System ( ^S) - Status:
Discussed at the Committee -of- the -Whole meeting of April 9, 1990.
Trustee Bushy moved, seconded by Trustee Payovich to approve
implementation of a community Early Warning System (CEWS) and direct
staff to prepare a public offering for the purchase of the associated
receivers. Voice Vote: all ayes, no nays. Motion carried.
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C. Discussion of Proposed EmerQencY„?arning Sirens for 'pillage:
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It was the consensus of the Board to include the installation of a
warning siren system expense in the Village of Oak Brook budget for
1991 -1992.
D. R2cMest for Reconsideration - Advertisi4 g Score LP+SA - Official
Ticket Informational Brochure:
Request for a release of funds by the Oak Brook Hotel, Convention and
Visitors Committee for funding of $5,000.00 for advertising in the
Official Ticket Informational Brochure with Score International to
prate LPGA. at Oak Brook, August 19 -25, 1991 denied at the Regular
Meeting of march 26, 1991. Request for reconsideration must be made
at the next Regular Meeting of April 9, 1991.
Trustee Bushy moved, seconded by Trustee Bartecki to reconsider the
request for a release of funds. Voice Vote: all ayes, no nays
except Trustee Maher who abstained. Motion carried.
Trustee Daher moved, seconded by Trustee Rush to concur with the Oak
Brook Hotel, Convention and Visitors Committee to allocate $5,000.00
of funds for Score (LPGA) Official Ticket Information Brochure. Roll
Call Vote:
Ayes: 6- Trustees Bartecki, Sashy, Daher, Payovich, Rush and
President Pro -Tee Minters
Nays: 0 -None
Absent: 1- President Cerne
Notion carried.
E. 8CS & 9CS Bids- Award of Contracts (16th StreetLSEring Road &
Jorie
Bids were opened for the above stated project at 11 :00 a.m., Monday,
April 1, 1991. Of the fourteen (14) contractors who took out glans,
four (4) submitted bids.
Trustee Rush moved, seconded by Trustee Payovich to accept the bid
and award a contract to Harry W. Kuhn, Inc., in the amount of
$842,906.60. Roll Call Vote:
Ayes: 5- Trustees Bartecki, Bushy, Maher, Payovich and Rush
Nays: 1- President Pro -Tem Winters
Absent: 1- President Cerne
Motion carried.
F. MEroval of Contract for Resident Inspection for 22nd Street & Jorie
Boulevard Construction Proiect:
At the Village Board meeting of June 28, 1985, approval of contract
was granted with Crawford, Murphy & Tilly, Inc., to provide
professional design and construction engineering services regarding
the pavement rehabilitation of 22nd Street /Jorie Boulevard at a
not -to- exceed fee for the design services of $37,000.00 and a
not -to- exceed fee for construction services of $47,001. Since the
construction of that improvement has been delayed until the present
time, the construction services amount has become outdated.
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Trustee Rush moved, seconded by Trustee Maher to approve a revised
contract with Crawford, Murphy & Tilly, Inc., to prorlde professional
construction engineering services in an -zmnt not to exceed $53,000
regarding the pavement rehabilitation of 22nd Street /Jorie Boulevard.
Roll Cali Vote:
Ayes: 5-Trustees Bartecki, Bui:hy, Maher., Payovich and Rush
Nays: I- President Pro -Tem Wl:aters
Absent: 1-President Cerne
Motion carried.
G. Award of 1991 Crack Sealirg Project (Madison Street,-Robin Hood
Ranch, G"Ser Creek .Subdivision streets, olds oak Brook Subdivision
streets,, Avenue Loire, Saddle _Brook Subdivisicn std„ '
Trustee Bartecki requested Staff to include information regarding
sprinklers causing damage to Village streets in the sprinkler ban
notice to residents. The Engineering Department will also contact
residents if they see violations.
Trustee Rush moved, seconded by Trustee Daher to accept the bid and
award a contract to Kenneth R. Hartman, Inc., in the amount of
$40,690.28 and allow the contractor to do additional street crack
sealing on these streets in locations as determined by the Village
Engineer up to the $45,000 budget amount. Roll Call Vote.
Ayes: 6- Trustees Bartecki, Bushy, Naher, Payovich, Rush and
President Pro -Tem Winters
Hays: o -gone
Absent: 1- President Cerne
Notion carried.
H. Award of 1991 [dater Main Project :
�.-. -.
See III.F.
I. Report of Activities:
1. Finance. &r L•ibraa: Trustee Bartecki - A Certificate of
Achievement for Rxcellence in Financial Reporting was awarded
to the Village of Oak Brook for the annual rehensive
financial report for fiscal year ending .April 30, 1990.
A proposal regarding the Library Expansion ]Project will be
forthcoming.
2. public Safety: Trustee Bushy - A cnication officer frcm
the Police Department rescued an injured water fowl.
3. Public Works & Personnel: Trustee Rush -- The new Computer Aid
Drafting System has been installed in the Village Engineering
Department.
4. SMrts Core: Trustee Maher - The front 9 holes of the Village
golf course has been open for the last two weeks. April 27th,
the back 9 holes of golf will be open. Cornelius (Trey)
VanDyke, Head Golf Pro; Seen Creed, Greens Superintendent; and
Tom tlangelin, Tennis Fro at the Bath & Tennis Club have been
hired for the 1991 seamm.
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5. Stormwater Mama Trustee Payovich - The third phase of
the Elmhurst Quarry Project reports has been released.
The dedication of the mood. Dale Itasca Flood Control Project
was attended by ML-emiger Berley, tcigineer Durfey, Trustee Bushy
and Trustee Payovich.
6. Zoning & Planning: Trustee minters - No report.
VI. NEW BUSINESS:
A. Purchase of Pesticides & Fertilizer - Golf Course:
Trustee Maher saved, seconded by Trustee Rush to purchase products
for the 1991 season from Arthur Clesen for $7,025.00, Bojo Turf
Supply for $1,790.00, Turf Supply Ltd. for $818.92, 0. M. Scotts for
$2,364.00, Lesco, Inc. for $824.00 and Lake -Cook Farm Supply for
$2,378.44 for a total of $15,200.66. The staff will also use the
remaining budgeted funds of approximately $16,000 for pre and
post-tournament applications. Roll Call Vote:
Ayes: 6- Trustees Bartecki, Bushy, Maher, Payovich, Rush and
President Fro -Tem Minters
Nays: O -bone
Absent: 1- President Cerne
Notion. carried.
B. Polo & E estrian Club of Oak Brook - Li or License R est:
Trustee Maher moved, seconded by Trustee lush to concur with the
Local Liquor Commnission:,,�r and approve a Class "D" Liquor License for
the Polo and Equestrian Club of Oak Brock for their 1991 season for
the following dates:
May 10, 11, 17, 18, 19, 24, 25, 26, 27, 290 31
June 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 18, 19,
20, 21, 22, 23, 25, 26, 270 28, 29, 30
July 2, 3, 4, 5, 6, 7, 9, 10, 110 12, 13, 14, 15, 160 18, 19, 20, 21,
23, 24, 25, 26, 27, 28, 30, 31
August 1, 2, 3, 4, 6, 7, 8, 9, 10, 11, 13, 14, 15, 16, 17, 18, 20,
21, 22, 23, 24, 25, 27, 28, 29, 30, 31
September 1, 3, 4, 5, 6, 7, 8, 10, 11, 12, 13, 14, 15, 17, 18, 19,
20, 21, 22, 24, 25, 26, 27, 28, 29
October 1, 2, 3, 4, 5, 6, 8, 9, 10, 11, 120 13, 14; and to hold
"midnightf9 events on July 3, August 3 and August 20 and to hold
functions to 10 :00 p.m. on June 14, 15 and 16, July 2_, August 4,
September 1 and 22. Voice Vote: all ayes, no nays. Motion carried.
C. Quotation Authorization Lease of Public Works Uniforms:
Trustee hush moved, seconded by Trustee Bartecki to authorize staff
to solicit quotes for the supplying and cleaning of work uniforms for
the Public Works employees. Voice Vote: all ayes, no nays. Motion
carried.
President Pro -Tem Winters announced the rel8ASO of the Executive Session
Minutes from July through DeCOMber 1990 are available for review by the
general public.
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April 9, 1991
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Trustee Psyovich announced Representative Lee Daniels will be at the Village
Hall on Saturday, April 12 at 3:00 p.m. for the Envirotumental Concerns
meeting.
VII. AWOU NT:
Trustee Maher moved, seconded by Trustee Payovich to adjourn the meeting
at 9:34 p.m. Voice Vote: all ayes, no nays. Notion carried.
ATTEST:
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Linda K. Gonnella
Village Clerk
WA-011 Awar, W-04 ,► .r
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April So 1991