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Minutes - 04/09/2002 - Board of Trustees1 2 3. MINUTES OF THE APRIL 9, 2002 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK UNOFFICIAL UNTIL APPROVED AS WRITTEN ON APRIL 23, 2002. CALL TO ORDER: The Regular Meeting of the Village Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:30 p.m. The Pledge of Allegiance was given. ROLL CALL: Village Clerk Linda Gonnella called the roll with the following persons PRESENT: President Karen M. Bushy, Trustees George T. Caleel, John W. Craig, Susan Chase Korin, Elaine Miologos and Alfred P. Savino. ABSENT: None. IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty, Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Bruce F. Kapff, Director of Information Services & Purchasing; Robert L. Kallien, Jr., Director of Community Development; Richard A. Martens, Village Attorney; Ruth A. Martin, Library Director; Allen W. Pisarek, Police Chief, Bonnie Sartore, Bath & Tennis Club Manager; Trey VanDyke, Golf Club Manager; Marlene Hellwig, Payroll/Benefits Specialist; Deputy Police Chief William Cavalier; Gail Peterka, Communications Center Supervisor; and Police Department Personnel Kathy Olson, Nancy Pisarek, Marcus DeLise, George Peterson, Laura Millsaps, John Verdera and Robert Birdsall. ANNOUNCEMENTS AND OPEN FORUM: President Bushy announced that the Village wished to honor an employee, Lisa Jenkins, who is a Communications Operator in the Village of Oak Brook Communications Center. She introduced Greg Ritel of the Illinois Association of Public Safety Communication Officials (APCO). He recognized Lisa Jenkins for her involvement in the activities on September 11, 2001. Lisa was contacted by the GTE personnel who were speaking with Todd Beamer on Flight 93 which crashed in Pennsylvania. She transferred the call to the FBI and in addition contacted the FAA regarding this situation. VILLAGE OF OAK BROOK Minutes Page 1 of 14 April 9, 2002 CALL TO ORDER ROLL CALL ANNOUNCE PRESENTATION - LISA JENKINS 3. He added that telecommunication officers are behind the scenes and are not often seen by the public, but they are the ones who make the first contact during emergency situations. He presented her with a plaque on behalf of Illinois APCO in acknowledgment of her efforts on September 11, 2001. President Bushy also awarded a plaque on behalf of the Village of Oak Brook to Lisa Jenkins for her professional judgement in communicating critical information to the federal authorities regarding Flight 93 on September 11, 2 00 1. 4. 5 APPROVAL OF MINUTES: Trustee Caleel requested the Minutes of the Committee -of- the -Whole be amended on page 6, paragraph 3, to read: Trustee Caleel commented that he felt that the discussion was moot at this point and that discussion should wait until more is known about the Medicare changes. MINUTES Motion by Trustee Caleel, seconded by Trustee Savino, to approve the minutes COW 03/25/02 of the Committee -of- the -Whole Meeting of March 25, 2002 as amended and waive the full reading thereof. VOICE VOTE: Motion carried. Motion by Trustee Craig, seconded by Trustee Caleel, to approve the minutes BOT 03/26/02 of the Regular Board of Trustees Meeting of March 26, 2002 as presented and waive the full reading thereof. VOICE VOTE: Motion carried. CONSENT AGENDA: All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. Trustee Miologos requested Agenda Item 5.A.1. be removed for discussion. Trustee Korin requested that Agenda Item 5 C.1. be removed for discussion. Motion by Trustee Caleel, seconded by Trustee Korin, to approve the Consent Agenda as amended. ROLL CALL VOTE: Ayes: 5 - Trustees Caleel, Craig, Korin, Miologos and Savino. Nays: 0 - None. Absent: 0 - None. Motion carried. A. APPROVAL OF BILLS: $709,571.12 C. AGENDA APPROVAL BILLS - $709,571.12 SIGNIFICANT ITEMS INCLUDED ABOVE: 1) DWC Municipal Customer Group - House Bill 5365 Fund - REMOVED $2,904.74 — Removed from the Consent Agenda for further discussion. VILLAGE OF OAK BROOK Minutes A. Page 2 of 14 April 9, 2002 5. A. 2) Earth Tech, Inc. — Payout #21 — Municipal Complex Project - $7,934.95 3) Phillips Swager Associates — Payouts # 8 and #9 — Library Building Project - $21,116.97 4) Harbour Contractors, Inc. — Payout #14 — Municipal Complex Project - $499,126.54 B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING MARCH 30, PAYROLL 2002 - $574,665.16 $574,6653.16 C. CHANGE ORDERS: 1) CHANGE ORDER #25 — MUNICIPAL COMPLEX PROJECT - REMOVED HARBOUR CONTRACTORS, INC. - $81,609.00 - REVISED TOTAL CONTRACT AMOUNT - $8,126,764.00 — Removed from Consent Agenda for further discussion. D. REFERRALS: 1) MCDONALD'S CORPORATION — 2815 JORIE BOULEVARD — 2815 JORIE BLVD - TEXT AMENDMENT — REFER TO PLAN COMMISSION TEXT AMENDMENT MEETING OF APRIL 15, 2002 AND THE ZONING BOARD OF APPEALS MEETING OF MAY 7, 2002. 2) THE OAKLAND PLAT OF SUBDIVISION — 121 AND 209 OAK 121 & 209 OAK BROOK RD - FINAL BROOK ROAD — FINAL PLAT — THREE -LOT SUBDIVISION — PLAT OF suBDIV. REFER TO PLAN COMMISSION MEETING OF APRIL 15, 2002. 3) NAGUIB — 824 MERRY LANE — FLOOD PLAIN SPECIAL USE — 824 MERRY LN - REFER TO PLAN COMMISSION MEETING OF APRIL 15, 2002 FLD PLN SPEC USE AND THE ZONING BOARD OF APPEALS MEETING OF MAY 7. 2002. 4) WOLLENSAK — 3604 YORK ROAD — VARIATION — FRONT 3604 YORK RD - VARMA. FRNT YD YARD SETBACK — REFER TO ZONING BOARD OF APPEALS SETBACK MEETING OF MAY 7.2002. E. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE NONE CONTRACTS: None VILLAGE OF OAK BROOK Minutes Page 3 of 14 April 9, 2002 Z6 6. ITEMS REMOVED FROM CONSENT AGENDA: RM V D C AGNDA 5. A. 1) DWC Municipal Customer Group - House Bill 5365 Fund - $2,904.74 - H.B. 5365 FUND Removed from the Consent Agenda for further discussion. Village Manager Veitch explained that the funds were being used to fight the efforts on behalf of the DuPage Water Commission members regarding efforts to have its members pay for the unincorporated residents of DuPage County to join the Water Commission without paying their expenses. Motion by Trustee Miologos, seconded by Trustee Savino, to approve a contribution to the DuPage Water Commission Municipal Customer Group — House Bill 5365 Fund - $2,904.74. ROLL CALL VOTE: Ayes: 5 - Trustees Caleel, Craig, Korin, Miologos and Savino. Nays: 0 - None. Absent: 0 - None. Motion carried. 5. C. 1) CHANGE ORDER #25 — MUNICIPAL COMPLEX PROJECT - MCP - CHNG ORD HARBOUR CONTRACTORS, INC. - $81,609.00 - REVISED TOTAL #25 CONTRACT AMOUNT - $8,126,764.00 — Removed from Consent Agenda for further discussion. Trustee Korin questioned why the Fire Prevention Code requirements were not in the original plan. Village Manager Veitch explained that to some extent they were included. He explained the permit review process, which is being reviewed by staff. Prior to that process the Village had to go out for bid to provide a list of contractors. During the plan review process, it was determined that a significant number of additional items needed to be provided in the new and old buildings. Harbour negotiated with the contractor on the cost of these matters and was able to reduce it by 26 %. There still remains some question as to whether all of these additional items will be necessary for the new building. Discussion ensued relative to the original bid by the electrical contractor and why these issues were not addressed at that time. Additional discussion ensued about the process and the variety of ways and costs for handling major projects. VILLAGE OF OAK BROOK Minutes '64, Page 4 of 14 April 9, 2002 I 5. C. 1) Motion by Trustee Korin, seconded by Trustee Miologos, to approve Change Order #25 - Municipal Complex Project - Harbour Contractors, Inc. - $81,609.00 - Revised Total Contract Amount - $8,126,764.00 with the condition that further discussion is held related to contingencies of the negotiated amount and that the Board has determined that the circumstances necessitating the change order was not reasonably foreseeable at the time the contract was signed and that the change order is in the best interest of the Village and are authorized by law. ROLL CALL VOTE: Ayes: 5 — Trustees Caleel, Craig, Korin, Miologos and Savino. Nays: 0 - None. Absent: 0 - None. Motion carried. 7. BOARD & COMMISSION RECOMMENDATIONS: A. RECOMMENDATION: FOREST PRESERVE DISTRICT OF DUPAGE COUNTY — 1717 OAK BROOK ROAD (PEABODY MANSION) SPECIAL USE AMENDMENT Plan Commission and Zoning Board of Appeals Recommendations Special Use Amendment - The Plan Commission by a vote of 4 to 0, and the Zoning Board of Appeals by a vote of 4 to 1, have recommended approval of the request from the Forest Preserve District of DuPage County seeking approval of a special use amendment for the Peabody Mansion. The amendment accommodates a limited expansion of the special use area by incorporating the breezeway and foyer between the Mansion and Retreat Wing for new ADA required restrooms. All other provisions of Ordinances S -986 and S -841 are to be maintained in full force and effect. With these required improvements, the District has been granted an occupancy permit for the Mansion facility. Therefore, the April 15, 2002 timeframe for obtaining an occupancy permit that was a condition of Ordinance S -986 has been met. In recommending approval of this request, the Plan Commission and Zoning Board of Appeals found that the petitioner has satisfactorily addressed the factors required for approval of a special use amendment. In particular, it was found that the amendment as requested will not adversely affect the public health, safety and welfare and will not alter the essential character of the neighborhood. VILLAGE OF OAK BROOK Minutes Page 5 of 14 April 9, 2002 BD /COMM RECOM 7. A. Michael Palazzetti, Program Services Division Manager, Forest Preserve District of DuPage County, gave a brief over -view of what the Forest Preserve wishes to do with the Peabody Mansion property for public use. Motion by Trustee Savino, seconded by Trustee Craig, that the Village Board concur with the recommendations of the Plan Commission and Zoning Board of Appeals and authorize Attorney Martens to draft the necessary ordinance for final consideration at the April 23, 2002 board meeting. ROLL CALL VOTE: Ayes: 5 — Trustees Caleel, Craig, Korin, Miologos and Savino. Nays: 0 - None. Absent: 0 - None. Motion carried. 8. ACTIVE AGENDA (Items for Final Action A. APPOINTMENTS: None. B. ORDINANCES & RESOLUTIONS: ACTIVE AGENDA 1) ORDINANCE 2002- ZO -V -S -1012, "AN ORDINANCE GRANTING A ORD 02- zO -V -s -1012 " MEADOWOOD VARIATION FROM THE PROVISIONS OF SECTION 13 -6C -3F OF DR. THE ZONING ORDINANCE OF THE VILLAGE OF OAK BROOK RELATIVE TO SIDE YARD REQUIREMENTS (44 MEADOWOOD DRIVE, OAK BROOK, IL 60523)' Pursuant to direction from the Board at their March 26, 2002 meeting, Village Attorney Martens drafted an ordinance which grants a side yard variation to allow an additional nine -foot encroachment into the 40 -foot required side yard setback. Motion by Trustee Savino, seconded by Trustee Caleel, that the Village Board approve Ordinance 2002- ZO -V -S -1012, "An Ordinance Granting a Variation from the Provisions of Section 13 -6C -3F of the Zoning Ordinance of the Village of Oak Brook Relative to Side Yard Requirements (44 Meadowood Drive, Oak Brook, Il 60523)." ROLL CALL VOTE: Ayes: 5 - Trustees Caleel, Craig, Korin, Miologos and Savino. Nays: 0 - None. Absent: 0 - None. Motion carried. 2) ORDINANCE 2002- ZO -R -S -1013, "AN ORDINANCE REZONING A ORD 02- zO -R -s -1013 CERTAIN PARCEL FROM R -1, SINGLE - FAMILY DETACHED 3306 MIDWEST RD RESIDENCE DISTRICT, TO R -2, SINGLE - FAMILY DETACHED RESIDENCE DISTRICT 3308 MIDWEST ROAD. OAK BROOK. IL VILLAGE OF OAK BROOK Minutes N Page 6 of 14 April 9, 2002 8. B. 2) Pursuant to Board direction, Village Attorney Martens drafted an ordinance granting the rezoning of the property at 3308 Midwest Road from R -1 to R -2, Single — Family Residence District. Motion by Trustee Savino, seconded by Trustee Korin, that the Village Board approve Ordinance 2002- ZO -R -S -1013, "An Ordinance Rezoning a Certain Parcel From R -1, Single - Family Detached Residence District, to R -2, Single - Family Detached Residence District 3308 Midwest Road, Oak Brook, IL 60523." ROLL CALL VOTE: Ayes: 5 - Trustees Caleel, Craig, Korin, Miologos and Savino . Nays: 0 - None. Absent: 0 - None. Motion carried. 3) RESOLUTION 2002 -DWC -R -805, "A RESOLUTION IN SUPPORT RES 02 -DWC -R -805 OF THE DUPAGE WATER COMMISSION'S APPROVAL OF DWC BUDGET FISCAL YEAR 2002 -2003 BUDGET AND FIVE -YEAR CAPITAL PLAN THAT CONTAINS A COMBINED CHARTER CUSTOMER O &M AND FIXED COST RATE OF $1.65 PER 1,000 GALLONS" The DuPage Water Commission is scheduled to consider its 2002 -2003 Budget at its meeting on April 11, 2002. Prior to that meeting, all Charter Customers of the Commission are being asked to consider adopting resolutions in support of a budget containing a specific provision concerning water rates. That provision is a reduction in the combined charter customer O &M and fixed cost rate from $1.75 per 1,000 gallons to $1.65 per 1,000 gallons. The rate reduction was assumed in the Commission's Capital Improvement Plan adopted by the Commission on January 10, 2002. Since that action was taken, a new Commission Chairman has been appointed and, apparently at the behest of the DuPage County Board Chairman, a budget has been introduced which does not contain the rate reduction. The Charter Customers are of the opinion that the $1.65 rate meets the needs of the Commission and its customers and should be implemented. The value of the $0.10 reduction to the Village of Oak Brook is estimated to be approximately $150,000 over the next twelve months. The municipal customers of the Commission have joined together in support of the position expressed in the resolution. Further, they have pledged resources to jointly confront legislative and political challenges to the charter customer agreement and to address responsibly the issue of expanding Lake Michigan water delivery throughout the county in a manner consistent with the agreement. VILLAGE OF OAK BROOK Minutes Page 7 of 14 April 9, 2002 8. B. 3) Oak Brook's contribution to the common fund (known as the House Bill 5365 Fund), in the amount of $2,904.74, appears within the list of bills submitted for approval to the Village Board's meeting on April 9, 2002. If approved, a certified copy of the resolution will be delivered to the Commission prior to the April 11 meeting. President Bushy explained to the Board members the position of the members of the DuPage Water Commission and that this resolution is being passed by all members (municipalities) of the Commission. She explained that Village Manager Veitch has been appointed the treasurer of the group and is collecting the funds to address the issues before the Commission. Motion by Trustee Caleel, seconded by Trustee Miologos, that the Village Board approve Resolution 2002 -DWC -R -805, "A Resolution in Support of the DuPage Water Commission's Approval of Fiscal Year 2002 -2003 Budget and Five -Year Capital Plan that Contains a Combined Charter Customer O &M and Fixed Cost Rate of $1.65 Per 1,000 Gallons ". ROLL CALL VOTE: Ayes: 5 - Trustees Caleel, Craig, Korin, Miologos and Savino . Nays: 0 - None. Absent: 0 - None. Motion carried. C. AWARD OF CONTRACTS: AWARD CT 1) 2002 MICRO - SURFACING PROJECT 02 MICRO -SURF PROJ Two firms picked up bid packages. Two sealed bids were opened on Wednesday, April 3, 2002. The bid submitted by A.C. Pavement in the amount of $111,367.21 is approximately 32% lower than the Engineer's estimate of $163,197.00. A.C. Pavement was awarded the 1997 Micro - Surfacing Project contract, which was the last time bids were sought on micro - surfacing, and has performed adequately. Project work on Jorie Boulevard includes removing thermoplastic pavement markings, cleaning and sealing pavement cracks, application of two coats of micro - surfacing mixture and adding thermoplastic pavement markings and raised reflective markers. The contractor is responsible for providing any necessary traffic control to direct motorists around the work zones. Disruption is minimal with this process. All work is scheduled to be completed by August 16, 2002. Funds in the amount of $192,000 have been budgeted in the Roadway Improvements Program (46 1) for this project. VILLAGE OF OAK BROOK Minutes M Page 8 of 14 April 9, 2002 8. C. 1) Motion by Trustee Miologos, seconded by Trustee Caleel, that the Village Board award a contract to the lowest responsive and responsible bidder, A.C. Pavement Stripping Co., 3036 Orchard Place, Des Plaines, Illinois 60018, subject to staff review, to perform micro - surfacing based on the unit prices on the attached bid tabulation, for an estimated total project price of $111,367.21. ROLL CALL VOTE: Ayes: 5 — Trustees Caleel, Craig, Korin, Miologos and Savino. Nays: 0 - None. Absent: 0 - None. Motion carried. 2) WAIVE BIDDING & AWARD FURNITURE CONTRACT FOR MCP FURNITURE MUNICIPAL COMPLEX PROJECT AND ADJUST GMP Allsteel has been selected as the manufacturer for new office furniture for this project consistent with the majority of our existing office furniture. Allsteel has extended their best pricing to the Village, the same as they offer to the Federal Government, referred to as GSA pricing. Because the Village is receiving their best pricing (Federal Government prohibits a manufacturer from offering pricing better than GSA to anyone), staff recommends that bidding be waived for the purchase of these items. An April 4, 2002 letter from Earth Tech, the Village project architect, summarizes the total furniture purchases for the project. The Allsteel purchase is the only contract requiring Village Board action since it exceeds the statutory $10,000 bid threshold. The other listed contracts will be issued through the Village Manager's authority. The Village Manager will award the five small contracts pursuant to purchasing policy. Harbour Contractors will now proceed to bid installation services for the Allsteel and other furniture items from companies listed in the next section. A bid recommendation will be presented at a future Board meeting. $24,639.07 remains from the $176,000 allowance for furniture installation in the GMP. With respect to the contracts for purchase of the furniture, assignments to Harbour are not recommended due to the fact that the purchases are to be made directly from the manufacturer and, in the case of Allsteel, according to pricing negotiated by the Federal government and extended to the Village by the manufacturer. Harbour will retain responsibility for coordination and management of the installation. The Village will make payment directly, and the price of the furniture will be deducted from the GMP. VILLAGE OF OAK BROOK Minutes Page 9 of 14 April 9, 2002 'Z� 8. C. 2) Motion by Trustee Korin, seconded by Trustee Savino, that the Village Board waive bidding for the purchase of Allsteel furniture, because the Village is receiving the manufacturer's best pricing (same terms and conditions as GSA) and that a contract be awarded, subject to staff review, to, Allsteel, Inc., at a not -to- exceed total price of $132,000. ROLL CALL VOTE: Ayes: 5 — Trustees Caleel, Craig, Korin, Miologos and Savino. Nays: 0 - None. Absent: 0 - None. Motion carried. On December 12, 2000, the Village Board approved a Guaranteed GMP - MCP Maximum Price (GMP) for the construction of the Municipal Complex Project of $7,926,350. In so doing, it was noted that the GMP would be adjusted as allowances for items to be re -bid or yet to be bid become contract prices and are awarded by the Board and assigned to the construction manager. Motion by Trustee Caleel, seconded by Trustee Craig, that the Village Board approve adjustment of the guaranteed maximum price (GMP) stated in the contract for construction services for the Municipal Complex Project between the Village and Harbour Contractors, Inc. from $8,126,764 (includes proposed change order #25) to $7,975,403.07, that reduces the furniture allowance by $151,360.93 as a result of not assigning the six contracts for furniture. ROLL CALL VOTE: Ayes: 5 — Trustees Caleel, Craig, Korin, Miologos and Savino. Nays: 0 - None. Absent: 0 - None. Motion carried. 3) 2002 GOLF COURSE MAINTENANCE EQUIPMENT oz GOLF COURSE MAINT EQUIP Four sealed bids were received and opened on Wednesday March 27, 2002. Bid packages were sent to four firms. For the new Range Tee Mower, the apparent low bid of $18,170.00 submitted by Illinois Lawn Equipment was for a model that does not meet specifications. Although substitutions are allowed, this substitution is not recommended because numerous failures have been experienced with the same equipment. The proposed trade -in is a Jacobsen triplex mower. The second apparent low bid for the Range Tee Mower was submitted by TPEC in the amount of $19,950.00 for a Reelmaster Range Tee Mower that is not comparable to the specified John Deere and is therefore not recommended. VILLAGE OF OAK BROOK Minutes Page 10 of 14 April 9, 2002 8. C. 3) Additionally, since an identical John Deere model is owned, maintaining both machines will be easier if both are the same model. The older machine can also be used for parts in the future. J.W. Turf submitted the lowest responsive and responsible bid for the Range Tee Mower as specified (John Deere 2653A model). The John Deere currently owned has been an excellent machine. The apparent low bidder for the Trim Mower was submitted by Turf Professional Equipment Company (TPEC) in the amount of $7,318.00 for the specified equipment (Toro Z280 Series). They also submitted the highest trade -in price ($1,000) resulting in a net award to TPEC in the amount of $6,318.00. Since the total cost for this item is less than $10,000, the Village Manager will award this contract pursuant to purchasing policy. Funds in the amount of $34,000 have been budgeted in the Golf Course Maintenance Program (52 -834) for these purchases. Motion by Trustee Craig, seconded by Trustee Caleel, that the Village Board award a contract to the lowest responsive and responsible bidder, J.W. Turf Inc., 14N937 US Rte 20, Hampshire, Illinois 60140, subject to staff review, in the amount of $19,995.00 for one John Deere 2653A range tee mower. ROLL CALL VOTE: Ayes: 5 - Trustees Caleel, Craig, Korin, Miologos and Savino. Nays: 0 - None. Absent: 0 - None. Motion carried. D. RELEASE OF BUDGETED FUNDS — LIBRARY COLLECTION LIB COLLECTION DEVELOPMENT BUDGET Library collection development funds are budgeted in program accounts 531 -6410 (General collection, books), 531 -6420 (General collection, audio- visual), 541 -6410 (Youth collection, books) and 541 -6420 (Youth collection, audio - visual) and total $127,600. Staff now recommends the release of the remaining funds as budgeted in the 2002 Municipal Budget. At its meeting on January 22, 2002, the Village Board of Trustees authorized the expenditure of $35,000 of the funds budgeted for Library collection development during the first quarter of 2002 to provide for opening collections in the new building. Library staff selected carefully and provided fine, although not substantial, opening collections. VILLAGE OF OAK BROOK Minutes Page 11 of 14 April 9, 2002 8. D. As of March 31, 2002, $25,423.14 has been expended through the collections accounts. One order for general and youth reference books is outstanding in the amount of $9,603.20. The total expenditure on these orders is $35,026.34. Library staff discontinued ordering materials in mid - March when this total was reached. Another $16,112 remains encumbered in blanket purchase orders to our major vendors, but has not been expended. The Library is cognizant of the Board's reasoning in releasing only a portion of the budgeted funds during the first quarter of the year. Truly, it was critical as the Village opened the new building. However, working quarter by quarter is an inadequate purchasing method. Factors that play into selection include publication schedules, Library programming, publisher or vendor sales either associated with major conference shows or nothing in particular, national or international current events and local interests. Most of these factors are outside of Village control and cannot be relied on to occur in a specific quarter. Residents expect and deserve responsive collections with sufficient breadth and depth to also qualify as responsible collections. Selectors can better use budgeted funds to fill the expressed and anticipated needs of residents using an annual budget. The excellent record that the Library has demonstrated over many years in not exceeding its budget can be relied upon by the Village Board to be continued in 2002 and in coming years. Additionally, the intensive study of the acquisitions system, Village financial reports and estimating processes increased workload on an already skeleton staff. Staff time can be better used with an annual budget. Staffs recommendation is to proceed according to budget. If, at a later time, this year or any other, the General Corporate Fund is not as healthy as it is now, of course, the Library staff would share uncomplainingly in belt - tightening with the entire Village and across several budget lines. Therefore, the staff recommends that the Village Board release the remaining funds for library collection development as reflected in the 2002 Budget. Motion by Trustee Korin, seconded by Trustee Craig, that the Village Board authorize the release of the remaining funds in the Library collection development budget lines. ROLL CALL VOTE: Ayes: 5 - Trustees Caleel, Craig, Korin, Miologos and Savino. Nays: 0 - None. Absent: 0 - None. Motion carried. VILLAGE OF OAK BROOK Minutes Page 12 of 14 April 9, 2002 L,,l 9. INFORMATION & UPDATES: INFO & UPDATES A. VILLAGE PRESIDENT: VLLG PRES President Bushy distributed to the Board a memorandum of a proposal from the DuPage Water Commission to provide water to areas contaminated by TCE. The Commission members have proposed this to DuPage County Board Chairman Robert Schillerstrom for his consideration. She distributed a fact sheet on a proposed HB5365 of a proposed amendment to the DuPage Water Commission Act. B. VILLAGE MANAGER: VLLG MGR Village Manager Veitch clarified the ten -cent rate reduction to our residents from the DuPage Water Commission and how it would affect our budget and water rate structure. The public information meeting on the gypsy moth was held last week and the spraying for the insect will start later in May when warmer weather occurs. The State received its pricing for the spray so the Village's total cost will not be more than $15.25 per acre. The Forest Preserve will reimburse the Village $6,100 which will reduce the cost to the Village. He noted the new street signs have now been received. Installation should begin in the second half of May where twelve street signs will be installed a day. Trustee Caleel asked about sprinkler meters or summer rate adjustments that Manager Veitch indicated would be discussed with the sanitary district. Manager Veitch noted that one meeting had been held so far with the Hinsdale Sanitary District that had not been very successful. A resident of Oak Brook serves on the Sanitary District Board, and will be contacted by Manager Veitch regarding the Village's concerns. The Village will propose to the Hinsdale Sanitary District that they implement a policy of metering or adjustment. Trustee Craig asked that this be done prior to swimming pools being filled. 10. DEPARTMENTAL REPORTS: Reports were presented and accepted. DEPT. RPTS 11. UNFINISHED AND NEW BUSINESS: UNFIN & NEW BUSINESS Trustee Miologos asked about the current agenda and the changes that were made. She asked that copies of the financial analysis and bills be provided for the significant payouts. Manager Veitch responded that the information requested would be provided. 12. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS• None OTHER BUS. VILLAGE OF OAK BROOK Minutes Page 13 of 14 April 9, 2002 �6 13. ADJOURNMENT: Motion by Trustee Craig, seconded by Trustee Caleel, to adjourn the meeting at 9:57 p.m. VOICE VOTE: Motion carried. ATTES Li Ma . Gonnella, CMC Village Clerk VILLAGE OF OAK BROOK Minutes N Page 14 of 14 April 9, 2002 ADJRN