Minutes - 04/10/2001 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES OF THE
APRIL 10, 2001 CONVASSING BOARD FOR THE
APRIL 3, 2001 CONSOLIDATED ELECTION
APPROVED AS WRITTEN X_ OR APPROVED AS
AMENDED ON APRIL 24, 2001.
The Local Canvassing Board of the Village of Oak Brook, comprised of Village President Karen
M. Bushy, Village Clerk Linda K. Gonnella and Village Trustee Alfred P. Savino met on April
10, 2001 at 7:24 p.m. in the Samuel E. Dean Board Room of the Village Commons for the
purpose of canvassing the votes cast in the Consolidated Election of April 3, 2001. The local
newspapers were notified by mail on April 4, 2001 and said canvass was held in all respects as
prescribed by law. It is noted that a senior Trustee is to serve on the Canvassing Board. As
prescribed by law, Trustee Savino was chosen to serve as the senior Trustee of the Village Board
of the Canvassing Board.
The Canvassing Board was in receipt of votes cast in the sixteen (16) precincts with 1,454 votes
cast as tabulated by the DuPage Election Commission and the one (1) precinct with no votes cast
as tabulated by the Cook County Clerk. No other means of verifying the authenticity of votes
cast was made available. President Bushy read the vote totals for each of the precincts declaring
Elaine Miologos received 638 votes, William E. Kenny received 536 votes, George T. Caleel
received 565 votes, Susan Chase Korin received 673 votes, Dave Fichter received 422 votes,
Gerald O. McInerney received 498 votes and Asif Yusuf received 451 votes.
President Bushy read Resolution #2001- EL- CR -EXI -R -769, "A Resolution Declaring the
Results of the Regular Consolidated Election Held in the Village of Oak Brook on
April 3, 2001," in its entirety. A copy is attached to the official minutes.
Motion by President Bushy, seconded by Trustee Savino, to approve Resolution #2001- EL -CR-
EX1 -R -769, "A Resolution Declaring the Results of the Regular Consolidated Election Held in
the Village of Oak Brook on April 3, 2001," as presented in which George T. Caleel, Susan
Chase Korin and Elaine Miologos were elected to the office of Village Trustee for a full four
year term. ROLL CALL VOTE:
Ayes: 3 — President Bushy, Trustee Savino and Clerk Gonnella.
Nays: 0 None. Motion carried.
Motion by Trustee Savino, seconded by Clerk Gonnella, to approve the execution and
certification of the Cook County Abstract of Votes of the April 3, 2001 Consolidated Election as
presented. ROLL CALL VOTE:
Ayes: 3 — President Bushy, Trustee Savino and Clerk Gonnella.
Nays: 0 — None. Motion carried.
The Canvassing Board of the Village of Oak Brook, DuPage and Cook Counties, Illinois
proclaimed and declared that George. T. Caleel who received 565 votes, Susan Chase Korin who
received 673 votes and Elaine Miologos who received 638 votes were each elected to the office
Village of Oak Brook Page 1 of 2 April 10, 2001
Minutes of Canvass of Votes
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of Village Trustee, for a full four -year term. Village Clerk Gonnella noted for the record that
there are 6,319 registered voters in DuPage County and 6 registered voters in the Cook County
portion of the Village of Oak Brook.
Motion by Trustee Savino, seconded by Clerk Gonnella to adjourn the Local Canvassing Board
for the April 3, 2001 Consolidated Election at 7:40 p.m. VOICE VOTE: Motion carried.
Respectfully submitted,
r-"11' /L C 6,--
Linda ICGonnella, CMC
Village Clerk
Village of Oak Brook Page 2 of 2 April 10, 2001
Minutes of Canvass of Votes
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VILLAGE OF OAK BROOK Minutes April 10, 2001
UNOFFICIAL UNTIL APPROVED AS WRITTEN X
BY VILLAGE BOARD ON APRIL 23, 2001.
MEETING CALL:
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at
7:43 p.m. Pledge of Allegiance was given.
2. ROLL CALL:
The Village Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Caleel, Craig, Kenny, McInerney and
Savino.
ABSENT: Trustee Butler.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Dale L. Durfey, Jr. Village Engineer; Richard A.
Martens, Village Attorney; Ruth A. Martin, Library Director; Bonnie Sartore,
Bath & Tennis Club Manager; Stelios Aktipis, Plan Commission Chairman;
Trustee Elect Susan Chase Korin and Trustee Elect Elaine Miologos.
MEETING
CALL
ROLL CALL
3. ANNOUNCEMENTS AND OPEN FORUM: ANNOUNCE
Joe Fullan, 122 Timber View Drive, congratulated the winners of the
April 3, 2001 Consolidated Election and publicly commended Trustees Kenny
and McInerney for their eight years of service as Village Trustees. For those
who did not win, he acknowledged Dave Fichter and Asif Yusuf for their
efforts. He remarked that Asif Yusuf had suggested during his campaign for
office that if the Oak Brook Bath & Tennis Club does not make a profit, it
should be made available to all Oak Brook residents and they pay for the cost
of any deficit. He stated that the Forest Gate subdivision was discussed in the
four candidate meetings he attended. He noted that Don O'Neil commented
during one of those meetings that Paul Butler made the most important
decision of the Village Green when he gave up the commercial zoning for
approval of the McDonald campus. He also observed that the voter turn out of
approximately 1,300 of approximately 5,500 registered voters was less than
desirable for such an important issue as our local government.
President Bushy clarified that the Oak Brook Park District took the Village
Green property to condemnation but the court set the value of the property at
$17,000,000.
VILLAGE OF OAK BROOK Minutes Page 1 of 10 April 10, 2001
3. The Oak Brook Park District decided it did not wish to purchase that property
and used its tax revenue accumulated to pay for the legal fees and charges and
the property reverted to the owner Michael Butler. The land was then
purchased by Waste Management Corporation who became the seller of the
property to the Callahan's after the Oak Brook Park District indicated no
further interest in it.
Trustee Caleel commented that state grants were available for construction of
Libraries and could the Village Library qualify for a grant. Village Manager
Veitch explained that our Library does not qualify because these state grants
are tax abatement grants and the Village does not have a property tax.
4. APPROVAL OF MINUTES: MINUTES
BOT 03/27/01
Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the
minutes of the Regular Board of Trustees Meeting of March 27, 2001 as
presented and waive the full reading thereof. VOICE VOTE. Motion carried.
5. CONSENT AGENDA:
Items on the Consent Agenda were routine in nature and enacted in one
motion. Trustee Caleel requested Agenda Item 5. F. 1. Landscape
Improvements -Route 83 and 31St Street Interchange be removed from the
Consent Agenda for a separate discussion.
APPROVAL:
A. APPROVAL OF BILLS - $205,868.49 (total) BILLS -
$205,868.49
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING PAYROLL -
MARCH 31, 2001 - $531,745.16 (total) $531,745.16
C. APPROVAL OF CHANGE ORDERS: None.
D. APPROVAL OF PAYOUTS:
1) PHILLIPS SWAGER ASSOCIATES - PAYOUT #3 - LIBRARY LIB PR.1
PROJECT - $693.29
2) JAMES J. BENES & ASSOCIATES, INC. - PAYOUT #8 - 2001 '01 PAV PR.i
PAVING PROJECT - $1,673.00
3) R. J. HAACK BUILDERS, INC. - PAYOUT #1 - KITCHEN FIRE DEPT
REMODELING FIRE STATION #2 - $3,600.00 KITCHEN
VILLAGE OF OAK BROOK Minutes Page 2 of 10 April 10, 2001
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5. E. APPROVAL OF REFERRALS:
1) ROUSONELOS - (3103 YORK ROAD) - VARIATION - REFER REFER - ZBA
TO ZONING BOARD OF APPEALS MEETING OF VARIATION
MAY 1, 2001 ROUSONELOS
3103 YORK
G. APPROVAL OF RESOLUTION #2001- SD -AP -R -770, A RES #01 -SD-
RESOLUTION APPROVING GOURINENI'S ASSESSMENT PLAT AP -R -770
(100635 TH STREET, OAK BROOK, IL 60523) cOURINENI
100635 TH ST
Motion by Trustee Savino, seconded by Trustee Kenny, to approve the
Consent Agenda as presented. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Butler. Motion carried.
6. ITEMS REMOVED FROM CONSENT AGENDA:
5. F. APPROVAL OF AUTHORIZATION TO SEEK BIDS OR
PROPOSALS:
1) LANDSCAPE IMPROVEMENTS - ROUTE 83 AND 31ST LANDSCAPE
STREET INTERCHANGE RT83 & 31ST
Trustee Caleel asked why the Village is paying for the landscaping.
President Bushy indicated that the Village has been beautifying its
roads over the years and one of the Village Board objectives is to
enhance the areas entering and exiting the Village. Since Route 83 and
31" Street is the center of the Village and the State of Illinois was
willing to work with the Village on this, staff determined this was an
excellent method of enhancing the area.
Village Manager Veitch stated that the Village for many years has
maintained the right -of -ways and plantings on State and County roads.
Trustee McInerney commented that this has been a Village Board
objective from resident's comments in our Village surveys and input
from our commercial residents. Trustee McInerney noted that the
perennial plantings would require little or no maintenance for this
enhancement. Trustee Caleel asked if a two (2) year guarantee of 50/50
could be sought. Village Manager Veitch explained that staff could bid
both ways where staff would install the plantings at a lower price
without a guarantee or the contractor installs the plantings.
VILLAGE OF OAK BROOK Minutes
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Page 3 of 10 April 10, 2001
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ITEMS REMOVED FROM CONSENT AGENDA: (con't)
5. F. 1)
Motion by Trustee Caleel, seconded by Trustee Savino, to
authorize staff to finalize plans and specifications and obtain
competitive bids for Phase I landscape improvements of the Rt. 83
and 31s' Street
interchange. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Butler. Motion carried.
ACTIVE AGENDA (Items for Final Action
A. APPOINTMENTS: None.
B. ORDINANCES & RESOLUTIONS:
1) ORDINANCE #2001- ZO -TA -G -676, AN ORDINANCE ORD#01 -zO-
AMENDING SECTION 13- 10A -3(A) OF THE VILLAGE CODE TA -G -676
OF THE VILLAGE OF OAK BROOK ENTITLED "LOT AREA AMND CODF.
REQUIREMENTS" LOT AREA
The Village Board at their meeting of March 27, 2001 authorized the
Village Attorney to draft the necessary ordinance for final consideration
at the April 10, 2001 Village Board meeting as recommended by the
Plan Commission and the Zoning Board of Appeals to approve a text
amendment to increase the maximum FAR (floor area ratio) in the
ORA1 zoning district from .45 to .48.
Motion by Trustee Savino, seconded by Trustee Kenny, to approve
Ordinance #2001- ZO -TA -G- 676, "An Ordinance Amending Section
13- 10A -3(A) of the Village Code of the Village of Oak Brook Entitled
`Lot Area Requirements'," as presented and waive the full reading
thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Butler. Motion carried.
2) RESOLUTION #2001- AG -EXI -R -771, A RESOLUTION RES #o1 -AG-
AUTHORIZING EXECUTION OF AGREEMENT FOR ExI -R -771
PROSECUTION OF TRAFFIC AND MUNICIPAL ORDINANCE PROSECUTR
VIOLATIONS
AGREFMNI
VILLAGE OF OAK BROOK Minutes Page 4 of 10 April 10, 2001
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B. 2)
The resolution authorizes execution of a new agreement with Linda
Pieczynski to prosecute traffic and municipal ordinance violations for
the Village. The arrangement was renewed in 1996, again in 1997 (for
a two -year period) and again in 1999. The proposed agreement, which
is an exhibit to the resolution, reflects an increase in the charge per
two -hour court session from $138 to $148 and an increase in the rate
per quarter hour in excess of the two hours from $24.50 to $26.25. The
rate for consultation, research and trial preparation increases from $98
to the same $105 per hour. The Village uses an average of 2.5 to 3
hours per month for such additional services, including the time
associated with seminars on new developments in law that Ms.
Pieczynski delivers to the Police Department each year. There have
been no interim fee increases in our prior agreements and the fees
proposed in the new agreement would be effective for the entire two -
year term.
Motion by Trustee Caleel, seconded by Trustee Savino, to approve
Resolution #2001- AG -EXI -R -771, "A Resolution Authorizing
Execution of Agreement for Prosecution of Traffic and Municipal
Ordinance Violations ", as presented and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Butler. Motion carried.
C. AWARD OF CONTRACTS:
1) FIREWORKS - 2001 INDEPENDENCE DAY CELEBRATION
For the last six years, Melrose has performed the Village's fireworks
display and has met expectations in every respect. They have done so
while complying with all Village, state and federal safety regulations as
well as insurance provisions. Their staff has conducted the
performance professionally and has cooperated with all Village staff.
The Village has normally waived bidding for this service in the past,
mostly because staff would need to design a performance in order to
obtain sealed bids which the Village is not in a position to write such a
specification. Funds for the Independence Day festivities are budgeted
in program 181. Trustees Savino and McInerney noted the excellent
safety precautions that Melrose Pyrotechnics has used during the years
they have served Oak Brook. Trustee McInerney noted that their safety
records were rated very high when the Village checked their references
before being hired by the Village.
VILLAGE OF OAK BROOK Minutes
Page 5 of 10 April 10, 2001
'Ol FIRFWKS
7. C. 1)
Motion by Trustee Kenny, seconded by Trustee Savino, that the Village
Board waive bidding due to the unique nature of the services and award
a contract, subject to review, to: Melrose Pyrotechnics, Attn: B. Kerns,
P.O. Box 302, Kingsbury, IN 46345, to perform the annual fireworks
display, this year to be on July 3, 2001 (rain date July 4, 2001) at a cost
not to exceed $33,000. The contract and program will be finalized
based on the proposal and form of agreement. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Butler. Motion carried.
2) PARKING /TRAFFIC CONTROL AND CONCESSION '01 IND. DAY
SERVICES - 2001 INDEPENDENCE DAY CELEBRATION PKG /TRAEEIc
RB Enterprises has provided the crowd control services for the Village
of Oak Brook since 1989 as needed for various events. Their services
include provision of large light towers, generators, barricades and cones
as well as adequate staff to set up before and clean up after the event.
While there are other parking services in the area, none are equipped
like RB Enterprises to provide the complete scope of services necessary
to support a safe and orderly event. This is especially critical in light of
all the ongoing construction projects. Their familiarity with the
grounds is especially valuable for the Village.
Motion by Trustee Kenny, seconded by Trustee Savino, that the Village
Board waive bidding due to the sole source and authorize issuance of a
purchase order in the amount of $19,840.00 to, RB Enterprises, 1771
Mallette Road, Aurora, IL 60505, to perform the services referenced in
the proposal for our 2001 Independence Day Celebration set for July 3,
2001, with a rain date of July 4, 2001, subject to receipt of appropriate
permits and insurance. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Butler. Motion carried.
3) YORK ROAD/HARGER ROAD BICYCLE/PEDESTRIAN PATH vRK;'HRGR RD
- PHASE II ENGINEERING SERVICES BIKE PATH
E,NG SERV.
At the Village Board meeting of April 25, 2000, the Board approved
Amendment No. 1 to the Phase I Engineering Services Agreement with
Civiltech Engineering in order to restart the project and proceed.
VILLAGE OF OAK BROOK Minutes
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Page 6 of 10 April 10, 2001
7. C. 3)
The project was on hold for some time pending negotiation between the
Village and the Tollway. Since that time, Civiltech has been
proceeding with the Phase I Engineering work and it is hopeful that
(IDOT) Illinois Department of Transportation will approve the Project
Development Report in the very near future. The next step is to have
an agreement with an engineering consultant to perform Phase II design
services. Since Civiltech is most familiar with this project the engineer
requested an agreement to perform Phase II services. The Village sent
this draft agreement to IDOT for their initial review to which they
responded with minor comments and asked the Village to submit four
(4) copies of the agreement executed by the Village for further
processing.
Appendix I of the agreement states the scope of work. Appendix II
lists the compensation with a not -to- exceed amount of $241,792.
Appendix III is a tentative time schedule and Appendices IV & V
contain insurance and general contract provisions. Appendices VI, VII,
and VIII (Structural Plan Sheet List, Schleede Hampton Geotechnical
Proposal, and Jorgensen Surveying Proposal), were added for
clarification. The next step is for the Village to approve this contract
and execute it. The Village Engineer will then deliver four executed
copies to IDOT for their further processing. This project is part of a
STP -TCM Federal /IDOT Grant for both engineering design and
construction. The cost sharing is 75% Federal and 25% Village. As
such, the Village would be liable for approximately $60,448.00 of this
Phase II Engineering Cost. Funding of the Village share comes from
the Infrastructure Fund.
Trustee McInerney indicated that he wished the new members of the
Village Board address this issue therefore he would vote no on the
motion due to the large amount of funds being spent on this project.
Motion by Trustee Craig, seconded by Trustee Kenny, that the Village
Board approve the "Preliminary Engineering Services Agreement for
Federal Participation" (the Phase II Engineering Agreement) with
Civiltech Engineering, Inc. for the York Road /Harger Road
Bicycle /Pedestrian Path Project in the not -to- exceed amount of
$241,792.00. ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Craig, Kenny and Savino.
Nays: 1 - Trustee McInerney.
Absent: 1 - Trustee Butler. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 7 of 10 April 10, 2001
7. D. YORK ROAD /HARGER ROAD BICYCLE /PEDESTRIAN PATH - YRK;HRGR RD
JOINT AGREEMENT - PHASE II ENGINEERING BIKE PATH
Jotter AGREE
The Village upon approval of the "Preliminary Engineering Services
Agreement for Federal Participation: (the Phase II Engineering
Agreement) with Civiltech Engineering, Inc. for this project in the not -
to exceed amount of $241,792.00, must then enter into an agreement
regarding funding. The IDOT Agreement for funding (commonly
known as the Joint Agreement), must be executed by the Village. The
Village must appropriate the full $243,000 of engineering cost up front
the Village will then be reimbursed by IDOT for their 75% share as the
project progresses. Sufficient funds have been budgeted within the
2001 Budget in account 463 -7620.
Motion by Trustee Craig, seconded by Trustee Savino, that the Village
Board of Trustees approves the agreement entitled "Local Agency
Agreement for Federal Participation" for the York Road /Harger Road
Bicycle/Pedestrian Path. ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Craig, Kenny and Savino.
Nays: 1 - Trustee McInerney.
Absent: 1 - Trustee Butler. Motion carried.
8. INFORMATION & UPDATES: INFO &
UPDATES
A. VILLAGE PRESIDENT VLLG PRES
President Bushy acknowledged a presentation from the National
League of Cities workshop of a Long Beach, California project on teen
yellow pages. Staff is reviewing this to see if this is a feasible
project. The city worked on a compendium of information of interest
to teenagers for such a diversified community like Oak Brook. Staff is
reviewing this and would like to discuss this with the Park District and
School Districts to see if they are willing to work on such a project.
President Bushy acknowledged the new Trustees elect Susan Chase
Korin and Elaine Miologos and the Chairman of the Plan Commission
Stelios Aktipis. At the next Village Board meeting at 6:45 p.m.
refreshments will be offered in the Upper Level Conference Room for
staff members and the public to wish the two Trustees well that have
served eight years on the Village Board. A photograph of the present
Village Board will be taken that evening also.
VILLAGE OF OAK BROOK Minutes
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Page 8 of 10 April 10, 2001
B. VILLAGE MANAGER:
The General Assembly is still is session with the Fire Department
Promotions Act being referred to the Senate Rules Committee. The
House version was not called before their deadline and it appears that
this issue has been quashed for this year. Two intergovernmental
agreements should be on the agenda of the next Village Board meeting
for final approval between the Village, two private entities and
Oakbrook Terrace concerning improvements to the intersection of 16th
Street and Spring Road and the Village and DuPage County
improvements to 31St Street between York Road and Jorie Boulevard.
Concerning the issue of DuPage County petitioning the DuPage Water
Commission to partially join the Commission, this will be discussed
next week in Wheaton. All twenty -three (23) DPWC charter customers
will have adopted the resolution that the Village adopted. The DuPage
Water Commission will meet on April 12th and the Commission's
Administration Committee will meet prior to that meeting in which the
initiative will be presented and it is expected that a recommendation
will be made to the Commission. Representatives of all charter
customers will be in attendance of those meetings to reinforce the
strong opposition of the breach of the charter customer contract.
9. DEPARTMENTAL REPORTS- LIAISON ASSIGNMENTS:
Community Development Trustee Savino
Finance, Information Services & Purchasing Trustee Caleel
Intergovernmental Relations
Trustee McInerney
Library & Community Events
Trustee Butler
Public Safety
Trustee Kenny
Public Works & Engineering
Trustee Craig
Sports Core
President Bushy
Village Clerk
Clerk Gonnella
Departmental Reports were accepted as presented.
10. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated): None.
11. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: None.
12. ADJOURNMENT
Motion by Trustee Caleel, seconded by Trustee Craig, to adjourn the meeting
at 9:20p.m. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes Page 9 of 10 April 10, 2001
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VLLG MGR
DEPT RPTS
ADJRN
ATTEST:
Linda K. Gonnella, CMC
Village Clerk
BO - 041001
VILLAGE OF OAK BROOK Minutes Page 10 of 10 April 10, 2001