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Minutes - 04/11/1989 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES OF THE CANVASSING BOARD APRIL 11, 1989 The Local Canvassing Board, comprised of President Wence F. Cerne, Chairman; Clerk Marianne Lakosil, and Trustee Joseph H. Rush, met on April 11, 1989 at 7:20 P.M. in the Samuel E. Dean Board Room of the Village Commons for the purpose of canvassing the votes cast in the Consolidated Election of April u, 1989. The local newspapers were notified by mail on April 6, 1989 and said canvass was held in all respects as prescribed by law. The Canvassing Board was in receipt of votes cast in the different precincts as tabulated by the DuPage County Board of Election Commissioners and Stanley T. Kusper, Jr., Cook County Clerk. No other means of verifying the authenticity of votes cast is made available. With the returns of said election having duly been canvassed, it was declared that 1521 votes were cast in sixteen (16) precincts of DuPage County and no (0) votes were cast in one (1) precinct of Cook County, and that the total votes cast were as follows: VILLAGE CLERIC - Two Year Unexpired Term - One (1) To Be Elected: LINDA KATHRYN GONNELLA 1108 VILLAGE TRUSTEE - Four Year Term - Three (3) To Be Elected: JAMES P. MC CARTHY 660 KAREN M. BUSHY 971 BARBARA A. (LEXI) PAYOVICH 673 H. RICHARD WINTERS 798 WALTER C. IMRIE 615 The Canvassing Board proclaimed the successful candidates for their respective offices to be: CLERK LINDA KATHRYN GONNELLA TRUSTEE KAREN M. BUSHY H. RICHARD WINTERS BARBARA A. (LEXI) PAYOVICH The canvassing Board signed the Canvass and Abstract of Votes as witnessed and signed by John H. Brechin, Village Attorney. It was noted that the Oath of Office would be administered at the next Regular Meeting of the Board of Trustees of April 25, 19890 subject to term of office commencing May 1, 1989, per Section 2 -36 of the Code of Ordinances of the Village of Oak Brook. The Canvassing Board a journed at 7:33 P.M. Approved: Wenee F. Cerne - President Approved Approved Respectfully submitted, wY.� Mar-iinhk Lakosil, CMG Village Clerk ��� 1�1�1�•�►T -Mid VILLAGE OF OAT BROOK MINUTES OF THE REGULAR MEETING April 11, 1989 MEETIUG CALL: The Regular Meeting of the Beard of Trustees Was called to order by President Cerne in the Samuel E. Dean Board Room of the Village Commons at 7:35 P.M. I. ROLL CALL: PRESENT: President Bence F. Cerne Trustees Garry J. Bartecki Karen M. Bushy Walter C. Imrie Joseph H. Rush H. Richard Winters ABSENT: Trustee Ronald P. Maher PLEDGE TO THE FLAG President Cerne noted that the Canvassing Board of the Consolidated General Electiun of April 4, 1989 met prior to this meeting and, for the record, Minutes of same are attached. II. APPROVAL OF MINUTES: Trustee Imrie moved, seconded by Trustee Bushy... That the Minutes of the Regular Meeting of March 18, 1989 be approved as presented and Waive reading of same. VOICE VOTE: All present, it ta.or. So ordered. III. ORDINANCES AND RESOLUTIONS: No Business. IV. FINANCIAL: A. Payouts: 1. DuPage Water Commission_- Payout #3 - Fixed Costs: Trustee Imrie moved, seeon;ed by Trustee Rush... To authorize payment of Payout #3 to the DuPage Water Commission for the Village's portion of the fixed cost requirement for the month of March in the total amount of $134,772.95 representing the third of four payments due in fiscal year 1988/89 Which Will total $539,093.00. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters and President Cerne. Nays: None Absent: Trustee Maher So ordered. 2. James J. Hones Assoeiatea, Inc. payout #2 - 22nd Street /York Road Preliminary ftineering: Trustee Imrie moved, seconded by Trustee Bartecki... To authorize payment of Payout f2 to Jams J. Bones Associates, Inc. for professional engineering services for the 22nd Street /York Road roadway improvements in the total amount of $2,742.30. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, inrie, Rush, Winters and President Cerne. Nays: None Absent: Trustee Maher So ordered. VILLAGE OF OAK CROOK Minutes -1- April 11, 1989 '*w L.. ... ... ... X'R �•'�s � Fs.'.5. ^.. � n:sF..!,:N,x',i1S 0-I V66-BOT-944J L4 -11-991 VILLAGE OF OAK BROOK Mining -2- April 1 p 1, 1989 3. Crawford, Kurphy Tilly, Inc. - Aayout #1- Design & Construction Services - 8CS 22nd Street /Jorie Boulevard: Trustiee Imrie moved, seconded by Trustee Bushy... T� To authorize payment of Payout #1 to Crawford, Murphy & Tilly, Inc. for professional design and construction engineering services for the 8CS Rehabilitation Project in the total amount of $33,983.85. ROLL CALL VOTL: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters and President Cerne. Nays: None Absent: Trustee Maher So ordered. B. Approval of Bills: Warrant Register'by Fund dated April 3, 1989 presented to reflect } payment from the following funds: General Fund $332,771.07 Mater Fund 202,535.71 Sports Core Fund 82,090.$1 Trustee Bartecki moved, seconded by Trustee Rush... To approve payment of Warrant Register by Fund in the total amount of $617,397.59 and authorize the Village President to affix his signature thereon. Trustee Winters abstained From voting on the bills from Illinois Bell due to employment by same. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush and President Cerne. Nays: bone Absent: Trustee Maher Abstain: Trustee hinters So ordered. V. OLD BUS:EWM: A. Bid Recommendation - Ambulance MRlaeeaent - unit 901: Authorization given at the Regular Meeting of January 24, 1989; five (5) bids were received on March 16, 1989. Trustee Rush moved, seconded by Trustee Bushy.., To award the contract for the purchase of a Type I Ambulance to Foster Coach Sales, Inc., the lowest responsible bidder, in an amount not to exceed $63,461.00. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Jmrie, Rush, Winters and President Cerne. Nays: None Absent: Trustee Maher So ordered. B. Bid Reoamadation - Exterior Paint n¢ of Oak Brook Library: Authorization given at the Regular Me -ting of August 9, 7988; six (6) contractors picked up specifications and four (4) bids were received on April 3, 1989. Trustee Imrie moved, seconded by Trustee Rush... To accept the bid of and award a contract to Valley Painting and Drywall, Inc., the lowest responsible bidder, for painting of the exterior metal and wood surfaces of the library in the total amount of $5,870.00. VILLAGE OF OAK BROOK Minutes -2- April 11, 1989 1%%L. Vd8-y AdT 0A W VILLAGE OF OAK BROOK Minutes -3- April 11, 1989 ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters and President Cerne. Nays: None Absent: Trustee Maher So ordered. C. Bid Recommendation - Pesticides and Fertilizer - Golf Course: Authorization given at the Regular Meeting of February 14, 1989; six (6) bids were received on March 20, 1989. Trustee Imrie moved, seconded by Trustee Bartecki... To authorize the purchase of products from Lake -Cook Farm Supply Co. for $1,541.00, Bojo Turf Supply for $5,074.10, O.M. Scott's for $1,540.00, Lesco, inc. for $2,494.70 and Arthur Clesen for $11,739.70 for a total amount of $22,389.50. Remainding budgeted balance to be used as required during the growing season. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters and President Cerne. Nays: None Absent: Trustee Maher So ordered. D. mate Recommendation - Installation of Gazebos - Golf Course and Bath A Tennis Club: Authorization given at the Regular Meeting of March 14, 1989; three (3) quotations were received. Trustee Rush moved, seconded by Trustee Bartecki... To accept the quotation from Divito Construction Company for installation of Moth gazebos at the Sports Core in the total amount of $13,860.00, to authorize an expenditure of $900.00 to Harger Lightening Protection, Inc. and for Village staff to spend $1,240.00 for landscaping. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters and President Cerne. Nays: None Absent; Trustee Maher So ordered. E. dote Recommendation - Fireworks DispYat: Authorization given at the Regular Meeting of February 14, 1989; four (4) quotes were received. Trustee Bushy moved, seconded by Trustee Bartecki... To authorize Fireworks by Grucci from Brookhaven, New York in the total amount o; $15,000.00 for the Village Fireworks Display to be held on Wednesday, June 28, 1989. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, inrie, Rush, Winters and President Cerne. bays: None Absent: Trustee Maher So ordered. F. Bid Race mme ndation - Street Striping; Material: Authorization given at the Regular Meeting of March 14, 1989; four (4) vendors received specifications and two (2) bids were received on April 3, 1989. VILLAGE OF OAK BROOK Minutes -3- April 11, 1989 -A4. I Alk 4"'[i ~g� VILLAGE OF OAK BROOK Minutes -4- April 11, 1999 Trustee Imrie moved, seconded by Trustee Rush... To accept the bid of 3M Corporation, the lowest responsible bidder, to furnish 14,700 lineal feet of 4 -inch preformed pavement striping with primer, per bid specifications, in the total amount of $11,907.00. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters and President Cerne. Nays: None Absent: Trustee Maher So ordered. G. Bid Recommendation - 1989 Crack Sealing Project No. 89 -1114 (Crab Apple Lane. Forest Trail, Green Leaf Drive, Timber View Drive, Timber Trail Driver Train Oaks, Walnut Lane, Woodland Drive, HeiEZ Lane, Timber Court, Fairview Avenue, 35th Street, Forest Gate Road, 22nd Street, SprIN Road, Barger Road) -� Authorization given at the Regular Meeting of March 14, 1989; three (3) bids were received on April 3, 1989. Trustee-Imrie moved, seconded by Trustee Winters... To accept the bid of and award a contract to Jacobs & Son, Inc., the lowest responsible bidder, for crack sealing at the subject locations in the total amount of $39,669.4T and to allow the contractor to do additional street crack sealing in locations as determined by the Village Engineer up to the budgeted want of $4€1,000. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Iarie, Rush, Winters and President Cerne. Mays: None Absent: Trustee Maher So ordered. H. Bid Recommendation - 1989 Pavement Rejuvenation Project No. 89 -1115 fr:rah Ann1a iaroma_ Forest Trail_ areees Leaf Drive. Titer View Five. Authorization given at the Regular meeting of March 14, 1989; two (2) contractors received plans and one (1) bid was received on April 3, 1989. Trustee Imrie moved, seconded by Trustee Rush... To accept the bid of and award a contract to Midwest Tar Sealer Company, Inc., the lowest responsible bidder, for pavement rejuvenation at the subject locations in the total aa*tnt of $29,927.15. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, hinters and President Cerne. Mays: Alone Absent: Trustee Maher So ordered. I. CgRletion of Well #1 Repairs: I - At the Regular Meeting of January 24, 1989, a purchase order was E authorized to Layne Western Co. in the amount of $12,500,00 to pull and inspect the pump installed in Well #1. The pump has now been pulled and inspected. Trustee lmrie moved, seconded by Trustee Rush... To authorize a purchase order in the amount of $65,517.90 to Layne Western Co. to complete the repairs on Well #1 and waive competitive bidding due to the specialized nature of the work. VILLAGE OF OAK BROOK Minutes -4- April 11, 1989 V68- SOT -A44f VILLAGE OF OAK BROOK Minu s -5- April 11, 1989 ROLL CALL VOTE: Ayes: Trustees Bartecki, ^ushy, Iairie, Rush, Winters and President Cerne. Nays: None Absent: Trustee Maher So ordered. J. Approve, Rati and Confirm the Hirt of §pecial Counsel - Sidley and Austin: Trustee Rush moved, seconded by Trustee Bartecki... To approve, ratify and confirm the hiring of special counsel, Sidley and Austin, relative to providing specia, legal services on miatter3 relating to the Elmhurst Levee based upon their normal hourly rates. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters and President Cerne, Nays: None Absent: Trustee Maher So ordered. President Cerne, on behalf of the Board, announced that Minutes of the Executive Sessions for 1988 have been reviewed, all exempt material deleted and are now available to the public for inspection and duplication. K. art of Activities: 1. Finance: Trustee Bartecki - No report. 2. Personnel: Trustee Bushy - No report. 3. Public Safeq A Tra_ rfic: Trustee Rush - Notice of availability of CPR training by the Fire Department. 4. Public Works_ & Library Trustee Imrie - Celebrity Series, sponsored by the Library Association, was held at the Bath & Tennis Club on Sunday. 5. Sports Core: President Cerne - Golf Club is open; Maintenance Building to be completed by May 15, 1989; Sports Core activities are to begin. 6. Zoning & Planning: Trustee Winters - Comprehensive Plan was reviewed at the Committee -of- the -Whole meeting of April 10, 1989. VI. M BUSIABSS: A. Resubdivision Of Lots 12 and 13 in Old Oak Brook Final Plat: The Plan Commission, on March 20, 1989, unanimously recommended denial of the requested resubdivision based on the reasons stated in letter from Chairman Marcy dated March 22, 1989. Attorney for the applicant and representatives of the homeowners residing within Old Oak Brook Subdivision were awarded an opportunity to present their opinions on this matter. Trustee Winters moved, seconded by Trustee Rush... To direct the Village Attorney to prepare the necessary documentation relative to approval of the final plat of Resubdivision Of Lots 12 and 13 In Old Oak Brook with conditions set forth as: 1) waive the requirement for sidewalks and street lights; 2) removal of underground storage tank along with removal of non - conforming structures (garage and swimming pool) within six (6) months; and 3) to be in compliance with all applicable laws and ordinances. VOICE VOTE: All present, in favor. So ordered. Be NeritW Oaks Unit II - Final Plat: The Plan Commission, on March 20, 1989, unanimously recommended approval of the Final Plat of Heritage Oaks Unit II subject to the items listed in letter from Chairman Marcy dated March 22, 1989. VILLAGE OF OAK BROOK Minutes -5.. April 110 1989 1q L X 5 - So *r- WAJ 4-1 t -8q VILLAGE OF OAK BROOK Minus -6- April 11, 1989 Trustee Winters moved, seconded by Trustee Rush... To direct the Village Attorney to prepare the necessary documentation relative to the approval of the final plat of Heritage Oaks Unit II subject to: 1) conformance with the engineering review items contained in Village Engineer Durfey's memo cf February 16; 2) waive the requirement to construct street lights except for one street light at the intersection of Heritage Oaks Court /Heritage Oaks Circle; and 3) waive the requirement to construct sidewalks. VOICE VOTE: All present, in favor. So ordered. C. Buck -Ernie Pyle Resubdivision - Final Plat: Buck /Ernie Pyle 2nd Resubdivision - Final Plat: At the Regular Meeting of March 14, 1989, full engineering plans for the Ernie Pyle development were deferred to a time prior to issuance of any construction permits. An extension of time is now requested for finalizing, in recordable form, the original one (1) lot Buck -Ernie Pyle Resubidivison. The Plan Commission, on Larch 20, 1989, unanimusly recommended approval of the requested three (3) lot Buck /Ernie Pyle Resubdivision subject to the conditions listed in letter from Chairman Marcy dated March 23, 1989. Trustee Minters moved, seconded by Trustee Bushy... To grant an extension of time for the recording of the original Buck - Ernie Pyle Resubdivision to May 5, 1989. VOICE VOTE: All present, in favor. So ordered. Trustee Minters moved, seconded by Trustee Rush... To direct the Village Attorney to prepare the proper documentation relative to the Buck /Ernie Pyle 2nd Resubdivision subject to the conditions stated in Chairman Marcy's letter dated March 23, 1989. VOICE VOTE: All present, in favor. So ordered. D. Discussion - 19$9 Pavia Project - Stone Shoulder Policg*: Discussion ensued on the question raised by the Village Engineer relative to various widths of 1 foot to 4 feet for stone shoulders existing on various streets. Consensus was that there is no benefit to standardizing stone shoulders and that at this time each street is to maintain its average existing width. E. Liquor License Request - lien's Affiliate of Central DuPage Hospital: Trustee Bushy moved, seconded by Trustee Bartecki... To concur with President Cerne, Loca3 Liquor Control Commissioner, and authorize the issuance of a one -day Class D Liquor License to Central DuPage Hospital Association at a cost of $100.00 for an Art Auction by their Men's Affiliate to raise money for the Cardiac Catheterization Lab, to be held at the McDonald's Lodge, 2815 Jorie Boulevard, on April 29, 1989. VOICE VOTE: All present, in favor. F. Referral: So ordered. With no objections, President Cerne made the following referral: Vise - Accessory Structure Height Variation (3000 White Oak Lane) -- Referred to the Zoning Board of Appeals Meeting of May 2, 1989. VII. ADJQQRMUW: Trustee Winters moved, seoonded by Trustee Bushy... VILLA09 OF OAK BROOK Minutes -6- April 11, 1989 "M L. VILLAGE OF OAK BROOK Mint -7- April 11, 1989 To recess at 10:10 P.M. and return to Executive Session to continue discussion on personnel matters. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Impie, Rush, Minters and President Cerne. Nays: Pone Absent: Trustee Maher So ordered. The meeting reconvened at 11:26 P.M. Trustee Rush moved, seconded by Trustee Minters... To adjourn this meeting. TIME: 11:27 P.M. VOICE VOTE: All present, in favor. So ordered. t